TENDER

FOR

“OPERATION AND NON-COMPREHENSIVE MAINTENANCE” or “OPERATION AND COMPREHENSIVE MAINTENANCE” FOR WHOLE HVAC PLANT SYSTEMS WITH THEIR CHILLING UNITS, AHU`s, COOLING TOWERS, PUMPS & ALLIED ACCESSORIES ETC. INSTALLED IN VARIOUS BUILDINGS OF NIB CAMPUS(Excluding Comprehensive Maintenance of Chillers –CARRIER & TRANE make and their ATS panels only)

TENDER NO. S.1-117/2009/NIB/Engg. (M)

(i) Last Date of submission of Tenders :16.03.2010 at 3:00 P. M.

(ii) Pre Bid meeting :09.03.2010 at 11:00 A. M.

(iii) Date of Opening of Technical Bids :16.03.2010 at 4.00 P.M.Technically qualified bidders will be informed to be present at the

time of opening of Financial Bids.Tender Cost Rs. 1000/- (One thousand only )

Name & Address of the Tenderer

M/s. ……………………………..….………………………………..

NATIONAL INSTITUTE OF BIOLOGICALS

(Ministry of Health & Family Welfare)A-32, SECTOR- 62 (INSTITUTIONAL AREA),

NOIDA–201 307 (U. P.)Tel: 0120-2400022, 2400072, Fax: 0120-2400074, 2403014

E. Mail: info@nib.gov.in Website: www.nib.gov.in

NATIONAL ISTITUTE OF BIOLOGICALS(Ministry of Health & Family Welfare)

A-32, SECTOR- 62 (INSTITUTIONAL AREA),NOIDA – 201 307 (U. P.)

Tel: 0120-2400022, 2400072, Fax: 0120-2400074, 2403014

TENDER FOR “OPERATION AND NON-COMPREHENSIVE MAINTENANCE” or “OPERATION AND COMPREHENSIVE MAINTENANCE” FOR WHOLE HVAC PLANT SYSTEMS WITH THEIR CHILLING UNITS, AHU`s, COOLING TOWERS, PUMPS & ALLIED ACCESSORIES ETC. INSTALLED IN VARIOUS BUILDINGS OF NIB CAMPUS(Excluding Comprehensive Maintenance of Chillers –CARRIER & TRANE make and their ATS panels only)

1. Introduction

NATIONAL INSTITUTE OF BIOLOGICALS is an autonomous Institute under the administrative control of the Ministry of Health & Family Welfare, Govt. of India. Engaged in evaluation and quality control of various biological products like vaccines, blood products, blood reagents, sera, immuno-diagnostic kits etc. produced and imported in to India. The Institute is spread over an area of 18.4 acres of land with various buildings already constructed in NIB campus.

The bidders have to operate and maintain the whole HVAC Systems installed in the various buildings of the Institute in general shift and three shift (round the clock) i. e. 24X7 mode. The HVAC plant of the Administrative Building and Cafeteria to be operated in general shift only. The HVAC plant of Laboratory & Animal House Building to be operated in three shift (round the clock) i. e. 24X7 mode. The chillers equipments of the HVAC Plant Systems of Administrative Building and Laboratory & Animal House are under separate AMC contract with the original equipment manufacturer and only operation & upkeep is covered under this contract.

Sealed Tenders are invited from experienced Firms/Agency/Contractors in the prescribed format for Annual Operation and Comprehensive Maintenance Contract for HVAC system along with their allied accessories etc. installed in the various locations/ buildings of this Institute as mentioned ANNEXURE-I of the tender document.

The bidders are required to visit these buildings of NIB to see the actual installations for them selves to asses the quantum of work involved before submitting the tender. Once the tender is submitted, it will be presumed that the bidder has seen and under stood the complete work involved for each of the system.

2. For Pre-qualifications: - a) The firm/agency/contractor should be presently rendering their services for

operating and maintaining of similar works i. e. operation and comprehensive maintenance of similar HVAC Plant Systems of not less than 2X400TR capacity of M/s TRANE/CARLYE/VOLTAS/BLUE STAR/CARRIER AIRCON etc. make, centrifugal type chilling machine along with allied accessories etc. for complete HVAC system, in any Government Sector or large reputed Private Sector enterprises, for at least

1

last two consecutive years satisfactorily. Necessary relevant documents to this effect to be enclosed.

b) The single order value for similar works should not be less than Rs 10 lacs for Non-comprehensive and Rs. 28.00 lakh for Comprehensive Maintenance Contract in any one year of last three financial Years.

c) The annual turn over shall not be less then Rs. 50.00 lakh (fifty lakh only) in the last two consecutive financial years for carrying out similar nature of work particularly services.

d) The Institute shall have the discretion to consider the above criteria at b & c to relax by 25% in the event of substantially responsive offers received are less than three.

e) Copy of PAN/TIN No. and Service Tax number to be furnished including Income Tax clearance certificate.

f) Tenderer should have PF and ESI registration number and same shall be indicated in the technical bid along with documentary proof.

3. Earnest Money Deposit (EMD): -The tenders are required to deposit Demand Draft of Rs.70, 000/- (Rupees Seventy thousand only) in favour of the “National Institute of Biologicals, payable at Noida/ New Delhi as Earnest Money Deposit (EMD) along with original tender documents for this work. EMD will be returned to the unsuccessful tenderers after award of the contract. No interest shall be payable by NIB on EMD.

Successful tenders in the event of the contractor failing to comply with any provision of the contract, EMD/Security Deposit shall stand forfeited.

4. Sale of Tender: -Non transferable tender document containing terms conditions and technical specification etc. can be obtained from the Account Section of this Institute on all working days at schedule date and time as per advertisement on a written request on the letter head of the firm and on payment of non returnable amount as mentioned in advertisement through crossed demand draft (non-refundable) in favour of NATIONAL INSTITUTE OF BIOLOGICALS, payable at Noida/ New Delhi towards its cost. Before buying the tender documents, tenderer may see the document particularly pre-qualification criteria in their on interest.

The Tender document can be downloaded from our web site www.nib.gov.in and Tender Fee can be deposited with the technical bid.

Tender/Bid received without tender fee is liable to be rejected.

5. The tender is to be submitted in two separate sealed envelops as under: 5.1. Technical Bid (Envelop No -1)

a) The tender document in original including the unfilled PRICE-BID Proforma (ANNEXURE-V) duly signed and stamped as a token of acceptance, along with deviation sheet with deviation if any, from particular tender conditions in a

2

separate sheet (ANNEXURE –IV). The following additional documents shall also be enclosed and sealed, superscript with name of the tender i. e.

i) The attested copy of registration certificate.ii) The attested copies of experience certificates of carrying out similar nature of

work as per pre-qualification criteria particularly annual maintenance contract of HVAC Systems in Government/ Semi Government/ PSU’s or large reputed private organization etc. for at least last two years satisfactorily. They may also enclose work order copies to meet the experience criteria.

iii) The attested copies of the balance sheet/ audited statement of accounts or any other relevant document to prove the minimum average annual turnover required as per pre-qualification criteria in preceding last two financial years in maintenance and services.

iv) Earnest Money Deposit (EMD).

