LIBRARY MANAGEMENT KH.docx

Library Management System

A PROJECT

ON

LIBRARY MANAGEMENT SYSTEM

By : - Khushbu kumari

Rollno: -

Submitted To: - National infotech college

Purvanchal University.

In partial fulfillment of requirement for the degree of BACHELOR IN COMPUTER APPLICATION.

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ACKNOWLEDGEMENT

I have been provided with lots of supports and suggestions by many people in the process of completing this project work. First and foremost, I would like to express my gratitude and gratefulness to my campus chief Er. Manish Singh and Mr. Bijay Kumar as my supervisior for his outstanding guidance and time to time encouragement to carry out this work successfully.

I would also like to extend my sincere thanks to all respected teachers and staffs at the Department. I would further like to pour my gratitude to all my friends, respected teachers for their full support and guidance while performing this piece of work.

Khushbu Kumari.

Roll no: -334831

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RECOMMENDATION

This is to certify that the project work assignment report:

Submitted by:

Khushbu kumari.

Roll no: 334831

B.C.A 3rd semester

Entitled :

Library Management System.

Has been presented as approved by this department. This project work assignment report is forwarded for examination.

External Supervisor Director

Purvanchal university Ni college Ni college

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STUDENT DECLARATION

I hereby declare that the project entitled “LIBRARY MANAGEMENT SYSTEM” submitted in partial fulfillment of requirement for the degree of BCA to Purvanchal University is my original work not submitted award of any seminar title of prize.

KHUSHBU KUMARI

Roll no.: -334831

Date :

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COLLEGE CERTIFICATION

This is to certify that the project report entitled “Library Management System” being submitted by the student of Second year BCA (Bachelor in Computer Application) 2012,in partial fulfillment of requirement for the award of degree of Bachelor in Computer Application is a record of student’s work carried out by her.

National Infotech College, Birgunj.

Affiliated to Purvanchal University.

Khushbu Kumari.

Roll no: - 334831

Certified By:

……………………

Mr. Manish Singh

Campus Chief

Date:………………

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PREFACE

Computers are now becoming part of almost every activity in organization. The developments made on the fields of information and computer technology have vastly blown up and have changed the face of the present world rapidly.the use of IT has gradually and now computers are increasingly used for everyday activities organizations. The Library Management System is full of feeling to provide better services to its users.

According to the course of study of BCA 3rd semester under Purvanchal university, a computer project is to be carried out for the fulfillment of the requirements for the Bachelors Degree in Computer Application. Therefore,as students of BCA we have developed a program “LIBRARY MANAGEMENT SYSTEM”. The main objective of the program is too serve the library to handle day o day books transaction and maintain sound information about the books as well as the members.

Initially, we want to thank Ni college for providing such an opportunity that really would help us for the future.

I want to express my gratitude to Mr.Bijay Kumar for his valuable guidance for accomplishing our project entitled “LIBRARY MANAGEMENT SYSTEM”.

My sincere thanks also goes to the friends who have kindly suggest the flow of our system to be the system more reliable and easy to implement.

Khushbu kumari.

Roll no: 334831

BCA 3RD SEMESTER

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Table of Content

RECOMMENDATION…………………………………. 3

STUDENT DECLARATION…………………………… 4

UNIVERSITY CERTIFICATION………………………. 5

PREFACE………………………………………………... 6

Introduction

1) Library Management System……………………….. 92) Existing system overview…………………………… 103) Purpose ……………………………………………… 114) Operator …………………………………………….. 115) Admin………………………………………………... 116) Scope………………………………………………… 117) Technology used…………………………………….. 118) Assumptions…………………………………………. 119) Proposed system……………………………………… 1210) Characteristics of the system……………………. 1311) Limitations………………………………………. 1412) ER-diagram……………………………………… 1513) DFD……………………………………………… 1614) USER INTERFACE…………………………….. 1715) USERNAME & PASSWORD………………….. 1816) MAIN SWITCHBOARD……………………….. 1917) TABLE………………………………………… 19

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18) FORM…………………………………………. 2119) REPORT………………………………………. 2320) CONCLUSION……………………………….. 24

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INTRODUCTION


The library management system is the software to keep the transaction happened in the library. It avoids tedious and time-consuming manual system of the library. It provides the features such as to keep the records of books, issue books and so on.

