Letter Writing - Webs Writing.pdf · 8. I am writing in response to your advertisement in The Times of India of ----- July/Aug. inviting applications for the post of ----- and wish

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Letter Writing

Q6. a.) Letter Writing 04Marks

A. Lay out of the job applications.

Sender’s address _____________

_____________

Date: …………………… …

Receiver’s address

______________

______________

Reference: ________________________________________

Subject-Line: ________________________________________

Salutation Body

Complimentary close,

Signature…………….

Encl.


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A: Letter of Application for a post:

An Application should contain the following points.

i.) Mention the post or Job you are applying for and name the newspaper with

date from which you got the information.

ii.) You can state your age.

iii.) You can mention only the qualification required for the post.

iv.) You can mention the relevant experience you may have.

v.) You can ask for further details of the job if you wish to. (But not necessary)

1. Now read the following advertisement and prepare a letter of application.

(Do not give your Bio-data.)

Situation vacant: Wanted English Teacher to teach for 9th

and 10th standards.

Candidate must have passed B.A., B.Ed. Must be ready to work in villages. Write

giving details to: The Chairman, Modern Education Society, Nagpur – 25.

XYZ

05, Shreegan,

Gajanan Colony,

Wardha– 4442 001

March 20, 2003

To

The Chairman,

Modern Education Society,

Nagpur – 25.


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Reference: Your advertisement in Daily „Lokmat‟, dated 10 March 2003.

Subject: Application for the post of „English Teacher‟.

Respected Sir,

With reference to the above mentioned subject, I, the

undersigned very humbly and respectfully beg to state that there is a vacancy of

English Teacher in your school under your kind control.

I am 25 years old and have secured first class in my B.A. examination from

Nagpur University, Nagpur. I have also passed B.Ed. I have four years experience

as an „Asst. Teacher‟ in M. G. School, Wardha.

Sir, I am very obliged to you, if your judicious selection should fall upon me,

I shall leave no stone unturned to work for the entire satisfaction of my superiors.

Thanking You,

Yours faithfully,

XYZ

Enclosures:

1. Xerox-copy of Degree Certificates.

2. Xerox-copy of other certificates.

3. Bio-Data.

2. Now suppose you are answering an advertisement for the post of Accountant;

then here is a specimen of a cover letter.

21, Shreegan,

Wardha.

22nd

Oct. 2003


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Good-Day Pvt. Ltd.

01, G.M.C.,

Wilson Road,

Mumbai-36

Sub: Application for the post of „Accountant‟.

Dear Sir,

With reference to your advertisement in Daily “Loksatta” dated 15th Oct.

2003, I would like to apply for the post of Accountant in your company.

I am 24 years of age and I have secured first class in my M.Com Examination

of the Nagpur University, Nagpur. My subjects included Company Accounts and

Secretarial Practice. I have three years experience as a Jr. Accountant in the

reputed firm, but wish to change now to improve my prospects.

I shall be happy to come for an interview at any time convenient to you.

Thanking you,

yours faithfully.

Nitin Mohan.

You can begin the covering letter with any one of the following sentences:

1. With reference to your advertisement in -------- dated ------- , I wish to apply

for the post of ------ in your company/ institution/ college/ school/ Corporation etc.

2. I should like to apply for the post of ------ which you advertised in Sunday‟s /

Lokmat/Loksatta/ Hitvada etc.

3. I am looking for a job as a ----- in a business firm, and would be grateful if you

would consider me for such a post in your organization.

4. I am interested in the post of ----- which you advertised in yesterdays ------.


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5. I understand there is a vacancy in your office/college etc., and I wish to send

my application for the post of -------.

6. I learn that there is a vacancy for the post of ------ in your well known

company/ institution etc, and I am interested in applying for the post.

7. I wish to apply for the post of a ---- in your company/institute etc, in response

to your advertisement in the Indian Express of the --- April/My 200..