5.2 Price Bid (Envelop No. 2)The Price Bid as per Performa given in the tender documents as ANNEXURE-V shall be photo copied and then price filled up and submitted in Envelope No -2, duly sealed superscript with name of tender. Any conditions given in the Price Bid may cause rejection of Bid.

6. Pre Bid Meeting and Clarification of Bids: 6.1 A Pre Bid meeting will be organized by NIB before the last date for submission of

bids at NIB Noida. Bidders may seek any clarifications from NIB on their written request regarding the tender document.

6.2 During evaluation of bids NIB may, at its discretion ask the bidder (s) for clarification of their bid. The request for clarification and the response shall be in writing and no change in prices or substance of the bid shall be sought, offered or permitted.

7. Submission of Bids:The Envelop No. 1 & 2 shall be sealed separately and placed in a third Envelope which also shall be sealed and duly super scribed with the name of the tender.

Bid with all complete relevant documents must be addressed to the Director, National Institute of Biologicals, A-32, Sector – 62(Institutional Area, Noida-201307 not later then 15:00 Hrs on scheduled date as mentioned in the advertisement.

8. Bid Opening:i) Bid shall be opened in the office of this Institute at Noida, an hour after the

prescribed time for the bid submission in the presence of tenderer who may wish to be present at 16:00 Hrs. on a date as mentioned in the advertisement.

ii) The technical bid shall be opened first. The Price Bid (Envelop No 2) will be opened only of those tenderers whose technical bid is found to be in order and for which they shall be intimated separately about date & time by fax/ telephone.

iii) The bidder who do not submit the documents as per pre-qualification criterion and tender conditions, have major deviations, do not submit proper EMD and

3

experience certificates etc. then their tender may be treated as non responsive and their Price Bid (Envelop No. 2) shall not be opened.

iv) The successful firms/ agencies/ contractors will be intimated and contract agreement will be entered into initially for a period of one year. The preparation of the contract agreement with proper stamp etc. would be done by the bidder in consultation with NIB. If the firm’s services/ performance is found to be satisfactorily in the sole opinion of NIB, the contract is be extendable on the same terms & conditions for a further period of two years on yearly and performance basis.

v) The firms/ agency/ contractor are required to submit their most competitive price offer in the format (ANNEXURE –V) in concurrence with the list of major equipment, scope of work, list of consumables/spares, technical specifications, terms & conditions and deviations sheet etc enclosed herewith as (APPPENDIX-A & B and ANNEXURE – I, II, III, & IV).

9. Awards of Contract:(i) NIB will award the contract to the successful bidder whose quotation has been

determined to be substantially responsive and determined as the lowest evaluated quotation, provided further that the bidder is determined to be qualified to perform the contract satisfactorily.

(ii) Period of Contract – One year, extendable on existing rates and terms for another two years on yearly and performance basis.

(iii) Foreclosure of contract due to abandonment or reduction in scope of work - If at any time after acceptance of the tender, National Institute of Biologicals shall decide to abandon or reduce the scope of the works of any reason whatsoever and hence not require the whole or any part of the works to be carried out, the NIB shall give notice in writing to that effect to the contractor and the contractor shall act accordingly in the matter. The contractor shall have no claim to any payment of compensation or otherwise whatsoever, on account of any profit or advantage which he might have derived from the execution of the works in full but which he did not derive in consequence of the foreclosure of the whole or part of the works.

(iv) Subletting -The contract shall not be assigned or sublet without the written approval of the NIB.

10. Right to accept any Quotation and to reject any or all Quotation:The NIB reserves the right to accept or reject any quotation, and or to annul the bidding process and or reject all quotations at any time prior to award of contract, without thereby incurring any liability to the affected bidder or bidders or any obligation to inform the affected bidder or bidders of the grounds for NIB`s action.

11. Notification of Award:11.1 Prior to the expiration of the validity, NIB will notify the successful firm in writing

by speed post/ registered letter or by fax, that his quotation has been accepted.

11.2 The notification of award will constitute the formation of the contract.

11.3 Upon furnishing of Performance Security by the successful bidder’s, NIB will promptly intimate each unsuccessful bidder/s and will release their EMD.

4

12. Signing of Contract:At the same time NIB notifies the successful bidder that his quotation has been accepted and NIB will send a work order to the bidder describing the works to be carried out and the same shall be returned duly acknowledged affirmatively by the bidder, as a token of acceptance and a contract agreement will be signed between both the parties.

13. Performance Security:13.1 Within 21 days of receipt of work order from NIB, the successful firm shall furnish

the Performance Security equivalent to 10% of the contract value in the form of Bank Guarantee (from any Nationalized/Schedule Bank) valid for 60 days beyond expiry of the contract paid, in the format as per APPENDIX- A or inform of Demand Draft/Pay Order in favour of “National Institute of Biologicals” payable at “Noida/Delhi”.

13.2 Failure of the contractor to comply with the requirement of contract shall constitute sufficient grounds for the annulment of the awards and forfeiture of the performance security, in that event NIB may get done the work at the risk cost of the Contractor.

14. Payment:14.1 Contractor will submit monthly Pre Receipted (affixing the Revenue Stamp) bills

dully supported with necessary check list, log sheets etc. along with the proof of deposit of ESI, PF and Service Tax (if applicable) etc. NIB will make payment to the contractor within 15 days after receipt of the bills and after deduction of applicable taxes/TDS etc.

14.2. If the check list, log sheets and instructions of the Institute do not shows proper compliance of works to be done by the contractor as per schedule; NIB will make suitable deduction from the contractor’s bills. If the contractor fails to maintain the operation and maintenance of services as per contract, in such event NIB will deduct actual cost incurred on this work plus 5% extra for departmental service charges.

14.3 In case of short deployment of manpower as given in the contract Institute will make suitable deduction from the bills on the basis of minimum wages as applicable.

14.4 The contractor shall be responsible for proper maintenance of decorum, punctuality, discipline and work out put. The personnel so deployed should be in a proper neat & clean well-dressed uniform. Providing of uniform etc to deployed staff shall be the responsibility of the contractor. If the staffs are not present in uniform, a penalty @ Rs 10/per day/per person will be levied and deducted from the bill. The choice of colour of the uniform will be decided by NIB.

14.5 Levy/Taxes payable by contractor - Sales Tax/ VAT or any other tax on materials in respect of this contract shall be payable by the contractor and National Institute of Biologicals shall not entertain any claim whatsoever in this respect.

All tendered rates shall be inclusive of all taxes and levies payable under respective statutes but exclusive of service tax which will paid at the applicable rate. However, pursuant to the Constitution (46th Amendment Act, 1982, if any

5

further tax or levy is imposed by Statute, after the last stipulated date for the receipt of tender including extensions if any and the contractor thereupon necessarily and properly pays such taxes/levies, the contractor shall be reimbursed the amount so paid.

