Limited Tender for Supply of Laptops to BB I & M Chennai · PDF filePlace of issue of tender form : O/o DE BB (I&M), 652, Anna Salai, Nandanam, Chennai-35. 3 ... company by allthe

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Signature of the Bidder with date & seal

FORM No:

BHARAT SANCHAR NIGAM LTD

(A Govt. of India Enterprise)

O/o the PRINCIPAL GENERAL MANAGER, (NW P & D - CFA),

2 Kushkumar Road, Chennai 600 034

Tender No: BBIM/Laptop/2017-18/1 dated at Chennai 01.03.2018

Limited Tender for Supply of Laptops to BB I & M Chennai Telephones

Issued to:

……………………………………………… ………………………………………………

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INDEX

TABLE OF CONTENTS

CONTENT PAGE No

Notice Inviting Tender 3

Scope, Terms and Conditions 4

Annexure I (EMD Refund request with advanced stamped receipt) 13

Annexure II (Bidders profile) 14

Annexure III(No relative certificate) 15

Annexure IV (Performance Security Guarantee Bond) 16-17

Annexure V (Bid form) 18

Annexure VI (Letter of Authorisation for tender opening 19

Annexure VII( Vendor Master form) 20-21

Annexure VIII (Check List) 22

Annexure IX (Price Schedule – Financial Bid) 23

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BHARAT SANCHAR NIGAM LTD (A Govt. of India Enterprise)

O/o the Principal General Manager (NW P & D - CFA), Chennai Telephones, Chennai- 600 034

Section I

NOTICE INVITING TENDER

For and on behalf of the Chief General Manager, Chennai Telephones Bharat Sanchar Nigam Limited, sealed tenders

are invited from reputed manufacturer / authorised dealers for supply of Laptops for the use in Broad Band Installation and

Maintenance Unit of Chennai Telepfhones, BSNL.

1. Cost of tender form. : Rs.590/- (Rs.500+GST18%) in the form of crossed DD

payable at Chennai, drawn in favour of AO (Claims) CBA

BSNL Chennai Telephones.

Tender forms can also be downloaded from

www.chennai.bsnl.co.in website and can be submitted along

with the cost of the tender from in the form of a crossed DD

payable at Chennai drawn in favour of AO (Claims) CBA

BSNL Chennai Telephones.

2. Place of issue of tender form : O/o DE BB (I&M), 652, Anna Salai, Nandanam, Chennai-35.

3. Time and date of issue of tender forms : On all working days between 10.00 hrs. to 14.00 hrs. from

06.03.2018 to 20.03.2018.

4. Estimated cost of contract : Rs.1,98,000/-. (inclusive of GST ).

5. EMD : Rs.4,950/- in the form of crossed DD payable at Chennai,

drawn in favour of AO (Claims) CBA, BSNL Chennai

Telephones.

6. Security Deposit : 5% of total cost of award.

7. Time and date for submission of tender : On or before 15.00 hrs. of 20.03.2018.

8. Time and date of opening of tender : 15.30 hrs. 20..03.2018.

9. Competent authority to accept or reject the tender bids. : PGM (NW P&D) – CFA, Chennai Telephones.

10. Eligibility Condition

a. Eligibility condition: Indian companies registered to manufacture / authorized dealers for the tendered item b.Valid PAN No., c.GST registration Certificate. d. The bidder shall submit necessary documentary proof showing that they meet the eligibility criteria along with

their tender bid. All documents submitted shall also be self attested by the bidder.

Note: 1. Tender bids received after due time and date will not be accepted. 2. Incomplete, ambiguous, conditional, unsealed tender bids are liable to rejected.

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BHARAT SANCHAR NIGAM LTD (A Govt. of India Enterprise)

O/o the Principal General Manager (NW P & D - CFA), Chennai Telephones, Chennai- 600 034

Section II


SCOPE, TERMS AND CONDITIONS

Sealed Tenders are invited for and on behalf of the Chief General Manager, Chennai Telephones, Bharat Sanchar Nigam Limited for the Supply of Laptops for the use of Broadband I & M unit of Chennai Telephones. The intending bidder should have service centre in Chennai with contact telephone number.

Quantity required and EMD

ITEM QUANTITY EMD

SL NO AMOUNT REQUIRED (Approx)

in Rs.

1

LAPTOP 4 Rs 4950/-

1. The quantity mentioned above is only approximate and the Company reserves the right to vary the quantity by +or-25% at the time of award of contract i.e. APO without any change in unit price or other terms and conditions. 2. The validity period of the bids is 180 days. 3. Specifications :

LAPTOP Specifications

Processor & Speed Intel Core i3 (6th Gen or higher) & 2.0GHz

RAM

Min 8 GB DDR4 , Expandable upto 16GB or

higher

Operating system Windows 10 Professional (Licensed)

Storage & TYPE 1 TB HDD & SATA

Display 15.6" size, Resolution - 1366 x 768 px

Keyboard Standard

Optical drive DVD

LAN PORT 10/100/1000 Mbps

Wireless lan 802.11 a/b/g/n/ac

Bluetooth Yes

Battery type & Backup Li-Ion & 4 Hrs

Multi card reader Yes

Port:(VGA/HDMI) Yes

USB Port( USB 2.0, 3.0 ) 2

Webcam Yes

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4. Distribution of quantity: 100% to L-1. However if there is more than one L-1, the quantity

may be distributed to all L-1. The decision of PGM (NW P&D) – CFA, Chennai Telephones is final in

this regard.