8. I am writing in response to your advertisement in The Times of India of -----

July/Aug. inviting applications for the post of ----- and wish to apply for one of

them.

You can choose any one of the above sentences to begin your letter of

application which you consider for the occasion.

You can end your letter of application with anyone of the most suitable

sentences given below.

1. I request you kindly to consider my application favourably and call me for an

interview.

2. I hope to receive a fovourable reply from you.

3. I hope the bio-data enclosed will prompt you to call me for an interview as

soon as possible.

4. I assure you that I come for an interview at anytime convenient to you.

5. I am looking forward to hearing from you soon.

6. I sincerely hope you will be able to call me for an interview at an early date.

More Examples for Students:

1. Read the following advertisement and prepare an application with full

particulars.


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2. Ram Raje, 121, Ramnagar, Nagpur wants to respond to the following

advertisement. Prepare a letter of application for him. (Do not give your Bio-Data)

Wanted: Steno-typist cum secretary

well versed in English correspondence and

office routine. 3-4 years of experience in

reputed firm. Minimum shorthand speed 100

wpm. Typing speed 50 wpm. Apply in your

own handwriting, giving the expected salary

to: The Maharashtra Electronics Company,

1360, M.G. Road, Nagpur-440 005

Situation Wanted: Two years

experienced typist seeks a job of a

data entry operator on computer.

Typing speed 60 wpm.

Qualification Std. 12 passed in

second class. Certificate in data

entry operation. Age 20. Ready to

work in shifts.

Reply: Box. No. 555, “The

Indian Express”, Nagpur-440 001.

B. Interview Letters:

1. Write a short letter inviting a data entry operator to attend an interview in

response to the following advertisement.

Wanted a smart, educatedgirl

for DTP work for an English

author. Write with full

particular to Crosswords

Publisher, 75,Burade lay-out,

Nr.Arvi Naka,Wardha,

Wanted: Accounts-clerk-cum-

typist, experience in accounting

good knowledge of English.

Graduates will be preferred.

Apply with full details and

photograph to:

Pankaj Wadyalkar,

75, Burade lay-out, Nr. Arvi-

Naka,Wardha,


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Situation Wanted: Two years experienced typist seeks a job of a

data entry operator on computer. Typing speed 60 wpm.

Qualification Std. 12 passed in second class. Certificate in data

entry operation. Age 20. Ready to work in shifts.

Reply: Box. No. 122, “The Times of India ”, Nagpur-440 001.

Ans:

The Advertiser,

Box No. 122,

The Times of India,

Nagpur – 440 001

Reference: Your application in response of our advertisement in The Times of

India dates 22nd

February 2003

Subject: An interview for the post of data entry operator.

Sir,

In response to your application, as mentioned above, you are requested to

attend an interview at 10:30 a.m. on 16.3.2003 at the address mentioned above.

Ours is a developing computer institute having 18 employees. We are looking

for an experienced data entry operator with good knowledge of computers. We are

satisfied with your qualification mentioned in the advertisement. We offer you Rs.

3200 /- per month.

You are requested to kindly bring all the relevant certificates in original for

our perusal.

Yours faithfully,


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Pankaj Jain

Manager

2. Write a short letter inviting a Refrigeration/ Air conditioner mechanic to attend

an interview in response to the following advertisement.

C. Lay out of the letters to the editor/ concerned authorities.

Situation Wanted: 3 years experienced Refrigeration/ Air conditioner

mechanic working for a reputed company earning about 3,500 Rs. per

month seeks a suitable job in India or abroad. Qualification B.Sc.

Certificate in refrigeration and air conditioning. Age 30.

Reply: Box. No. 680-5 TOI, Mumbai- 400 001.