15. Applicable Law:15.1 The contract shall be interpreted in accordance with the Laws of the Union of India.

Contractor shall be solely responsible for compliance of all labour laws, payment of fair wages/ salaries and allowances to his personnel that might become applicable under any new act, law or order of Government of State / Centre. NIB shall have no liability whatsoever in any manner. The Contractor has to show the proof of payment of fair wages to his workers as and when asked for the same by NIB.

15.2 Minimum wages at to be complied with - The contractor shall comply with all the provisions of the Ministry Wages Act, 1948, and Contract Labour (Regulation and Abolition) Act, 1970, amended from time and rules framed hereunder and other labour laws affecting contract labour that may be brought into force from time to time.

16. Resolution of Dispute: 16.1 All disputes arising out of this contract shall be referred to the sole arbitration of a

person selected by the contractor out of the panel of three persons nominated by the Director NIB, and his decision /award shall be final and binding on both parties. The Arbitration shall be governed under the Indian Arbitration Act 1996 or any statutory modifications or re-enactment thereof and rules made there under and for the time being in force shall apply to the arbitration proceeding under this contract.

17. Force Majeure:17.1 Notwithstanding the provisions stated above, the service provider shall not be

liable for forfeiture of its performance security, penalty or termination for default, if and to the extent that, its delay in performance or other failure to perform its obligations under the contract is the result of an event of force majeure.

17.2 For purposes of this clause, “Force Majeure” means an event beyond the control of the service provider and not involving the contractor/service provider’s fault or negligence and not foreseeable. Such events may include, but are not limited to, acts of the service provider either in its sovereign or contractual capacity, wars or revolutions fires, floods, epidemics, quarantine restrictions and freight embargoes.

17.3 If a Force Majeure situation arises, the contractor/ service provider shall promptly notify the NIB in writing of such conditions and the cause thereof. Unless otherwise directed by the employer in writing, the service provider shall continue to perform its obligations under the contract as far as is reasonably practical, and shall seek all reasonable alternative means for performance not prevented by the force majeure event.

6

7

ANNEXURE-I

NATIONAL ISTITUTE OF BIOLOGICALS(Ministry of Health & Family Welfare)

A-32, SECTOR- 62 (INSTITUTIONAL AREA),NOIDA – 201 307 (U. P.)

Tel: 0120-2400022, 2400072, Fax: 0120-2400074, 2403014

LIST OF MAJOR EQUIPMENT OF THE HVAC PLANT SYSTEMS FOR LABORATORY & ANIMAL HOUSE, ADMINISTRATIVE BUILDING & CAFETERIA, GUEST HOUSE AND TRAINING ANIMAL HOUSE BUILDING(Excluding Comprehensive Maintenance of Chillers –CARRIER & TRANE make and their ATS panels only)

A. LIST OF MAJOR EQUIPMENT OF THE HVAC PLANT SYSTEM FOR LABORATORY & ANIMAL HOUSE BUILDING. 

Sl.No

Major Items. Qty. Manufacturer

Capacity Special features

Location of Installation

1 Centrifugal ChillerOperation & Routine maintenance only

3(2W+1S) Carrier, USA

750TR each

Refrigerant–R-134a Starter-Automatic Star delta Refrigerant monitoringRefrigerant containment Micro process control

Chiller room, Ground Floor

2 Cooling Tower 3(2W+1S) Bell 28,11,600Kcal/hr142 Kg/Sec.

No. of cells per Tower = 3No. of fan per C. T. =6, Motor KW=6X 5 KW

First Floor – Terrace

3 Heat Exchanger with steam supply. Water supply to it is in other`s scope.

2(1W+1S) Parkaire, Delhi

42 L/S Shell & Tube type

Boiler room – Ground Floor

4 Water circulation Pumps.(1)Condenser Water.(2)Chilled Water.(a)Primary chilled water.(b)Secondary chilled water.(3)Hot water(a)Primary Hot Water.(b)Secondary Hot Water.

3(2W+1S)

3(2W+1S)

4(2W+2S)

2(1W+1S)

4(2W+2S)

Beaconweir Ltd.

3073GPM/30m

1409GPM/12m

1330GPM/25m

665/12m

317/25m

Motor Kw:

45.0 KW

22.0 KW

37.0 KW

7.5 KW

15.0 KW

Chiller room-GF

-do- -do-

Boiler room-GF

-do-

8

5 Expansion Tanks.(a)Chilled Water.(b)Hot Water.

11

Anergy……..Liter

s……..Liter

s

Closed type Boiler /Chiller room – GF

6 Air Separator(a)Chilled Water.(b)Hot Water.

11

Anergy 160L/S ____

Boiler /Chiller room – GF

7 Air Handling Units (AHU).(a)Lab Area (GF/FF/SF)(b)Animal House (GF/FF/SF)(c)Office Area(GF/FF/SF)(d)Support Area(GF)

4(3W+1S)

3(2W+1S)

1 1

Cairryair equipment- NOIDA AHU-1to 4

=15m3/Sec

AHU-5 to 7

=15m3/Sec

AHU-8= 13m3/S

AHU-9=8.6m3/S

Motor rating (KW).

37 KW

37 KW

37KW and 15KW

22KW-(i) Cooling coil/heating coil/ pre-filter /Micro Vee Filter/Steam humidifier(ii) No heating coil for office AHU.(iii) Two Fans for Office AHU.

SF Penthouse -do-

-do-

FF - Penthouse

8 Fan Coil Unit(FCU)

7 Carryaire Equipment NOIDA

0.75m3/Sec

1.5 KW,3 Phase Motor

(i)1 each for M/C room of lift, 1 to 4 (penthouse)

(ii) 1 for Elect. Power Room-GF(iii)1 for Fire pump room –GF(iv)1 for Plumbing Pump Room -GF

9 Re-heat Coil 183 Carryaire Equipment NOIDA

___Installed in line with duct.

Provided for each room/ combination of room in Lab/Animal/Support area.

10 VAVs 33 Trox ___ Installed in line with duct.

Provided for each room/ combination of room in office area.

9

11 Exhaust Fans Labs(GF/FF/SF), Animal House (GF/FF/SF)Radio Isotope room (SF)BL3room (SF lab), Miscl Toilets (GF/FF/SF) Micl area (GF/FF/SF) near lift BL3room (FF Animal)Office Toilet (GF/FF/SF)Support area Toilet (GF)Support area (GF)Chiller room

3(2W+1S)3(2W+1S)

1

3(2W+1S)1

1

2(1W+1S)

1

1

11

Sarla Fans Kolkata EFL-1to

3= 24.5C/S EFA-1to 3=16.5C/SEFL-6=0.74 C/SEFL-4 to 5a=1.1C/SEFL-7=1.1 C/SEFL-8=4.1 C/SEFA-4 to 5=0.6C/SEF – O1EF – S1EF – S2EF – S3

Motor KW.3722

3.7

1.51.5

5.5

1.5

5.5

1.5

7.51.1

Backward curved fans

Penthouse

-do-

-do-

-do--do-

-do-

-do-

-do-

Roof FF

-do--do-

12 Variable frequency drives for AHU`s

9___ ___ __ ___

13 Hepa Filter Units along with in line fan

359

Sharma lyne

500 CFM Each

(i)One at each floor in Lab entrance area.(ii) Reference Standard and sterility labs. (iii)Exhaust system of radiation room.

