Safety and Suitability of Premises, Environment and Equipment. - “Helping every child achieve and enhance children’s development through the Awe and wonder of learning”.

7.0 Outings Policy and Procedure

Policy StatementLittle Ducklings Preschool recognises the importance of trips and outings for children in providing new and enhanced experiences that embrace the EYFS. Whilst undertaking trips and outings, we recognise the need for safety at all times.

Little Ducklings Preschool ensures that: Equal opportunities exist for all children (disabilities and cultural requirements). Paediatric 1st aiders are always in attendance on trips and outings. Risk assessments are complete prior to the trip, which is then discussed in detail

between all members of staff/adults that are included on the trip. This is to make sure all adults understand any potential risk or hazard.

Where an outing becomes a regular event, the risk assessment is reviewed. Head counts are conducted at regular intervals throughout the day. No child is left unattended in a vehicle or elsewhere. Safety is maintained whilst children board or exit vehicles or whilst walking. All staff carry mobile phones. Adult : child ratios are adhered to and are exceeded accordingly. Essential records are carried at all times ie emergency contact numbers, medical

forms, registers, 1st aid kits. Key persons look after their own key children with extra adult support. Each key person carries a mobile phone, emergency contact numbers of all their

key children, 1st aid kit and list of children on the trip. A staff meeting takes place before and after the trip to discuss any actions needed

to ensure the safety of the children, if the same trip is planned for the future.

The following procedures are carried out at all times: A written risk assessment of the venue prior to the visit, to assess any potential

risks, both en-route and at the venue. Full details of the outing is disclosed to parents. Written parental permission is sought, prior to the trip. Each key person is given contact numbers for their key children. Essential records and documents are carried by all key persons at all times. All key persons carry an up to date paediatric 1st aid certificate. Transport checks are undertaken as stated in the Transportation policy, which can

be found in this section. An emergency meeting point will be established, prior to the trip, making sure

everyone knows the protocol in the event of an emergency.

Equipment taken on the trip:

First aid kit – to be carried by each key person. Mobile phone – to be carried by each key person. Copy of the risk assessment – to be carried by the group leader. Medication of any child – to be carried by each key person. Spare clothing – to be carried by each key person. Plastic bags – to be carried by the group leader. Group Register of children – to be carried by the group leader. Individual registers of each key group – to be carried by each key person. Emergency contact numbers of each key group – to be carried by each key person Group emergency contact numbers – to be carried by the group leader. Accident / incident logs – to be carried by group leader. Note pad to log any unexpected risks – to be carried by each key person. Allergy suffers details (including adults), along with ambulance information sheet –

to be carried by group leader. Group leader to carry Outings Policy and Procedure.

Emergency ProcedureIn the event of an accident all staff and adults will:

Administer 1st aid where necessary, ensuring the remaining children are supervised and ratios are maintained.

Depending on the nature of the accident call an ambulance. Inform personnel at the venue if applicable. Inform group leader about the accident / incident. Contact parent/carer or emergency contact. Ensure that if the parent is unavailable a member of staff will accompany the child

in the ambulance, should this be necessary. Make arrangements for the remainder of the group, depending on the

circumstances of the emergency. Record the accident / incident as soon as practically possible. In the case of any serious accident / injury inform Ofsted, LCSB and RIDDOR.

In the event of a missing child during the outing. The group leader and manager will be informed as soon as it is realised that a child

is missing. All key persons will take their key group and make their way to the emergency

meeting point. An immediate roll call and group register will be taken and individual key groups

checked. Ensure remaining staff: child ratios are maintained. Staff will be deployed to make a search of the immediate area, whilst children ratio

is still being maintained. If the child is not found following a search of the immediate area, the police will be

called. The group leader / manager will contact personnel and the venue to alert them

that a child is missing and their own procedures need to be put into place.

Parents / carers of the missing child will be contacted and informed of the situation in a clear, calm, concise manner, as soon as is practically possible.

If parents / carers cannot be contacted, staff will use the second emergency contact number and continue to do so until a parent / carer has been informed of the situation.

In the case of a missing child Ofsted will be informed. This section should be read in conjunction with our Missing Child Policy, which can

be found in the section of Child Protection, Policy 5, within our policy folder.

This policy was adopted and adapted at Little Ducklings Preschool

Held on 11th February 2016

Date to be reviewed 11th February 2017

Signed on behalf of Little Ducklings NABrookerRole of Signatory Owner / Manager