Local Government Management Agency · and provides a brief synopsis of the required ... the Assigned Certifier nominated on the BCMS for the specific project. ... course of the construction

BCMSCCCModuleUsersGuide 1

LocalGovernmentManagementAgencyGuide to Lodging Certificates of Compliance on Completion on theBCMSThisdocumentis intendedasabasicguideandisnot intendedtoactasausermanual for theBCMSsystem. Its aim is toprovideabasicwalk-throughof thenewmodulesaddedtotheBCMSfromthe19thFebruary2016.The new modules will allow Assigned Certifiers to lodge an application for aCertificateofComplianceonCompletiontotheBCMS.TheFebruary2016updatewillalsoincludeare-designeduserinterface,whichshouldimprovetheuserexperience.TheNewInterfaceTheredesignedinterfacehasbeendesignedtosimplifytheuserexperience.

The ‘dashboard’ tab provides a series of quick links to view the BuildingRegisters,andtolodgenewNotices,orCertificates

2 BCMSCCCModuleUsersGuide

The‘MyDetails’tabprovidesaccesstotheuserscredentials,allowingtheuserto update his/her Personal Details, Address Details, Company Details, orQualificationDetails.The ‘My Applications’ tab provides a list of Commencement Notices, 7 DayNoticesandCertificatesofComplianceonCompletionrelevanttotheuser.Here,you can see the status of the Notices / Certificates, whether Incomplete,Submitted, Requiring Additional Information, or complete, along with theValidationStatus,whetherValidorInvalid,andtherelevantReferenceNumbers.Fromhereyoucanselect,andmodifyanyNotice/Certificatethatismarkedas‘Incomplete’or‘RequiringAdditionalInformation’.

The‘NewApplication’tabwillalsoallowyoutolodgeanewNotice/Certificate,andprovidesabriefsynopsisoftherequireddocuments.


ProcessforlodgingaCertificateofComplianceonCompletion.(forinformationonhowtolodgeapre-notificationCCCclickhere)InordertolodgeaCertificateofComplianceonCompletion(CCC),viatheBCMS,anAssignedCertifiershouldfollowthisprocess.ACCCshouldonlybelodgedbytheAssignedCertifiernominatedontheBCMSforthespecificproject.Note: If theAssignedCertifier for aproject hasbeen changed, and this changehas not been notified to the Local Authority, or has not been changed on theBCMS,youwillnotbeabletolodgeaCCCagainsttheCommencementNotice

1. LogontotheBCMS(clickheretogototheBCMS)

2. Navigatetothe‘NewApplication’tab

3. Scrollto‘NewCertificateofComplianceonCompletion’

4. Select‘CreateNewApplication’,

5. Select,viathedropdownmenu,theCommencementNoticeagainstwhichyouwishtolodgetheCCC.

www.localgov.ie/en/bcms


Note:IfyoudonotseetherequiredCommencementNoticeNumberonthedropdownmenu, then the CommencementNotice is not associatedwith the users’logincredentials

6. OnceaCommencementNoticehasbeenselected,anumberofadditionalfieldsappear.Anyfieldmarkedwitharedasterixmustbefilledin.

7. Select‘No’tothePre-NotificationofCompletionquestionNote:foraPre-NotificationCCCsubmission,clickhere.

8. SelectthetypeofCCCfromthefollowinggroupinga. FullcompletionofaBuildingorWorksb. PartialCompletionofaBuildingorworksc. Completionofsomebuildings

9. EnteranyrelevantFireSafetyCertificateandDisabilityAccessCertificate

number(s)forthebuildingorworks

10. Enteradescriptionofthecompleteddevelopment

Note: This description will appear on the CCC. The description should be anaccurate description of the buildings or works to which the CCC relates. Anybuildingsorworks,whicharenotthesubjectoftheCCCshouldnotbeenteredhere.In thecaseofHousingEstates, it should identifywhichhousenumbersare thesubjectoftheCCCIn the case of a Phased Completion, it should clearly specifywhichworks arebeingcompleted.


11. Thenext twoboxesdisplay theproject particulars,whichwere enteredontheCommencementNotice.TheseshouldbereviewedtoconfirmthattheCNselectedisthecorrectCNfortheCCC

12. Enterthenumberofunits,whicharebeingcoveredbytheCCC.

Note: The number of units completed cannot exceed the number of unitscommenced.Ifindoubt,contactyourlocalBuildingControlAuthority


13. Entertheaddressesforthecompletedbuildings.

Note:YoucanaddinmultipleaddressesagainstasingleCCC.Addressescanbedisplayedasarangeofbuildings,e.g.1–10TheWay,or individually,e.g.No.1TheWay,No.2TheWay,etc.


