Loc: LIC-LR-D05-HQ-HVAC Renovation · 2013. 7. 11. · 1 will be posting the transcript on our website for any 2 potential bidder's benefit and as a record of our 3 meeting here this

Prebid Meeting

Armstrong & Okey, Inc., Columbus, Ohio (614) 224-9481

BEFORE THE OHIO DEPARTMENT OF TRANSPORTATION

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Prebid Meeting

Project No.: 132003

Loc: LIC-LR-D05-HQ-HVAC Renovation

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PROCEEDINGS

at the Ohio Department of Transportation, District 5,

9600 Jacksontown Road, Jacksontown, Ohio, called at

9:05 a.m. on Friday, June 28, 2013.

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ARMSTRONG & OKEY, INC. 222 East Town Street, 2nd Floor Columbus, Ohio 43215-5201 (614) 224-9481 - (800) 223-9481 Fax - (614) 224-5724

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1 PRESENT:

2 Mr. Jason Sturgeon, District 5, Design

Engineer

3 Mr. Numan Babieh, District 5, Construction

Office

4 Mr. Gavin Lim, AEC, Electrical Engineer

Mr. Nick Bowers, AEC, Mechanical Engineer

5 Mr. Paul Wieber, District 5, Facilities

Mr. Rick Puderbaugh, ODOT Central Office

6 Mr. Brent Dennis, Correctional Industries

Mr. Gregg Rudduck, Jess Howard Electric Co.

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1 Friday Morning Session,

2 June 28, 2013.

3 - - -

4 MR. STURGEON: All right. Well, thanks

5 everyone. This meeting is a prebid meeting for our

6 district HVAC project. It's Project No. 132003.

7 And I'll start out here, just brief

8 introductions. I'm Jason Sturgeon, District 5 Design

9 Engineer.

10 MR. BABIEH: I'm Numan Babieh, district

11 construction area engineer.

12 MR. LIM: Gavin Lim with AEC, electrical

13 engineer.

14 MR. BOWERS: Nick Bowers from AEC,

15 mechanical engineer.

16 MR. WIEBER: Paul Wieber, ODOT District 5

17 facilities.

18 MR. PUDERBAUGH: I'm Rick Puderbaugh from

19 ODOT Central Office Facilities. I'm the program

20 manager.

21 MR. DENNIS: Brent Dennis with OPI.

22 MR. RUDDUCK: Gregg Rudduck with Jess

23 Howard Electric.

24 MR. STURGEON: As you can see, we've got

25 a transcriptionist here to record the meeting, and we

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1 will be posting the transcript on our website for any

2 potential bidder's benefit and as a record of our

3 meeting here this morning.

4 If necessary, due to any questions and

5 answers we receive during this meeting, an addenda

6 would be created. As of right now we have one

7 addenda posted for this project and it was posted by

8 our central office and it has -- it relates to the

9 web link that's listed in the proposal for this

10 project. It's stated as www.bidx.com, but the

11 proposal, the addendum clarified that the Bid Express

12 website is the official repository for the electronic

13 bid submittal for this project and its address is

14 www.bidexpress.com.

15 Another point of clarification that was

16 made was the bidders on this non-highway project do

17 not need to be prequalified with the department, and

18 the full addendum can be accessed on our website as

19 well.

20 In addition to that, we had a couple of

21 notices issued, one of which was a notice for this

22 meeting here we have today, which was posted on

23 June 20th, and it simply stated that this meeting was

24 to be held at 9:00 a.m. this morning in this office.

25 The second notice that was posted was on

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1 6/4 of '13 and it clarified that bidders on this

2 project do not need to be prequalified with the

3 department.

4 Outside of that, we have not had any

5 prebid questions or answers given to date. The

6 schedule for this project has a sale date bid opening

7 on 7/19 of this year.

8 And we already went around the room, but,

9 again, I'm the engineer in our office who's

10 overseeing the submittal of this plan set. Numan,

11 again, is from our construction office. Gavin,

12 essentially, has headed up the design for us on this

13 project. And further on down, at the end of our

14 table, are representatives from our facilities

15 office.

16 At this time I'd ask them to give a brief

17 explanation of the project, whichever one of you

18 wants to head that up is fine with me.

19 MR. BOWERS: It's mainly a mechanical

20 replacement of the HVAC on both sides of the building

21 here, new boiler, rooftop unit, some indoor units, so

22 it's a direct replacement and then we're going to do

23 some upgrade on the controls as well. That's it.

