RFP# WIA-ADW -01 Bidders Conference

WIA Title I Adult/Dislocated Worker Services, Rapid Response Services, and Veteran’s

Program

Los Angeles County

Community and Senior Services

March 5, 2014

Welcome and Introductions

WIA Program Contracts Management Budgets/Fiscal Contract Compliance Research and Statistics

Agenda Section 1: Introduction Section 2: Proposal Submission Requirements Section 3: Selection Process and Evaluation

Criteria Appendix B: Statement of Work Questions & Answers

Section 1: Introduction

Section 1.1: Purpose of RFP

To solicit Proposers from qualified vendors to operate:

American Job Centers of California (AJCCs) full service and affiliate sites

Sector-Focused Satellite SitesVeteran’s ProgramRapid Response Program

Section 1.1.12: Funding Availability Approximately $10M, not including training funds, may be

awarded through this RFP

Bidders may bid on as many opportunities as they want

Bidders will only be awarded a maximum of two contracts, with a maximum of one AJCC contract

Location and Funding Breakdown is in Appendix R

Appendix R: Location and Funding Chart 4 AJCC’s - $900,000 Palmdale AJCC - $500,000 3 AJCC’s with Affiliates - $1,200,000 4 Sector-Focused Satellites - $300,000 Rapid Response Program - $835,000 Veteran’s Program - $500,000

Site Location and Funding ChartSup. District Areas of

High NeedAJCC + Affiliate

AJCC Sector Satellites

Veteran FocusedSatellite

Rapid Response

Funding Per AJCC + Affiliate

Funding Per AJCC

Funding per

Satellite

Funding for Rapid

Response

Total Funding*

District 1 Baldwin ParkBell

GardensEast L.A.El Monte

Huntington Park

MontebelloPomona

South GateWest

Covina

1 3 1     $1,200,000 $900,000 $300,000Sector

  $4,200,000*

El Monte AJCC w/ Alhambra Affiliate

AJCC in East LA

AJCC in West Covina

Healthcare and Transportation/

Logistics 

Pomona

AJCC in South Gate/Walnut

Park

District 2 ComptonFlorence-GrahamLynwoodWestmont

1 0 1Transportation/Logistics and Healthcare Florence/Firestone

    $1,200,000   $300,000 Sector

  $1,500,000*

Compton AJCC w/

Westmont/ Athens Affiliate

District 3 Santa Monica

San Fernando

0 0 1Hospitality & Tourism and Green/Clean

Energy Santa Monica

        $300,000Sector

  $300,000*

District 4 NorwalkParamount

Whittier

1 0 0     $1,200,000       $1,200,000*

Norwalk AJCC w/ Affiliate in Paramount

District 5 AlhambraLancasterPalmdale

Santa Clarita

0 2 1BioTech

 Santa Clarita

      $900,000$500,000

(Palmdale)

$300,000Sector

 

  $1,700,000*

AJCC in Lancaster

AJCC in Palmdale

Countywide         1 1  

    $500,000Vets

$835,000 $1,335,000*

Total   3 5 4 1 1 $3,600,000 $4,100,000 $1,700,000 $835,000 $10,235,000*

Section 1.4: Proposer’s Minimum Mandatory Requirements

All are Pass/Fail Local private non-profit, for-profit, public agencies,

and collaborative/consortia are eligible Proposal Guaranty Notice of Intent: Due March 13, 2014 Mandatory Proposer’s Conference Organizational Capacity Organizational Experience Financial Capability - see next slide

Section 1.4: Proposer’s Financial Capability Financial Document Submission Financial Document Review

Section 1.6: Contract Term

2 years, July 1, 2014-June 30, 2016 Option to extend for up to 3 additional one-year

periods Term will not exceed five (5) years

Section 2: Proposal Submission Requirements & Addendums

Section 2.3: RFP Timetable

Item Description Date

RFP Released February 13, 2014

Request for a Solicitation Requirements Review

February 25, 2014

Mandatory Proposer’s Conference March 5, 2014

Written Questions Due March 10, 2014

Questions and Answers Released March 13, 2014

Notice of Intent Due March 13, 2014

Proposals Due by 3pm (PST) March 17, 2014

Proposal Evaluation Period March 24 – April 4, 2014

Oral Interviews April 7 – 11, 2014

Notification of Evaluation Results (Mailed) April 16, 2014

Contract and Services Begin July 1, 2014

Section 2.5: Proposers Questions All questions related to this RFP must be:

Received by March 10, 2014, 4:30 PM PSTAddressed at wiaadwrfp@css.lacounty.gov

All answers to written questions and those from the Proposer’s Conference will be released March 13, 2014

Section 2.6: Notice of Intent to Submit Proposal Filing of Notice of Intent is Mandatory Due no later than 5:00 pm on March 13, 2014 Use Notice of Intent to Submit form, Appendix P Submit to Jenifer Valdez at:

wiaadwrfp@css.lacounty.gov

Section 2.9: Business Proposal Format All proposals must be submitted in format specified on page

47 Content and sequence must be:

Transmittal letter Checklist (Appendix D-1, Exhibit 1) Section A – Executive Summary Section B – Proposer’s Qualifications

○ (Appendix D-1, Exhibits 2 & 3) Section C – Proposer’s Approach to Provide Required Services Section D – Information Technology Section E-- Proposer’s Quality Control Plan Section F – Cost Proposal (Appendix D-1, Budgets and Exhibit 4) Section G – Acceptance of Contract Terms and Conditions and EEOC Last Page of Proposal

Business Proposal

Appendix D – Required Forms: to be included in Section B, Proposer’s Qualifications of Proposal

Section 2.10: Cost Proposal Format Must be reasonable and necessary and contain cost

detail

Complete finalized budget forms included in Appendix D-1, Unique Forms, Exhibit 5, Budget Forms

Must include budget narrative Indicate if individual job descriptions are filled or what the

expected date of hire is

Cost Allocation Plan (CAP) will be a condition of contract award

Section 2.11: Proposal Submission One (1) original; one (1) thumbdrive and six (6)

copies of each proposal submission Due 3:00 pm PST, March 17, 2014 to:

Chris Frau, ASM II

Contracts Management Division

Community and Senior Services

3175 West Sixth Street, Room 400

Los Angeles, CA 90020

Section 3: Selection Process and Evaluation Criteria

Section 3.1 Selection Process Adherence to minimum requirements (pass/fail)

Written proposal – 85,000 points A. Proposers Qualifications (30%) B. Proposer’s Approach to Providing Services (40%) C. Quality Control Plan (10%) D. Cost Reasonableness (20%)

Oral Presentation – 15,000 points

Appendix B: Statement of Work

Appendix B: SOW Title 1 Adult/DW Integrated Program Services (AJCC/Affiliate or AJCC)

Mandated Partners Additional Partners SB 734 Training Requirement High-Performance Local Board Standards Resource Leveraging

ISD Service Delivery ModelAppendix B: SOW Title 1 Adult/DW Integrated Program Services (AJCC/Affiliate or AJCC

Welcome/Talent Engagement FunctionAppendix B: SOW Title 1 Adult/DW Integrated Program Services (AJCC/Affiliate or AJCC

Welcome new and returning customers Quickly assess and triage Recommend product box offerings based

on customer need, situation, and level of engagement

Manage CRC Information and referral Navigator function

Skills/Talent Development TeamAppendix B: SOW Title 1 Adult/DW Integrated Program Services (AJCC/Affiliate or AJCC

Case Management/Career Coaching Workshops Pre-Employment Testing/Remediation Soft Skills Computer/Internet Skills Customer Service Skills Skill-Based Work Experience Job and/or Industry-Specific Skills (training)

Job Getting/Talent Marketing TeamAppendix B: SOW Title 1 Adult/DW Integrated Program Services (AJCC/Affiliate or AJCC

Job identification Job matching/labor

exchange Recruitment and referral Pre-hire testing Job fairs/hiring events Other services designed to

get jobseekers into jobs

Product BoxAppendix B: SOW Title 1 Adult/DW Integrated Program Services (AJCC/Affiliate or AJCC

Job Search and Job Readiness

Barrier Mitigation

Skill Development and Improvement

Job Identification and Development

Engagement Strategy

Appendix B-2: SOW WIA Title I A/DW Veteran’s Program Core, intensive, and training services Not required to implement ISD May have intermittent EDD presence Only enroll eligible veterans and eligible veteran

spouses Stronger relationships and partnerships with

Veteran’s serving organizations and alignment with Vet-focused services

Performance targets based on Veteran population

Appendix B-3: SOW Sector-Focused Satellite Sites

District Sites Location Sector

1st 1 Pomona Healthcare & Transportation Logistics

2nd 1 Florence-Firestone Healthcare &Transportation Logistics

3rd 1 Santa Monica Hospitality &Tourism and Green/Clean Energy

4th 0 N/A N/A

5th 1 Santa Clarita Biotech

Appendix B-3: SOW Sector-Focused Satellite Sites Core, Intensive, and Training Services May have intermittent EDD presence Sector specific tasks related to:

outreachconvening of education and training

organizationscoordination with sector intermediaries

Targeted placements and training dollars in each sector

Appendix B-1: SOWWIA Rapid Response Program• One performance based/cost reimbursement contract will be awarded in the

amount of $835,000

• Services under the provisions of this RFP shall be provided to all businesses, and their employees, who are downsizing, or businesses who are trying to avoid layoffs