10

14 Electric panel boards complete with Voltmeter, Ammeter indication light for selector switch incoming & out going switch, single phase prevent or, Ct`s contractor for above all equipment and remote control panel, Instruments panel etc. along with various equipment connected with PVC armoured power cables (different sizes) from main panel boards to sub panel boards and multi core PVC control cabling etc. to complete the systems.

Lot

15 Air Handing ducting of stainless and Galvanized steel sheets with different thickness of insulation,VolumeControl dampers, motorised dampers, grills, defuses motorised fire dampers, sound attenuators etc. to complete the whole HVAC Systems.

Lot

11

16 Piping network of water circulation in various circuits along with their accessories insulation and such as in bends, tees, reducer flauges, butter flag valves, balancing valves, non return valves, gate valves, strainers outlets etc. complete the system.

Lot

B. LIST OF MAJOR EQUIPMENT OF HVAC PLANT SYSTEM FOR ADMINISTRATIVE BUILDING:

Sl.No

Description of Items Qty.

1 Centrifugal water chilling units complete with compressor motor, chiller, condenser, drive- sets, mounting frame control panels with automatic controls inter connecting refrigerant piping system etc, Rating-200TR each unit (M/s TRANE, USA make)- operation & routine maintenance only.

3Nos.

2 Chilled water circulating pump sets, vertical split casing type, complete with induction motors, base plate etc. Each pump-set capacity-chilled water 1824LMP at 30M head coupled with 20hp, 3Phase,415V,50Hz induction motor (M/s Kirloskar make)

3 Nos.

3 Condenser water circulating pump-set vertical split casing type, complete with induction motors, base plate etc. Each pump-set capacity-condensed water2660LMP at 25M head coupled with 30hp 3Phase,415V, 50Hz induction motor (M/s Kirloskar make)

3 Nos.

4 FRP vertical draft type Cooling Towers complete with fan & induction motor (11KW) each assembly and distribution pipes over flow pipe ladder etc. Capacity:6,00,000KCL/Hr (M/s Paharpur make)

2 Nos.

5 Bio-safety Exhaust fan, vertical split casing type, complete with enclosed frame, base plate etc. coupled with 2.2KW, 3Phase, 415V,50Hz induction motor. Capacity: 5,100 CM/Hr each unit.

2 Nos.

12

6 Air handling units (AHU`s) double skin type, complete with fan, cooling coils, filter section with different filters control consisting of there way motorised value with heating cooling thermostate, fan and induction motors having different air handling capacities etc.Capacity (CM/Hr) AC motor rating (hp) 25,000 7.5 kW 34,000 9.3kW 13,600 3.7kW 34,000 9.3kW 17,000 5.5kW 34,000 9.3kW 25,000 7.5KW

7 Nos.

7 Centrifugal SISW blower units with drive arrangement and accessories coupled with AC motor (1.37kW). Capacity-6800 Cub/Hr (for toilet & Tea Room Exhaust)

2 Nos

8 Electric panel boards complete with Voltmeter, Ammeter, indicating light for selector switch, incoming & out going switch, single phase preventor, CT`s contactors etc. for above all equipment and remote control panel along with various equipment connected with PVC armoured power cables (different sizes) from main panel boards to sub panel boards and Qmulti core PVC control cabling etc.

Lump sum/set

9 Air-conditioning ducting covered with different thickness of insulation boards Aluminum sheet etc & its accessories like galvanized sheet metal fire dampers with solenoid value & outlet, air grill etc.

Lump sum/set

10 Piping (mild steel make) network for water circulation, insulated with Polyurethane insulation along with necessary fitting i.e. bends, tees, reducer flanges, butterfly valves, balancing valves, non return valves, gate valves & Y- strainers etc.

Lump sum/set

11 Desk type control console with indicating lamps connected with internal wiring.

1 No

C. LIST OF MAJOR EQUIPMENT FOR HOT WATER PLANT (ADM BLDG):

1 Automatic storage water heater (Pressure type, 9 KW, 1Phase, 23V, 50Hz). Capacity -450Ltrs at 20M head.

2 Nos

2 Hot water circulating pump-sets, valves etc. complete with inter-connected piping network, base plate etc. coupled with 0.75KW, 3Phase, 420V, 50Hz AC motor (M/s Kirloskar make)

2 Nos

3 Electric panel boards complete with voltmeter, ammeter, indicating lights selector switch, incoming & out going switch, single phase preventor, CTs, contactors etc for above all equipment including PVC armored power cables (different sizes)from panel boards to sub panel boards & multi core PVC control cabling etc.

Lump sum/set

4 Piping ( M.S/G.I make) network for water circulation, insulated with insulation along with necessary fitting i.e. bends, tees, reducer flanges, butterfly values, balancing valves, non return valves, gate valves etc.

Lump sum/set

13

D. LIST OF MAJOR EQUIPMENT FOR CAFETARIA:

1. Air handling unites (AHU`s) double skin type complete with fan, cooling coils, filter section with different. filters control consisting of three way motorized value with heating cooling thermostate, fan & induction motors having different air handling capacities. (chilled water supplied from- Administrative Building chillers through under ground insulated pipes). Capacity (CM/Hr) AC motor rating (hp) 25,500 7.5kW 17,000 5.5kW

2Nos

2 Centrifugal / SISW blower unites with drive arrangement and accessories coupled with AC motor (1.5kW). Capacity-23,800CM/Hr each unit. (for kitchen exhaust)

2Nos

3 Propeller type exhaust fan complete with propeller fan & motors (450mm & 305mm dia, two pair each (M/s GEC make) fitted in Cafeteria toilet.

4Nos

4 Package type air washer complete with acetate paper pill, centrifugal fan coupled with AC motor and drain water tank with water circulating pump (coupled with 0.5 hp AC motor) interconnecting piping network with valve etc. Capacity-20,400CM/hr.

1No

5 Air ducting covered with different thickness of insulation boards Aluminum sheet etc. and its accessories like galvanized sheet metal fire dampers with solenoid valve & outlet, inlet air grills etc.

Lumpsum/set

6 Piping (mild steel make) network for water circulation, insulated with popurethene insulation along with necessary fitting i.e. bends, tees, reducer flanges, butterfly valves, balancing valves, non return valves, gate valves & Y-strainers etc.

Lumpsum/set

7 Electric penal boards complete with Voltmeter, Ammeter, indicating light for selector switch, incoming & outgoing switch, single phase preventor, CT,s contactor for above all equipment and remote control panel along with various equipment connected with PVC armoured cables (different sizes) and multi core control cabling etc.