24 MR. LIM: And keep in mind the associated

25 structural work, you know, general trades work like

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1 walls and --

2 MR. BOWERS: Ceiling grid --

3 MR. LIM: Ceiling grid, a lot of ceiling

4 grid is getting removed in conjunction with the

5 mechanical work, and electrical fixtures, lighting

6 fixtures need to be considered with the ceiling

7 removal, and also, very importantly, the phasing of

8 the project is of -- has to be coordinated very

9 closely with ODOT District 5.

10 MR. STURGEON: And that's due to the fact

11 that the office space here is going to remain

12 functional during the life of the project, so our

13 office staff is going to, in essence, going to have

14 to shuffle around as the work proceeds.

15 MR. LIM: But that's the gist of it.

16 MR. STURGEON: A complete summary of the

17 project is shown in the Specifications, Part I. In

18 addition to that, the phasing is also described in

19 Section 1.3.

20 MR. BOWERS: And on the drawings.

21 MR. STURGEON: And on the drawings.

22 Thank you.

23 Do you have any items that we know are

24 going to require an addendum that has not been

25 submitted yet?

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1 MR. LIM: Not yet. The final addendum

2 will still be 72 hours prior, correct?

3 MR. STURGEON: That's correct. The

4 latest we will try to post an addendum would be early

5 the week, Monday the week of bid.

6 MR. LIM: Okay.

7 MR. STURGEON: That would be the latest

8 we would desire to post any addendum.

9 Anybody have any questions they'd like to

10 pose, points to clarify?

11 MR. RUDDUCK: Briefly. First time I've

12 looked at the drawings, so they might be stupid

13 questions. On the drawings, I see where you've noted

14 that one out of three lights is supposed to remain in

15 place, be temporarily supported for temporary

16 lighting. The lights that we do remove and they say

17 have to be stored for future installation, can they

18 be stored on site or do we have to haul them back to

19 our office and then bring them back when they have to

20 be installed? Do you have a place we can lay them

21 down which would keep the cost down.

22 MR. LIM: Either storage or the

23 warehouse.

24 MR. BOWERS: Out back.

25 MR. WEIBER: We're going to be limited on

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1 space as it is in the building.

2 MR. PUDERBAUGH: You guys are going to be

3 storing things.

4 MR. WIEBER: Yeah, we're going to have

5 office furniture and probably cabinets that we're

6 going to need to store.

7 MR. RUDDUCK: Okay.

8 MR. LIM: Would they be able to put them

9 in the storage barn, stuff like that, or can they put

10 a trailer?

11 MR. RUDDUCK: That was going to be my

12 next question. We could, you know, bring like a

13 large semi-trailer out here and just park it, put the

14 lights in there and store them for future

15 installation. It's a lot cheaper than hauling them

16 all the way back and wrapping them.

17 MR. WIEBER: That's doable.


19 MR. STURGEON: I'm sorry to interrupt,

20 just make sure we try not to speak over each other

21 and whatnot for her benefit so she's able to keep us

22 in line here.

23 MR. BABIEH: I guess, you know, keeping

24 that trailer, you know, if you bring it over here,

25 liability-wise, I mean, that's got to be still his

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1 liability even if it's stored on our property.

2 MR. WIEBER: The contractor is going to

3 have a section on the property that is going to be

4 theirs to use for equipment, material and storage,

5 whatever they want it for, so it's going to be their

6 liability, yes.

7 MR. STURGEON: We've designated an area

8 of our facility, it's on the, looks like it's on Plan

9 Sheet 5.

10 MR. LIM: A staging area.

11 MR. STURGEON: It's to the west of our

12 office area here, towards the extreme west edge of

13 our storage area for the contractor's use.

14 MR. RUDDUCK: I have two more small

15 questions. For bidding purposes, in the notes here,

16 they say the lights that are removed would be

17 relamped and cleaned, if necessary. Who's going to

18 deem whether it's necessary or not? Because, you

19 know, you kind of need to account when you're bidding

20 this, you know, am I gonna -- are you going to tell

21 me upfront that just assume that all of them have to

22 be done or a certain percentage, so we know what to

23 include in our quote? It's quite a few lights. It's

24 in parentheses "as necessary."

25 MR. LIM: Yeah.

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1 MR. RUDDUCK: And, you know, if you could

2 provide what type of lamp it is, is it a T12 or T8 or

3 whatever.