5. Method of submission of Bids.

Tenders should be properly sealed with sealing wax/PVC Tape and super scribed as “TENDER

FOR THE SUPPLY OF LAPTOPS” and shall contain documents to establish eligibility and technical

specifications of the items proposed to be supplied and all documents as per clause 7 and also the

EMD (Bid Security) etc.. The tenderer shall submit their tender in a single sealed envelope being single

stage single envelope tender with all documents, Bid security (EMD) valid for 210 days, cost of Bid

form (if downloaded from website) and Financial Bid. The tenders which are not submitted in above

mentioned manner shall be summarily rejected. Further non submission of cost of Tender Form as

said in NIT, may also amount to disqualification and BIDs should reach the office on or before the

date & time specified in the NIT page. Tenders are to be dropped in the tender box provided for this

purpose in office of Divisional Engineer Broadband (I & M) during office hours or can be sent by

registered post addressed to Divisional Engineer Broadband (I & M), 652 Anna Salai, Nandanam,

Chennai 600 035. But delay in postal transit will not be acceptable as a valid reason for condoning

delay in submission of tender.

No separate acknowledgement will be given for tenders either sent by post or dropped in the tender

box. The tender document can be downloaded from web site www.chennai.bsnl.co.in In such cases

a crossed demand draft for Rs.590/- (Rupees five hundred Ninety only) drawn in favour of AO (Claims)

CBA, BSNL Chennai Telephones payable at Chennai should accompany the tender document towards

the cost of tender form. Otherwise the tender will be rejected. Tenders will not be accepted in person

and no separate receipt will be issued. The undersigned will not be responsible for any tender made

over by hand to any official in this office. The tenders will be opened at the date & time specified in

the NIT page by the undersigned or any other officer duly authorized to do so in the presence of the

bidders or their authorized agents who may choose to be present. If the above said day happens to be

closed holiday,/forced holiday the tender will be opened on the next working day at the same venue

and time. Bidders claiming exemption from payment of cost of Tender Form against having valid NSIC

certificate shall attach sufficient proof thereof, along with tender. The monetary limit in NSIC certificate

should cover the estimate cost of the Tender.

6. Modification and withdrawal of bids: The bidder may modify, revise or withdraw his bid after

submission prior to dead line prescribed for submission of bid. (i.e. closure of tender box). Such bidders

modifications/substitutions or withdrawal notice, should also be submitted in writing, and delivered in

sealed and marked envelope and dropped in tender box before deadline fixed for submission of original

bids. The said sealed envelope is to be additionally marked as “MODIFICATION” OR “WITHDRAWAL”

along with other particulars of bidder and date of original bid.

7. The bidder shall sign at the bottom of all pages of the tender document. The undertaking and

Schedule of Rates should be duly signed by the Bidder. No clause or condition should be added or

altered in the agreement form and if any clause is found to have been added or have been altered, the

tender will be rejected.

The tender document should also be accompanied by the following:-

1. DD towards tender form cost if downloaded from web site.

2. DD towards EMD.

3. Copy of Latest and valid NSIC Certificate (for the product) duly certified by NSIC

for exemption from payment of tender form cost/EMD is sought.

4. Copy of certificate of incorporation if applicable.

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5. Copy of Partnership deed, Power of attorney etc. wherever applicable.

6. Copy of authorisation certificate for dealership.

7. A certificate in annexure III to the effect that there are no relatives in the

purchaser organisation. 8. Details of Service Centre in Chennai with contact phone number. 9. Copy of registration details of the company. 10. Copy of GST registration certificate as applicable.

11. Experience Certificate. (Copy of Purchase orders executed for the tendered item During the last 2 calendar years).

12. Vendor Master Mandate form. 13. Copy of PAN card. 14. Copy of IT return filed for FY. 2015-16 and 2016 -17. 15. Authorisation letter for attending bid opening. 16. Bidder’s profile and declaration duly filled. 17. Copy of bid form duly filled and signed. 18. Request for refund of EMD and advance stamped receipt.

The above documents shall be bundled strictly in the order indexed above. (1, 2, 3 etc.). Any additional

document should be kept after the last one in the series. Any other relevant document shall be

submitted when called for during evaluation

8. Earnest Money Deposit: Each tender should contain an Earnest Money Deposit of Rs. 4,950/-.

This amount can be remitted by Demand Draft drawn in favour of the AO (claims) CBA, BSNL, Chennai

Telephones obtained from any Scheduled/Nationalized bank payable at Chennai. Tenders without

proper EMD will be rejected outright. Bidders claiming exemption from EMD shall attach sufficient proof

thereof, along with tender.