Lumpsum/set

E. LIST OF MAJOR EQUIPMENT FOR GUEST HOUSE BUILDING:

1 Air cooled chilling units complete with compressor, motor & interconnecting refrigerant piping systems etc. Rating-20TR each unites (M/s Carley Ltd, USA make)

3Nos

2 Chilled water circulating pump-set complete with inter-connecting piping & base plate etc. Each pump-set capacity- 14LPS at 26M head coupled with 5.5kW AC motor(M/s Kirlosker make)

2Nos

3 Double fan type condenser units, complete with cooling coils, enclosed frame and base plate etc. coupled with 1.5Kw, 3Phase, 420V, 50Hz,AC motor (M/s Crompton Greaves Ltd make)

3Nos

4 Air handling unit (AHU`s) double skin type complete with fan, cooling coils,, filter section with different filters control consisting of three way motorized valve & cooling thermostate coupled with 5.5kW, 420V, 50Hz AC motor etc. Capacity-17000CM/hr.

1Nos

14

5 Electric panel boards complete with Voltmeter, indicator lamp, incoming & outgoing switch, single Phase preventor, CT,s contactor for above all equipment connected with PVC armoured power cables etc.

Lumpsum/set

6 Piping (mild steel make) network for water circulation, covered with thermocole insulation along with necessary fitting i.e. bends, tees, butterfly valves, balancing valves, non-return valves, gate valves etc.

Lumpsum/set

7 Air ducting covered with different thickness of insulation boards and aluminum sheet etc. and its accessories like galvanized sheet metal fire dampers with solenoid valve & outlet, inlet air grills etc.

Lumpsum/set

F. LIST OF MAJOR EQUIPMENT OF TRAINING ANIMAL HOUSE BUILDING: 

1 Package type water-cooled Air–Conditioners complete with evaporator, water-cooled condenser, centrifugal fan with induction motor and drive, semi sealed compressor inter- connecting refrigerant piping etc. All enclosed in sheet cabinet. Rating- 10TR each unit (M/s VOLTAS make)

3Nos

2 Mono-block type water circulating pump-set complete with induction motor base plate etc. Capacity-304LMP at 25M head coupled with 2.7kW AC motor.

2Nos

3 FRP vertical draft type cooling Tower complete with fan and induction motors (1.1kW) assembly. Capacity -76,000KCL/Hr

1No

4 Booster fan complete in all respect connected with 2hp, 1Phase, 230V, 50 Hz, induction motor. Capacity – 4000CFM/Hr.

1No

5 Exhaust fan complete in all respect connected with 1.5hp, 1Phase, 230V, 50Hz AC motor. Capacity -3,300CFM/Hr.

1No

6 Filtration Unit including HEPA filter, Micro filter and pre- filter complete in all respect.

1No

7 Electric panel board complete with Voltmeter, Ammeter, indicator lamp, incoming & outgoing switch, single phase preventor, CT`s and contactor for all above equipment connected with PVC armored power cables etc.

Lumpsum/set

8 Piping (M.S make) network for water circulation, covered with thermocole insulation along with necessary fitting i.e. bends, tees, butterfly valves, balancing valves, non-return valves and gate valves etc.Š

Lumpsum/set

9 Air ducting covered with different thickness of insulation boards and Aluminum sheet etc. and its accessories like galvanized sheet metal fire dampers with solenoid valve & outlet, inlet air grills etc.

Lumpsum/set

G. Window and Split Air Conditioners: Srl.No.

Description of AC units

Location Capacity/Make Qty.

1.(a)-

(b)-

Window type Air conditionersWindow type Air conditioners

Hostel

Hostel

1.0 Ton (M/s LG make)

1.5 Ton (M/s Blue Star)

16 nos.

16 nos.

2. Split type air conditioners

Guest house 2.0 ton each (M/s Voltas make)

16 nos

3. Packaged Split Air Library 11.0 ton each (Voltas 6.0 nos

15

conditioners. make)

4. Air conditioners EPBX RoomBio – informatics Room

York Make cassette type(2.65 Tr) , 5.0 Tr each - Voltas make packaged type

02 nos

02 nos.5. Window Air

ConditionersControl Room of D.G. set

1.0 Ton each, Voltas make 04 nos.

6. Split type Air Conditioners

Admn bldg. 2.0 ton ( M/s Voltas make) 02 Nos.

 

16

ANNEXURE – IISCOPE OF WORK

The Scope of work as mentioned below are the minimum expected from the firm / agency / contractor apart from break down maintenance and any other work required for operation and comprehensive maintenance in proper way as per the operation and maintenance manuals of respective equipments and as per good engineering practices will be required to be done under this scope of work .Successful bidder will make Performa for recording the following minimum work schedule / parameters and show to NIB to ensure proper accomplishment of these tasks.

A. WORK TO BE DONE ON EVERY DAY BASIS:

1. The readings of the suction and discharges pressure, oil pressure, oil & gas level, suction and discharges pressure of pumps, Voltmeters & Ammeters etc shall be checked and recorded in the LOG-BOOK (provided by firm/agency/contractor) on hourly basis. Necessary action is to be taken if the readings are not normal.

2. To check all the electrical motors and their bearings for abnormal noise / heating and to take necessary action if found normal.

3. To check the water level in the make–up water tank in the Cooling Towers and check functioning of float valve. See proper function of the Cooling Towers.

4. To drain out water and clean the AC Plant Room / Cooling Towers/AHU`s etc as and when required / scheduled.

5. The inside ambient conditions i.e. DB, WB & RH of all the AHU`s shall be recorded on hourly basis. Filters of the AHU`s/ Fresh Air inlet etc are to be cleaned regularly as per schedule. The HEPA Filters installed at different places are to be given special attention.

6. The temperature of each room shall also be measured for any corrective action specially in Laboratory & Animal rooms area and these are to be recorded in LOG- BOOK.

7. To keep the machine rooms equipment such as chilling plant area, AHU`s, Exhaust fans neat and clean including their room floor, wall ceiling etc. in an orderly manner.

8. Any other work required by the equipment for proper functioning.

B. WORK TO BE DONE ON WEEKLY BASIS:

1. To check the refrigeration system.2. To clean all the strainers and the filters of the Cooling Towers. 3. To check the lugs/ thimbles/ terminal points of the electrical motor, switches,

starters single phase preventors and the indication lights .etc4. To check the alignment / looseness of all the belts driven equipment and rectify if

required.5. Filters of AHU`s/ Fresh Air inlet etc. are to be cleaned regularly as per services

maintenance schedule.

C. WORK TO BE DONE ON MONTHLY BASIS:

1. To check the gland / seal, coupling of Pumps and Cooling Towers.2. To check the solenoid valve, safety controls Mechanical, Electrical/ Electronics and

the inter-locking of the various equipment.17

3. To check and clean the nozzles of the Cooling Towers and to clean the basin and sump of Cooling Towers. Look for water escaping from sides or from overflow and take remedial measures.