4 MR. LIM: I remember we talked about,

5 like, the relamping is only the labor for relamping.

6 The lamps will be provided by ODOT. I'll clarify it,

7 you know, and I'll clarify it with District 5, as

8 well, and we can issue an addendum.

9 MR. RUDDUCK: Okay. And then once the

10 ceilings are all reinstalled, it would be our

11 responsibility to put the lights back in, rewire them

12 and put new supports up and all that?

13 MR. LIM: Correct.

14 MR. RUDDUCK: Okay. One last, and it's a

15 small question. You have a note in there "Painting

16 of exposed conduits." Does this apply in the

17 mechanical rooms and the electrical rooms?

18 MR. LIM: That's a good question.

19 Typically we don't require them to paint the storage

20 rooms and mechanical rooms and such.

21 MR. WIEBER: I don't see why.

22 MR. LIM: But we'll -- again, we'll

23 answer this and define it clearer because, like,

24 there are storage rooms, for example, that, you know,

25 the District may want them painted even though it's

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1 kind of a, you know, not-probably-used space, but

2 we'll clarify and define the actual spaces that need

3 no painting.

4 MR. RUDDUCK: Okay. As you're looking up

5 here at the ceiling, do you have any ceiling tiles?

6 I mean, are we going to walk around after this and

7 look at it, but does anybody know what the distance

8 is from the acoustical tile up to the structure up

9 above so we know if we need a lift in here for

10 putting the wire hangers for the re-supporting of the

11 lights?

12 MR. LIM: It's a good question.

13 MR. BOWERS: I know we don't have a

14 section shown on the plans. I know the existing

15 drawings show it. I can get that to you, put it in

16 the addendum.

17 MR. RUDDUCK: Okay. That'd be good.

18 MR. STURGEON: One thing that may or may

19 not help answer this question, we do have, on our

20 website, through contracts, the -- some existing

21 plans and some structural calculations that were done

22 based on a unit on the building behind you, which may

23 help answer some of your questions. I don't remember

24 how detailed the existing plan drawings are with

25 respect to the ceiling tiles.

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1 MR. LIM: So there was a kind of building

2 renovation, pretty extensive, almost like as big as

3 this, you know, existing plans.

4 MR. BOWERS: It was the original

5 drawings.

6 MR. LIM: Correct. Can that be posted?

7 MR. STURGEON: It is posted.

8 MR. LIM: Whole?

9 MR. STURGEON: Yeah.

10 MR. LIM: Okay. So that is your answer,

11 you know, there will be existing building plans

12 available for your review that way we're not just,

13 you know, duplicating information.

14 MR. BOWERS: But we can still post it and

15 put it on an addendum.

16 MR. LIM: Yeah. You know, even when we

17 post it, if you see an area you're more curious in,

18 point it out and we'll research on that particular

19 area.

20 MR. STURGEON: We could post that length

21 to make sure it's clear what those lengths are for

22 reference. It's not always as straightforward as

23 maybe it should be defined, stuff like that on the

24 website. I apologize for that.

25 MR. RUDDUCK: I understand this is an

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1 occupied area. Do you anticipate any of this work

2 happening after hours, on weekends, second shift, or

3 is this something we can do while the building is

4 occupied?

5 MR. WIEBER: Well, I think right now, per

6 phase -- each phase is going to be cleared out

7 completely.


9 MR. WIEBER: So as far as -- there's a

10 few areas like the administrative conference room,

11 which is going to have to be kept --

12 MR. BOWERS: Operational.

13 MR. WIEBER: -- operational during this

14 time, so that area may have a little fluctuation

15 there.

16 MR. LIM: But it's only a room about half

17 of this room and that is their emergency operations

18 room so at any time the district may have to use it

19 as a, like a, I don't want to call it a "call

20 center," but a centralized area for them to work

21 during emergencies, so it has to be maintained.

22 Even if you are working there, you may

23 have to, you know, vacate the space if they use it

24 for their emergency operations. So just, you know,

25 the area of that room, with respect to the entire

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1 project, I don't think it's going to be disruptive

2 even if, you know, the work has to stop there,

3 there's still a lot of work elsewhere to do.

4 MR. STURGEON: It's referenced on page

5 0101-10-4 of the specifications.