9. Release of Earnest Money Deposit: The EMD of unsuccessful bidders will be refunded soon after finalisation of tender. The EMD will not bear any interest while in the custody of the purchaser. For getting refund of EMD,

the bidder has to submit an advance stamped receipt for the amount which can be submitted along

with the tender itself in the format enclosed as Annexure-I

10. Forfeiture of EMD: The EMD will be forfeited in case after submitting the tender, the bidder

withdraws his offer or fails to execute the agreement when called for to do so, resulting in delay or loss

to the company.

11. Bid Security / Security Deposit: The successful bidder (including those registered with NSIC) will

have to remit an amount equal to 5% of total cost of the award as Security Deposit within 14 days from

the date of issue of APO. This amount can be remitted by Demand Draft drawn in favour of AO (Claims)

CBA, BSNL, Chennai Telephones payable at Chennai. Security Deposit will not bear any interest while

in the custody of the purchaser. Security Deposit shall also be paid by way of Bank Guarantee of a

Nationalized Bank with validity for 30 months in the prescribed form as in Annexure IV. The security

deposit shall be released on completion of warranty period for all items after reducing the amount of

penalty, if any.

12. Exemption from remittance of EMD: The firms registered with NSIC are exempted from

remittance of Earnest Money Deposit. For availing this facility, the Bidder should submit an attested

Photostat copy of the valid NSIC Certificate having monetary limit and functioning certificate along with

the tender and the approved monetary limit should cover the requirement of the items.

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13. Termination of Contract: -

13.1 In case after issue of a purchase order, the successful bidder fails to supply the item as

per the specified quality and required quantity according to the delivery schedule as

given in the purchase order and even fails to complete the supply within the extended

period, if any, given in writing by the purchaser, the purchase order shall be short

closed and the bank guarantee / Security Deposit will be forfeited. The purchaser

reserves the right to terminate the contract without assigning any reason.

13.2 The purchaser will not be liable for payment of any compensation for any loss that the

contractor may be put or alleged to have been put to on account of such termination.

13.3 The purchaser will have the full right to reject any or all the tenders without assigning any

reason whatsoever and are not bound to accept the lowest tender. Bid of any bidder

whose earlier Contract performance with the company are proved to be unsatisfactory

will be rejected based on records. De novo proceedings of the entire tender process will

be initiated if in opinion of the competent authority it is felt that the proceedings of the

tender were not carried forward or not likely to be carried forward smoothly and

satisfactorily due to the reasons beyond his control. Any tender which does not satisfy the

terms and conditions set out in the tender notice is liable to be rejected.

14. 1. Price: - Price charged by the supplier for goods delivered under the contract shall not be

higher than the price quoted by the supplier in its bid, except for variation caused by changes in tax /

duties as specified in clause mentioned below.

14.2 For changes in taxes / duties during the scheduled delivery period the unit price shall be

regulated as under.

a. Prices will be fixed at the time of issue of purchase order as per taxes and statutory duties

applicable at that time.

b. In case of reduction of taxes and other statutory duties during the scheduled delivery

period, purchaser shall take the benefit of decrease in these taxes / duties for the supplied

made from the date of enactment of the revised duties / taxes.

c. In case of increase in duties / taxes during the scheduled delivery period the purchase shall

revise the prices as per new duties / taxes for the supplies, to be made during the remaining

delivery period as per terms and conditions of the purchase order.

d. Any increase in taxes and other statutory duties / levies, after the expiry of the delivery date

shall be to the supplier’s account. However, benefit of any decrease in these taxes / duties

shall be passed on to the purchaser by the supplier.

e. The total price is to be adjusted (by reducing the basic price) with increase duties and taxes

as per price mentioned in the PO.

f. The bidder shall give the total composite price inclusive of all levies and taxes packing,

forwarding, freight and GST and insurance wherever applicable. The basic unit price and all

other component of the price need to be individually indicated up to two decimal points

only, against the goods it proposes to supply under the contract as per the price schedule

given annexure IX.

g. The offer shall be firm in Indian rupee. No foreign exchange will be made available by the

purchaser.

h. A bid submitted with an adjustable price quotation will be treated as non-responsive and

rejected.

15. Tender Evaluation:

1. The tenders will be opened and evaluated by a committee approved by the competent

authority.

2. Opening of the bids by purchaser: - The purchaser shall open bids in the presence of the

authorised representatives of bidder who choose to attend, at time and date specified in the

NIT on due date. The bidder’s representatives who are present shall sign in attendance register.

Authority letter to this effect shall be submitted by the authorised representative of the bidder

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before they are allowed to participate in the bid opening. Maximum of two representatives per

bidder are permitted to attend the bid opening. The purchaser reserves the right to waive

irregularities, which are minor in nature and which will not affect the relative ranking of the

bidder.

3. The purchaser shall evaluate the bids to determine whether they are complete, whether

computational errors have been made, whether required securities have been furnished,

whether the documents have been properly signed and whether bids are generally in order.

4. The bid will be rejected at opening stage if bid security and tender fee are not submitted as per

NIT

5. The purchaser will have the full right to reject any or all the tenders without assigning any reason

whatsoever and are not bound to accept the lowest tender. If there is a difference in words &

figures in the quoted rate, the rate quoted in words will prevail.