D. WORK TO BE DONE AFTER EVERY THREE MONTH:

1. To check and lubricate (if required) the bearing of the motors and keep the proper record.

2. The check the foundation bolts of the Pumps and motors and to take the necessary action if required.

3. To check and reset the relays and controls, and to maintain the proper record. Carry out servicing of the main switches/ACB,s as required. To tighten all screws, nuts, bolts of the Electrical Power / control system.

4. Check the quantity of Air flow from various out lets in each Room/ Area as per drawing and do adjustments of dampers etc as and when required.

E. WORK TO BE DONE HALF YEARLY:

1. Clean water strainer in chilled water circuit. 2. Check the overload by measuring the amperage, check anti-recycle timer

and operation of the electrical interlock, and voltage across the compressor terminal.

3. To tighten the clamps of cooling tower blades. 4. Cleaning of starters of all motors during winter shutdown. 5. De-scale the condensers. 6. Check the functioning of all controls and reset if requires. 7. Clean the cooling tower fills.

F. WORK TO BE DONE YEARLY:

1. Check dampers operation for freeness in operation clean and lubricate. 2. Check for obstructions loose boards fallen insulation on air ducts. 3. Clean all wirings for loose contacts and rectify. 4. Clean baskets of pot strainers and “Y” strainers for AHU’s. 5. Drain all water from pipe lines and fill fresh water. Do not keep water lines

without water. 6. Change the oil in oil sump. Renew filter and check oil temperature control. 7. Inspect starter contracts are shield, transformer, and motor terminals,

check connection in starter, tighten motor terminal control circuit terminals. 8. Inspect, calibrate and adjust to original specification all safety and

operating controls including low temperature and high- pressure cut outs, motor protector, oil pressure control, and fan temp. control.

9. Chemical cleaning of cooling coils twice in a year during winter shutdown after six months.

10. Meggar all the motors & electrical panels during winter shutdown.

G. OTHER WORK:

1. Overhauling of Compressor/ chillers as and when required by the OEM`s engineer as per service schedule and obtaining their clearance / report (This work are under separate AMC contact).

18

2. Oil/ refrigerant to be provided as and when required for proper functioning of HVAC Plant systems.

3. Check electrical overload protection system and other electrical system.4. Any other requirement to keep the whole HVAC Plant systems in proper, healthy

running condition as per operation and maintenance manual of various equipments.

5. Validation/Calibration Certificates of all instruments to be submitted with NIB as its mandatory.

5. SPECIAL REQUIREMENTS:

A specialized HEPA filters have been used in the inlet air systems of the HVAC Plants of Training Animal House. Also three HEPA filters have been provided for filtering the supply air at Laboratory entrance. Nine more HEPA FILTER BOXES are in the radiations lab outlet air and five in the class 1,000 clean sterility/ Reference Standard labs of laboratory & Animal House. Special maintenance and clearing has to be done on it. These filters have to be changed as per schedule/ system requirement, as and when required.

At a minimum, the following tests should be performed:-

1. Hepa Filter Media2. Filter Frame Leak Test3. Air flow velocities, Air changes, Pressure differential.

It is recommended these tests be performed by a qualified technician who is the familiar with the methods.

After the initial certification and recommends that these tests of calibration/ Validation be recertified at a minimum on an annual basis and the firm/contractor will submit the calibration/validation reports to NIB for record.

19

ANNEXURE – III

General Terms & conditions of the contract for annual operation and non- comprehensive or comprehensive maintenance contract.

1. The tender is for proper Operation and Comprehensive Maintenance of whole HVAC Plant systems of (a) Laboratory & Animal House (b) Administrative Building & Cafeteria (c) Guest House and (d) Training Animal House. Also there is a Hot Water Generating and distribution system in the interim laboratory of the Administrative building. The list of major equipment of whole HVAC and Hot Water Generation & distribution systems are given in ANNEXURE–I.

The firm / agency/ contractor who wishes to quote are required to visit and examine the whole systems and satisfy themselves before submitting their offer and to apprise themselves about the conditions of equipments as well as minor items and equipment, which are accessories but not listed in ANNEXURE–I and are part of the complete, systems.

2. LOG-BOOK for recording of parameters related to HVAC Plant systems shall be provided and maintained by the firm/ agency /contractor showing the complete working and maintenance done on the HVAC Plant systems and it should be made available to the engineer-in-charge of NIB.

3. All maintenance materials such as Lube oil, Refrigerant / Gas, oil filter, fuel filter, electric contactor, indicating lamps, HRC fuse, relays and all spares of chillers, AHU`s different type of Air filters etc shall be provided by the firm / agency / contactor for each type of the HVAC Plant systems. All spares parts and materials shall be used genuine and of same make and type as installed and a minimum quantity of spares, refrigerants (R-22, R-123, R-134a) and materials for routine maintenance may be kept at site to minimize time of maintenance. The firm / agency / contractor has to keep all equipment well maintained for each HVAC Plant systems so as to give proper output at all times.

4. Tools and equipment required for proper operation and comprehensive maintenance for whole HVAC Plant systems with their Chiller units, AHU`s, Cooling Towers and allied accessories etc. shall be provided by the firm /agency /contractor.

5. Deployment of manpower:-At least one supervisor (HVAC) having

diploma in engineering with HVAC background, one Electrician (ITI certificate) shall be made available for the whole work. Further at least one operator and one skilled helper in each HVAC Plant systems of the Administrative building, Guest House and Training Animal House respectively will be provided. Also one supervisor (HVAC), one electrician, two operators and two skilled helpers having same qualifications as mentioned above for Laboratory & Animal House’s HVAC Plant system shall be made available in three shift (round the clock0 i.e. 24X7 mode for

20

operation and maintenance of the Chiller units, Air Handling Units (AHUs), Cooling Tower units, and electrical panels etc. during the individual Plant’s working hours. All of them should be technically qualified and well experienced to operate the systems and attend to repairs/ maintenance work of these systems. At least one helper also has to be provided for assisting them as and when required such as Cafeteria etc. Any other manpower required shall be made available by the firm/ agency/ contractor for proper functioning. Proper supervision of firm/ agency/ contractor’s senior engineers has to be provided to over see the whole work for the smooth operation and maintenance services as and when required but at least monthly which shall be recorded in the Log-Book.

However it may be required to operate the HVAC Plant system in the Guest House occasionally in three shifts including holidays particularly when the room is occupied by guest.

The following is the table of Minimum Manpower to be deployed at NIB for these works:-

Designation No. ofSupervisor 04Mechanic 03Operator 09Electrician 03Skilled helper 07Total 26

6. Qualification of Manpower:-The contractor should deploy the manpower as the following qualifications:-

a) Supervisor diploma in mechanical with 2/3 years experience in operation and maintenance of HVAC system.

b) Operator cum mechanic ITI in AC or Mechanical with min. 3/5 year Experience in this filed).

c) Electrician ITI in electrician with min. 3/5 years experience in same field.

d) Helper – with 3 years experience in relevant field.

7. The contractor himself or his representative of at least Manager / Engineer level shall meet with NIB his nominated officer once a day and attend the office whenever called by him.