6 MR. LIM: Correct.

7 MR. STURGEON: And it's 1.5d, as in dog.

8 MR. LIM: One more comment on the

9 reinstallation of fixtures, the one or three fixtures

10 will be supported through the structure. The other

11 two or three, when, you know, you're reinstalling the

12 ceilings, the fixtures only clip on the grid because

13 most of them are right now. So the straps for

14 support only applies to the one or three during

15 renovations. The remainder, when they get

16 reinstalled, they're just clipped on the grid.

17 MR. RUDDUCK: So you don't have to put

18 the ceiling wires from the structure above?

19 MR. LIM: Not for the remainder.

20 MR. RUDDUCK: Okay. That's good to know.

21 So you're saying there's no -- can you

22 put that in the addendum, there's no support wires

23 from the structure. It's just hurricane clips,

24 basically.

25 MR. LIM: Pretty much, yeah. Through the

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1 T-bar.

2 MR. STURGEON: I'll try to read this

3 slowly to you. This is the web link for existing

4 plans, some structural calculations, it also contains

5 the special provisions which is this booklet of

6 specifications. It also has the Department of

7 Industrial Compliance's approved plans posted there

8 that have to be on site during the project and the

9 inspection sign-off sheets. All of that information

10 can be found at this webpage: It's

11 ftp://ftp.dot.state.oh.us/pub/contracts/attach/lic-92

12 551. And at that website you'll find all the other

13 supporting documents, I guess.

14 MR. RUDDUCK: Will you put that in the

15 addendum?

16 MR. STURGEON: Yeah, we'll put a link in

17 there.

18 MR. RUDDUCK: I quit writing.

19 (Laughter.)

20 MR. STURGEON: It will be in this

21 transcript too.

22 MR. RUDDUCK: I'm not as good as she is.

23 MR. STURGEON: Like I said, unfortunately

24 they're not as easy to find as maybe they should be.

25 Anybody else have anything?

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1 MR. RUDDUCK: Are all the fixtures,

2 Gavin, that are on the drawings like this here,

3 just, you know, like, when I'm bidding this, I can do

4 a count on these fixtures and those are the only

5 fixtures that would be removed. Are there additional

6 fixtures that aren't reflected on the drawings

7 anywhere?

8 MR. LIM: I do not foresee that. So

9 whatever fixtures you see, they're actually bordered

10 in the dashed lines. Those are the only areas where

11 ceiling work is being done and that's what the actual

12 counts are.

13 MR. RUDDUCK: Okay. So if I took all

14 those fixtures, if there was 300 of them, I'd figure

15 200 I'm taking out and I'm going to leave 100 in

16 place.


18 MR. RUDDUCK: Okay. All right.

19 MR. LIM: And I did see in the note the

20 relamping as necessary; spare lamps will be provided

21 by ODOT, the owner, as necessary. You know, when you

22 see the lamp being out or it starts flickering, bring

23 it up to the owner and just gather the number of

24 lamps required.

25 MR. RUDDUCK: Is Simplex the only fire

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1 alarm vendor we're allowed to use on this job?

2 MR. LIM: Yes, because of the existing

3 system, so Simplex is pretty much the flex spec for

4 the alarm work required, our sole spec, I guess.

5 And, you know, being Simplex, for the most part they

6 have to do the programming so that's why we call it a

7 "sole spec," it's just one vendor who can do it.

8 MR. RUDDUCK: Would Rob Young be our

9 point of contact on that one?

10 MR. LIM: That I don't know.

11 MR. RUDDUCK: You don't know.

12 MR. LIM: When you contact Simplex, do

13 they come out of the Dublin office? Is that

14 Columbus? That I'm not sure.

15 MR. WIEBER: No, I don't think so. Is it

16 Canal?

17 MR. LIM: I don't think they have a Canal

18 office.

19 Anyway, I'll tell you what, we will -- if

20 you guys can, you know, dig up who they call.

21 MR. RUDDUCK: Just an idea or something,

22 maybe a suggestion you can entertain or maybe even

23 think about --

24 MR. LIM: Okay.

25 MR. RUDDUCK: -- I'm finding out Simplex

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1 has a state-term contract with a lot of places

2 or, you know, state organizations. It might be to

3 your advantage to get this work performed under a

4 state-term contract which is a lot cheaper than

5 having them quote us on this.

6 MR. LIM: How's that going to work,

7 though, because, like, we have, for example, the

8 detectors in the HVAC scope for the HVAC equipment.