6. The purchaser may waive any minor infirmity or non-conformity or irregularity in a bid which

does not constitute a material deviation, provided such waiver does not prejudice or affect the

relative ranking of the bidder

7. If any of the document, required to be submitted along with the bid is found wanting the offer

is liable to be rejected at that stage. However, the purchaser at his discretion may call for any

clarification regarding the bid document within a stipulated time period. In case of non

compliance to such queries the bid will be summarily rejected.

16. Contacting the purchaser. No bidder shall try to influence the purchaser on any matter

relating to its bid from the time of the bid opening till the time the contract is awarded. Any

effort by a bidder to modify its bid or influence the purchaser in the purchaser’s bid evaluation,

bid comparison or contract award decision shall result in the rejection of the bid.

17. The following information should be read out at the time of bid opening.

a. Name of the bidder

b. Name of item

c. EMD amount and validity and acceptability.

d. Details of bid / modification / withdrawal if applicable

Tender evaluation committee shall open the sealed tender documents for evaluation at the

specified date and time. Maximum of two representatives per bidder are permitted to attend

the bid opening. The committee shall open the cover of the bids to determine whether they are

complete in every respect of tender cost receipt/DD, EMD or NSIC certificates and other

documents establishing the eligibility criteria of the tenderer. If there is a difference in words &

figures in the quoted rate, the rate quoted in words will prevail.

18. The information brochures with complete specification of the item quoted must be attached

along with the tender. All supplies should be accompanied with handbook, motherboard layout,

jumper/DIP switch settings of all boards & circuit details, especially motherboard layout cards. Such

item should be supplied free of cost to each item supplied.

19. Refusal to accept items supplied: - In case the quality is found to be unsatisfactory, the successful bidder will have to remove the item immediately at his/her own expenses and the items conforming to the specification should be supplied afresh. Supply of lower quality items will also be entailed as sufficient reason to terminate the contract.

20.Arbitration:

Except as otherwise provided elsewhere in the contract, in the event of any dispute, controversy, or

differences arising out of or relating to this agreement, or the breach, termination or invalidity thereof

between the parties, such party or parties shall make a request to the other party or parties to amicably

settle such differences or disputes and parties shall thereupon make every effort to settle the same

amicably within a period of 60 days from the date of making of such request.

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Where parties are unable to settle the dispute through conciliation, the same shall be referred to the

authority in BSNL (CMD/CGM/GM TD), as the case may be for referral of such disputes to a sole

arbitrator (chosen from the names provided by BSNL), to be mutually decided by the parties, as per the

provision of arbitration and conciliation act 1996, any amendment thereof, and any notification issued

or rules made there under from time to time.

The venue of the arbitration proceedings shall be at Chennai only.

21. Tenders will be opened at the date & time specified in the NIT page, in the chamber of Divisional

Engineer Broadband (Installation& Maintenance), 652, Anna Salai, Mambalam Telephone Exchange,

Nandanam, Chennai-35 in the presence of those bidders or their authorized representative as may be

present on the occasion.

22. If the day of tender opening happens to be a holiday/forced holiday for this office, tenders will be

accepted / opened on the next working day without further notice.

23. The tenders will be evaluated by the tender evaluation committee, which will furnish its recommendations for the acceptance of tenders.

24. Advance Purchase Order : The issue of an Advance Purchase Order shall constitute the intention of

the Purchaser to enter into contract with the bidder.

The bidder shall within 14 days of issue of the advance purchase order, give its acceptance along with

performance security in conformity with the proforma provided with the bid document at Annexure –

IV.

25. PURCHASER'S RIGHT TO VARY QUANTITIES

(a) BSNL reserves the right to increase or decrease up to 25% of the quantity of goods and services

specified in the schedule of requirements without any change in the unit price or other terms and

conditions at the time of award of contract.

(b) BSNL also reserves the right for placement of additional order or up to 50% of the additional

quantities of goods and services contained in the running tender/ contract within a period of twelve

months from the date of acceptance of first APO in the tender at the same rate or a rate negotiated

(downwardly) with the existing venders considering the reasonability of rates based on prevailing

market conditions and the impact of reduction in duties and taxes etc. and supplies to be obtained

within delivery period scheduled afresh.

c) In exceptional situation where the requirement is of an emergent nature and it is necessary to

ensure continued supplies from the existing venders, the purchaser reserves the right to place repeat

order up to 100% of the quantities of goods and services contained in the running tender /contract

within a period of twelve months from the date of acceptance of first APO in the tender at the same

rate or a rate negotiated (downwardly) with the existing venders considering the reasonability of rates

based on prevailing market conditions and the impact of reduction in duties and taxes etc. Exceptional

situation and emergent nature should be spelt out clearly detailing the justification as well as benefits

accrued out of it and loss incurred in case this provision is not invoked and approved by the authority

competent to accord administrative and financial approval for the

procurement calculated on the basis of total procurement i.e. initial and proposed add-on quantity

26. Placement of order: The Purchaser shall consider placement of orders for commercial supplies only on

those eligible bidders whose offers have been found technically, commercially and financially

acceptable and validated by the purchaser. The Purchaser reserves the right to counter offer price(s)

against price(s) quoted by any bidder.