8. The HVAC Plant systems, which are installed in the Laboratory & Animal House and Training Animal House, will be required to run in General shift or three shifts (round the clock operation including Saturday, Sunday and

21

Public holiday etc) depending upon requirement as animals would be housed in these buildings and animals are essentially required to remain in the conditioned air.

The rates shall be quoted separately for all these HVAC Plant systems for single shift and round the clock operation as mentioned in ANNEXURE-V.

9. Care shall be taken so that the HVAC Plant systems do not lead to major breakdown. In the event of any breakdown, the same will be rectified immediately failing which such rectification will be done at the risk and cost of the firm/ agency/ contractor. Similarly, if any breakdown takes place due to negligence of firm/ agency/ contractor, the whole component has to replaced/ rectified to bring it to the original condition immediately.

10. The rates shall be quoted on monthly basis which will be multiplied by twelve to make it per year; Part of the month shall be paid on proportionate basis. The rates shall be all inclusive including taxes and duties etc.

 11. Rate should be quoted in figure as well as in words as per ANNEXURE–V. 12. The Director, NIB reserves the irrevocable authority to accept or reject any

tender in part or whole without assigning any reasons.

13. The rates at any stage once quoted shall not be withdrawn. The tenderer shall send the original tender document including blank ANNEXURE-V duly signed by them in each page in token of acceptance of all the conditions of this tender, Deviation if any and additional matters any be mentioned on a separate deviation sheet (ANNEXURE-IV) and enclose with the offer. Each deviation from conditions of tender document shall show the clause number of particular item of work, page no and the ANNEXURE No. so as to co-relate Major deviations may cause rejection of the offer.

14. No advance payment will be made at any circumstances. However, on successful completion of every month, payment will be released within 15 days from submission of bill.

15. No addition / alteration / deletion in the tender document is allowed. If certain clause is not accepted deviation may be given on separate deviation sheet (ANNEXURE-IV). If necessary more sheets can be added in ANNEXURE-IV.

16. Late tenders/ unsigned quotations may be rejected.

17. No correspondence will be entertained in this regard unless otherwise sought from tenderer by this office.

18. In case of a local firm/agency/ contractor, they may deliver/ submit the tender personally in NIB’s TENDER-BOX on or before the due date and

22

time. Postal delay for tender submitted by post shall also not be  accepted and all tender submitted in time only would be considered.

19. The services required are for initial a period of one year. The contract may

be extended on mutual consent subsequently. The contract may be terminated at any stage solely at the option of NIB with an advance notice of one month without assigning any reason.

20. Precaution against any fire hazards or other damages to Plant and equipment shall be arranged by the firm. NIB shall remain indemnified by the contractor from any encumberances /loss on this account.

21. The firm/ agency/ contractor shall fulfill the requirement of various law enforcing agencies / local authorities, such a Pollution control Board, Directorate of Electricity Safety etc by taking their approvals as and required.

22. Electricity and Water for this work will be provided by NIB free of cost. The

furniture for sitting purpose of their deputed staff should be provided by the firm/ agency/ contractor. 

23. The firm/ agency/ contractor will be responsible for the safety of their deputed staff during the performance of their duty at site.

24. In case any of staff is not found upto mark and not able to do work properly,

he will have to be changed as per the instruction of NIB. 25. In case of any problem with the equipment, the firm/agency/contractor’s

deputed staff will keep NIB informed immediately.

26. All disputes are subject to DELHI Jurisdiction. 27. The firm/ agency/ contractor shall keep the equipment well maintained,

neat and clean and adhere to the operation and maintenance schedule of various equipment given in the respective manuals. Upon placement of work order they will prepare the maintenance schedule and discuss the same with NIB`s engineer for its implementation. This may be revised from time to time as per the requirement.

28. The tender shall be kept valid for acceptance for a period of 120 days from the date of opening.

23

APPENDIX-A

List of Spares/ consumables which are to be kept in stock by the contractor at NIB Site.

1. HRC Fuses of various of all the rating.2. Contactors and relays contracts.3. V-belt of various sizes as per site requirement.4. Indicators Lamp including holders for various electrical panels/DBs etc.5. Grease and lubricating oil required for lubrication of mechanical parts of the

equipments are covered in this scope. 6. A minimum stock of the various size/ rating Hepa-filters to be kept at site.7. A minimum stock of the refrigerant R-22 to be required at site.8. Different sizes of ball bearings for the motors, blowers etc to be mentioned

at site.9. Lugs/thimbles/brass compression glands/cable jointing kits etc required for

the cables of any size.10. CTC/contact cleaning compounds required for cleaning of contacts

periodically.11. Handle/Knobs of the switch fuse/fuse switch units.12. Toggles switches of the panels.

NOTE: This list of consumables/ spares can be extended based on experience during operation and maintenance of services as per site requirement.

24

ANNUXERE-IVDEVIATION SHEET

(Deviation/ additions from tender conditions may be mentioned clearly giving clause no of items, page no and Annexure no. to co-relate. Major deviations may cause rejection of tender. More sheets can be added if required).

S.N. Item No. & Page No.

Details of Departure Reason for Departure

Seal & Signature of the Tenderer

NOTE: Where there is no deviation, the statement should be returned duly signed with an endorsement indicating “No Deviations”.

25

ANNEXURE–V

PRICE-BIDThis ANNEXURE –V has to be xeroxed, price filled on the zerox copy. The original

ANNEXURE-V has to be returned back without filling the price as a token of acceptance of this proforma.

PRICE OFFER FOR “OPERATION AND Routine MAINTENANCE” & “OPERATION AND COMPREHENSIVE MAINTENANCE FOR ALL HVAC SYSTEMS WITH THEIR CHILLER UNITS, AHU’s, COOLING TOWERs, PUMPS AND ALLIED ACCESSSORIES ETC(Excluding Break Down Maintenance and Routine Inspection Services of TRANE & CARRIER make chillers) FOR VARIOUS BUILDINGS IN NIB CAMPUS.” AS PER AFORESAID TENDER DOCUMENT INCLUDING APPENDIX –A&B AND ANNEXURE –I, II, III & IV.

Srl. No

Description of work Column - 1 Column - 2Charges for operation & non-comprehensive maintenance i. e Supply of spares to NIB Account

(In Rs.)

Charges for operation & Comprehensive maintenance i.e Supply of spares to Contractor’s A/c

(In Rs.)

26

1.

(a)

2.

(a)

3.

(a)

For Laboratory & Animal House’s HVAC Plant system with their Chiller units, AHUs, Cooling Towers, Pumps and allied accessories etc as detailed in the tender document.Charges including all taxes and levies except service tax for three shifts Round the clock working including holidays per month.For Administrative building & Cafeteria’s HVAC Plant system with their Chiller units, AHUs, Cooling Towers, Pumps and allied accessories etc including Hot water Generation and distribution system as detailed in the tender document and Guest House’s HVAC Plant system with their Chiller units, AHUs, Pumps, packaged unit of Library, Guest house & Hostel`s window and split A.C. as detailed in the tender document.Charges including all taxes and levies except service tax for General Shift per month.For Training Animal House’s Package type AC Units with their Chiller units, AHU, Cooling Tower, Booster fan, Hepa-filter and allied accessories etc as detailed in the tender document. Charges including all taxes and levies except service tax for three shifts Round the clock working including holidays per month.

