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LIMITED ENGLISH PROFICENCY:. Christy Moffett, LMSW Travis County, Texas. IN PUBLIC ENGAGMENT. NACCED 36 th Annual Conference. LEP Defined. “Individuals who do not speak English as their primary language and have a limited ability to read, write, speak or understand English.”. - PowerPoint PPT Presentation
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IN PUBLIC ENGAGMENT
LIMITED ENGLISH PROFICENCY:
Christy Moffett, LMSWTravis County, Texas
NACCED 36th Annual Conference
LEP DEFINED
“Individuals who do not speak English as their primary language and have a limited ability to read, write, speak or understand English.”
Federal Register, Vol. 72, No 23, Monday, January 22, 2007
2 • 22
HUD & LIMITED ENGLISH PROFICIENCY
An overview of
HUD’s guidance
regarding L.E.P.
FEDERAL REGISTER:NATIONAL ORIGIN
DISCRIMINATION AFFECTING LEP
Response to Executive Order 13166 requiring Federal Agencies to examine its services and respond to LEP needs.
Policy Guidance – Not Regulation
Title VI and its implementing regulations require Recipients ensure meaningful access to LEP populations.
LEP Plan is not required, but recommended.
Final Notice was
released on
January 22, 2007
with an effective
date of February
21, 2007.
4 • 22
DETERMINING LEP RESPONSE
Four Factor Analysis
Number of LEP in Service Area
Frequency of Program Contact
Nature or Importance of Activity
Resources Available
Selecting Language Assistance
Services
Written Communication
Oral Communication
Create an LEP Plan
Identification of LEP Individuals
Language Assistance Measures
Training Staff & Providing Notice to LEP Persons
Monitoring and Updating Plan
Source:Federal Register, Vol. 72, No 23, Monday, January 22, 2007
5 • 22
24 CFR PART 91:REFERENCES TO LEP
Under 24 CFR 91.105 (a) (2)(ii), Entitlements are obligated to provide language services for the citizen participation process.
For CDBG Recipients, “…[a] jurisdiction also is expected to take whatever actions are appropriate to encourage the participation of all its citizens, including minorities and non-English speaking persons as well as persons with disabilities.”
Entitlements have
LEP related issues
addressed within
their Citizen
Participation
Plans.
6 • 22
TRAVIS COUNTY DEMOGRAPHICS
An overview of
population,
race/ethnicity
& language
OVERVIEW OF TRAVIS COUNTY
Travis County has
experienced rapid
population growth
since 1990. The
population has
grown by almost
78% from 576,407
people in 1990 to
1,024,266 people in
2010.
8 • 22
Non-Hispanic White, 527,528
51%Hispanic or Latino, 341,435
33%
Non-Hispanic Black, 82,860
8%
Non-Hispanic Asian, 55,078
5%
Non-Hispanic Other Race/Two or More Races,
19,2572%
Created by: Travis County HHS/ VS, Research & Planning Division, 2010Source data: 2009 American Community Survey 1-Year Estimates
Populationby Race/EthnicityTotal Population, Travis County, 2009
POPULATION BY RACE/ETHNICITY
Hispanics have
increased as a
proportion of
Travis County’s
population from
28% in 2000 to
33% in 2009
while the
proportion of
Non-Hispanic
Whites has
decreased.
9 • 22
HISPANIC RESIDENTS BY BLOCK GROUP MAP
The Hispanic
population resides
throughout the
county with the
highest numbers
found in the south
and eastern areas.
10 • 22
POPULATION PROJECTION
Travis County, Population Projection
YEAR TOTAL ANGLO BLACK HISPANIC OTHER
2000 812,280 465,317 76,192 229,048 41,723
2005 889,233 480,466 81,869 277,913 48,985
2010 966,129 491,018 87,463 330,064 57,584
2015 1,040,606 497,129 92,517 384,141 66,819
2020 1,112,034 498,407 97,021 440,187 76,419
2025 1,184,447 495,829 100,666 500,983 86,969
2030 1,257,213 488,403 103,443 566,914 98,453
2035 1,327,936 475,687 105,481 635,758 111,010
2040 1,394,738 458,359 106,477 705,674 124,228
Source: Office of the State Demographer, Texas State Data Center
Looking to 2040,
projections by the
Texas State Data
Center and the
Office of the State
Demographer
indicate the
strongest growth, by
race, is for the share
of the Hispanic
population in Travis
County.
11 • 22
651,051
230,394
29,182 28,5395,330
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
English only Spanish Asian or Pacific Island Other Indo-European Other*
Language Spoken at Home and Ability to Speak EnglishPopulation 5 Years and Over, Travis County, 2009
Speaks English "very well"Speaks English "less than very well"
Language spoken at home
48%
52%
52%48%
75%
25%
71%
29%
Created by: Travis County HHS/VS, Research & Planning Division, 2010 Source data: 2009 American Community Survey 1-Year Estimates
*The estimate is not reliable at a 90% confidence level.
