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MEETING NOTES PAGE 1 OF 4 Meeting Lewis County Hazard Mitigation Plan (HMP) Planning Partnership Kickoff Meetings Date March 8, 2018 Times 9:00 – 11:00 a.m. 2:00 – 4:00 p.m. 6:00 – 8:00 p.m. *three identical sessions of this meeting were conducted to maximize municipal participation Location 3-G Fire Station, 6229 Blue St, Glenfield, NY 13345 Attendees Ryan Piche, Lewis County Manager Robert MacKenzie, Director, Lewis County Fire and Emergency Management Nichelle Billhardt, Director, Lewis County Soil & Water Conservation District Jennifer Maracchion, Emergency Management Assistant, Lewis County Fire and Emergency Management Frank Pace, Director, Lewis County Planning Warren Shaw, Deputy Superintendent, Lewis County Highway Derek Mellnitz, Superintendent, Village of Castorland Joseph Genter, Trustee, Village of Constableville Alan Klossner, Mayor, Village of Constableville Kim Vogt, Trustee, Village of Copenhagen Roger M. Burriss, Supervisor, Town of Croghan Chelsea Cowan, Town Clerk, Town of Croghan Derek Gage, Council Member, Town of Croghan Kay Sabo, Clerk, Village of Croghan James Der, Supervisor, Town of Denmark Pat Mahar, Superintendent, Town of Denmark Marilyn Patterson, Supervisor, Town of Greig David Meade, Code Enforcement Officer, Town of Greig Brian Patterson, Resident, Town of Greig Charles Snyder, Highway Department Staff, Town of Harrisburg Frank Platt, Superintendent, Town of Lewis Rosalie White, Supervisor, Town of Leyden Joseph Pfeiffer, Jr., Codes Officer, Towns of Leyden, Lowville, and Lyonsdale Donna Smith, Mayor, Village of Lowville Anne Huntress, Mayor, Village of Lyons Falls Tyler Jones, Superintendent, Town of Martinsburg Jon Bush, Superintendent, Town of New Bremen Ginny Churchill, Town Clerk, Town of Osceola Don Cook, Highway Superintendent, Town of Pinckney Josh Marmon, Superintendent, Village of Port Leyden

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MEETING NOTES

PAGE 1 OF 4

Meeting Lewis County Hazard Mitigation Plan (HMP) Planning Partnership Kickoff Meetings

Date March 8, 2018 Times 9:00 – 11:00 a.m. 2:00 – 4:00 p.m. 6:00 – 8:00 p.m.

*three identical sessions of this meeting were conducted to maximize municipal participation

Location 3-G Fire Station, 6229 Blue St, Glenfield, NY 13345

Attendees

Ryan Piche, Lewis County Manager

Robert MacKenzie, Director, Lewis County Fire and Emergency Management

Nichelle Billhardt, Director, Lewis County Soil & Water Conservation District

Jennifer Maracchion, Emergency Management Assistant, Lewis County Fire and Emergency Management

Frank Pace, Director, Lewis County Planning

Warren Shaw, Deputy Superintendent, Lewis County Highway

Derek Mellnitz, Superintendent, Village of Castorland

Joseph Genter, Trustee, Village of Constableville

Alan Klossner, Mayor, Village of Constableville

Kim Vogt, Trustee, Village of Copenhagen

Roger M. Burriss, Supervisor, Town of Croghan

Chelsea Cowan, Town Clerk, Town of Croghan

Derek Gage, Council Member, Town of Croghan

Kay Sabo, Clerk, Village of Croghan

James Der, Supervisor, Town of Denmark

Pat Mahar, Superintendent, Town of Denmark

Marilyn Patterson, Supervisor, Town of Greig

David Meade, Code Enforcement Officer, Town of Greig

Brian Patterson, Resident, Town of Greig

Charles Snyder, Highway Department Staff, Town of Harrisburg

Frank Platt, Superintendent, Town of Lewis

Rosalie White, Supervisor, Town of Leyden

Joseph Pfeiffer, Jr., Codes Officer, Towns of Leyden, Lowville, and Lyonsdale

Donna Smith, Mayor, Village of Lowville

Anne Huntress, Mayor, Village of Lyons Falls

Tyler Jones, Superintendent, Town of Martinsburg

Jon Bush, Superintendent, Town of New Bremen

Ginny Churchill, Town Clerk, Town of Osceola

Don Cook, Highway Superintendent, Town of Pinckney

Josh Marmon, Superintendent, Village of Port Leyden

MEETING NOTES

PAGE 2 OF 4

Attendees (continued)

