Long Distance ELITE BRIEFING

Friday May 3rd, 2019

Briefing agenda

• Welcome and Introductions

• Competition Jury

• Schedules and Timetables

• Check-in and Procedures

• The course

• Post-Race Procedures

• Water Quality Test

• Weather forecast

Welcome and Introductions

• Johanne Suss-Burckel (FRA), ITU Team Leader

• Thanos Nikopoulos (GRE), ITU Technical Delegate

• Stefane Mauris (SUI)

• Monica Flores (ESP)

• Dag Oliver (NOR)

• Kalle Jensen (NOR)

• Vicky Lundine (CAN), ITU Head Referee

• Ross Capill (NZL), ITU Head Referee

• Angela Pedro (POR), ITU Medical Delegate

• Miguel Fernandez Vazquez (ESP), Race Director

• Jorge Garcia (ESP) and Jaime Agullo (ESP), Event Directors

Competition Jury

• Dag Oliver, Chair

• Gonzalo Triunfo, NF Representative

• Johanne Suss-Burckel, ITU Representative

Schedule and Timelines

Friday, May 3rd.

12:00 – 14:00 Swim course familiarisation

Schedule and Timelines

Registration Process – Race Pack

• Body decals

• Stickers

• Bags for transition

• Special needs bags upon request from registration

• Wristband (To be worn at all times)

PLEASE CHECK YOU HAVE EVERYTHING

Timing chips and swim caps on race day in transition

Schedule and Timelines

Friday May 3rd.

13:00 – 17:00 Bike Check-in at Transition Area.

What to bring

- Helmet

- Bicycle

- Blue bag – bike gear / Red bag – run gear

- (Aquabike only Blue bag)

All the above, except your helmet, must stay in the transition. Bike cover are

allowed during the night.

Venue

PAVILLION

RECOVERY/GREEN BAG

DROPOFF

1

TRANSITION

ACCESS

2

3

9

Bike check-in

Entry point 1

Checks2

Drop your bike34

Exit point5

Drop your

blue/red

bags

Check-in procedures

Transition

• Only registered athletes may enter.

• Enter through your dedicated gate provided to transition.

• Bike check: legal bars, frame, wheels, bike numbers

• Helmet check: snug strap, no cracks, numbers attached You can take your

helmet and bring it back on race day. Your helmet can either go inside the

bike bag or be attached to the bike.

• Bike shoes, glasses, helmet, and other bike equipment can be placed on the

bike.

• To add any equipment to the bike, you must obtain approval from the Head

Referee up until 10 minutes after the end of the Athletes‘ Briefing.

Swim to Bike bag (Bike) - BLUE

Please check that you include:

• Helmet(it is allowed to leave helmet on the bike)

• Glasses

• Socks

• Bike shoes (it is allowed to leave shoes attached to the bike)

• Food

• Liquids

This bag is mandatory to check in

Friday during the check in process

Remember to

add your race

number on the

bag

Bike to Run bag (Run) - RED

Please check that you include:

• Running shoes

• Glasses

• Socks

• Food

This bag is mandatory to leave it

on Friday during the check in

process. Leave it at dedicated

space next to the T1

Remember to

add your race

number on the

bag

Race Day Saturday May 4th

Transition CHECK IN

06:15 – 07:45 Transition open.

What to bring

- Swim equipment

- - Uniform and body decals check

- Special needs bags

- Any nutrition/ liquid that you want to leave on your bike

- Green bag – street wear –

MUST BE DROPPED OFF AT PAVILLION PRIOR TO PROCEEDING TO START

Athletes will not be allowed back in transition until 16:30 h.

Check-in procedures – Race day

• Arrive with all decals in place!

▪ Both arms

▪ Category at back of calf

• Bike mechanical service and bike pumps will be available in the transition

area on race morning.