_______ -- Sender‟s

_________________________ Address.

__________________________ ----Date

__________________________ ------- > Receiver‟s Address

__________________________

__________________________

Subject: ________________________

Salutation

State the problem Paragraph 1

Explain the problem and why it is a problem. Paragraph2

Suggest possible solutions Paragraph 3

Ask for help Paragraph 4

Complimentary Close,

Signature………


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C. Letter to the Editor/Concerned Authorities:

1. Write a Letter to The Commissioner, Municipal Corporation, complaining

of the insanitary condition of the locality in which you live and asking him to

take the necessary steps in the matter.

56, B Ward,

Sneh Nagar,

Nagpur-22

Dec. 22nd

, 2003

To

The Commissioner,

Municipal Corporation,

Nagpur.

Dear Sir,

I wish to bring to your notice the insanitary condition of the locality

known as Sneh Nagar. There is a narrow lane called Patil Galli behind the well

known Hanuman Temple in which many unhappy lots has to live for many

months. It is inhabited mainly by middle class people, an its condition is very dirty.

It appears that no sanitary inspector has ever visited it.

The surprising thing is that it is very difficult to tell where the Galli begins

and where does it end. There are very few drains here and those that exist are not

regularly cleaned and flushed with water. The awful smell coming from this matter

and flies buzzing about and therefore it is impossible for the residents to live

healthy.

I hope you will realize the fact. I request you to take the necessary steps

immediately and would suggest that you should come and see the conditions in

person.

Yours faithfully,

XYZ

2. Imagine that your college is situated a few kilometers away from the town

without sufficient facilities to enable students to attend the college. Write a

letter to the Editor of Newspaper about it. Suggest necessary steps to

overcome the problem.


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X.Y.Z.

“Three Brothers”

Banglow,

Sai Nagar,

Amaravati.

Oct. 22nd

2003

To

The Editor,

Daily „Lokmat‟,

Amaravati.

Dear Sir,

I am a student of Saraswati Senior College. It is situated in a lonely

locality, five kilometers away from the town. The road is bad and there is no bus

service. The students, particularly girls, find it difficult to reach the college. In the

rainy season it becomes almost difficult to attend the college. Rickshawallas also

refuse to take the passengers sometimes. And you can imagine how difficult to

walk three kilometers everyday.

I appeal to the concerned Municipal authority to improve the condition of the

road immediately. I also appeal to the transport authority to introduce bus service

from the town to the college.

Thanking you,

Yours faithfully,

X.Y.Z.

3. Write a letter to the editor of a local news paper focusing the problem of

shortage in water supply in your locality.

X.Y.Z.

Teacher‟s Colony,

Karla Road,Wardha.

20th

Nov. 2003

To


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The Editor,

“Lokmat”,

Lokmat Bhavan,

Nagpur.

Dear Sir,

The residents of Teacher‟s Colony localities have been facing shortage

in water supply for a month. As summer season is drawing nearer the problem is

becoming more acute day by day. The residents in the localities do not get enough

supply to meet their needs. They fetch water from wells and public hand pumps in

nearby areas.

The municipal Authorities should look into the matter and ensure adequate

supply of water regularly. A hand pump is needed to be installed at Teacher‟s

Colony square in addition to supply of water by tankers.

May I hope that the Municipal authorities would take immediate steps to

tackle the problem and relieve the people of hardships?

Thanking you,

Yours faithfully,

X.Y.Z.

4. You are living in the adjoining part of your city area where you face some

problems such as i. no street lights. ii. Scarcity of pure drinking water. Write

to The Chief Executive Officer, Nagar Parishad of your area, requesting a

change in it. You should suggest what change could be.

X.Y.Z

Gajanan Colony,

Wardha

Oct.26, 2003

To

The Chief Executive Officer,

Nagar Parishad,


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Wardha.

Sub: Common Problems of Gajanan Nagar, Wardha.

Dear Sir,

We are living in a Gajanan Nagar area. This area is rapidly developing

with its problems. There are nearly more than 60 cooperative housing societies.

But there are no proper roads. There are no street lights. There are heaps of

garbage and waste material. Moreover, the drainages are not being cleaned

regularly. The result is that there is a lot of breeding of mosquitoes. Drinking water

shortage is the another serious problem of our area.