14. ClickSaveoncealltheappropriatedetailsareentered.

15. Once you have clicked ‘Save’, a summary of the details entered willappear,andagreen‘tick’willappearagainsttheCertificationDetailstab.If any of the details have been entered in error, you can click the editbutton tochange them. Ifyouaresatisfiedwith thedetailsentered,youcanproceedtothe‘Roles’tab.

‘Roles’TabOnceyouhaveselectedtherolestab,youwillbeaskedtoconfirmtherolesoftheBuildingOwner,BuilderandAssignedCertifier.

1. Click‘confirmRoles’


2. Select‘Yes’iftherolesaslistedarecorrect.

Note1:Thedetailscontainedonthe‘roles’tabareautomaticallyextractedfromthe Commencement Notice details lodged. If these have changed during thecourse of the constructionworks, and are not reflected on the ‘roles’ tab, youshouldcontactyourBuildingControlAuthority

Note 2: Selecting ‘yes’ will not result in the system issuing an email to therelevantroles.Thisisacross-referencecheck.

3. Click‘SaveDetails’tosavethechanges.

4. Progresstothe‘StatutoryDocuments’tab

StatutoryDocuments


TheCertificateofComplianceonCompletioncanbedownloadedfromthispage.Onceitisdownloaded,signed,andscanned,itcanbeuploadedasaCertificateofCompliance onCompletion. A completed InspectionPlan, as implemented, andanAnnexofdocumentswhichtheAssignedCertifierisrelyingontodemonstratecompliancewiththeSecondScheduletotheBuildingRegulations

1. Click ‘download’ to download your Certificate of Compliance onCompletion

2. Savethefiletoyourcomputer,printout,sign,andscanthesignedCCCtoyourcomputer.

3. Usethe‘Browse’buttontonavigatetothescannedfile

4. Select ‘Certificate of Compliance on Completion’ from the Statutory

DocumentTypedropdown

5. Click‘upload’touploadtheCCCtotheBCMS


6. Theuploadeddocumentshouldappearunderthe‘filename’column.

7. If youhaveuploaded thewrongdocument, or need to correct an error,you can delete the relevant document by clicking the trash can symbolunderthe‘removefile’column

8. RepeatfortheInspectionPlanandAnnexofDocuments.

9. Once all 3 documents are uploaded, a green tick will appear in the‘Statutory Documents’ tab. You can now progress to the ‘SupportingDocuments’tab

SupportingDocumentsAny additional documents, which the Assigned Certifier wishes to upload insupportoftheapplication,canbeuploadedunderthistab.



2. Select the relevant document type from the SupportingDocumentType

dropdown

3. Uploadfilesasnecessary

Note: Any documents / drawings / details which were lodged with theCommencementNotice/7DayNotice,andhavechangedthroughthecourseofconstruction works, must be uploaded here, using the ‘Differences fromCommencementSubmission’optionfromthedropdownmenu.SubmissionOnceallthetabsaremarkedwithagreentick,oragreendotinthecaseoftheSupportingDocuments,youcanprogresstothe‘Submission’tab.


If you are satisfied that the correct details have been entered, and that thecorrect documents have been uploaded, you can click the ‘submit’ button tosubmityourapplicationtotheBuildingControlAuthority.Note:Once submitted, youwill not be able to adddocuments ordetails to theCCCapplication,unlesstheLocalAuthorityrequestsadditionalInformation

Warning: When completing any Statutory Notice/Application/Certificate/Declaration, please ensure that all sections of the forms are fully and accurately completed. Any information omitted or found to be inaccurate may render your submission invalid and inspections may take place any time up to 5 years after completion of your buildings or works. Enforcement carries costs.


LocalAuthorityAdditionalInformationRequestsIf theLocalAuthority,havingassessedthesubmission,requires thatadditionalinformationisrequired,thesystemwillbeunlocked,toallowyoutouploadtherequireddocuments,underthe‘SupportingDocuments’Tab.Once you have uploaded the required additional documentation, you mustcontactyourLocalAuthoritytoinformthemthatyouhaveprovidedtherequiredadditionalinformation.