• Eye glasses: Glasses must be labeled with the athlete’s race number. There

will be a glasses table at the swim start and exit

• Portable toilets will be available in transition and line up area

• Swim-cap and timing-chip to be picked up in

transition (No Athlete Lounge)

Special needs Bike bag -

Leave at roundabout by bridge.

• Food

• Liquids

• Spare parts etc

Bag will not be returnedRemember to

add your race

number on the

bag

Special needs Run bag - ORANGE

Remember to

add your race

number on the

bag

Leave at roundabout by bridge.

• Food

• Liquids

• Clothes, etc.

Bag will not be returned

After race bag - GREEN

Remember to

add your race

number on the

bag

Please check that you include:

• Dry clothes to use after the race

• Everything you need to use once

you finish your race

This bag can be left at the

recovery pavillion after the check

in process on raceday.

(Aquabike athletes may deposit Green bag at

changing tent in transition – recommended)

Transition check-in – race day

Transition

Green Bag

Drop &

Recovery

Run Orange

Bag Drop

Bike White Bag

Drop

Pre-start line up

Transition

Check In

Race Day Saturday May 4th

Pre-start Procedure

Athlete line-up:

• Line up near entry to pontoon

• Jog to the start area

• Enter water when instructed

• Swim to start line

Pre-start

Optical

glasses table

Line Up

Swim Exit

aid station

Equipment

Swim

• Neoprene swim caps below the official swim cap are allowed

• No neoprene vests

• No gloves

• Socks are allowed. This will be a wetsuit mandatory swim.

• Compression calves are allowed below the wetsuit

Start Procedure

Athletes in position:

• The start can be given any time after the TD

announces ”On your mark”

• Air horn blast

• The race starts

• After race starts, athletes must move forward

• Athletes not moving forward at the start will receive

a time penalty of 60 seconds in TA1

False Start Procedures

False start Example:

• Several horn blasts

• Kayaks in front of you

• Everyone goes back between bouys

The Course

SwimPlan A: 1 lap - 3000m

Plan B: 1 lap - 1500m

Bike3 laps - 113km

Run4 laps - 30km

Cut off times

SwimMaximum stay in water for Plan a 1:15 Plan B 30minutes

BikeEnd of 2nd lap: 15:00

End of bike segment: 16:30

Run End of the 3rd lap: 19:30

Finish line: 20:30

The Course – Long Distance Triathlon

Swim course

• Thursday May 2nd at 08:00

✓Water temperature: 13.8 ºC

✓Air temperature: 13.0 ºC

• Wetsuit mandatory

• 1 lap 3000 meters

• Due to cold water conditions, the swim may be shortened,

and the start waves adjusted accordingly.

Final announcement 07:00 race day.

Swim course

• No warm up area.

• Distance to the first turn buoy 200m

• Keep all the ORANGE buoys to the left and

all the YELLOW buoys to your right

• Take cap, goggles, wetsuit to the bags area, once

you finish the swim and place them inside your bike

bag.

• Wetsuit removal is allowed only at the changing

tents. Stopping at the swim exit path with result a

time penalty

Swim course

To check 2nd

buoy at start

line

Swim course (Plan B)

To check 2nd

buoy at start

line

Transition Area 1

• Traditional Bike Racks – numbered

• Orientation boards at the beginning of each row

• Once you finish the Swim, go to the bags area. At the bags area,

there will be volunteers to assist with the removal of the wetsuits:

▪ Take your Bike bag, and put on your Bike gear

▪ All the Swim gear (wetsuit, goggles, Swim cap) goes into the

bag.

▪ Leave the bag in assigned space

▪ There will be tents available per gender

▪ Make sure no equipment is left behind

• Go to your position in the transition area and take your Bike.

Remember to fasten your helmet before taking your bike

• Mount line on the road outside the stadium

Transition 1

Bike Course

Uphill / downhill sectionPenalty Box 1

Penalty Box 2

Bike Special needs

Left: lap

Straight: finish

Bike cut-off (2nd lap)

Bike Course

Aid Station 1 &

Littering

Aid Station 2 &

Littering

Penalty Box 1

Penalty Box 2

Bike course

• Coaches’area/Special Needs: By the Puente de los

Tirantes Bridge.

