M. Reichanadter LCLS Project [email protected] 11-13 November 2008 FAC Meeting Slac National Accelerator Laboratory Report to the LCLS

M. Reichanadter

LCLS Project Management [email protected]

11-13 November 2008 FAC Meeting

Slac National Accelerator Laboratory

Report to the LCLS Facilities Advisory Committee

•Project Management Status–Cost and Schedule Performance–Funding, Obligations & Costs–Milestones & Critical Path–Procurement Status

•Risks & Mitigations•Summary

Mark Reichanadter

LCLS Deputy Director

M. Reichanadter




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Review DocumentationLCLS Project Review information:

http://www-ssrl.slac.stanford.edu/lcls/fac/2008-november/index.htmlBack-up documentation

Responses to June 2008 FAC RecommendationsSeptember 2008 Monthly ReportCurrent LCLS Risk Registry

Thumb-drives available

Questions? Contact:Helen O’Donnell X3368, [email protected] Mitchell X5377, [email protected]

M. Reichanadter




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LCLS OverviewFocus is on three primary issues

Safety – Construction and installationConstruction nearly complete (Turner 98%)Installation safety management good so far.

Endgame project planningProject 85% Complete, Line Item 88%Performance good so far, ~ on scheduleCost/Schedule contingency adequateAny upscopes need to be defined now.

Transition into Operations/ScienceMature commissioning plans. Ops is next.

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Project StatusLCLS performance is on track with baseline

TPC = $420M (TEC = $352M, OPC = $68M)CD-4 = July 31, 2010TPC >84% Complete, TEC >88% CompleteContingency on TEC = $17.7M

43% on remaining work

Management Reserve on OPC = $8.9M43% on remaining work

LCLS received its full request under a CRTEC first five months FY09 funding + $5MOPC first five months FY09 funding

M. Reichanadter




Project Performance

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1.1 Project Management 20,251 88.7% 22,822

1.2 Injector 20,239 100.0% 20,239

1.3 Linac 27,274 96.5% 28,257

1.4 Undulator 44,994 97.7% 46,065

1.5 X-ray Transport 22,372 79.5% 28,134

1.6 X-ray Endstations 3,407 35.9% 9,482

1.9 Conventional Facilities 121,374 88.0% 137,915

1.X Controls 33,382 80.7% 41,362

1 LCLS Total Base Cost 293,293 87.7% 334,277

352,000

17,723

43.2%

2 LCLS Other Project Cost 38,689 65.4% 59,123

68,000

8,877

43.4%

LCLS Total Project Cost (TPC) 331,982 84.4% 420,000

% CompleteWork

Accomplished

% Contingency on ETC

LCLS Total Other Project Costs (OPC)

Available Mgmt Reserve

% Mgmt Reserve on ETC

Total Budget at Completion

LCLS Baseline Performance - September 2008 (AYK$)

WBS

LCLS Total Estimated Cost (TEC)

Available Contingency

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Project Performance (Sep08)TPC

BCWS $336.4MBCWP $332.0MACWP $330.9MObligations (cum) $337.6M

TEC (Line Item)Est at Complete (EAC) $338.1M

Includes variances and Pending BCRsIncludes upscopes for SXR Integr/Install and Hutch #6

EAC Cost to go contingency 30.7%Remaining Work (ETC) $ 45.3M

~$3M is under contract

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Earned Value Indices

Rebaseline to address FY07 CR approved in Jan08.CPI & SPI performance steady

0.5

0.6

0.7

0.8

0.9

1.0

1.1

1.2

1.3

1.4

1.5

LCLS Cost and Schedule Indices (TEC Only)

BCWP/BCWS (SPI)

BCWP/ACWP (CPI)

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Cost and Schedule Variances

SV due to delays in (Turner) construction and installation-related activitiesRecently improved, expected to continue

LCLS TEC Cost and Schedule Variances

(8,000)

(7,000)

(6,000)

(5,000)

(4,000)

(3,000)

(2,000)

(1,000)

0

1,000

Jan-08

Apr-08

Jul-08

AY

K$

SV

CV

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TEC (Line Item) Performance

0

50000

100000

150000

200000

250000

300000

350000

400000

(AY

$K

)