9 If the district, let's say, hires Simplex directly,

10 how do they get the coordination between the

11 contractor of this job and Simplex to basically play

12 nice?

13 MR. RUDDUCK: Yeah, I understand what

14 you're saying.

15 MR. LIM: Because, yeah, many times we

16 put it on the contractor so the contractor takes

17 ownership of the subs so that, you know, the fights,

18 if any, knock on wood, I hope not, don't -- you know,

19 the owners don't get dragged into any disputes, and

20 that's something, you know, and that may even be

21 worth the premium.

22 MR. RUDDUCK: I was just trying to give a

23 little value engineering here, because I know --

24 MR. LIM: Right.

25 MR. RUDDUCK: -- I do enough work, you

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1 know, I see their prices when they quote a job where

2 they're sole spec'd and then I got a ballpark figure

3 of what their prices are when they're doing work on a

4 state-term contract, and you're talking about

5 probably a 50-percent reduction in cost for their

6 participation.

7 MR. LIM: I'll tell you what, when we

8 walk through it and, you know, you have experience

9 with the equipment in the field, when we walk through

10 it, take a look at the panel.


12 MR. LIM: If you have any other vendors

13 who -- because the panel is not the latest and

14 greatest, it's a zone panel --

15 MR. RUDDUCK: 4010.

16 MR. LIM: -- 20 years ago, you know. No,

17 it's a 2000 series. What I'm saying is maybe it is

18 something somebody else can program it. So we'll

19 research that a little more and if there is a

20 third-party that actually can do it, maybe issue an

21 RFI, and if you have some suggestions and then, when

22 we revisit it, we can include more vendors to be more

23 competitive.

24 MR. STURGEON: We'll discuss it

25 internally, too, if there's a different approach we

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1 can make in general.

2 MR. RUDDUCK: I just think if you get a

3 little competition on that, you'll get a much better

4 number, because I know how they do it.

5 MR. LIM: Oh, yeah. I've seen Simplex

6 change orders.

7 MR. RUDDUCK: Yeah. I mean, an AEV on a

8 change order is $800, but when you're doing a

9 competitive bid it's only $80.

10 MR. LIM: Yeah.

11 MR. STURGEON: Okay.

12 MR. WIEBER: I just want to introduce,

13 this is Brent Dennis with OPI. He's going to be

14 doing our office moves for us.

15 MR. LIM: Okay.

16 MR. WIEBER: So we're going to have to

17 work real close with him as far as scheduling in

18 between phases because it's going to take some time

19 and effort to get everything --

20 MR. LIM: And just to clarify, the actual

21 moving, you know, like, furniture and people move is

22 all done in house by the district, correct?

23 MR. WIEBER: OPI.


25 MR. WIEBER: Yeah.

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1 MR. LIM: You are hiring them, right?

2 MR. WIEBER: Yup.

3 MR. LIM: When the contractor comes in,

4 basically they see an --

5 MR. WIEBER: -- empty room.

6 MR. LIM: -- empty room, unoccupied, and

7 they just work in that phase of the project.

8 MR. WIEBER: Yup.

9 MR. LIM: Okay. So this is just a

10 logistical coordination.

11 MR. BOWERS: Are you still doing the

12 carpet yourself?

13 MR. WIEBER: Yes.

14 MR. LIM: So carpet by district.

15 MR. BOWERS: There's another component to

16 the project they're going to be taking care of. Once

17 the mechanical system and the ceiling is all back up,

18 they're going to replace the carpet before he comes

19 back in with all the furniture.

20 MR. RUDDUCK: Oh, okay.

21 MR. LIM: So, by then, the project

22 contractor should have been out of the space already.

23 MR. RUDDUCK: That's good to know, too,

24 because, you know, if you do have -- is there any

25 restrictions on what type of equipment you can bring

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1 up here to reach these ceilings? Because I know you

2 have a -- there's a certain structural integrity. I

3 mean, can you bring a scissors lift up here if you

4 can get it up here to work or how do you plan for the

5 guys to reach the ceiling?

6 MR. WIEBER: This room, really, is the

7 only room with the high ceiling.


9 MR. WIEBER: The rest of them are all --

10 MR. BOWERS: About 8-foot.

11 MR. WIEBER: -- yeah, about 8-foot.

12 MR. RUDDUCK: Okay. So baker

13 scaffolding. I would put that in the addendum that

14 you don't want motorized equipment up here, because I

15 can see how you can do a little bit of damage, do you

16 know what I mean?