Library is the place where information and books are stored. It is the place where people from all fields uses the books and information required for them. But for that purpose since long time the manual system was followed during operation using the library card. But with the increasing demands of technology in various fields are forcing to stop the manual system in library operation. So to fulfill the increasing demands of the people library management software has been developed.

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EXISTING SYSTEM OVERVIEW

The existing system was manual system to keep the transaction happened in the library. All the transaction must be manually recorded which was time consuming and tedious. It was also not reliable. The current system is using the traditional method for daily activities, where the librarian had to handle most of the activities manually as it takes a long time.

In the real world the data are stored in the register books they categorized data as static & dynamic data. The data that are updated frequently falls under dynamic and the one which is stable falls under the static one. Here we have tried to implement the manual system into the computer based system as it overcome most of the flow of the manual system.

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PURPOSE

The software is for automation of library. It provides the facilities to operator, adminatrator such as

Operator

Can enter details related to a particular book. Can provide membership to members.

Admin

Can read and write information about any member. Can update, create, delete the record of membership as per

requirement and implement plans.

SCOPE

The different areas where we can use this application are as follows :

Any education institute can make use of it for providing about author, content of the available books.

Can be used in offices and modifications can be easily done according to requirements.

Technology used

Ms access 2007, Operating system- window 7.

Assumptions

Customized data will be used in this application. User doesnot have right to enter information about books.

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Proposed system

There will be three major components:

1) Book stock maintenance.2) Transaction entry.3) Reports.

Proposed system provides with following solutions:

It provides better and efficient services to member. It reduces the work load of employee. Faster retrieval of information about the desired book. Provide facility for proper monitoring reduce paper work and

provide data security. All details will be available on a click.

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Characteristics of the system

The system allows us to know the total no. of different subject and authors presents and initially available in the library.

The main features of the system are:

1) User login/logout, user Administration.2) Add, edit and delete the books information.3) Search and view the books information.4) Define Member type.5) Add, edit and delete Members information.6) Search and view the Member, and return book from Member to

Library.7) Issue a book to Member, and return book from Member to Library.8) Reports based on existing records.9) The databases can be backed up with OS backup utility.

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Limitations

There are not many limitations of the project but any of these limitations are not affection the whole system. But anyhow it includes some limitations, which are listed below:

Followings are the limitations in this system:

The system is for single user. Network support for multi-user is not available.

Book order processing is not implemented.

Library members cannot book issue in advance if book is unavailable.

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ER-diagram of Library Management System.

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DFD of Library Management System.

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USER INTERFACE

Coding for continue : -

DoCmd.OpenForm "Form2"

Coding for Exit : -

DoCmd.Close

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Coding for user name and password : -

If Text2 = "admin" And Text4 = "admin" Then

DoCmd.OpenForm "USERACCOUNT"

Else

MsgBox ("invalid user")

End If

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User account table

Book entry table

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Issue table

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Record table

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Coding for calculating fine : -

If due_date - issue_date < 8 Then

fine = 0

ElseIf due_date - issue_date > 8 Then

fine = 20

Else

fine = 50

End If

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CONCLUSION

BY THE END OF THIS PROJECT, I CAN CONCLUDE THAT THIS LIBRARY MANAGEMENT SYSTEM CAN PERFORM ALL THE BASIC TRANSACTION OCCURRING IN A LIBRARY.THIS SYSTEM CAN PERFORM MOST OF THE POSSIBLE RECORD OPERATIONS.

THIS PROJECT IS CREATED KEEPING ESSENTIALITY OF LIBRARY RECORDS IN A LIBRARY.

THIS PROJECT IS VERY USEFUL IN MANAGING THE RECORD AND OTHER OPERATION OF LIBRARY.

MOREOVER THIS PROJECT CAN BE UPGRADED AND CHANGED ACCORDING TO THE NEED OF USER.

THANK YOU !

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LIBRARY MANAGEMENT KH.docx