Lesson 8: Creating a Memorandum and a Press Release

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Learning Objectives

After studying this lesson, you will be able to:

Insert dates and symbols

Insert and delete page breaks

Work with proofreading tools

Use Research options

Search using the Navigation pane and Find and

Replace

Work with hyperlinks and bookmarks

Typing a Memorandum

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Attachments,

notations

Body

Introduction

Tabs and Formatting

Default tabs

Inserting and formatting the date

Insert > Text > Insert Date and Time from the Ribbon

[Alt]+[Shift]+[D] to insert today’s date

Can set to update automatically

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Inserting Symbols

Insert Symbol button on

the Insert tab

Recently used symbols

appear first

More symbols available

Several fonts are

available for symbols

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Working with Page Breaks

Automatic page breaks when text reaches the bottom

of the page

Force a page break to separate chapters or control

starting points

Remove a manual (forced page break)

Use the show/hide feature

to find the break

Delete it

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Working with Proofreading Tools

Spelling checker

Grammar checker

Research pane

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Using the Spelling Checker

Word suggests possible

replacements

You can Ignore the misspelling once

or in all instances

Add a word to the dictionary

Add the word and replacement to

the AutoCorrect list

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Working with Word’s Dictionaries

Dictionary options

Remove a word from a

custom dictionary

Display custom words

Choose a word to delete

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Using the Grammar Checker

Checks grammar as you type

The Spelling and

Grammar dialog box

Choose a suggestion

from the list

Turn Grammar

Checker on and off

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Using the Thesaurus

Right-click and choose Synonyms

Display the Research pan

Choose Thesaurus from the context menu

Use the Proofing group on the Review tab

The Thesaurus also contains antonyms

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Using the Research Task pane

Thesaurus

Dictionaries

Business and financial sites

Other research sites

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Formatting Text

Change the font size and color

Find it on the Font tab

Clear formatting

Open the Font dialog box

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The Font Dialog Box

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Preview changes

Special effects

Set changes

as the default

setting

Choose

the color

Choose font

type, style,

and size

Working with Fonts and Themes

Fonts determine text appearance

Theme is a set of formatting

elements

Colors, graphic elements, fonts

Theme fonts are on the Home tab

Change the font case with the

Change Case Command

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The Format Painter

Copy text formats from one location to another

Copies font, size, and color

Located on the Home tab and Mini Toolbar

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Working with Find and Replace

Search for a word or phrase

Search formats, breaks, and more

Use [Ctrl]+[F] to find

Use [Ctrl]+[R] to replace

Also available in the Navigation pane

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The Find and Replace Dialog Box

Find a term

Type the term

to replace it

Find and replace

options

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Finding and Replacing Formats

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Format and Special buttons allow

format and special character

searching

Navigating in Documents

Not limited to keys, mouse, or scroll bar

Use hyperlinks in Word, just like on the Internet

Bookmark selected text or objects

Bookmark dialog box

Go To tab in the Find and Replace box

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Using Hyperlinks

Jumps to a location when clicked

Three types

Within current document

To other documents or files

To the Internet

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Lesson 8: Creating a Memorandum and a Press Release