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LIASA MAIG Annual General Meeting
Wednesday 4 October 2017 14:00 – 15:00
at the Birchwood Hotel
Presented by Elsabé Olivier
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Agenda
1. Opening and Welcome2. Attendance, Apologies and Proxies3. Determination of Quorum4. Confirmation of Agenda5. Additional Agenda Items6. Minutes of the 2016 AGM7. Matters arising from the minutes8. Chairperson’s report 2017 – including the
Financial Report 20179. General and surprise gift!10. Closing
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1. Opening and Welcome
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2. Attendance, Apologies & Proxies
• Apologies for absence:
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3. Determination of Quorum
• Tellers: Theresa Schoeman & Cora Bezuidenhout
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4. Confirmation of Agenda
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5. Additional Agenda Items
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6. Minutes of the 2016 AGM
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7. Matters arising from the minutes
7. MAIG should strive to reach out to a wider audience than Gauteng8. Branch and IG PROs should choose MAIG as first interest group choice
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8. Chairperson’s report 2017
Agenda:1. Leadership2. Planned activities3. Membership & Sector Engagement4. Advocacy5. Marketing and Communication6. Good Governance7. Training and Development8. Financials 9. Challenges10. Communication
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8.1. Leadership
The national Executive Committee 2016 – 2018:1. Executive Committee:
• Chairperson: Elsabé Olivier, University of Pretoria • Chair-Elect: Nomination: Theresa Schoeman, UCT Libraries• Secretary: Marieta van der Merwe, NLSA • PRO: Gerda Ehlers, University of Pretoria• Treasurer: Cora Bezuidenhout, University of Pretoria • Additional members: Salome Meyer, Woodhurst Library and
Harry Matolong, NLSA• Resignations:
• Mercy Mokgele• Mpho Masienyane
Thanks to a great team!!
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8.1. Leadership continued
2. Branch representatives:• Western Cape: Nuroo Davids, UCT Libraries• Free State: Carmen Nel, University of Free State• Gauteng North: Elisca Coetsee, Ampath Library• Gauteng South: Livhuwani Nemutanzhela, Emfuleni Local
Municipality• North West: René Schoombee, Laerskool Rustenburg • KwaZulu-Natal: Sibongile Doncabe, Musgrave Library• Northern Cape: Paradise Rejoyce Lumkile Nkomo, Norhern
Cape Provincial Legislate• Eastern Cape: vacant• Limpopo: vacant• Mpumalanga: vacant
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8.1. Leadership continued
3. Meetings:• 27 October 2016 - Hand-over meeting• 27 January 2017• 19 May 2017• 4 August 2017• 18 September 2017
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8.2. Planned activities: Nov/Dec2016
• MAIG/HELIG collaboration & Webinar: Open Discussion on Library Orientation, 28 Nov 2017• LIASA GN & MAIG collaboration: Year-end
function
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8.2. Planned activities: Nov – Jan 2017
MAIG Survey: Help MAIG to help you – 93 responses!
“Practicalongoingworkshopsand/oruseofwebinarsforthosewhoareunabletoattend,all
thesemarketedwellinadvance.Thanks.”
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8.2. Planned activities: January 2017
MAIG Membership drive – 82 responses!“Updateyourmembership
detailsbycompletingouronlineformandbeeligibleforaspecial
prizeattheMAIGAnnualGeneralMeetingduringthe
LIASAconference!”
22
11
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8.2. Planned activities: February 2017
Event: World Read Aloud Day 16 February 2017 in collaboration with Bookmark
“JustliketheheroesinTVseries,theUPlibrarianswerethe
heroesoftheday– armedwithbooksandreadingglassestheyinvigoratedthePretoriaEastchildren'sReadingAloudDay.”