17 MR. LIM: True.

18 MR. WIEBER: And you'll have a little bit

19 down here in the lobby where you have the really high

20 ceilings.

21 MR. RUDDUCK: So that means you really

22 don't have to protect the carpet because it's going

23 to get replaced anyway.

24 MR. LIM: Doublecheck with the areas,

25 too, because it's not necessarily all areas that may

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1 have carpet replacement. The architectural plans

2 will actually call out the areas. Again, because we

3 have areas where there are furniture moves, flooring

4 renovations, some walls and doors, so when you are

5 flipping through the set, correlate that with the

6 rest of the work so that, you know, I'd hate for you

7 to make an assumption and the carpet is not coming

8 out.

9 MR. RUDDUCK: Right. Okay.

10 Seeing how I'm the only contractor here,

11 if the HVAC guys want to see it, are you guys going

12 to -- because as soon as I leave here I'm going to

13 probably talk to some HVAC guys I know. I saw Bob

14 Billings is on here with General Temp. Would you

15 guys be up to them coming back for a site visit?

16 MR. STURGEON: I wanted to mention that.

17 We didn't specifically schedule a site visit or a

18 time for everyone to appear for a site visit. We

19 will and can accommodate that upon notice.

20 MR. RUDDUCK: Do you have a name and

21 phone number of who I would have those guys call?

22 MR. STURGEON: I suggest they call Paul

23 Wieber.

24 MR. BOWERS: We'll put it in the

25 addendum.

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1 MR. RUDDUCK: Do you have a contact phone

2 number?

3 MR. WIEBER: I'll just give you a card.


5 MR. STURGEON: You might want to read

6 that off --

7 MR. WIEBER: Sure.

8 MR. STURGEON: -- just so anybody else

9 viewing this --

10 MR. WIEBER: It's Paul Wieber,

11 (740)323-5156.

12 MR. STURGEON: Any other questions?

13 MR. RUDDUCK: You guys got to be tired of

14 hearing me talk; I'm tired of listening to myself.

15 (Laughter.)

16 MR. STURGEON: Good questions.

17 MR. LIM: Jason, there is -- what about

18 the, I'm used to calling it the "State front end,"

19 like, specification and contracting requirements.

20 You know, these are just supplemental specifications.

21 Now, is there another set of ODOT-specific

22 contracting-type specifications?

23 MR. STURGEON: Our 2010 specifications

24 apply to this project.

25 MR. LIM: So these are all the specs

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1 online, correct?

2 MR. STURGEON: Correct.

3 MR. RUDDUCK: Is there any alternates,

4 Gavin, or allowances?

5 MR. LIM: No, I don't think so.

6 MR. WEIBER: Not on this project.

7 MR. PUDERBAUGH: I do have one question

8 for Jason, I guess. We have a field office listed

9 here. Are we intending for them to provide a field

10 office?

11 MR. STURGEON: Yes.

12 MR. BABIEH: Yes.

13 MR. LIM: Job trailer?

14 MR. RUDDUCK: Yeah. You need phone

15 lines, fax machines, desk, filing cabinets.

16 MR. BABIEH: That's all, if you look in

17 that spec book, it gives you the description of what

18 goes in the field office as equipment and furniture.


20 MR. STURGEON: And we will have an

21 outside -- another consultant working for us,

22 providing inspection also on this --

23 MR. PUDERBAUGH: That's correct.

24 MR. STURGEON: -- so that space would be

25 necessary.

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1 MR. RUDDUCK: Do you have a spot, Gavin,

2 have you picked a spot or can you show something on

3 the drawings and the addendum where you anticipate us

4 picking up the temporary power and phone service to

5 that trailer?

6 MR. LIM: Yeah, it's not shown yet.

7 We're trying to figure that out and identify it.

8 MR. RUDDUCK: Okay. And the other thing

9 is who would cover the cost to serve? Could they

10 provide an allowance for AEP, like we typically do, a

11 consumption cost?

12 MR. LIM: Yeah. Okay. So this is unique

13 to ODOT, but --

14 MR. BABIEH: Are we still talking about

15 the field office?

16 MR. RUDDUCK: Yes.

17 MR. LIM: Yes.

18 MR. BABIEH: That's all included with the

19 item that you bid for the field office.