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The ordering price of any bidder shall not exceed the lowest evaluated package price. However, at a

later stage if there is any increase in Govt. duties/taxes within scheduled delivery date (SDD), the unit

prices with applicable revised duties/taxes will be paid to suppliers irrespective of their ranking viz.L1/

L2/ L3 …..etc keeping other levies & charges unchanged.

The purchaser reserves the right for the placement of order of entire tendered quantity on the bidder

with the lowest evaluated price.

27. Delivery period: The supplier shall be liable to deliver the item within a period of 15 days from the date

of the purchase order , failing which the LD clause will be invoked .

The supplier shall perform pre-supply tests on the goods to be supplied to ensure defect free goods

supply

28. Receipt of the goods

a. In the event of goods found defective or not meeting the specifications, the supplier at his

cost shall make necessary replacements within two weeks time. b. No payment shall be made for rejected goods.

29. Payment Terms:

The payment for the hardware shall be made as per the terms below:- a. 80% of the cost of items will be paid after successful supply, installation at the premises of the

purchaser . For claiming this payment the following documents are to be submitted to the paying

authority.

1. Invoice clearly indicating break up details of composite price i.e. Basic, goods and Services Tax

(GST), any other duties and taxes, freight packing charges etc.

2. Acknowledged delivery challan

3. E-way bill as prescribed in the GST law in case of movement good.

4. Proof of payment of GST if applicable.

5. Timely uploading of correct and necessary information on GSTN portal is mandatory as prescribed

in GST compliance.

6. Note-

1 If the supplier fails to furnish necessary supporting document i.e. GST invoice / Customs invoice

etc., and also fails to upload the information on GSTN in respect of the duties /Tax for which

input tax credit is available, the amount pertaining to such duties/Taxes will be deducted from

the payment due to the supplier.

2. The tax amount will be paid to the supplier only after supplier declares the details of the

invoices in its return in GSTR-1 and GSTR-3 uploaded by the supplier and the same is reflected

in GSTR-2A of BSNL on GSTN portal.

3. TDS/TCS shall be deducted at the prescribed rate, if any

(as the case may be)

4. BSNL can adjust / forfeit bank guarantee obtained from the supplier against any loss of input

tax credit to BSNL on account of supplier default.

5. In case BSNL has to pay GST on reverse charge basis the supplier would not charge GST on its

invoice. Further the supplier undertakes to comply with the provision of GST law as may be

applicable.

6. Remaining 20% shall be paid after receipt of Taken Over certificate on satisfactory performance

of the systems as per provisions in the tender document b. Further in case of any dispute on the payment to be made to the suppler the same shall be settled on

or before the month of September following the end of financial year to which the invoice pertains.

c. Additionally incase the dispute is not settled due to any act of the supplier and input credit on the said

invoice is lost by the BSNL, the same shall be recovered from the suppler.

d. Payment will be through NEFT/RTGS only.

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30. Warranty : 1) On site comprehensive warranty should be for 2 (two) year from the date of installation.

2) The supplier shall ensure the supply of new and fault-free (material, workmanship and manufacturing

defects) goods. The goods supplied shall be of the highest quality, consistent with the established and

generally accepted standards.

3) The supplier when called upon shall on his own cost attend and rectify the fault on site. If the fault could

not be rectified on site, the supplier at his own cost shall take the goods to his service centre and

replaces back.

4) Non-attendance Penalty: During warranty period penalty for not repairing the equipment within 24

hours after notice by the purchaser Rs.100 per day per item shall be levied. In case of delay in

rectification is beyond 7 days a penalty of Rs.500 per day per machine shall be levied. The duration of

fault shall be calculated from the time of the fault reporting and includes Sundays and holidays.

7) The supplier shall make on site inspection of all the goods supplied by him once in every 3 months

during the warranty period and shall take all the preventive maintenance measures necessary.

8) The purchaser reserves the right to move the goods anywhere in Chennai Telephones as per his

requirements. The supplier shall attend the fault if occurred at the new site at his own cost.

9) Sub-contracting the Warranty obligations is not permitted.

31 Liquidated damages

Extension of delivery date shall subject to Liquidated damage charges. Liquidated Damage charges shall be

0.5% per week or part thereof up to 10 weeks subject to a maximum of 5% of the total value of the purchase

order and thereafter 0.7% per week or part thereof up to further 10 weeks to a maximum of 7% for which

the delivery date is extended. The quantum of liquidated damages assessed and levied by the purchaser

shall be final and not challengeable by the supplier. If the delay is beyond 20 weeks, the purchase order

stands cancelled and the bidder will be blacklisted

The vendor while applying for extension of time for delivery of the equipment, if any shall have to provide

an undertaking as “we have not reduced the sale price and /or offered to sell the same or similar equipment

to any person/ organisation including department of Central / State Govt. or any Central / State PSUs at a

price lower than the price chargeable under the contract for the scheduled delivery period”.

