LOTUS III

PROMOTION AND AWARENESS RAISING CAMPAIGNDECEMBER 2012, CAMBODIA

Erasmus Mundus Action 2 programme – PartnershipsScholarships for academic exchange between EU and Asia

This project has been funded with support from the European Commission.

PROGRAMME Erasmus Mundus Action 2 programme

Co-operation and mobility scheme in the area of higher education co-operation

Funded by the European Union

Overall objective - achieving better understanding and mutual enrichment between the European Union and Third Countries co-operation in the field of higher education

WHAT? Lotus III = EMA2 project Scholarships for studying – research –

teaching and/or training: Asian nationals one of the EU partner

universities One-way mobility No mobility between EU countries or within Asia

Specific aims: Increasing academic competences Improving language skills Increasing social and intercultural competences Improving employability

Objectives EC To promote cooperation between the EU and the Asian countries

involved in the project To enable students to benefit from a study/research period abroad

and thus to develop a pool from well-qualified, open-minded and internationally experienced young women/men as future leaders

To improve the transparency and recognition of studies and qualifications: the project is focused on mobility and will give explicit attention to the promotion of recognition of study systems.

To contribute to provide good students from vulnerable groups equal chances and thus disseminating EU social and democratic values

To enhance the skills of staff, who can in their turn contribute to the improvement of the education system in their home country

To enhance in the medium term the political, cultural, educational and economic links between the EU and the Asian countries involved

GENERAL INFORMATION

5

PARTNER UNIVERSITIES South-East Asian Universities:

Cambodia: University of Health Sciences

China: Nanjing University China: Peking University China: Sichuan University Indonesia: Bandung Institute of

Technology Indonesia: University of Gadjah

Mada Myanmar : University of

Medicine 1 Thailand: Thammasat

University Vietnam: Can Tho University Vietnam: Hanoi University of

Science and Technology Vietnam: Hué University

European Universities:

Belgium: Ghent University Belgium: Vrije Universiteit

Brussel France: Sciences Po France: Université Paul

Sabatier – Toulouse III Germany: University of

Goettingen Portugal: University of Porto Sweden: Uppsala University The Netherlands: University

of Groningen United Kingdom: University

of Kent

Associated partners Lotus: Province East-Flanders (BE) Support Fund Myanmar (SFM) (BE) Tuning (BE) Vlir UOS (BE) Morning Tears (CN) Kasetsart University (TH) Airlangga University (ID) EIAS (European Institute for Asean Studies) (BE) Royal University of Agriculture, Phnom Penh (KH) University of Sumatra Utara (ID) University of Veterinary Science – Yezin (MM) Yezin Agricultural University - Yangon (MM)

ASSOCIATED MEMBERS

SO FAR? Lotus I + Lotus II = 259 grants

56% female – 44% male Fields of study:

01: Agricultural Sciences 04: Business Studies and Management Sciences 06: Engineering, Technology 07: Geography, Geology 10: Law 12: Medical Sciences 13: Natural Sciences 14: Social Sciences

MOBILITY DIVISION LOTUS I & II

Bachelor; 34

Master; 36

PhD; 23

Post-Doc; 23

Staff; 35

LOTUS I DIVISION SCHOL-

ARSHIPS

BachelorMasterPhDPost-DocStaff

Bachelor; 23

Master; 32

PhD; 17

Post-Doc; 12

Staff; 24

LOTUS IIDIVISION

SCHOLARSHIPS

BachelorMasterPhDPost-DocStaff

COMPARATIVE STUDY NATIONALITIES

Cambodia China Indonesia Myanmar Thailand Vietnam0

10

20

30

40

50

60

70

80

10

35

28

812

57

1

76

29

4

11

30

Lotus I

Proposal

Actual

COMPARATIVE STUDY NATIONALITIES

Cambodia China Indonesia Myanmar Thailand Vietnam0

5

10

15

20

25

30

35

8

32

25

8

12

32

7

32

25

7

13

24

Lotus II

ProposalActual

ELIGIBILITY CRITERIA Applicants need to be nationals of:

Cambodia China Indonesia Myanmar Thailand Vietnam

Applicants must not have resided nor carried out their main activity (studies, work, ...) for more than a total of 12 months over the last 5 years in 1 of the European countries (not for staff!)

Sufficient knowledge of language of instruction at host university

Undergraduate students must have successfully completed at least one year of studies in their home institution

Applicants belong to one of the three eligible target groups Those who were abroad with other Erasmus Mundus projects can

only reapply for a different type of mobility!

TARGET GROUPSTarget Group Target beneficiaries

Types of individual

mobility flows

TARGET GROUP 1

Nationals of the third-countries concerned by the geographical lot who are registered in one of the third-country HEIs that is a member of the partnership.