I, therefore, on behalf of the Gajanan Nagar Citizens Forum request you to

look into the matter immediately and take steps to solve the problems.

Thanking you,

Yours faithfully,

X.Y.Z.

5. Specially Important: Your village is 15 kms away from the town. Write a

letter to the S.T. Depot Manager requesting for regular bus service.

Vijay-Gopal Village,

Taluka: Deoli,

Dist.: Wardha

Date: 25th

July 2003

To

The Depot Manager,

State Transport Divisional Office,

Wardha.

Dear Sir,

I humbly bring to your notice that S.T. Bus service seems to be partial

towards villagers. My village is 15 Kms. away from main town Deoli. The

approach road to my village is not in good condition. In rainy season the small


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streams overflow and the road becomes muddy. Naturally, the bus service is not in

operation in monsoon. As a result, people find it difficult to reach the town. School

and college-going students can not attend the classes regularly. Sick people can not

be reaches to the hospital in the town. Working of Post and Banks usually

disturbed in rainy days. To overcome these difficulties regular bus service is

essential.

Will you, please, see that the road and a few bridges are developed so that bus

service would be regular and reliable?

Thanking you,

Yours faithfully,

X.Y.Z.

For Practice:

Q1. Write a complaint letter to the editor of local paper describing a sorry state of

the main roads in your city.

2. Write a complaint letter to the Superintendent of Police in connection with

frequent burglaries.

3. Write a letter of complaint to Municipal Corporation regarding removal of

garbage.

Letters for Admission, Concession, Order and Leave:

1. Write a letter to the Principal of S.S.College,Nagpur requesting him to

give admission in Std.11.

Shree Pawar

Wardha.

14Oct. 2007

To

The Principal,

S.S.College,

Nagpur.


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Sub.: Application for admission.

Respected Sir,

With reference to the above mention subject, I apply for seeking admission

in your esteemed college. I have secured 87% in S.S.C. examination and aspired to

take admission in science stream by selecting a group of Physics, Chemistry and

Math. I may assure you that I will prove to be one of the best students in studies,

sports and other activities of the school. I request to consider my plea very kindly

for the admission in 11th

std. I enclosed herewith the essential documents.

I shall be obliged if you will give me admission in your college.

Thanking you,

Yours faithfully,

Avinash Jadhav

2. Write a letter to the Principal of your school requesting him for fee

concession.

Shantikunj,

Ramnagar,

Wardha

Nov.24, 2007

To

The Principal,

A.B.C. school,

Wardha.

Sub: Request for fee concession.

Respected Sir,

Most humbly, I may submit that I am a student of 12A of this school.

My mother has recently undergone a heart operation and is still under

treatment. It was quite an expensive operation and the medicines are also very

costly. My father works in a private company and his monthly income is only Rs.

5000. Under the present family circumstances my father is unable to afford my

school fees. He is thinking of shifting me to some other school. I fear this change

at this stage will have an adverse effect on my result in the Board Examination.


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I have always been at the top of my class in studies. I was also a member of

our school Quiz team which won the first prize in inter-school quiz competitions.

Therefore, I request you to kindly grant me full fee concession and oblige.

Thanking you,

Yours obediently,

Rakesh Chandurkar

3. Write a letter to the Principal of your school requesting him for the

remission of fine.

Sneh,Ramnagar

Wardha

Oct 15, 2007

To

The Principal,

A.B.C. school,

Wardha.

Sub: Request for remission of fine.

Respected Sir,

With due respect I beg to bring to your kind notice that I was fined

for absenting myself yesterday. I may hereby point out that I had no intention to

absent myself, but on the other hand I sent an application through a friend of mine,

as I was lying ill and hence remained confined to bed. I was under the medical

care.

I wonder how the application did not reach you. That is no fault of mine.

Hence I request you to very kindly remit the fine, for which act of kindness I

shall feel much obliged to you.