▪ Only from this location, coaches and team managers can

supply athletes with their own food and beverages

• Penalty boxes at the far end of the course and in town by

the river.

• Dismount line on the road before reentering the stadium.

Bike course - Aid Stations

• There will be 2 bike aid stations per lap.

• Only discard bottles and litter within littering zones

as indicated by the following signs

• At each aid station, you can find portable toilets

• Aid Stations will be located at 12.2 – 26.8 – 49.7 –

64.3 – 87.2 – 101.8. km

Bike Aid Stations

• Water (33 cl bottles)

• Water drums

• 500ml Water bottles with isotonic drinks

• 226ERS Gels

• 226ERS Energy bars

• Bananas (cut in half)

Bike Aid Stations

Volunteers will be identified with

the following vest colours

according to the product they

provide and in the following

order:

• Red: Energy gels & bars

• Green: Water

• Yellow: Iso Drinks

Draft Zones

Draft Zones

Drafting Rules

An athlete may enter a bike draft zone in the following

circumstances:

• If the athlete enters the draft zone, and progresses

through it within the allotted time in the process of

overtaking;

• For safety reasons;

• 100 meters before and after an aid station or transition

area;

• At an acute turn;

Drafting Rules

Overtaking:

• An athlete is passed when another athlete's front

wheel is ahead of theirs;

• An overtaken athlete must drop out of the draft zone

of the passing athlete by continuously make

rearward progress out of the draft zone of the

passing athlete. Re-passing by an overtaken athlete

prior to dropping out of the draft zone will result in a

drafting violation;

• Overtaken athletes who remain within the draft zone

of the passing athlete for more than the allotted time

will be given a drafting violation;

Blocking Rules

• Athletes must keep to the side of the course and not

create a blocking incident;

• Blocking is where an athlete who is behind cannot

pass due to the leading athlete being poorly placed

on the course;

• Athletes seen blocking by a Technical Official will

incur a time penalty of at the next bike penalty box.

Bike Infringements

• During the Bike segment, Technical Officials can show 2

different cards (blue and yellow)

• In case you receive a Blue card, you have to stop at the

next penalty box for 5 minutes.

• In case you receive a Yellow card, you have to stop at

the next penalty box for 1 minute.

Drafting infringement Other infringements

(blocking, littering, etc.)

Advice of Penalties

• How do you know if you need to

serve a penalty?

• The official will do the following –• Sound a whistle or horn

• Show a BLUE / card

• Call your number

• Advise you of the PENALTY

• If you are shown a RED

CARD, you may be

disqualified

Penalties

• Stop in the next Penalty Box and must stay there for

5 minutes

• It is the athletes responsibility to stop in the next

Penalty Box. Failing to do this will result in DSQ.

• The penalties are accumulated. A third drafting offence

will lead to a DSQ1st & 2nd offences: 5 minutes in the Bike Penalty Box3rd offence: DSQ!

Bike infringements - REMEMBER

PENALTY BOXYELLOW

CARD

STOP

1 MINUTE

PENALTY BOXBLUE

CARD

STOP

5 MINUTES

RED

CARDDSQ

Caution

Caution signal: three sharp whistles and red flags

Bike course – Mechanical Services

There will be 3 motorbikes as “neutral mechanical assistance”

to assist with repairs whenever possible. i.e. replacement of

tubes, tires, chains etc. Please note that we will do our best to

serve. If you need assistance, please do not move from the

location you are in order to be tracked.

Transition Area 2

• Dismount line on road outside stadium.

• Give your bike to the bike catcher.

• Proceed to the changing tent without going into transition

spot.

▪ Take your Run bag, and put on your Run gear

▪ All the Bike gear goes into the bag.