• County- wide coverage is required  within LACWIB Service Area as listed below:

Local Workforce Investment

AreaCities Served

County of Los Angeles

All cities and unincorporated areas of the County excluding the cities of Arcadia, Artesia, Bellflower, Burbank, Carson, Cerritos, Downey, Duarte, El Segundo, Gardena, Glendale, Hawaiian Gardens, Hawthorne, Hermosa Beach, Inglewood, La Canada-Flintridge, Lakewood, Lawndale, Lomita, Long Beach, Los Angeles, Manhattan Beach, Monrovia, Norwalk, Pasadena, Redondo Beach, Sierra Madre, Signal Hill, South Pasadena, and Torrance

Appendix B-1: SOWWIA Rapid Response Program (cont.)

• Successful Proposer  shall be  the designated entity to operationalize all WARN/Non-WARN notices for the LACWIB Service Delivery Area

• Minimum Staffing – One (1) Full-time Program Manager, One (1) Full-time Accounting Staff, and Five (5) Full-Time Coordinators (one in each supervisorial district)

• Location – Each coordinator must have a physical home office within designated service area (for a total of five (5)) and a telephone number accessible to accommodate all work hour shifts. Site(s) will be selected by County in coordination with Successful Proposer

Appendix N: Performance and Financial Goals

Performance MeasuresRapid Response

PERFORMANCE MEASURES

STANDARD

Rapid Response Orientation Evaluations

50% of Attendees

Orientation Customer Satisfaction 95% Satisfied Participants

Contractor Generated Non-WARNsMinimum requirement of Four (4) non-WARNs per month, per Supervisory District; for a minimum of 20 per month

Contractor responds to WARNs and Non-WARNs assigned by CSS

100% for both Categories

Minimum of one Orientation for each WARN and Non-WARN

75% for both Categories

Performance MeasuresRapid Response (cont.)

MINIMUM REQUIREMENTS STANDARD

Sufficient personnel to perform all work specified in RFP 100% for duration of the contract.

Rapid Response On-Site Visitation Report (121) upon completion of each pre-planning meeting, RR & TAA orientation, workshop, any on-site visits or contact made with the employer.

100%

Submittal of  WIA Form 121’s and Orientation Surveys electronically to CSS within 7 work days  of activity

100%

Business contact within 24 hours for all WARNs and Non-WARNs.

100%

Minimum of 1 representative attends all Rapid Response related meetings as per State EDD and/or County notifications, including, but not limited to the monthly Rapid Response Round Table meetings.

 

100%

WARN/Non-WARN Monthly Reports for all dislocation events. 1 per month/ 12 per Program Year

WIA Common Measures

 Measure Adult Dislocated Worker

Entered Employment Rate 55% 60%

Retention Rate 67% 71.6%

Average Earnings $13,440 $15,875

Performance Measures

MeasureAJCC +Affiliate AJCC Only

Veterans-Focused Satellite

AJCC Palmdale

Sector Focused Satellite

Total Adult Enrollments

916 688 305 382 229

Total Dislocated Worker Enrollments

632 474 211 263 158

Total Enrollments 1,548 1,162 516 645 387

Percent of Enrollments from Priority Population

30% 30% 100% 30% 30%

Training Expenditures

100% of Training Allocation

100% of Training Allocation

100% of Training Allocation

100% of Training Allocation

100% of Training Allocation

Training Expenditure in Priority Sectors

50% 50% 50% 50% 80%

Leverage/ In-Kind Contribution

10% 10% 10% 10% 10%

Quarterly Enrollment Performance Measures

Quarterly WIA Enrollment Goals

1st Quarter 15%

2nd Quarter 25%

3rd Quarter 30%

4th Quarter 30%

Soft Exits per Program Year 70%

Maximum Carryovers per Program Year 30%

Questions?