Jane Gillette, Deputy Supervisor, Town of Turin

Douglas Hunt, Mayor, Village of Turin

Dennis Foster, Supervisor, Town of Watson

Mike Hanno, Board Member, Town of Watson

JoAnn Mostyn, Water Clerk, Town of Watson

Virgil Taylor, Deputy Supervisor, Town of Watson

Ed Hayes, Supervisor, Town of West Turin

Doug Salmon, Superintendent, Town of West Turin

Tony Subbio, Project Manager, Tetra Tech

Purpose The purpose of the Planning Partnership Kickoff Meetings was to initiate the planning process to update the Lewis

County HMP with the jurisdictions and other stakeholders that have an interest in the HMP. The meetings provided

an opportunity for the Planning Partnership to meet Tetra Tech’s project manager and to discuss the planning

process.

Discussion Points This section summarizes each discussion point addressed during the meetings. While three separate sessions of the

meeting were conducted, they are described together in this single set of meeting notes.

Introductions Mr. MacKenzie welcomed attendees. Attendees introduced themselves and identified any particular areas of focus

or concern they have for this planning process.

Planning Process This section summarizes each step of the planning process discussed at the meeting.

Organization

Mr. Subbio discussed the roles of the Steering Committee and Planning Partnership (the Partnership). He identified

organizations that the Partnership includes: County departments, local jurisdictions, schools, community groups, and

neighboring counties. Each attendee, as a member of the Partnership, should work with stakeholders to provide and

solicit information about the hazards that affect the County, what can be done to mitigate those hazards’ impacts, and

the planning process.

Mr. Subbio discussed the stakeholder outreach that would be conducted during the planning process. Tetra Tech is

developing a project website for posting information and draft documents for review. Tetra Tech will also develop a

simple survey for members of the public to provide information on their knowledge of the hazards they face and what

can be done to mitigate impacts from those hazards. There will also be two planning meetings that will be open to the

general public: one to review the results of the updated risk assessment and one to review the draft plan.

MEETING NOTES

PAGE 3 OF 4

Data Collection

Mr. Subbio discussed plans, regulations, and reports that may be relevant to the planning process. He pointed out

that capital improvement plans and budgets may include several projects that could be included in the HMP. He

requested that participants provide relevant documents for review and incorporation into the HMP update process.

Mr. Subbio then reviewed each of the eight worksheets with the Partnership. Mr. MacKenzie pointed out that the

County has conducted evacuation planning that will identify many of the shelters and evacuation routes needed for

the “Shelter and Evacuation Information” worksheet.

Risk Assessment

Based on the hazards profiled in the 2010 HMP and discussions with the Steering Committee, the updated HMP will

profile the following hazards:

• Agricultural Product Spills (milk

and manure)

• Extreme Temperatures • Winter Storm/Ice Storm

• Drought • Floods (including dam failure and ice

jams)

• Severe Storm (including extreme

wind and tornado)

• Earthquakes • Landslides • Wildfires

Mr. Subbio asked attendees if there were any other hazards that stand out as needing to be analyzed in the updated

HMP. Attendees discussed liquid manure pits located near the river and the fact that residents’ water supplies are

being ruined by stormwater runoff carrying liquid manure that had been recently sprayed on farm fields. The Village

of Lowville has a human waste lagoon next to a stream that has a history of ice jams. Flooding has come up to

almost the top of the berm around the lagoon. Increased development has greatly increased the load on the

wastewater treatment plant. The plant needs to be expanded or replaced.