Process for lodging a Pre-Submission Certificate of Compliance onCompletion.In order to lodge a Pre-Notification Certificate of Compliance on Completion(CCC),viatheBCMS,anAssignedCertifiershouldfollowthisprocess.ACCCcanonlybelodgedbytheAssignedCertifiernominatedontheBCMSforthespecificproject.Q.WhatisaPre-NotificationCertificateofComplianceonCompletionA.APre-NotificationCCCisamethodoflodgingaCompletionCertificatewithaBuildingControlAuthority,forplacementontheRegister,byi)Submittingplans,calculations,specifications,andparticularstodemonstratecompliancewiththeSecond Schedule to the Building Regulations, ii) submitting a completedInspection Plan, and iii) nominating a date between 3 and 5 weeks from thesubmissionof thosedocuments,onwhichtheCCCisrequiredtobeenteredontheRegister.TheBuildingControlAuthorityshallthen,uponreceiptoftheCCC,on a date not later than the date preceding thenominated date, at that point begin to consider thevalidity of a prospective Certificate of Compliance on Completion so that the authority is in aposition to include the details of the relevant Certificate of Complianceon Completion on the register on the nominated date. Note: If theAssignedCertifier for aproject hasbeen changed, and this changehas not been notified to the Local Authority, or has not been changed on theBCMS,youwillnotbeabletolodgeaCCCagainsttheCommencementNoticeApplication

1. LogontotheBCMS(clickheretogototheBCMS)

2. Navigatetothe‘NewApplication’tab

3. Scrollto‘NewCompletionCertificate’

www.localgov.ie/en/bcms


4. Select‘CreateNewApplication’,

5. Select,viathedropdownmenu,theCommencementNoticeagainstwhichyouwishtolodgetheCCC.


Note:IfyoudonotseetherequiredCommencementNoticeNumberonthedropdownmenu, then the Commencement Notice is not associatedwith the userslogincredentials

6. OnceaCommencementNoticehasbeenselected,anumberofadditionalfieldsappear.Anyfieldmarkedwitharedasterixmustbefilledin.

7. Select‘Yes’tothePre-NotificationofCompletionquestion

8. Entertheproposeddateon which a valid Certificate of Compliance on Completion is intended to be entered on the register

Note1: The ‘NominatedDate’ is the date that youwant the CCC placed on theRegister,notthedateyouaregoingtosubmittheCCC. Note2: The final Certificate of Compliance on Completion form, signed by thebuilder and Assigned Certifier must be submitted to the Building ControlAuthoritybeforethenominateddate Note3: Where the nominated date falls on a weekend or public holiday, youshouldensurethatitissubmittedtotheBuildingControlAuthorityatleast1fullworkingdaypriortothisdate.

9. SelectthetypeofCCCfromthefollowinggroupinga. Standalonefullcompletionb. Multiunitfullcompletionc. Multiunitpartialcompletion

10. EnteranyrelevantFireSafetyCertificateandDisabilityAccessCertificate

number(s)forthebuildingorworks


11. EnteradescriptionofthecompleteddevelopmentNote: The description should be an accurate description of the buildings orworks to which the CCC relates. Any buildings or works, which are not thesubjectoftheCCC,shouldnotbeenteredhere.In thecaseofHousingEstates, it should identifywhichhousenumbersare thesubjectoftheCCCIn the case of a Phased Completion, it should clearly specifywhichworks arebeingcompleted.

12. Thenext twoboxesdisplay theproject particulars,whichwereenteredontheCommencementNotice.TheseshouldbereviewedtoconfirmthattheCNselectedisthecorrectCNfortheCCC


13. Enterthenumberofunits,whicharebeingcoveredbytheCCC.

Note: The number of units completed cannot exceed the number of unitscommenced.Ifindoubt,contactyourlocalBuildingControlAuthority

14. Entertheaddressesforthecompletedbuildings.

Note:YoucanaddinmultipleaddressesagainstasingleCCC.Addressescanbedisplayedasarangeofbuildings,e.g.1–10TheWay,or individually,e.g.No.1TheWay,No.2TheWay,etc.


15. ClickSaveoncealltheappropriatedetailsareentered.

16. Once you have clicked ‘Save’, a summary of the details entered willappear,andagreen‘tick’willappearagainsttheCertificationDetailstab.If any of the details have been entered in error, you can click the editbutton tochange them. Ifyouaresatisfiedwith thedetailsentered,youcanproceedtothe‘Roles’tab.


‘Roles’TabOnceyouhaveselectedtherolestab,youwillbeaskedtoconfirmtherolesoftheBuildingOwner,BuilderandAssignedCertifier.

5. Click‘confirmRoles


6. Select‘Yes’iftherolesaslistedarecorrect.

Note1:Thedetailscontainedonthe‘roles’tabareautomaticallyextractedfromthe Commencement Notice details lodged. If these have changed during thecourse of the constructionworks, and are not reflected on the ‘roles’ tab, youshouldcontactyourBuildingControlAuthority

Note 2: Selecting ‘yes’ will not result in the system issuing an email to therelevantroles.Thisisacross-referencecheck.