I beg to remain, Sir

Yours faithful,

Snehal Ranade

4. Write a letter to a Depot Manager, S.T. Depot of the town requesting him

to give student’s concession.


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26, Radhanagar

Wardha

Oct 15, 2007

To

The Depot Manager,

S.T. Depot,

Wardha.

Sub: Request to give student‟s concession.

Dear Sir,

I am a secretary of student‟s council of our college. Our exams are over and

the students of our class are interested to go for the educational tour to Nagpur. As

a student I want to take the advantage of the student‟s concession scheme. I hereby

request you to kindly do the needful and allow us to travel in concession rate.

Necessary documents are enclosed with an application. I earnestly request you to

give us the facility of concession.

Thanking you,

Yours faithful,

Snehal Ranade

5. You are unable to attend your college classes for a week due to the cosine

sister marriage. Write a letter to your class teacher requesting him to grand

leave of a week.

Rajiv Pande

NagarWard,Wardha

Oct.23, 2007

To

The Principal,

R.K. school,

Wardha.

Respected Sir,

I herewith beg to state that the marriage ceremony of my cousin sister is

scheduled to take place in Baroda on Monday 22nd

of the coming month. Sir,I am

unable to attend my college periods from 19th to25th oct. 2007. I shall be grateful


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to you if you kindly grant me the leave of above mentioned week. I hope that you

will kindly sanction my leave. I assured you that I will complete my study with the

help of my friends.

Thank you.

Yours faithfully,

Rajiv Pande

6. Write a letter to a manger of an institute making inquiries about the

details of a course you wish to join.

Aashray,

203 Road,

Nagpur.

Dec.23, 2007

To

The Manager,

Bright Institute,

Pune.

Sir,

I read your advertisement in „Times of India‟ dated 12th October 2007. I should

like to join your correspondent course in Radio and TV Repair and assembling.

I am graduate. Am I eligible to join this course? What is the duration of the course?

I would also like to know what is the fee for the whole course. Do you arrange any

personal contact programme? Does this course lead to a diploma or a certificate? Is

this course approved by any TV or Radio manufacturing company for employment

in their firm?

I shall be grateful if you provide me the above details.

Yours faithfully,


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Rajesh

E. Letters to the relatives/ friends:

1. Write a letter to your younger brother advising him not to spend much of

his time in watching television.

15, Indira Market

Wardha.

Nov. 25th, 2003

My dear Shantanu,

I got a letter from mother. I felt pain to know that you are spending

most of your time after school in watching television. She says that you have

become a TV addict and you are not at all bothered about your studies. This has

shocked me.

You must know that by becoming a television addict, you will be losing on all

sides. You will not be able to maintain your position in the class. You have been

standing first in the class. If you spend more time on television, you will be left

with less time for studies. Most television programs are shown late at night. You

will have to keep awake. This will have bad effect on your health.

It is not that I am preaching to you. I want you to realize that most television

programs are useless. It does not mean that I want to put a ban on your watching of

television. You may spend an hour or so for entertainment and information. But

you should not become an addict. Pay my respect to dear mother.

Yours affectionately,

Ravi.


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2. A friend of yours is afraid of the examination and wants to drop. Write a

letter to him saying and showing that he is really well prepared, and

persuading him to appear in the examination.

94, Ram Nagar,

Wardha.

Oct. 14th

, 2003

Dear Uday,

I was surprised to learn from your brother‟s letter that you intend to drop the

papers. He said that you are afraid of the examination. I do not know what has

gone wrong with you. You have been writing to me that you hoped to stand first in

your college. It seems your over preparation has confused you. Your brother has

written that you fell that you are not fully prepared for the examination.

You are in the wrong when you think that you are not well-prepared. You are

better prepared for the examination than you‟re any other friends. I know you are a

hard working student. You have always been toping the list of the successful

candidates of your class. I am unable to understand how you think of dropping the

papers.