32. Termination for default

The purchaser, without prejudice to any other remedy for breach of contract, may terminate the contract on following grounds.

a. If the supplier fails to deliver part or all of the goods within the period specified. b. If the supplier fails to perform the contractual obligations c. If the supplier does not remedy his fault within 30 days.

d. In the event of the purchaser terminating the contract the security deposit of the supplier shall

be appropriated. e. Sub contracting of any of the purchase order shall not be allowed.

f. Any dispute arising out of this tender process and subsequent contracts shall be referred to

Arbitrator appointed by CGM Chennai Telephones.

33. Force-majeure

If, at any time, during the continuance of this contract, the performance in whole or in part by either party

of any obligation under this contract is prevented or delayed by reasons of any war or hostility, acts of the

public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions,

strikes, lockouts or act of God (hereinafter referred to as events) provided notice of happenings of any such

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eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neitherparty shall by reason of such event be entitled to terminate thiscontract nor shall either party have any claim for damages against other in respect of such non-performanceor delay in performance, and deliveries under the contract shall be resumed as soon as practicable aftersuch an event come to an end or cease to exist, and the decision of the purchaser as to whether thedeliveries have been so resumed or not shall be final and conclusive. Further that if the performance inwhole or part of any obligation under this contract is prevented or delayed by reasons of any such event fora period exceeding 60 days, either party may, at its option, terminate the contract.Provided, also that if the contract is terminated under this clause, the purchaser shall be at liberty to take

over from the Supplier at a price to be fixed by the purchaser, which shall be final, all unused, undamagedand acceptable materials, bought out components and stores in course of manufacture which may ne inpossession of the supplier at the time of such termination or such portion thereof as the purchaser maydeem fit, except such materials, bought out components and stores as the supplier may with theconcurrence of the purchaser elect to retain.

34. NEAR-RELATIONSHIP CERTIFICATE34'7'Ihe bidder should give a certificate that none of his/ her near relative, as defined below, is workingin the units where he is going to apply for the tender. ln case of proprietorship firm certificate will be givenby the proprietor' For partnership firm certificate will be given by all the partners and in case of limitedcompany by allthe Directors of the company excluding Government of lndia/ Financial institution nomineesand independent non-official part time Directors appointed by Govt. of lndia or the Governor of the stateand full time Directors of PSUs both state and central. Due to any breach of these conditions by thecompany or firm or any other person the tender will be cancelled and Bid Security will be forfeited at anystage whenever it is noticed and BSNL will not pay any damage to the company or firm or the concernedperson.

34'2' The Company or firm or the person will also be debarred for further participation in the concernedunit.34.3 The near relatives for this purpose are defined as:_(a) Members of a Hindu undivided family.(b) They are husband and wife.(c) The one is related to the other in the manner as father, mother, son(s) & son,s wife (daughter in law),Daughter(s) and daughter's husband (son in law), brother(s) and brother,s wife, sister(s) and sister,shusband (brother in law).34.4. The format of the certificate is given in annexure lll .

35 court Jurisdiction: Any dispute arising out of the tender / bid document / evaluation of bid / issue ofAPo / Po shall be subject to jurisdiction of Court at chennai onry.

.R.FDivisional Engineer BB (t&M)for PGM (NW p&D - CFA),Chennai Telephones)


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ANNEXURE - I

Requisition for refund of EMD

From ……………………….. …………………………………….. ……………………………………..

To

The Principal General Manager (NW P&D – CFA), Chennai Telephones

Sir,

Sub: - Supply and installation of LAPTOPS for the use of Chennai Telephones Ref: Tender No: BBIM/Laptop/2017-18/1 dated at Chennai 01.03.2018

I/We have submitted tender for supply and installation of LAPTOPs for the use of Broadband I & M Chennai Telephones as per tender notification cited above. In case the Company does not accept my/our tender, the EMD remitted by me/us may kindly be returned as soon as possible. An advance stamped receipt for the above is enclosed herewith.

Thanking you,

Yours faithfully,

ADVANCE STAMPED RECEIPT

Received an amount of Rs. (Rupees only) from AO (Claims), CBA BSNL, Chennai Telephones towards EMD amount remitted as per Tender Notice No: Tender No: BBIM/Laptop/2017-18/1 dated at Chennai 01.03.2018

Signature :

Revenue Name & Address:

Stamp Date:

Page 14 of 23


Annexure II

BIDDER’S PROFILE

1. Name of the bidder / firm : Photo

2. Name of the person submitting the tender : (In case of Proprietary / Partnership firms, the tender has to be signed by Proprietor / Partners)

3. Address of the firm :

4. i. Telephone No. (with STD code) : Office : Residence :

Fax : Mobile

ii. Fax No. :

iii. E-Mail address :

5. Registration & incorporation particulars of the firm :

i) Proprietorship ii) Partnership iii) Private Limited iv) Public Limited

(Please attach attested copies of documents of registration / incorporation of your firm with the competent authority as required by business law)

6. Name of Proprietor/Partner/Directors

7. PAN No.

8. GST Registration No

I/We hereby declare that the information furnished above is true and correct.