BCWS

BCWP

ACWP

BA

OBL

~$1.8M carry-forward

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DOE (Level 2) Milestone PerformanceLCLS DOE (Level 2) Milestones Baseline Date Actual VarianceDelivery of Undulator 1st Articles to MMF 3-Jul-06 15-Jun-06 -12 daysSector 20/Alcove Beneficial Occupancy 21-Jul-06 14-Apr-06 -70 daysMMF Qualified & Ready to Measure Prod Undulators 28-Aug-06 28-Aug-06 0 daysStart Injector Commissioning (Drive Laser) 29-Jan-07 15-Dec-06 -22 daysInjector Accelerator Readiness Review (ARR) Comp 31-Jan-07 30-Mar-07 42 daysStart Injector Commissioning(UV Beam to Cathode) 9-Apr-07 5-Apr-07 -2 daysLinac Water/Power Available 11-Jul-07 29-Mar-07 -74 daysLinac (Li20-Li30) Ready for Commissioning 1-Dec-07 1-Dec-07 0 daysStart Installation of Undulator Facility 16-May-08 14-Aug-08 64 daysBTH-UN-FEE-NEH-CUP Beneficial Occupancy 21-Jul-08 14-Aug-08 18 daysLinac (Li20-Li30) Commissioning Complete 30-Jul-08 2-Apr-08 -86 daysSafety Analysis Document (SAD) Approved 29-Aug-08 23-Sep-08 17 daysXT-FEH Beneficial Occupancy 22-Oct-08 17-Nov-08 (P) 18 days (P)XT Start FEE Installation 13-Jan-09 On ScheduleLCLS ARR Complete (BTH thru NEH) 17-Apr-09 EarlyStart Linac-to-Undulator (LTU) Commissioning 20-Apr-09 EarlyXT Start Tunnel Installation 27-May-09 On ScheduleStart Undulator Commissioning (1st Light) 6-Jul-09 On Schedule2-D Detector Shipped to SLAC 30-Jul-09 On ScheduleStart FEE Commissioning with Beam 6-Aug-09 On ScheduleFirst X-Rays into NEH - Initiate Early Ops 10-Sep-09 On ScheduleXE Start Installation in FEH 17-Sep-09 On ScheduleFirst X-Rays into FEH 26-Feb-10 On Schedule

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ScheduleCritical Path (CP) to CD-4

Undulator/FEE C.O. – install – FEL commission – Photons in FEH = ~108 working days

Soft X-ray Mirror System = 109 daysXE TUN/FEH PPS Shielding & Supports = 111 daysPop-Up Camera System = 113 days AMO readiness is tight for early science but not CD-4

Space Renovation B.O. = ~83 daysRenovation of existing space has low technical risk

Evaluating options to enhance the science program

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Procurement StatusProcurement and technical teams co-located

1 Manager, 1 Buyer (technical components)1 Contract Administrator (A/E, CM/GC contracts)1 Construction Buyer (Davis-Bacon contracts)

Administer field changes and submittals

1 P/T Consultant (price and change negotiations)Weekly technical/procurement staff meetings

Advance procurements monitored via APP’s

LCLS <$10M procurement remain.~$4.5M Space Renovation. ~$3-4M FEH Hutches.

LUSI procurements will use same processes.SSO approval still required for >$500K.

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Project Risks & Mitigating ActionsSafety – Construction and Installation

Fully staffed in ES&H, construction safety and oversight (UTR’s)Increased inspections, SLAC-enforced procedures, daily tool box meetingsHands-on safety management by LCLS, SLAC & DOERecent performance improved, watch for complacency

Cost / Contingency Analysis (End Game) Nov08 – Bottoms-up ETC on remaining workMonthly Estimate at Complete (EAC) analysis

Construction claim set asideLooking at scope buy-backs to optimize science program

CR – Does not appear to adversely impact on LCLS

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TEC Remaining Work

PM1% 0%

LN0%

UN0%

XTOD2%

XES2%

CF5%

CT2%

88% Work Complete

LCLS TEC Remaining Work (AYM$)

End Game PlanningRemaining costs still dominated by CF

Hutches, Space RenovationPotential Claims

Photon SystemsOther Project Costs

Re-estimate remaining costsUpdate schedule logicResource ratesContingency estimatesUpscopes to enhance science

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Project Risks & Mitigating ActionsTransition from project to a science/user facility

Reorganize LCLS DirectorateAccelerator System Division

Transition from PPA Directorate to LCLS Experimental Facilities Division

Manage photon operations, User administration, outreachNew Directorate – need to staff up.

Strategic Projects DivisionLCLS/LUSI projects (focus is project delivery)

Engineering and Physics DivisionCentralize technical staff for customer support (XFD, SPD, ASD)Common standards and configuration controlStarted to document LCLS “lessons learned’

Business Office Centralize business systems for ops and project managementScope-driven WBS for LCLS (to be SLAC-wide)

M. Reichanadter




LCLS Directorate OrganizationLCLS Directorate

Define and deliver the transformational potential of Ultrafast photon science through efficient

and effective operation of the Linac Coherent Light Source as a BES User facility

Business Office

Deliver the enabling Infrastructure necessary for efficient operation

of LCLS

Accelerator Systems Division

Deliver the LCLS quality beam in a sustainable and efficient manner that meets the

needs of the user program

Engineering Physics Division

Deliver the approach, resources, and standards, to optimize the configuration of LCLS in a reliable,

available, and maintainable manner

Experimental Facilities Division

Deliver the instrument systems and user administration activities necessary for efficient

performance of a user based research program

Strategic Projects Division

Deliver the planning and implementation of next generation upgrades and major

modifications of LCLS

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SummaryOverall, LCLS making steady progress

Construction (Turner) phase near completionCost and schedule performance good so farContingencies adequate to address project risks

Bottoms-up ETC for remaining work, add in any final upscopesRegular EAC and contingency calculations to manage endgame

Challenges ahead:Safety management of (Turner) construction and installation activitiesOptimize LCLS science with endgame of TEC and OPCTransition of LCLS into science and operations.

M. Reichanadter




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End of Presentation

Documents

M. Reichanadter LCLS Project [email protected] 11-13 November 2008 FAC Meeting Slac National Accelerator Laboratory Report to the LCLS