So, take courage and start preparing for the examination. There is yet a month

at your disposal. If you drop, you will lose one precious year of your life. You will

lose nothing by appearing in the examination. I am sure you will get through in the

First division. What you need is a simple revision of your notes which you have

prepared with great labour. May I, therefore, hope that you will start preparing for

the examination? I hope to be informed that you are going to appear in the

examination.

Wishing you the best of luck,

Yours sincerely,

A.B.C.

3. Your friend is lying ill; Write a few words of cheer to him.

10,Mount Road,


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Nagpur

22nd

June, 2007.

My dear,

I have come to know from Mr.Ashish that you have been hospitalized

with high fever. I am very sorry to learn about it.

Though I want to visit you and help you in your treatment in every in every

possible way, I am unable to do so. It is very difficult to get leave from my office

at this time of the year I hope you will understand my position.

The doctor must have diagnosed your illness and started proper treatment. I

hope you are feeling better now. However, I would like to remind you that regular

medicine, proper diet and a lot of rests are the secret of speedy recovery from any

illness. I hope you will adhere to the doctors in advice and the hospital discipline.

A strong will power also helps to do speedy recovery.

I hope you will write to me as soon as you have regained your health.

With best wishes.

Yours sincerely,

Roshan

4. Write a letter to a friend congratulating him on his brilliant success in the

high school examination.

Hislop Road,

Nagpur

8th

June, 2007

My dear Aniket,

I am glad to learn from your uncle that you have passed the high school

examination held this March with flying colours. You have made us all proud. All


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of us are really proud of your magnificent achievement and congratulate you on

this happy occasion.

May we ask as to when you are going to arrange a tea party?

Please convey my compliments to your parents.

Felicitating you once more.

Sincerely yours,

Ranjit

5. You have won hockey championship as a captain; you have received

precious gifts from the principal of your college. Write a letter to express

thankfulness.

College Hostel

Wardha.

2nd

September, 2007

To

The Principal,

R.K. College,

Wardha.

Respected Sir,

How jubilant I was when I received some sports material as a gift from your

side. The victory is not mine. It is mostly due to your able guidance. The credit

goes to the college. We are part and parcel of the college. Individually I figure

nowhere except towards a sense of devotion to the institution.

I express my sense of deepest gratitude to you for having encouraged me.

I fell more enthused to serve the institution. The victory of our team is a

matter of pride for us all.

With kindest regards.

Your most obedient pupil,


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Uday Chavhan

6. Write a letter to your father requesting him to increase your monthly

allowance on account of high cost of living.

22 Center Road,

Nagpur

2nd

May 2007

My dear father,

I have received the monthly allowance and your letter in which

you have advised me to take care of my health. I have been working very hard for

the last two months and have secured above 80% in every subject in the school

examination.

I hope you will not mind if I draw your attention to my financial difficulties. I

have to buy certain important help books from time to time. The pocket allowance

I get from you does not last till the end of the month. Furthermore, the hostel

expenses have increased considerably. I am fully aware of your growing

expenditure, but it is a matter of a couple of months.

I hope you will increase my monthly allowance, in case it does not cause you

much inconvenience.


Ashish

7. Write a letter to your father requesting him to allow you to join an

Educational Tour.

24 Boys Hostel,

Wardha,


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July 21, 2007

My dear father,

The tour of our school students is leaving next week for some

prominent historical cities such as Agra, Mathura, Delhi, etc. It will be a thirty

student tour for about ten days and will be lead by Mr. Rane, our history teacher

who is a renowned scholar. He will explain to us every significant thing which has

some historical and educational value.

The tour will cost Rs. 1000/- per student including boarding, lodging, transport

and other expense.

Kindly allow me to join this tour and send me Rs. 1000/- at the earliest.


Ashish

Documents

Letter Writing - Webs Writing.pdf · 8. I am writing in response to your advertisement in The Times of India of ----- July/Aug. inviting applications for the post of ----- and wish