▪ Leave the bag in assigned space

Transition 2

Run course

• 4 laps (total distance of 30 km)

• Bib number must be worn in front

• Aid stations:

• 5 per lap

• For locations see the map

• Only discard bottles and litter within littering

zones as indicated by the following signs:

• Photo-finish

Run Course

Penalty Box

Aid Station 1 +

littering + Elite

coach area

Aid Station 2 +

littering area

Aid Station 3 +

littering area

Run Special

Needs

Aid Station 4 +

littering area

Aid Station 5 +

littering area

Run Penalty Box

The penalty box is for infringements in: Swim, TA1, TA2, run (e.g.: Mount before mount line, dismount after dismount line, littering etc.)

(Transition will be videotaped for infringements)

Location At stadium entrance (end of each lap)

Information White board to show race numbers

(Athletes need to read the board)(coaches are advised to check and inform their athletes)

Procedure 1 minute time penalty served at the Penalty Box

If you don’t stop DSQ

Run Penalty Box

• If you incur a penalty, you will find your number plus a

letter code indicating the nature of the infraction:

D = Dismount Line Violation

M = Mount Line violation E = Equipment Outside Box

L = Littering V = Other Violations

For example:

• 12D → athlete #12 received a time penalty for a dismount line violation

• 12x2ME → athlete #12 received 2 time penalties for mount line and equipment

outside the box violations

Run Aid Stations

• Water (33 cl bottles)

• Coca cola (cups)

• 226ERS Gels

• 226ERS Energy bars

• Bananas (cut in half)

• Oranges (cut in quarters)

Run Aid Stations

Volunteers will be identified with

the following vest colours

according to the product they

provide and in the following

order:

• Red: Energy gels & bars

• Green: Water

• Orange: Coke

• Yellow: Iso Drinks

Run Course - Finish

VIP GRANDSTANDS

SPECTATORS AREAAWARDS

Post-race Procedures

• To avoid congestion: go to recovery area after having

passed the line. Food and drinks available there.

• 1st recovery in the post finish area, 2nd in University

Pavilion

• Leave the recovery area after having recovered

• Collect your bags

• Transition check-out times 16:30–21:00

• Bring your wristband

9

Transition check-out

Entry point

Exit point

Post-race Procedures

Anti-Doping Control

• Photo ID is needed for every athlete that is selected

for test

Team Medical Access

• Only one accredited team medical person will be

allowed to enter the medical tent, after ITU Medical

Delegate’s permission.

Coaches areas

Accreditation

• Coaches accreditations will only be distributed to those coaches

who’s National Federations registered them through the on-line

system

• Every coaches has to collect accreditation to be able to enter the

venue.

Additional sport-specific coaches areas

• Penalty Box

• Side of transition

Results and Medal Ceremonies

• Official results will be posted on a board at the main Recovery

Area as well as at the Expo and will be published on

https://www.triathlon.org/results and

https://pontevedra2019.org/itu/en

• The Awards Ceremony will take place at Alameda 19:30

• First three athletes of each category are requested to be next to

the stage 15 minutes before. Be punctual as we must start

on time

https://www.triathlon.org/resultshttps://pontevedra2019.org/itu/en

Ambush Marketing

PLEASE OBSERVE THE AMBUSH MARKETING RULES

Ambush marketing is defined as:

“Deliberately using the opportunity of live television and

media photographers to acquire additional exposure for your

sponsor product, apparel or brand.”

The consequence for this behaviour is that the athlete will

immediately forfeit their prize money for that event.

Prize money

Certificates

After the race, athletes can download their race certificate at

https://triathlon.org/results/certificates

https://triathlon.org/results/certificates

Briefings

Online video race briefing will be recorded and available at

https://www.triathlon.org/agegroup/

https://www.triathlon.org/agegroup/

Water Quality Assessment (Inland)

EnterococciInsert

Sample DateNMP/100mL

Location A 28

Location A 26

Location A 15

Enterococci

limit

Weather forecast - Saturday

Good Luck!