Licensing Inspection Full Reportchildcaresearch.ohio.gov/pdf/000000410700_2017-11-07_ANNUAL.pdf · Licensing Inspection Full Report 11/08/2017 Page 3 of 13 practice nurse, or certified

Licensing Inspection Full Report

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Inspection Information

Inspection Type: Annual

Inspection Scope: Full

Inspection Notice: Unannounced

Reviewer: SARENA POWHIDA

Visit Date: 11/07/2017

Begin Time: 8:25 AM

End Time: 2:00 PM

All licensed child care programs are inspected at least once each year. All documented non-compliances are grouped as Serious, Moderate and Low risk violations. Documenting statements and supplemental information may be included in this report. This information is provided for technical assistance, and may not be associated with any Out of Compliance items.

Licensing inspection reports from the previous two years can be found on the child care website at http://jfs.ohio.gov/CDC/childcare.stm. This includes complaint investigation reports with substantiated allegations. Complaint investigations that resulted in additional non-compliance findings are also available on the website, however allegations that were unable to be substantiated are not included. For complete records of child care licensing inspections and complaint investigations, including all allegations, please contact the Child Care Help Desk at 1-877-302-2347 option 4, or the child care website for a public records request.

Summary of Non-Compliances

Program Fully Compliant? No

Serious Risk Non-Compliances

No Serious Risk Non-Compliances were observed during this inspection

Moderate Risk Non-Compliances

Program Details

Program Type: Child Care Center

Program Name: KIDDY GROVE WEST DAY CARE CENTER

Program Number: 000000410700

Address: 3777 SULLIVANT AVE COLUMBUS OH 43228

County: FRANKLIN

Summary of Findings

Number of Rules Verified: 58 Number of Rules with Non-Compliances: 10

Serious Risk Non-Compliances: 0 Moderate Risk Non-Compliances: 3 Low Risk Non-Compliances: 10

http://jfs.ohio.gov/CDC/childcare.stm


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Domain: 01 Ratio & Supervision

Rule: 5101:2-12-18 Ratio

Code: The program is required to maintain the appropriate staff to child ratio for each group served.

Findings: During the inspection, a ratio of 1 Child Care Staff Member(s) for 13 children was determined to have occurred for the combine preschool and schoolage group which included three-year-olds when the situation in number(s) 7 below occurred:

1. A Child Care Staff Member stepped out of the room;

2. A Child Care Staff Member had not arrived at work on time;

3. Children were present who were not scheduled to be there;

4. A Child Care Staff Member was unable to work;

5. A child was injured in that group;

6. A child arrived in the group before a second staff member was scheduled to arrive with the group;

7. Two groups were combined, and the program did not follow the ratio for the youngest child in the group;

8. A child was transitioning to the next older age group, and the program did not follow the ratio for the youngest child in the group;

9. Ratio was doubled in the school age group to allow access to the program, however, the program does not serve only school age children;

10. Both Child Care Staff Members did not have a working communication device when one staff member left the group to allow access to the school age only program;

11. The Child Care Staff Member did not return to the group after allowing access to the school age only program;

12. Other [ ].

Additional Child Care Staff Members must be hired or current Child Care Staff Members must be rescheduled to maintain compliance. Provide staff training. Submit the program’s corrective action plan, which includes a statement that training was provided, to the Department to verify compliance with the requirements of this rule.

Corrective Action Plan Due: 12/07/2017

Domain: 09 Children's Files

Rule: 5101:2-12-25 Medication Administration and Food Supplements

Code: The program is required to administer medication only if it has the prescription label attached or has written instructions from a licensed physician.

Findings: During the inspection, it was determined that program staff had administered medication which did not have a prescription label attached nor had the written instructions of a licensed physician, licensed dentist, advance


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practice nurse, or certified physician's assistant secured on the prescribed JFS 01217 “"Request For Administration of Medication For Child Care”". Written instructions must be secured prior to continuing the administration of the medication(s). Please refer to the names listed on the Children Record Review. Submit the program's corrective action plan, which includes verification that the prescription label is now attached or a copy of the JFS 01217, to the Department to verify compliance with the requirements of this rule.


Domain: 09 Children's Files

Rule: 5101:2-12-15 Medical/Physical Care Plans

Code: The program is required to have a completed JFS 01236 "Child Medical/Physical Care Plan For Child Care" with the required signatures on file at the program for any child having a health condition.