http://www.up.ac.za/en/news/post_2421124-spreading-the-joy-of-reading-on-world-read-aloud-day-
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8.2. Planned activities: February 2017
MAIG Webinar: • Library marketing - highlighting
South African Library Week 2017 by Annamarie Goosen on 20 February & 8 March• RSVPS 84
“Firsttimeattendingthewebinar.ThanksAnna-Marieforawonderfulpresentation.Hopetousesomeofthetipsbyotherlibraries.”- Sherly
Wiley book prize winner: Bongiwe Nyide
http://webinarliasa.org.za/playback/presentation/0.9.0/playback.html?meetingId=46307fb5ee0f833b9f25773ea5e029a35a629487-1489447483514
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8.2. Planned activities: March 2017
MAIG Webinar: • Social media marketing and tips by Neo
Molemela 13 March 2017• RSVPS 47• Winner of the Wiley book prize: Lorensia
Thomas from Drakenstein Library Services
http://webinarliasa.org.za/playback/presentation/0.9.0/playback.html?meetingId=576e14a52032d0c5bdaf97370ddd5ee42b901f31-1489407720069&t=0s
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8.2. Planned activities: March 2017
SALW Competition in collaboration with Wiley (24 February - 12 April) – 27 entries
“Thankyousomuchforthiswonderfulopportunity!”“Manythanks!Wearethrilled”
“Justopenedmail&feelsopleased!Ididtheworkforthekids,buttheprizemakesitsweet.”
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8.2. Planned activities: April 2017
Announcing the winners of the SALW Competition on social media
1. City of Johannesburg Public Libraries 2. Colin Eglin Sea Point Library3. Woodbridge Primary School Library
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8.2. Planned activities: April 2017
OSALL collaboration: Hope-Mandeville Disability Careers Expo, Johannesburg, 18 – 19 April 2017 “ThissnowballedintoaLIASA
MAIG,OSALLjointeffort.”
http://www.up.ac.za/en/department-of-library-services/news/post_2478590-6th-hope-mandeville-careers-expo-19th-and-20th-april-2017
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8.2. Planned activities: May 2017
MAIG Webinar: • Become a superhero for your faculty -
embedded librarianship in an academic institution by Cora Bezuidenhout• RSVPs: 34
““Itwasagoodsessiontohelpboosttheconfidenceof
academiclibrarianswhoneedtocollaboratemorecloselywithfaculty.Ilikedthepractical
adviceofaskingforofficetimeinthedepartments.”
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8.2. Planned activities: June 2017
Chair presented at the LIASA PRO Workshop, 2 June 2017 held at the Premier Hotel
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8.2. Planned activities: July 2017
Mandela Day at Suurman Community Library in Hammanskraal, 18 July 2017 in collaboration with Bookmark
“ThestaffmembersofSuurmancommunitylibraryareverythankfulforthefirstever
programmetookplaceyesterdayaswehavesuccessfully
celebratedMondayday(67minutes)togetherwithyou.”
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8.2. Planned activities: July 2017
Librarian’s Day initiative: This is what a LIASA librarian looks like!
Reach: 4.6K Engagement: 4.1K
Post clicks: 4.1KReactions: 623
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8.2. Planned activities: August 2017
MAIG Seminar: Marketing and Advocacy for librarians: tips of the trade: 18 August 2017 –RSVs 82“TheSeminarwasarrangedinanexcellentandveryprofessionalmanner.ThankingtheChairandherteamforexcellenttimemanagementskills.Job
welldone,before/duringandaftertheSeminar.”
http://www.liasa.org.za/liasa-leadership-weekend-orientation-and-training/
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8.2. Planned activities: September 2017
Announcing the LIASA MAIG Call for Abstracts for Lightning Round Presentations a collaboration with UKS
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8.2. Planned activities: October 2017
MAIG hosted our first LIASA MAIG Lightning Round Presentations in collaboration with UKS!