7. Click‘SaveDetails’tosavethechanges.

8. Progresstothe‘StatutoryDocuments’tab

StatutoryDocumentsTheCertificateofComplianceonCompletioncanbedownloadedfromthispage.Onceitisdownloaded,signed,andscanned,itcanbeuploadedasaCertificateofCompliance onCompletion. A completed InspectionPlan, as implemented, and


anAnnexofdocumentswhichtheAssignedCertifierisrelyingontodemonstratecompliancewiththeSecondScheduletotheBuildingRegulations

Note:Atthisstage,foraPre-NotificationCCC,tofacilitatethesystem,i) youmustuploadadraftCCC,whichmustbeoverwrittenbythefinal

CCConadatewhichfallsnotlaterthanthedaybeforethenominateddate

ii) YoumustuploadaDraftInspectionPlan,whichshowstheinspectionswhich have taken place to date, to be overwritten by the finalInspectionPlanonadatewhichfallsnotlaterthanthedaybeforethenominateddate

iii) YoumustuploadanAnnexofDocuments

10. Click ‘download’ to download your Certificate of Compliance onCompletion

11. Savethefiletoyourcomputer,printout,sign,andscantheDraftCCCtoyourcomputer.



13. Select ‘Certificate of Compliance on Completion’ from the Statutory

DocumentTypedropdown

14. Click‘upload’touploadtheDraftCCCtotheBCMS


16. If youhaveuploaded thewrongdocument, or need to correct an error,you can delete the relevant document by clicking the trash can symbolunderthe‘removefile’column

17. RepeatfortheDraftInspectionPlanandAnnexofDocuments.

18. Once all 3 documents are uploaded, a green tick will appear in the‘Statutory Documents’ tab. You can now progress to the ‘SupportingDocuments’tab

SupportingDocumentsAny additional documents, which the Assigned Certifier wishes to upload insupportoftheapplication,canbeuploadedunderthistab.



5. Select the relevant document type from the SupportingDocumentTypedropdown

6. Uploadfilesasnecessary

Note: Any documents / drawings / details which were lodged with theCommencementNotice/7DayNotice,andhavechangedthroughthecourseofconstruction works, must be uploaded here, using the ‘Differences fromCommencementSubmission’optionfromthedropdownmenu.SubmissionOnceallthetabsaremarkedwithagreentick,oragreendotinthecaseoftheSupportingDocuments,youcanprogresstothe‘Submission’tab.


If you are satisfied that the correct details have been entered, and that thecorrect documents have been uploaded, you can click the ‘submit’ button tosubmityourapplicationtotheBuildingControlAuthority.Note:Once submitted, youwill not be able to adddocuments ordetails to theCCCapplication,unlesstheLocalAuthorityrequestsadditionalInformationWARNING!Oncesubmitted,theBuildingControlAuthorityhasvery limitedopportunitytoalterthefile.Wherethesubmittedfileisincompleteorcontainserrors,itmaybeinvalidatedandyouwillhave tobegin the submissionprocessagain, includingsigningnewforms.FinalSubmissionBetween3and5weeksafteryouhavesubmitted thedraftdocuments,andnolessthan1daybeforethenominateddateonwhichtheCCCistobeplacedontheRegister,thefinaldocumentsmustbeuploaded.

1. LogontotheBCMS

2. Navigatetothe‘MyApplications’Tab


3. SelecttherelevantCCCapplication

4. NavigatetotheStatutoryDocumentstab


8. Select ‘Certificate of Compliance on Completion’ from the StatutoryDocumentTypedropdown


9. Click‘upload’touploadtheFinalCCCtotheBCMS


11. If youhaveuploaded thewrongdocument, or need to correct an error,

you can delete the relevant document by clicking the trash can symbolunderthe‘removefile’column

12. Once the CCC is uploaded, a green tick will appear in the ‘Statutory

Documents’ tab. You can now progress to the ‘Submission’ tab, andsubmitthefinal,completedapplication.

Note:Once the finalCertificateofComplianceonCompletion is submitted,youmustnotifytheLocalAuthority,byemail,thatthedocumenthasbeensubmitted.

Warning: When completing any Statutory Notice/Application/Certificate/Declaration, please ensure that all sections of the forms are fully and accurately completed. Any information omitted or found to be inaccurate may render your submission invalid and inspections may take place any time up to 5 years after completion of your buildings or works. Enforcement carries costs.