Findings: In review of the children’s records, it was determined the JFS 01236 “Child Medical/Physical Care Plan For Child Care” was missing information and/or signatures, as noted in the following number(s) 9, 10,13 below, as required by the rule:

1. Child’s name and date of birth;

2. Name of the condition;

3. Symptoms to watch for and action to be taken if symptoms occur;

4. Activities/foods/environmental conditions to avoid, if applicable;

5. Medical procedures to be followed and expected benefit;

6. Name of any applicable medication;

7. Instructions regarding emergency evacuation, if applicable;

8. Training instructions;

9. Dated signature of parent or certified professional who trained the program staff;

10. Dated signature(s) of child care staff member(s) trained to perform the procedure;

11. Directions regarding additional services, if applicable;

12. Dated signature of parent giving permission to perform the procedure;

13. Dated signature of program administrator;

14. Other [ ].

Refer to the Children Record Review for those children missing information or signatures. Secure this information. Submit the program’s corrective action plan, which includes a copy of the completed JFS 01236, to the Department to verify compliance with the requirements of this rule.



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Low Risk Non-Compliances

Domain: 01 Ratio & Supervision

Rule: 5101:2-12-18 Attendance Records

Code: The program is required to have a method for tracking the children in each group. The tracking method must be updated throughout the day and kept with the group at all times.

Findings: During the inspection, it was determined that the method for tracking children in each group did not meet the requirements of the rule as noted in number(s) 4 below:

1. There was no method in place;

2. The method did not include each child's name;

3. The method did not include each child's date of birth;

4. The tracking method did not remain with the group at all times in that the 2s/3s teacher had students from the 3s/4s class but did not have their attendance/tracking method with the group;

5. The tracking method was not updated throughout the day as children entered or left the group.

Submit the program's corrective action plan to the Department to verify compliance with the requirements of this rule.


Domain: 02 Safe & Sanitary Environment

Rule: 5101:2-12-13 Sanitary Equipment and Environment

Code: The program is required to provide a clean and healthy environment.

Findings: During the inspection, it was determined that the following unsanitary conditions were at the program: the shelf tops and dramatic play table in the 4s/5s room were visibly soiled. A clean and healthy environment, including furniture, materials and equipment must be provided, and the program shall be cleaned daily. Technical assistance was provided at the time of the inspection, and as discussed, please correct this rule noncompliance. A written response for this rule noncompliance is not required at this time.


Rule: 5101:2-12-12 Safe Environment

Code: The program is required to have all surge protectors and outlets covered.

Findings: During the inspection, it was determined that 3 outlets did not have childproof receptacle covers (gross


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motor room above cots, 2s/3s room in circle time area and above shelf). The program must have safety covers on all electrical outlets, including power strips and surge protectors, which are within the reach of the children. Technical assistance was provided at the time of the inspection, and as discussed, please correct this rule noncompliance. A written response for this rule noncompliance is not required at this time.



Code: The program is required to provide nonskid rugs and correct any floor hazard that may be unsafe.

Findings: During the inspection, it was determined that the program had a floor surface that was unsafe, in that, tiles area missing pieces in the 2s/3s restroom and at the transition between flooring. A walking surface that is not hazardous to children must be maintained at the program. Technical assistance was provided at the time of the inspection, and as discussed, please correct this rule noncompliance. A written response for this rule noncompliance is not required at this time.



Code: The program is required to provide an environment that protects the children in care from any items and conditions that may threaten their health, safety, and well-being.

Findings: Children in care shall be protected from any items and conditions which threaten their health, safety, and well-being. During the inspection, it was determined that children were not protected from the following item(s) or condition(s) which may threaten their health, safety, or well-being as noted in the following number(s) 13 below:

1. Open pull cords that are not closed loop;

2. Telephone cords;

3. Electrical/extension cords attached to an object that would not likely result in a severe injury if pulled;

4. Stacked chairs;

5. Employee(s) purse(s);

6. Diaper bags;

7. Television not securely anchored;

8. Small or lightweight pieces of shelving units are not securely anchored to the wall;

9. Smoke detector needing batteries replaced;

10. Staff member stepped over a barrier/gate while holding a child;


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11. Chipping or peeling paint;

12. Emergency exits were blocked by the following classroom furniture: [ ];

13. Other: Wood stopper for half door to 2s/3s room is broken causing splintered wood to be exposed.

Provide staff training. Submit the program’s corrective action plan, which includes a statement that training was provided, to the Department to verify compliance with the requirements of this rule.




Code: The program is required to store chemicals in a place that is inaccessible to children.

Findings: During the inspection, a potentially hazardous substance, which was determined to not present a serious risk to a child, was accessible to children as noted in number(s) 4 below:

1. Cosmetics;

2. Disinfecting wipes;

3. Fish food;

4. Hand lotion (shelf in 4s/5s room);

5. Hand sanitizer (for children under 24 months);

6. Laundry detergent;

7. Powder dish washing soap;

8. Paint cans;

9. White out;

10. Potting Soil;

11. Other potentially hazardous substance [ ].

The potentially hazardous substance was determined to be accessible to children.