Attendees also discussed the risk from hazardous materials releases, such as from pipelines or ammonia at the Kraft

facility. The Steering Committee will discuss including this hazard in the updated HMP.

Upon completion of the hazard profiles, Tetra Tech will review the risk assessment with the Partnership and the

general public.

Mitigation Strategy

The Steering Committee will set the goals and objectives for the HMP and will share them with the Partnership.

Tetra Tech will use the information reported by the municipalities regarding their capabilities and the status of the

mitigation actions from the 2010 version of the HMP to identify and prioritize mitigation actions for inclusion in the

updated HMP.

The Village of Constableville received $60,000 from the Federal Emergency Management Agency (FEMA) for

streambank stabilization. Representatives of the Town of Greig stated that the Lake of the Pines dam needs a major

reconstruction effort.

Tetra Tech will compile the information from the worksheets, risk assessment, capability assessment, and mitigation

actions into a jurisdictional annex for the County, towns, and villages. The jurisdictional annexes detail all of the

analyses and information of the HMP for the respective jurisdictions to make the document easier to use for local

officials.

MEETING NOTES

PAGE 4 OF 4

As the annexes are being completed, Tetra Tech will conduct regional meetings to work with the towns and villages

to fill any remaining gaps in the annexes.

Draft and Final Plans

Throughout the planning process, Tetra Tech will develop the HMP document. The main body will profile the County,

explain the planning process, include the risk assessment and mitigation strategy, and discuss maintenance of the

plan. Each jurisdiction will have its own annex in the HMP, which will provide information specific to that jurisdiction.

The draft plan will be shared with the Steering Committee and the Partnership for review and comment throughout

the planning process. After making any required changes, Tetra Tech will post the HMP for public review. The public

review period will be advertised and will last for 30 days. Tetra Tech will then conduct a public meeting of the

Partnership to gather feedback on the plan draft and make any required changes.

Tetra Tech will then submit the draft for the State’s formal review. If changes are required, Tetra Tech will make the

changes and resubmit the document to the State. After the State is satisfied with the draft, the State will forward it to

FEMA Region II for review. FEMA Region II will review the draft within 45 days, and Tetra Tech will make any

required changes upon receipt of review comments from FEMA. When FEMA is satisfied with the HMP, FEMA will

grant the HMP “approvable pending adoption” status to indicate that it meets all requirements.

The County and participating jurisdictions will formally adopt the HMP by resolution. After adoption, each jurisdiction

will receive a letter from FEMA stating that the HMP is formally approved.

Project Schedule Review Mr. Subbio reviewed the project schedule. The 2010 HMP has expired, so the County is focused on completing the

planning process as quickly as possible. To meet this goal, Tetra Tech will work to complete the risk assessment by

the middle of April 2018, and the full draft of the plan by the end of July 2018.

Next Steps The following next steps were discussed at the meeting:

• The County, towns, and villages will complete the information gathering worksheets by April 13, 2018.

• Partnership members will forward any plans, regulations, or studies that may be relevant to hazard

mitigation to Mr. Subbio.

• Tetra Tech will continue developing hazard profiles for the hazards analyzed in the HMP.

1

Lewis County Hazard Mitigation Plan Update

Planning Partnership Kickoff Meeting

Agenda

Introductions

Planning Process

Project Schedule Review

Next Steps

Questions

Introductions

Name

Agency

Mitigation Experience

Focus and Concerns

Planning Process

Organization

– Steering Committee

– Planning Partnership County Departments

Municipalities

Stakeholders

General Public

– Public Outreach Website

Survey

Public Meetings

Planning Process (Continued)

Data Collection

– Reports and Plans

– Worksheets Outline (contact information)

Events and Losses

Capability Assessment

National Flood Insurance Program

Mitigation Action Review

Capability Assessment and Plan Integration

New Development

Shelter and Evacuation Information

Planning Process (Continued)

Risk Assessment

– Hazards of Concern

– One more hazard

– Review with Planning Partnership

• Agricultural Product Spills

• Extreme Temperatures • Winter Storm/Ice Storm

• Drought • Floods (including dam failure and ice jams)