Bachelor, master, doctorate, post-doctorate, staff

TARGET GROUP 2

Nationals of the third-countries concerned by the geographical lot, who:• are registered/work in a higher education institution of these

countries that is not included in the partnership (students and staff);• have obtained a university degree or equivalent by an institution of

these countries (students only).This includes the possibility of providing mobility opportunities to third-country nationals working in public administration, public and private enterprises and  non-profit organisations.

master, post-doctorate, PhD, staff

TARGET GROUP 3

Nationals of the third countries concerned by the geographical lot who are in particularly vulnerable situations, for social and political reasons. For example:1. having a refugee status or asylum beneficiaries (international or

according to the national legislation of one of the European recipient countries) or

2. it can be proved that they have been the object of unjustified expulsion from university on racial, ethnic, religious, political, gender or sexual inclination or

3. they belong to an indigenous population targeted by a specific national policy or IDPs (Internally Displaced Persons)

 undergraduate, master, PhD

EXCHANGE VS DEGREE Exchange:

Enrolled at a home university 1 or 2 semesters abroad Results transferred back home (credit transfer!)

you receive your diploma in your home university

Approval from home to study abroad: Learning Agreement Transcript of records

Degree: Enrolled at a host university Full programme abroad Degree from the host university

TYPES OF MOBILITY / SCHOLARSHIP Bachelor: 1 academic semester Master:

1 academic semester (Exchange) 2 academic semesters (Exchange) 2 academic years (Degree)

PhD / Doctorate: 6 months (Exchange) 10 months (Exchange) 36 months (Degree)

Postdoc: 6 months (Exchange) 10 months (Exchange)

Academic or administrative staff: 1 month

MOBILITY SCHEME INDONESIA

INDONESIA TARGET GROUP 1 TARGET GROUP 2 TARGET GROUP 3

Mobility Duration

1m

6m 10m 22m 36m 1

m6m 10m 22m 36m 6m 10m 22m

Bachelor 5 2

Master 2 2 2 2 1 1

PhD 2 1 1 2 1

Postdoc 1 1

Staff 5 2

Total 33

SCHOLARSHIPS Monthly subsistence allowance:

Ba / Ma: € 1000 PhD: € 1500 Postdoc: € 1800 Staff: € 2500

Insurance: travel, health, accident Travel costs: 1 return ticket Tuition fee paid by project if mobility 10

months or more, otherwise fee waiver

BEFORE APPLYING

1. Make sure that you meet the eligibility criteria

2. Determine your target group3. Determine the type of mobility and study

field4. Determine if you are an exchange or degree

applicant5. Inform yourself about the host university

Study the project website and the university information !!!

6. Applicable for exchange only! Make sure you have the support of the home university / faculty

ONLINE APPLICATIONS Call for applications open from:

26/09/2012 till 15/02/2013 Start mobility of the grant holders:

Ba – Ma: planned for September / October 2013 Ba-Ma students must start at official start of the

academic year PhD – Postdoc: in consultation with promoter /

supervisor in the host (and home) institution, but the latest by 31.12.2013

Staff: at any time within life duration of the project No additional documents accepted after deadline

Only language test results up to 1 week later Once submitted, you cannot change the

application form anymore

APPLICATION FORM 2 application forms:

1. Students / staff registered in one of the partner universities in the consortium

2. Form for every national of the 6 countries involved who:

is currently registered at any associate or non-partner university;

OR has obtained a degree from any university in these 6 countries

ACTIVATING YOUR ACCOUNT1. Go to www.lotus.ugent.be2. Go to menu: Lotus III: APPLY HERE!!3. Online application 4. Choose the correct application form and click on the link:

APPLICATION FORM The application form has 8 different tabs:

General information Personal information Academic mobility Language skills Study record Professional experience Recommendation and motivation Important document uploads

GENARAL INFORMATION

PERSONAL INFORMATION

PERSONAL INFORMATION

ACADEMIC MOBILITY

Information about the home & host university and the mobility you are applying for

LANGUAGE SKILLS

ACAMEMIC RECORD

PROFESSIONAL EXPERIENCE

Only obligatory for staff applicants

RECOMMENDATION & MOTIVATION

IMPORTANT UPLOADED DOCUMENTS

PERSONAL INFORMATION Passport photo Copy of passport or other official identification proof Proof of Registration / Employment at the Home

University Proof of vulnerability (if applicable): Proof of disadvantaged situation (if applicable):

ACADEMIC MOBILITY Bachelor / Master: Study plan PhD / Postdoc: Study / research plan Staff: Activity plan

LANGUAGE SKILLS English - certificate of test Additional language certificates to be added under

Language skills part

IMPORTANT UPLOADED DOCUMENTS

ACADEMIC RECORD Documents of previously obtained degrees:

Copy of all your transcripts of records (preferably PDF and translated in English) should be uploaded under the tab

Copy of previously obtained diploma (preferably pdf)

Copy of diploma supplement or document explaining the grading system (preferably pdf)

RECOMMENDATION & MOTIVATION Recommendation letter 1 Other recommendation letters

IMPORTANT UPLOADED DOCUMENTS

SUPPORTING DOCUMENTS All documents should be in English or have

an English translation attached Scans and uploads preferably in pdf Keep the originals nothing by post! Multiple documents must be put into a zip-

file Important! RAR-files cannot always be opened, so please use zip-files.

SUPPORTING DOCUMENTS For staff:

A copy of your passport or other official national identification proof;

your previous academic degree(s) A recommendation letter of the contact person

at the host university - signed and stamped A detailed activity plan for teaching, training and

research for the mobility period

SELECTION Academic merit: 40% Language capacity: 30% Motivation: 30%

TG1 = validation by home university All TG’s get a ranking by host university and

the final selection is done by a project selection committee

TIPS Carefully read the project website and the

guidelines for applicants before contacting the project contact persons

Contact your home IRO or lotus@ugent.be if you have further questions

Write a good and original motivation letter Make sure you have all the required

supporting documents

Online information www.lotus.ugent.be