Provide staff training. Submit the program’s corrective action plan, which includes a statement that the potentially hazardous substance is no longer accessible to children and a statement that training was provided, to the Department to verify compliance with the requirements of this rule.


Domain: 03 Postings & Equipment


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Rule: 5101:2-12-16 Medical, Dental, and General Emergency Plan

Code: The program is required to post the fire and weather plans.

Findings: During the inspection, it was determined that the following information was not posted for item number(s) 4 below:

1. Fire alert plan;

2. Fire diagram;

3. Weather alert plan;

4. Weather diagram (gross motor room).

Submit the program’s corrective action plan to the Department to verify compliance with the requirements of this rule.


Domain: 04 Indoor/Outdoor Space

Rule: 5101:2-12-11 Outdoor Play Equipment

Code: The program is required to provide equipment that does not pose a safety risk.

Findings: During the inspection, it was determined that outdoor play equipment was unsafe as noted in the following number(s) 10 and 11 below:

1. There was rust exposed;

2. There was protruding bolts;

3. There were cracks;

4. There were holes;

5. There was splintering wood;

6. There were sharp edges or points;

7. There were lead hazards;

8. There were toxic substances;

9. There were tripping hazards;

10. There was chipped and/or peeling paint (yellow metal climbing "car" and green metal climbing "truck");

11. Other: The yellow slide that is attached to the yellow climbing "car" has plastic chipping off the sides of the slide causing sharp edges. A riding toy on the small playground has cracked plastic.


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Submit the program’s corrective action plan to the Department to verify compliance with the requirements of this rule.


Domain: 05 Health & Safety

Rule: 5101:2-12-22 Meal and Snack Requirements

Code: The program is required to have an accurate menu posted.

Findings: During the inspection, it was determined that the posted menu was not accurate as noted in the following number(s) 2 below:

1. The entire menu was substituted;

2. Item on menu did not match what was served;

3. The meal or snack served did not match menu posted.

Technical assistance was provided at the time of the inspection, and as discussed, please correct this rule noncompliance. A written response for this rule noncompliance is not required at this time.

Domain: 08 Staff Files

Rule: 5101:2-12-10 Professional Development Requirements

Code: The program staff is required to obtain at least 6 hours of professional development annually.

Findings: In review of the staff records, it was determined that Child Care Staff Members had not completed at least 6 hours of professional development annually, as required by this rule. Refer to the Employee Record Chart for the name(s) of the Child Care Staff Member(s) who must complete additional professional development hours. Submit the program’ s corrective action plan to the Department to verify compliance with the requirements of this rule.


Rules in Compliance/Not Verified

Rule: 5101:2-12-07 Administrator Responsibilities/Requirements Compliant

Rule: 5101:2-12-13 Handwashing Requirements Compliant


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Documenting Statement: Staff and children were observed washing hands as required by the rule.

Rule: 5101:2-12-04 Fire Approval Compliant

Rule: 5101:2-12-22 Meals and Snacks Compliant

Rule: 5101:2-12-16 Management of Communicable Disease Compliant

Rule: 5101:2-12-13 Smoke Free Environment Compliant Documenting Statement: No smoking was allowed on the premises, and the notice stating that smoking is prohibited was observed posted in a conspicuous place.

Rule: 5101:2-12-07 Administrator Qualifications Compliant

Rule: 5101:2-12-08 Child Care Staff Member Educational Requirements Compliant Documenting Statement: All Child Care Staff Members had verification of educational requirements on file at the program.

Rule: 5101:2-12-14 Transportation - Driver Requirements Compliant Documenting Statement: The driver(s) had completed the required ODJFS driver training.

Rule: 5101:2-12-08 Medical Statement Compliant Documenting Statement: All employees had current medical statements on file.

Rule: 5101:2-12-16 Written Disaster Plan Not Verified

Rule: 5101:2-12-04 Food License Compliant Documenting Statement: The food service license was observed posted. Following is the audit number and date of expiration: 9824489, exp. 3/1/18.

Rule: 5101:2-12-19 Child Guidance Compliant

Rule: 5101:2-12-22 Fluid Milk Requirements Compliant

Rule: 5101:2-12-16 First Aid/Standard Precautions Compliant Documenting Statement: During the inspection, 3 first aid kits were reviewed and available as required.

Rule: 5101:2-12-11 Outdoor Play Fall Zones Compliant

Rule: 5101:2-12-18 License Capacity Compliant


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Rule: 5101:2-12-22 Safe Food Handling/Storage Compliant

Rule: 5101:2-12-07 Written Program Policies and Procedures Compliant

Rule: 5101:2-12-11 Indoor Space Requirements Compliant

Rule: 5101:2-12-16 Emergency Drills Compliant Documenting Statement: Documentation for completed fire, weather, and emergency/lockdown drills were verified during this inspection.

