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Lessons from Operation Panflu. Higher Education Pandemic Symposium November 2, 2007 • University of Vermont. Review Emergency Operations Plan. Keep operational plans complete, up-to-date Incomplete plan = difficult to form plan of action for situation RECOMMEND: - PowerPoint PPT Presentation
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Higher Education Pandemic SymposiumNovember 2, 2007 • University of Vermont
Lessons from Operation Panflu
Review Emergency Operations Plan• Keep operational plans complete, up-to-date
• Incomplete plan = difficult to form plan of action for situation
RECOMMEND:• Draft annexes for pandemic flu, isolation &
quarantine• FLAG areas that need development
Review EOC Roles & Responsibilities• Use Incident Command System (ICS)
• Failure to use ICS = hard to coordinate response
RECOMMENDS:• Set ICS roles for campus staff in EOP• Get ICS training for staff … • … and for campus response groups• Write MOUs for coordinating agencies
Plan for EOC Infrastructure• Consider:
visual and IT aids - headphones - conference calling - disaster mgmt. software - PIO - media center - security
• Go without = hard to manage emergency
RECOMMEND:• ID infrastructure needs & fill them• Drill EOC often • Visit experienced EOCs to learn best practices
Know Who is Who• Keep current contact info for all critical personnel
• Integrate external agencies into college/U operations
RECOMMENDS:• Diagram resources for local staff at state, federal levels• Establish college/U, health department working relationships• Recognize by sight, name, function• ID vests for all command personnel• Clarify command & control for health dept. and college/U
personnel
Take Action to Control Infection• Plan to take immediate infection control actions• Swift isolation = decreases potential for spread of illness
RECOMMEND:• Specify infection control measures, procedures in plan
Allow Access to Patient Info• Clinic staff need access to patient medical information,
authority to release
• Without info = can’t know medical status, compromises medical judgment
RECOMMEND:• Allow access to patient medical information for clinic
staff ONLY
Give Medical Attention FAST• Provide for immediate medical attention for infected students
• Delay = lack of cooperation; potential to spread illness
RECOMMENDS:• Practice health department/behavioral health coordination• Go-kit with response checklist for any infectious disease–
intake forms, fact sheets, info handouts, contact lists, etc.
• IDEA: health care worker on call (cell) to answer medical ?s
Understand Isolation & Quarantine• Know/ understand definitions, purpose, plans and protocols
• Lack of understanding = hard to implement
RECOMMEND:• Review Vermont legislation - ensure legal counsel refer to
current EOC plans• Train all campus staff for their roles• Outreach campaign = students, families, community• Public information (e.g. laminated cards in dorms,
welcome packs)
Plan for Quarantine Site• ID adequate facility for quarantine (bathrooms, fire safety,
enough beds, etc.)
• Safe, comfortable facility = reduce stress, increase cooperation
RECOMMEND:• Create checklist of necessaries for location & facility• Tour potential facilities to make sure they will work
Plan for Quarantine Support• Food service, laundry, supplies, biohazard bags,
communication needs• Logistical supports = reduce stress, increase cooperation,
free staff time
RECOMMEND:• Plan for all logistical needs to support patients and staff• Create Job Action Sheet for Quarantine Site Liaison• Assign Liaison when quarantine is activated• Drill quarantine sites and coordination with EOC
Plan for Security• Maintain isolation or quarantine with security, PPEs
• Lack of security = isolation or quarantine breaks, potential spread of illness
RECOMMEND:• Create Job Action Sheet for Security• Assign Security when isolation or quarantine is
activated
Communicate Safety Measures• All info about quarantine must be communicated to all• If not = staff respond without personal protection
RECOMMEND:• Provide complete info about active quarantines to all
personnel • Train health and college/U staff in ICS, unified
command, PPE use
Clarify Authority to Release• ONLY the person with authority to do so can release
patients from quarantine.• Premature release = potential for spread of illness
RECOMMEND:• Lab results should be forwarded promptly to those in
clinical setting who are authorized to do the testing – and act on the results
• Others should be cautioned that this is part of a specialized role
Consider Behavioral Health Effects• Quarantine decisions must be based on science/protocols,
NOT empathy• Premature release = potential for spread of illness
RECOMMEND:• Consider behavioral health in quarantine planning• Train staff regarding mental/emotional rigors
Communicate about Quarantine• If quarantine is voluntary, enforcement is by information-sharing,
risk communication
• Without enough info = students go home, to dorm, to hospitals
RECOMMENDS:• Coordinate health and college/U quarantine plans • Station security officers trained in use of PPE
• (Develop college/U panflu communication plans with health)
Communicate with Students• Provide full, accurate, consistent, credible information
throughout event
• Without info = more stress, fear; less trust, cooperation
RECOMMEND:• Develop list of commonly asked Qs & As, fact sheets• (Train in Crisis & Emergency Risk Communication)
Communicate with Families• Family Assistance Center = means to communicate with,
provide psychological support to families
• In pandemic flu situation = physical or virtual?
RECOMMEND:• Write plan to establish FAC for emergencies, including
activation, support features, staffing• Investigate staff resources with health or mental health
department
The Internet & Public Info• Use of internet by quarantined students can affect media
relations and coordinated public information efforts
• Blogs or video posts by students = potential to spread rumors, mis-info
RECOMMEND:• Restrict web access to secure, password-protected
website for students and their families• Update plans to reflect internet use; include adequate
IT support
Nancy EricksonCommunication [email protected]
pandemicflu.govhealthvermont.gov