• Severe Storm (including extreme wind and tornado)

• Earthquakes • Landslides • Wildfires

2

Planning Process (Continued)

Mitigation Strategy

– Develop Goals and Objectives Develop with Steering Committee

Review with Planning Partnership

– Capability Assessment

– Identify and Prioritize Actions Carry-overs

Mitigation Strategy Workshop

– Annex Development Regional municipal support meetings

Planning Process (Continued)

Draft and Final Plans

– Develop the Document

– Submit Draft Plan for Review by the Steering Committee and Planning Partnership Throughout the Process

– Public Review

– Draft Plan Review Meeting

– Submission to NYS and FEMA

– Update as necessary

– “Approvable Pending Adoption”

Project Schedule Review Next Steps

Complete worksheets

Provide reports and plans

Update risk assessment

Next meeting – Risk Assessment Review

Questions?

Thank you for your time!

Contacts

Bob MacKenzie

[email protected](315) 376-5305

Tony Subbio

[email protected]

(717) 545-3580

AGENDA

LEWIS COUNTY HAZARD MITIGATION PLAN UPDATE PROJECT Planning Partnership Kickoff Meeting #1

Wednesday, March 28, 2018 | 9:00 – 11:00 a.m.

1. Introductions

2. Planning Process

a. Organization

b. Data Collection

c. Risk Assessment

d. Mitigation Strategy

e. Draft and Final Plans

3. Project Schedule Review

4. Next Steps

5. Questions

AGENDA

LEWIS COUNTY HAZARD MITIGATION PLAN UPDATE PROJECT Planning Partnership Kickoff Meeting #2

Wednesday, March 28, 2018 | 2:00 – 4:00 p.m.

1. Introductions

2. Planning Process

a. Organization

b. Data Collection

c. Risk Assessment

d. Mitigation Strategy

e. Draft and Final Plans

3. Project Schedule Review

4. Next Steps

5. Questions

AGENDA

LEWIS COUNTY HAZARD MITIGATION PLAN UPDATE PROJECT Planning Partnership Kickoff Meeting #3

Wednesday, March 28, 2018 | 6:00 – 8:00 p.m.

1. Introductions

2. Planning Process

a. Organization

b. Data Collection

c. Risk Assessment

d. Mitigation Strategy

e. Draft and Final Plans

3. Project Schedule Review

4. Next Steps

5. Questions

Lewis County HMP Update 2018

Lewis County Hazard Mitigation Plan Update 2018

Project Schedule Task Timeframe

Task 1 – Organize the Resources

➢ Project kickoff meeting conducted on March 8, 2018

➢ Planning Partnership kickoff meetings conducted on March 28, 2018

➢ Public outreach conducted throughout the planning process

➢ Municipal support meetings to complete jurisdictional annexes

➢ Project close-out meeting conducted after the updated HMP receives “Approvable Pending Adoption” status

Task 2 – Risk Assessment

➢ Hazards profiled by mid-April 2018

➢ Risk assessment review meeting conducted in April 2018 (open to public)

Task 3 – Mitigation Strategy

➢ Capabilities assessed by the end of April 2018

➢ Goals and objectives identified by mid-April 2018

➢ Mitigation Strategy Workshop conducted in early May 2018

➢ Jurisdictional annexes complete by mid-June 2018

Task 4 – Plan Maintenance

➢ Procedures developed by early July 2018

Task 5 – Draft and Final Plans

➢ Plan development begins at the beginning of the project

➢ Draft plan provided to Steering Committee for review by July 31, 2018

➢ Draft plan reviewed by Steering Committee and updated by the end of August 2018

➢ Public review period from the end of August to the beginning of November 2018

➢ Draft plan review meeting conducted in early August 2018

➢ Draft plan finalized and submitted to NYS DHSES in late December 2018

➢ NYS DHSES reviews draft plan by the end of January 2019

➢ Update draft plan based on NYS DHSES comments and resubmit by early February 2019

➢ NYS DHSES and FEMA Region II review updated draft plan through early March 2019

➢ Plan receives “Approvable Pending Adoption” status in end of March 2019