Rule: 5101:2-12-17 Materials and Equipment Compliant

Rule: 5101:2-12-17 Daily Outdoor Play Compliant

Rule: 5101:2-12-04 Building Approval Compliant

Rule: 5101:2-12-02 License Posted Compliant

Rule: 5101:2-12-11 Outdoor Space Requirements Compliant Documenting Statement: The quarterly playground inspection(s) were completed and documented, as required. The most recent inspection report form was dated 10/5/17.

Rule: 5101:2-12-19 Supervision Compliant

Rule: 5101:2-12-02 Current Information Compliant

Rule: 5101:2-12-17 Daily Schedule Compliant Documenting Statement: Daily schedules were observed posted.

Rule: 5101:2-12-20 Cots and Napping Compliant

Rule: 5101:2-12-15 Child Medical and Enrollment Records Compliant Documenting Statement: In review of 25% of the records, at the time of the inspection, children's medical statements were complete and on file, as required by the rule.

Rule: 5101:2-12-12 Safe Equipment Compliant


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Rule: 5101:2-12-11 Separation of Children Under 2 1/2 Years Compliant

Rule: 5101:2-12-03 Inspection Requirements Compliant

Rule: 5101:2-12-07 Administrator Responsibilities/Requirements Compliant

Rule: 5101:2-12-08 Orientation and Staff Records Compliant

Rule: 5101:2-12-10 Health Training Requirements Compliant Documenting Statement: The program had at least one Child Care Staff Member with currently valid training in First Aid, Management of Communicable Disease, CPR, and Child Abuse Prevention present and readily accessible during all hours of operation.

Rule: 5101:2-12-14 Transportation - Vehicle Requirements Compliant Documenting Statement: An annual safety check of the vehicle(s), using the JFS 01230 “Vehicle Inspection Report For Child Care Centers” form, were verified and dated vin #3941, 5/31/17; vin #1793, 3/6/17.

Rule: 5101:2-12-14 Transportation and Field Trip Procedures Compliant Documenting Statement: The program uses the ODJFS sample trip permission form for routine trips to secure written permission from parents or guardians.

Rule: 5101:2-12-16 Incident/Injury Reporting Compliant

Rule: 5101:2-12-18 Group Size Compliant

Rule: 5101:2-12-09 Background Check Requirements Compliant

Supplemental Information

Building Approval

Building Department: City of Columbus

Use Group/Building Code: E

Maximum Occupancy Limit:

Structure/Name Description:

Approval Date: 06/03/2009

Maximum Occupancy Under 2 ½:

Fire Approval


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Approval Type: Annual

Inspection Date: 04/28/2017

Food Service

License/Exemption: Level II

Health Department: Columbus Public Health

Indoor Space Log

Room/Space Area Children Allowed

4's (previously infants) 502 14

Gross Motor (previously infant play space)

292 8

Toddler (previously PS) 794 22

Schoolage 2 472 13

Schoolage 1 506 14

3's (previously toddlers) 404 11

Total 2,970 82

Indoor Space Log for Groups with Children under 2 ½


Gross Motor (previously infant play space)

292

3's (previously toddlers) 404

Total 696 0

Outdoor Space Log

No Outdoor Space Log was observed during this Inspection


Total 0 0


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Ratios (Number of Staff to Children)

Group Age Group/Range Ratio Comment

Schoolage 1 3 years to < 4 years 1 to 13 Preschool and schoolage combined.

Schoolage 1 School-Age to < 11 years 1 to 6

Schoolage 1 School-Age to < 11 years 1 to 6

2s/3s 18 months to < 30 months

1 to 7 2s/3s combined with 4s/5s.


1 to 5


1 to 6 Naptime

4s/5s 3 years to < 4 years 1 to 8


1 to 10 Naptime

License Capacity and Enrollment

Age Group License Capacity Enrollment

Totals Full Time Part Time Total

Infant (Birth to < 18 months) 0 0 0

Young Toddler (18 months to < 30 months) 1 0 1

Total Under 2 ½ 49 1 0 1

Older Toddlers (30 months to < 3 years) 4 0 4

Preschool (3 years to Kindergarten) 16 0 16

School Age (Kindergarten to 15 years) 0 58 58

Total 77 20 58 79

Technical Assistance

Discussed new rule requirements and new background check procedures.

Documents

Licensing Inspection Full Reportchildcaresearch.ohio.gov/pdf/000000410700_2017-11-07_ANNUAL.pdf · Licensing Inspection Full Report 11/08/2017 Page 3 of 13 practice nurse, or certified