Place :

Signature of the bidder

Name of the bidder

Seal of the Bidder

Page 15 of 23


ANNEXURE –III

CERTIFICATE REGARDING NO NEAR RELATIVES WORKING IN THE PURCHASER

I,……………………………….…………………………………..s/o. ………………………………….

R/o. ………………………………………………………..hereby certify that none of my relative(s) as defined in the Tender document is/are employed in THE THE PURCHASER as per details given in the Tender document. In case at any stage, it is found that the information given by me is false/incorrect, THE THE PURCHASER shall have the absolute right to take any action as deemed fit without any prior intimation to me.

Dated this, ……………………day of ……………….

Signature: …………………………

(Name in BLOCK letters of the Signatory)

…………………………………………….

In the capacity of …………………………………………………………….

Note:

In case of proprietorship firm, certificate should be given by the Proprietor, for partnership firm

certificate by all the partners and in case of limited company by all the Directors of the Company.

Page 16 of 23


ANNEXURE- IV

PERFORMANCE SECURITY GUARANTEE (Bond Form)

Whereas The Principal General Manager NWP&D-CFA R/o …………………………..………… …………………..(hereafter referred to as THE THE PURCHASER) has issued an APO No. …………..………. Dated ……/……/20….. awarding the work of …………… …… … ………………………………….. to M/s …………………..…………………………… R/o ………………………………………………………………… (hereafter referred to as “Bidder”) and THE THE PURCHASER has asked him to submit a

performance guarantee in favour of The Principal General Manager NWP&D-CFA of Rs.

…………..……/- (hereafter referred to as “P.G. Amount”) valid up to ……/……/20………(hereafter referred to as “Validity Date”)

Now at the request of the Bidder, We ……………………………………… Bank …………………………Branch having ……………………..…………………… ………. .……………………………………. (Address) and Regd. office address as ……… ………...……………………………………………………………………… ……… ……… …………… (Hereinafter called ‘the Bank”) agreed to give this guarantee as hereinafter contained:

2. We (name of the Bank) …………………do hereby undertake to pay the amounts due and payable under this guarantee without any demur, merely on a demand from the THE THE PURCHASER stating that the amount claimed is due by way of loss or damage caused to or would be caused to or suffered by the THE THE PURCHASER by reason of breach by the said contractor(s) of any of the terms or conditions contained in the said agreement or by reason of the contractor(s) failure to perform the said Agreement. Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the bank under this guarantee where the decision of the THE THE PURCHASER in these count shall be final and binding on the bank. However, our liability under this guarantee shall be restricted to an amount not exceeding………..

3. We undertake to pay to the THE THE PURCHASER any money so demanded not withstanding any dispute or disputes raised by the contractor(s)/supplier(s) in any suit or proceeding pending before any court or tribunal relating thereto our liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be valid discharge of our liability for payment there under and the contractor(s)/supplier(s) shall have no claim against us for making such payment.

4. We (name of the Bank)…………further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement and that it shall continue to be enforceable till all the dues of the THE THE PURCHASER under or by virtue of the said agreement have been fully paid and its claims satisfied or discharged or till THE THE PURCHASER certifies that the terms and conditions of the said agreement have been fully or properly carried out by the said contractor(s) and accordingly discharges this guarantee.

5. We (name of the Bank)……………further agree with the THE THE PURCHASER that the THE THE PURCHASER shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said agreement or to extend time of performance by the said contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the THE THE PURCHASER against the said contractor(s) and to forbear or enforce any of the terms and conditions relating to the said agreement and we shall not be relieved from our liability by reason of any such variation or extension being granted to the said contractor(s) or for any forbearance, act or omission on the part of the THE THE PURCHASER or any indulgence by THE THE PURCHASER to the said contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us.

Page 17 of 23


6. This guarantee will not be discharged due to the change in the constitution of the Bank or the contractor(s)/Supplier(s).

7. We (Name of the Bank)……….lastly undertake not to revoke this guarantee during this

currency except with the previous consent of the THE THE PURCHASER in writing.

Dated, the……………day of………………..

For ……………………………………………. (Indicate the Name of the Bank, Full address with Pin

code)

Phone No .Fax No.

BG No……………….. Dated: ……………..

Page 18 of 23


ANNEXURE –V

BID FORM


To

The Principal General Manager, NW P&D-CFA Chennai Telephones No.2, Kushkumar Road, Chennai-34

Dear Sir,

Having examined the conditions of contract and specification including addenda No…….. the receipt of which is hereby duly acknowledged , we, undersigned , offer to execute the work of supply of LAPTOPS for Chennai Telephones in conformity with said terms, conditions of contract and specification as may be ascertained in accordance with the schedule of prices attached herewith and made part of this Bid .

We undertake, if our Bid is accepted, that we will execute the work in accordance with specifications, time limits & terms and conditions stipulated in the tender document. If our Bid is accepted, we shall submit the securities as per the conditions mentioned in the contract. We agree to abide by the Bid for a period of 180 days from the date fixed for Bid opening and it shall remain binding upon us and may be accepted at any time before the expiry of the period. Until a formal Agreement is prepared and executed this Bid together with your written acceptance thereof in your notification of award shall constitute a binding contract between us. Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and replacement.

