SharePoint 2010 Power User Course

MODULE 5 – SHAREPOINT 2010

CONTENT TYPES

Information Architecture and Site Structure

Information Architecture and Site Structure

Department Administrators• Grant User access• Define site content and document structure• Content Approval prior to publishing

Business Unit Collaboration Champion• Define taxonomy• Promote sites/content to formal structure• Policies and standards

Site Administrators• Build and manage sites and workspaces• Add Users

Collaborate

• BU Search• BU Site Directory• BU news• BU Contacts

Home

• My Corp HR• My Travel• Corporate Directory• Corp Communications

Legal Finance I/S Sales

Business Unit Home

• Transient sites• Workspaces

Benefits of Content Types• Type of Content in your organization such as

Contracts, Videos, Presentations etc.

• Manage multiple types of content from one location

• Reduce number of fields presented to user

• Use multiple templates in a Document Library

• Use Content Query Web Part to rollup data

• Quickly create Lists and Libraries

• Change content type and push changes

• Find things later

Organizational Content Types

• Letterhead/Letters

• Contracts

• Policies

• Procedures

What Makes a Content Type?

• Template

• Columns for Metadata

• Information Management policies

• Workflows

• Custom Forms

• Document Information Panel

Kinds of Content Types

• List content types

• Site content types

• Enterprise content types

SharePoint comes with Content Types

• Item

• Document

• Pages

• Articles

• Tasks

• Contacts

• Images

• Etc.

TIPDon’t modify the Out-of-the-box

content types. You may have some very

unexpected and undesirable behavior.

Building Content Types

Plan

Create Site Columns

Create Content Type

Add Site Columns to Content Type

Connect Content Type to Lists

Library and List Facts

• A Library is a location where content is stored• The stored items are displayed as a List• The List is arranged in Columns• Each Column contains Values

SharePoint to Enterprise Data Mapping

SharePoint• Many content types and formats• Documents

• Images / media

• Wikis / blogs / discussions

• People records

• Business data

• Events

• Residing in a single system

• Created and managed through a common process

• Searchable through one search engine

Taxonomy• Methodical classification and

categorization

• Controlled tagging vocabulary

• Faceted; multiple points of access

• Systematically governed

• Maps organizational knowledge

• Contextualizes content

• Improves search precision and recall

• Facilitates information discovery

Findability Actionability Business value

Best Practices

EnterpriseHome Page

Department ASite“Sales”

Department BSite“R&D”

Department CSite

“Manufacturing”

Team 1Site

Team 2Site

Define Site Columns, Content Types and Term Stores at the Enterprise or Department level; e.g.,

• Document types

• Products and services

• Regions

Metadata definitions and values from the Enterprise Site Columns are propagated through the site hierarchy.

Thank you!