20 MR. LIM: So including utility cost.

21 MR. BABIEH: They do everything, they bid

22 the utilities, telephones, everything, that's all

23 included in your cost for the field office.

24 MR. STURGEON: And it's a per-month bid

25 item.

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1 MR. BABIEH: And it's a per-month.

2 MR. LIM: Okay. We'll clarify that in

3 the addendum, so all the bidders know, because this

4 one is kind of different from what we usually do.

5 MR. RUDDUCK: Yeah, I understand that.

6 Well, if you could, just give us a

7 contact person from AEP to give us a budget for that.

8 MR. STURGEON: We have a listing of

9 utility contacts in the plans. I apologize, I don't

10 have the plan sheet number in front of me.

11 It's on page 3, lower left corner.

12 However, it may not be the same contacts for AEP for

13 establishing a new service. We list their Solution

14 Center Number. I'm not confident, but I believe that

15 may be who you make first contact with.

16 MR. LIM: Yeah. Either that or the

17 second person in Gahanna.

18 MR. RUDDUCK: Uh-huh.

19 MR. LIM: Probably not him, but at least

20 they will be able to point you to the right people,

21 you know, based on this address.

22 MR. RUDDUCK: I know Paul. I'll call

23 him.

24 MR. LIM: Okay.

25 MR. STURGEON: Another minor detail as it

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1 relates to storage or office trailer area. We

2 designated our southern drive as the main drive to be

3 used by contractors, subcontractors, so we don't have

4 them going underneath the office space here through

5 the bridge area.


7 MR. STURGEON: We show 11 months for a

8 field office.

9 All right. Well, if no one else has any

10 questions.

11 MR. PUDERBAUGH: I want to direct you to

12 two items. The project notes concerning the

13 Department of Commerce on the title page. If you

14 have any additional submittals that are required,

15 you'll send those stamped drawings back through ODOT

16 and AEC will actually submit them to Industrial

17 Compliance for their subsequent building permits.

18 And then all inspections required on the

19 project will go directly through Industrial

20 Compliance, so you won't be dealing with any local

21 building officials.

22 The other thing is throughout the

23 duration of the project, the entire building will be

24 operational, so all your subcontractors, you know,

25 they need to be very aware and concerned about that.

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1 They'll have a cleared area to work in, but the rest

2 of the building will be occupied and operational.

3 Gavin, did we specify stage dates,

4 duration dates on here?

5 MR. LIM: There are dates --

6 MR. PUDERBAUGH: Oh, here it is.

7 MR. LIM: -- on the phasing plan. Those

8 are projected dates. Duration of construction is on

9 the cover sheet; 240 days. So the phasing plan, of

10 course, is kind of broken out to be spread among the

11 240 days.

12 Again, scheduling, you know, the

13 contractor will have to produce some form of

14 scheduling and, of course, during construction,

15 faster is better, I guess. But, keep in mind, you

16 have 240 days and the phasing, of course, has to be

17 coordinated with the District and OPI for the

18 movement of people and furniture, so we have

19 something tentative.

20 MR. PUDERBAUGH: Yeah. Those phases are

21 listed on page 4.

22 MR. LIM: Yup, page 4 on the drawings.

23 Now, will they have an opportunity to

24 walk the site today?

25 MR. STURGEON: If -- Paul, are you able

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1 to accommodate?

2 MR. WIEBER: Yeah.

3 MR. LIM: Quick run through.

4 MR. STURGEON: We'll close this meeting

5 and then, after that, a walk-through.

6 So, I guess, does anybody else have any

7 comments, questions?

8 (No response.)

9 MR. STURGEON: All right. Well, thanks

10 everyone. I guess this concludes the meeting.

11 (The prebid meeting concluded at 9:43

12 a.m.)

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1 CERTIFICATE

2 I do hereby certify that the foregoing is a

3 true and correct transcript of the proceedings taken

4 by me in this matter on Friday, June 28, 2013, and

5 carefully compared with my original stenographic

6 notes.

7 _______________________________

Carolyn M. Burke, Registered

8 Professional Reporter, and

Notary Public in and for the

9 State of Ohio.

10 My commission expires July 17, 2013.

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Documents

Loc: LIC-LR-D05-HQ-HVAC Renovation · 2013. 7. 11. · 1 will be posting the transcript on our website for any 2 potential bidder's benefit and as a record of our 3 meeting here this