LANGUAGE SPOKEN AT HOME& ENGLISH
LANGUAGE LEVEL
About 49% of Travis
County residents,
who speak a
language other than
English at home,
speak English “less
than very well.”
12 • 22
TRAVIS COUNTY CDBG LEP GUIDING PRINCIPLES
&ACTIONSA summary of
guiding principles
and actions taken
to comply with LEP
CITIZEN PARTICIPATION PLAN
Census data will be analyzed to identify areas where non-English speakers reside. If more than 25% of the population within the precinct speaks a language other than English, interpreters speaking those languages may be present at public hearings.
The CPP outlines
how Travis County
will ensure
accessibility of all
meeting notices,
public hearings, and
posted documents
for public review to
all segments of the
population,
including people
with unique needs,
language barriers, or
limited ability.
This statement was the starting point for our informal LEP Plan. As the demand and standardization of materials
occurred, LEP documents expanded and became easier to implement on a regular basis.
14 • 22
TRAVIS COUNTY:LEP GUIDING PRINCIPLES
Review ACS Data on an Annual Basis
If 25% or more of the population speaks a language, then translation of public notices and summaries are required.
Have services available to provide translations and interpretations for any language should the need arise.
Review newspaper circulation to ensure capture of the LEP population.
LEP Plan is not
required, but is
one way
Entitlements can
demonstrate
reasonable steps
have been taken.
15 • 22
TRAVIS COUNTY:LEP GUIDING PRINCIPLES
Review website views to determine the amount of traffic for LEP notices.
Determine if translation of additional content is needed.
All programs that provide services to clients need to have documents translated:
Applications, notices, primary surveys, marketing material, etc.
Sub-recipients need to demonstrate how they will handle LEP clients to ensure access.
These guiding
principles are the
foundation for the
County’s more
formal LEP Plan to
be developed this
upcoming program
year.
16 • 22
TRAVIS COUNTY CITIZEN PARTICIPATION PROCESS
Outreach Mail notices to all
neighborhood associations
Email and Postal Lists
Social Service List Serves
Website, Facebook & Twitter
Newspapers – both English & Spanish Language
Running ads on the TC -TV Channel
Flyers at the 7 Travis County Community Centers
Engagement 8 Public Hearings
4 traditional public hearing testimony formats
4 facilitated group discussions
Participation Forms
Project Proposals
Provider Surveys
Primary Surveys
Technical Assistance Visits
Since 2006,
over 350
people have
engaged
with the
CDBG
program.
17 • 22
CITIZEN PARTICIPATION:DOCUMENTS TRANSLATED
English Advertisements for Action Plan, Consolidated Plan & CAPER
Summary of Action Plan, Consolidated Plan & CAPER
PowerPoints for Public Hearings
Participation Forms
Project Proposals
Entire Action Plan, Consolidated Plan & CAPER
Website Content
Facebook & Twitter
Spanish
Standardize written materials to reduce translation costs.
18 • 22
Advertisements for Action Plan, Consolidated Plan & CAPER
Summary of Action Plan, Consolidated Plan & CAPER
PowerPoints for Public Hearings
Participation Forms
Project Proposals
Website Content
CITIZEN PARTICIPATION:INTERPRETATION SERVICES
Public Hearings require 5 days notice to ensure translator is available.
In the two precincts where the Hispanic population is larger, a Spanish speaking staff person attends.
Use staff to assist with interpretation most of the time. However, alternates are available:
Same consultant who translates written materials can also provide interpretation services, or
Use Language Line if other language is needed.
Imagine being in a meeting where you have no idea what is being said, but you want to have a voice in the process.
19 • 22
LEP CONSIDERATIONS
Make changes incrementally
Create a Translation/Interpretation Budget
Standardize materials to reduce translation costs
Create a glossary of terms
Try to find a native speaker of the language to review translations
Review circulation rates for newspapers & website views to help inform translation needs
Work towards making multi-lingual products effortless
20 • 22
RESOURCES
www.lep.gov
Translated HUD materials & Webinars on LEP
HUD.GOV LEP Implementation Plan
Memo Re: Fair Housing and LEP - 04/13/09
Checklist of Developing a Limited English Proficiency Plan, NASWA
City of Huntsville, AL LEP Plan - FY 2009
21 • 22
CONTACT INFORMATION
Christy Moffett
CDBG Manager
Travis County, TX
www.traviscountytx.gov
512.854.3460
Follow us:
22 • 22