Management Meeting to be held in the QRPF Fed shed at 7.30 pm on 5 February 2018

Queensland Racing Pigeon Federation Inc.

1. President's opening remarks

The President opened the meeting at 7.11PM and welcomed everyone to the committee meeting.

Present: W Reese, B Snyman, M Reynolds, C Porter, D Nester, J Sheldrick, R Walker, L Vanderlinde, R Slack, I Sheeran, M Hooker, H Graham & J Knightley.

2. Apologies

3. Minutes of the previous meeting

Minutes from the Management committee meeting 27 November 2018 was read by the President. Moved and accepted as true by L Vanderlinde , Seconded by R Walker except for Item 8.3. The Committee was of the opinion that the wording of this minutes did not truly reflect the outcome of the committee meeting and should be changed to J Profke application for membership was accepted, but some concerns were raised over his actions in 2016 when previously a member of the QRPF. Carried

4. Inward Correspondence Cieron Greene CHPC -application for membership. Accepted R Holloway NCPC - application for membership. Accepted W Buckingham RRPC - application for membership. Accepted Aldrin Reyes CHPC - application for membership. Accepted Chris Matthews NCPC -application for membership. Accepted Origin lofts LCPC – Name change to Thomason Lofts Accepted Belmont Gun Club Notification for commonWealth Games (See General Business) Application for new club - Recreational Racing Pigeon club. (See General Business) Letter from ANRPB Distributed (Noted) Letter from J Profke lawyer & Invoice (See General Business) Letter from M Hooker PIC (noted) Letter from B Snyman (noted)

5. Outward Correspondence Emailed minutes of the Management committee meeting 27 November 2018 to members and clubs. Moved to accept Correspondence by R Walker, Seconded by C Porter. Carried 6. Treasurer's report The financial statement was presented by M Reynolds for January 2017.The account balance $54520,70 Moved to be accepted by M Reynolds, Second by C Porter.They statement was attached to AGM minutes. Carried

QRPF Inc Management Committee Meeting 5 February 2018  

7. Business arising from the minutes

7.1 Commonwealth games at Belmont Gun Club The access during the Commonwealth games was presented to the management committee. The 25th March to 5 April 2018 there will no access during the day only after 5.30pm with no restrictions on weekends. The 6th April to 15th April there will be no access to the Belmont Gun club day or night.

7.2 Transporter repairs Repairs and annual roadworthy inspection for Qld Transport were completed. B Snyman is still seeking Quotes for water tanks and will notify Management committee for approval. 8. General business 8.1 Letter from J Profke Solicitor (Suburban Law) The committee discussed the letter from Suburban Lawyers acting for J Profke seeking an apology over perceived defamatory statements in the minutes of a management committee meeting held on 27/11/2017 that had considered J Profke’s application for membership. The minutes from the Management Committee meeting on the 27/11/2017 had not been verified as true and correct up until this time. The committee considered this matter at length and agreed that the wording in minutes of the 27/11/2017 did not truly reflect the outcome that was agreed at that meeting when J Profke’s application for membership was accepted, and the minutes have been duly corrected. The incident in 2016 raised by J Profke in his letter was dealt with by the committee at that time and no further action is required. All members are expected to abide by the rules of the QRPF Inc and follow directions given by the Management Committee. The QRPF secretary has sought legal advice on this matter and it is hoped that it can be laid to rest without further action from either party. 8.2 Letter of Demand from J Profke The committee discussed the letter of demand from J Profke seeking payment of his legal fees. It was moved by B Snyman seconded by R Walker that the QRPF does not pay the demand from Mr Profke for the reimbursement of his legal fees. Carried

8.3 Application for New Club (Recreational Racing Pigeon Club) R Larson submitted an application for Club membership of the QRPF and C Porter moved a motion that we accept, second M Reynolds. Carried. B Snyman moved a motion that I Sheeran be the Fed representative of the Recreational Racing Pigeon Club ,second C Porter. Carried

QRPF Inc Management Committee Meeting 5 February 2018  

8.4 Pick-up and Drop off North Clubs D Nester requested if it was possible for the QRPF transporter to pick up crates when going up north on Basket night and drop off on the way back. The management committee granted approval based on that the north clubs will have four or more members to load and unload crates. The north clubs have to be on time and ready to go when loading or unloading. 8.5 The Year Book A big thanks to L Vanderlinde for volunteering to get the 2018 Yearbook ready for print. There will also be a new form on the QRPF website for the multiple bird clocking.

8.6 One Member flying two teams. B Snyman raised the question and the management committee responded that the members pay $125,00 membership( October 2017) and $425 per team of 30 and birds must be registered one for Team A & one for Team B.

8.7 LCPC “Dash for Cash”

The LCPC would like to run a “Dash for Cash” race within the usual races being flown from and would not interfere with the QRPF schedule. The management committee had no issue with the proposal. The LCPC would also like to know if the QRPF would like to use its trailer for week end training flights. This will only be available from the 13 July. The management committee would have to wait until the season started before making any calls on this matter.

8.8 New Members GPS coordinates.

B Snyman will add the new members to the QRPF race net. The best is to get a google map picture with an x mark where the trap of the loft is and send it to QRPF race secretary. This way we can use the Pigeon race net program to get your accurate loft coordinates.

8.9 Life Rings 2019 ( Black & White)

B Snyman asked how many life rings required for 2019. The management committee would order same amount as 2017 and members requiring I-com ring will have to place their order ASAP.

8.10. Crate allocation 2018

Crate allocation will be 21 April 2018. All flying fees are to be paid by this date. The management committee would to thank C Porter & D Taylor for putting their hand up to assist with crate loading on basket night at the Rod Hatherly Building.

9. Date of next meeting The next management meeting will be held at the Rod Hatherly Building date 5 March at 7.30 pm.

10. Close The meeting was closed at 8.36pm. B Snyman Honorary Secretary QRPF Inc.

QRPF Inc Management Committee Meeting 5 February 2018