……………….

…………………

…………….

…………………

…………………….

……………………

4. Sub total5. Service tax @ ………….%6. Total per month 7. % Overheads over the Bill Value to

be charged by the Bidder in case he needs to procure Spares from the Market on specific instructions of NIB. The bill value will not exceed the MRP of the Item bought and supporting documents for MRP will need to be submitted for claiming re-imbursement of the bill. [Please note that all charges like Procurement Cost, Cartage, Insurance, etc. will be deemed to be covered under the % overheads to be charged by the contractor].

…………..% over the bill value.

27

1. Total charges for operation & routine maintenance of HVAC system per month

Rs (In words)…………………………………………………………………………….…………

Rs (In Figure)………………………………………………………………………………………

2. Total charges for operation & comprehensive maintenance of HVAC system per month

Rs (In words)……………………………………………………………………………………….

Rs (In Figure)…………………………………………………………………...………………….3.

Notes: -

1. The quoted prices are valid for 120 days from the due date of opening of the tender.

2. The contract period will be from 1.4.2010 till 31.3.2010 unless prematurely closed as per clause mentioned elsewhere in the NIT. The contract can be extended for a further period of 2 years based on satisfactory performance of the contractor.

3. It may here be noted specifically that the discretion to award the works as in Column 1, (ie. Operation & Routine Maintenance – Non-Comprehensive contract) OR in Column 2 (ie. Operation and Comprehensive Maintenance – Comprehensive contract) will VEST ENTIRELY AT THE DISCRETION OF NIB and the Bidder will have no say whatsoever in the matter.

Signature of the Tenderer and seal (Name & Designation of the authorized signatory)

28

4. In case of Non-Comprehensive Maintenance contract all Routine working consumables like Cleaning cloth, Cleaning consumables, Brushes, Emery Paper, Lapping paste etc. and which are not going permanently into the installation will be deemed to be covered under the charges as quoted under column – 1 and will be supplied by the contractor to his workmen.

5. Director, NIB has the authority to periodically appoint Technical Auditor or some other agency to evaluate the maintenance work done by the contractor and recommendations made thereof for compliance in letter and spirit. This is primarily to ensure that the Reliabilty of the system is not compromised with due to lack of Maintenance.

6. Formula for Evaluation of the Bids:In case NIB decides to award the contract on Comprehensive Basis then the Works will be awarded based on the charges as quoted in Column –2 .

In case NIB decides to award the works for Operation and Non-Comprehensive Maintenance then the following formula will be used to arrive at the most competitive bid:

Total O& M Charges = Charges as in Row6/ Column 1 + % as in Row 7x(Charges as in Row6/ Column 2 minus Charges as in Row6/ Column 1)

For Example:-

If NIB decides to place the order for operation & non-comprehensive maintenance i.e Supply of spares to NIB Account, then the Lowest Bid will be evaluated as below:

Let the total, (as in Row 6 of the above table) of the amount quoted by you as in Column 1 towards operation & non-comprehensive maintenance be Rs 2.0 lacs and the amount quoted by you as in Column 2 towards operation &

comprehensive maintenance be Rs 4.6 lacs. Let the % quoted by you as in Row 7 of the above Table be 20%. Then as per the above formula the:-

Total Evaluated O&M charges for Operation and Non-Comprehensive Maintenance where the Spares will be procured by you on need basis =

Rs2.0 lacs + 20% of Rs(4.6- 2.0) = Rs 2.52 Lacs. This figure will be compared for all the bidders to arrive at the most competitive bid.

Signature of the Tenderer and seal (Name & Designation of the authorized signatory)

APPENDIXE-B

29

Form of Performance Security (Guarantee) Bank Guarantee Bond

In consideration of the National Institute of Biological having offered to accept the terms and conditions of the proposed agreement between _______________ and __________________________ (hereinafter called “the said Contractor(s)”) for the work ________________________________ (hereinafter called “the said agreement”) having agreed to production of an irrevocable Bank Guarantee for Rs. __________/- (Rupees ____________________________________________ only) as a security/ guarantee from the contractor(s) for compliance of his obligations in accordance with the terms and conditions in the said agreement.

We, ________________________________ (indicate the name of the Bank) (hereinafter referred to as “the Bank”) hereby undertake to pay to the Government an amount not exceeding Rs. ___________/- (Rupees _______________________________________only) on demand by the Government.

2- We, _______________________________ (indicate the name of the Bank) do hereby undertake pay the amount due and payable under this guarantee without demure, merely on a demand from the Government stating that the amount claimed as required to meet the recoveries due or likely to be due from the said contractor(s). Any such demand made on the bank shall be conclusive as regards the amount due and payable the bank under this Guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs. ____________/- (Rupees ___________________________________________ only).

3- We, the said bank further undertake to pay to National Institute of Biologicals any money so demanded notwithstanding any dispute or disputes raised by the contractor(s) in any suit or proceeding pending before any court or Tribunal relating thereto, our liability under this present being absolute and unequivocal.

5- We, _____________________ (indicate the name of the Bank) further agree that the guarantee herein contained shall remain in full force and effect during the period the would be taken for the performance of the said agreement and that it shall continue to be enforceable till all the dues of the Government under or by virtue of the said agreement have been fully paid and its claims satisfied or discharged or till Engineer-in-charge on behalf of the Government certified that the terms and conditions of the said agreement have fully and properly carried out by the said Contractor(s) and accordingly discharges this guarantee.

6- We, _____________________ (indicate the name of the Bank) further agree with the Government that the Government shall have the fullest liberty without our consent and without affecting in any manner our obligation hereunder to very any of the terms and conditions of the said agreement or to extend time of performance by the said Contractor(s) from time to time

30

any of the powers exercisable by the Government against the said contractor(s) and to forbear or enforce any of the terms and conditions relating to the said agreement and we shall not be relived from our liability by reason of any such variation, or extension being granted to the said Contractor(s) or for any forbearance, act of omission contractor on the part of the Government or any indulgence by the Government to the said Contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us.

7- This guarantee will not be discharged due to the change in the constitution of the Bank or the Contractor(s).

8- We, _____________________ (indicate the name of the Bank) lastly undertake not to revoke this guarantee except with the previous consent of the Government in writing.

9- This guarantee shall be valid up to _______________________________ unless extended on demand by the Government. Notwithstanding anything mentioned above, our liability against this guarantee is restricted to Rs. ___________/- (Rupees _____________________________________ only) and unless a claim in writing is lodged with us within six months of the date of expiry or the extended date of expiry of this guarantee all our liabilities under this guarantee shall stand discharged.

Dated the ______ day of __________ for __________ (indicate the name of the Bank).

31