Dated this-------------day of ----------------------

Signature of Authorised Signatory ……………………….. In capacity of …………………………………………........…..

Duly authorized to sign the bid for and behalf of …………………………………

Witness:

Signature :

Address :

Page 19 of 23


ANNEXURE –VI

Letter of Authorisation for attending Bid opening

(To be submitted before Tender Opening) To

Principal General Manager (NW P&D-CFA), Chennai Telephones, No.2, Kushkumar Road Chennai-34

Sir / Madam Sub: Authorisation for attending bid opening – reg . Ref : Your Tender No: BBIM/Laptop/2017-18/1 dated at Chennai 01.03.2018

Following person is/are hereby authorized to attend the bid opening for the tender mentioned above on behalf of _______________________________ (Bidder) in order of preference given below.

Order of Preference Name Specimen Signatures

________________________________________________________________

1.

2.

Signatures of bidder or

Officer authorised to sign the bid documents on behalf of the bidder.

Note: 1. A maximum of two representatives will be permitted per bid to attend bid opening. Permission for entry to the hall where bids are opened may be refused in case authorisation as prescribed above is not received.

Page 20 of 23


ANNEXURE –VII

Page 21 of 23


Page 22 of 23


ANNEXURE –VIII

CHECK LIST

1. Whether the cover is sealed as specified Yes/No

2. Whether additional cost (DD) for application form downloaded from Website enclosed Yes/No

3. Whether proper authorization for participating in the Tender Obtained and kept ready Yes/No

4. Whether EMD DD enclosed Yes/No

5. Whether NSIC registration attached Yes/No

6. Whether proof of Manufacturer/Authorized dealership enclosed Yes/No

7. Whether proof of Service centre at Chennai enclosed Yes/No

8. Whether NIT / Tender signed on all pages and enclosed Yes/No

9. Whether the item quoted confirm fully with the specification in the NIT/Tender (if no, please specify wherever deviation exists) Yes/No

10. Whether all Annexure are duly filled in & enclosed Yes/No

11. Whether details of purchase orders executed for the tendered items during the last 2 calendar years enclosed Yes/No

12.Whether PAN Card copy is enclosed Yes/No

13.Copy of GST registration is enclosed Yes/No

Page 23 of 23


Annexure- IX

Tender No.BB (IM)/Laptop/2017 -18/01 dated at Chennai 01.03.2018

Price Schedule

S.N

o

SoR

Ite

m D

escription

Tota

l quantity

Basic

Unit P

rice e

xclu

din

g a

ll ta

xes &

charg

es

FF packing GST

All inclusive Unit cost

Amount of Input

tax Credit

(ITC ) to be

availed by

BSNL

Unit price

excluding ITC

amount (net unit cost to BSNL)

Total price

inclusive of all levies and

charges but

excluding ITC (net total cost)

HSN for

goods and SAC for

services

CGST SGST IGST

Rate*

Amount

Rate

Amount Rate Amount Rate Amount

1 2 3 4 5 6=5x4 7 8=7x(4+

6) 9

10=9x(4+6)

11 12=11x(4+6)

13=4+6+ [(8+ 10) or 12]

14=(8+ 10) or

12

15=13-14

16=3x15

17

1 Laptop

4 Nos.

Notes for bidder:

1 Bidder must mandatorily quote for all GST components (CGST, SGST, IGST) as required

2 If Annual maintenance Contract charges are required to be quoted as per SOR, basic charges should be shown in

column-4 & the Goods and Services Tax (GST) in column 7 to 12

3 The bidder who submits the offer with concessional Goods and Services Tax (GST) shall submit the proof of

applicable concessional GST. In case the concessional GST is not creditable to BSNL it should be included in the

price of the goods/services.

4 In case, dealer is registered under compounding scheme or any rule/notification where the BSNL is not eligible

for input tax credit then the bidder should not disclose any amount in column 7 to 12 & 14

5 * %age Rate of FF & packing should be shown of Basic Unit Price excluding all taxes & charges ( i.e as %age of

Col.4)

6 The FF & packing amount quoted shall not be subject to change after bid evaluation/ ordering on account of

change of Copper, Lead base price, changes in duties & taxes of item, etc.

7 Bidder must mandatorily mention HSN & SAC numbers

Declaration by bidder 1 We hereby declare that in quoting the above prices, we have taken into account the entire credit on

inputs available under the GST Act introduced w.e.f. 1 July 2017 and further extended on more items till date”.

2 “We hereby certify that HSN/ SAC shown in column 17 are correct & credit of GST for the amount shown in column 14 above are admissible as per GST Laws.

Name of Bidder:

Signature of the Bidder Date:

Documents

Limited Tender for Supply of Laptops to BB I & M Chennai · PDF filePlace of issue of tender form : O/o DE BB (I&M), 652, Anna Salai, Nandanam, Chennai-35. 3 ... company by allthe