René Schoombee, Neesha Ramsumar and Elsabé Olivier
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8.3. Membership & Sector Engagement
• Did we develop new campaigns for recruitment of membership?• MAIG survey• MAIG Membership Drive• Sponsorships:
• Wiley• Bookmark• UKS• Mzansi Online
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8.3. Membership & Sector Engagement
13 1627 24
8288
112118
020406080
100120140
2014 2015 2016 2017
MAIG Membership
Primary Secondary
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Interest Groups Statistics 2017
691
374
159 87
311
142
764
534
327
91HELG ICTLIG IGBIS ILLIG LISLIG MAIG PACLIG TETIG SLYSIG SSIG
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8.3. Membership & Sector Engagement
• Sector engagement • Collaboration with:
• HELIG: Open Discussion on Library Orientation• OSALL: Hope-Mandeville Disability Careers Expo • ICTLIG: Social media marketing and tips webinar• LIASA GN Branch: Year-End function, May & MAIG seminars
• Organized:• 3 webinars• 3 community events• 1 seminar (see planned activities) • Librarians’ Day: This is what a librarian looks like! In July 2017• Lightning Round presentations at the 18th Annual LIASA
Conference• Social media: LIASA MAIG Facebook, Twitter pages
and the MAIG blog http://liasamaig.blogspot.co.za/
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8.4. Advocacy
• How did we improve MAIG’s visibility?• Mailing lists, such as LIASA & MAIG• Articles published in LIASA-in-Touch• Elsabé Olivier presented at the LIASA PRO
Workshop, 2 June 2017 held at the Premier Hotel• MAIG member Harry Matolong presented on two
LIASA Gauteng North occasions; • MAIG hosted a number of different events
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8.5. Marketing & Communication
• How did we optimize the channels of communication to promote the LIASA brand? • 3 LIASA-In-Touch articles in 2 issues• 2 articles on the UP web• Facebook • Twitter• Blog • Mailing lists LIASA & LIASA MAIG, LIASA MAIG
Committee• The LIASA Webinar software (Big Blue Button)
was used to present webinars
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Facebook Insights
343 350 356373
400 410 412418 423
479 485 495 498
6
104
12 2162
18 1638
172
734
73 6736
050
100150200250300350400450500550600650700750800
Sept-16 Oct-16 Nov-16 Dec-16 Jan-17 Feb-17 Mar-17 Apr-17 May-17June-17 July-17 Aug-17 Sept-17
LikesEngagement
45% growth in total page
likes since Sept 2016
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Twitter Insights
13 12
44
2833
14
45
92
53
135 3
20 17
5 4 813 9
20102030405060708090
100
EngagementNo. of Tweets
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Top Tweet!
1 402 impressions!
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8.6. Good governance
• MAIG has created a Gmail account and all our documents are shared/preserved• The MAIG Seminar presentations are
available on the LIASA website: http://www.liasa.org.za/liasa-leadership-weekend-orientation-and-training/• MAIG plans to close the bank account and
re-open at FNB so that we can do online banking• We attended the LIASA PRO/Treasurer
workshop
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8.7. Training & Development
• 3 Webinars• MAIG Seminar 18 August 2017• The Chair presented on “Creating a
Marketing Plan” at the LIASA PRO Workshop, 2 June 2017 held at the Premier Hotel
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8.8. Finances
• MAIG had a positive bank balance at the end of 2016 of R2 923 at 31 December 2016 • Our treasurer Cora Bezuidenhout attended
the LIASA Treasurer workshop on the 1 June 2017• A decision was taken to close the current
MAIG bank account and to transfer the funds to the national LIASA account
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8.8. Financial report 2017
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8.8 Financial report 2017
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8.9. Challenges(C) & Solutions(S)
C : Apathy and lack of participation from LIASA members
S: Keep on attracting members by an active presence and interesting webinars
C: Lack of funds and resources – especially to travel to other provinces and host face-to-face workshops
S: Focus on webinars to involve as many members as possible S: Collaborate with other Interest Groups
C: Internet access S: Not in our hands (unfortunately)
C: Involving rural libraries S: Collaboration with the Mzansi Libraries Online project
C: Involving all the sectors’ libraries S: Collaboration with other Interest Groups
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8.10. Communication
• Social media presence:• Facebook: 500 likes
https://www.facebook.com/LIASAMAIG/• Twitter: 41 followers https://twitter.com/liasa_maig
Blog: http://liasamaig.blogspot.co.za/• LIASA listserv and Google group• LIASA in Touch• Whatsapp group (EC)
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9. General….and
• Are there any other issues or concerns that we have not covered?• Time for the surprise!
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9. …and the surprise gift
A unique book for your library for every tree lover and those who value the
conservation and protection of our natural
heritage for future generations!
