L E S S O N 6 C R E A T I N G P U B L I C A T I O N S W I T H M U LT I P L E P A G E S

PUBLISHER

ADD OR DELETE PAGES

• Many publications such as newsletters and catalogs require multiple pages• Master Page is the background of a publication

page where repeated information such as the header, footer or background pattern can be viewed and edited.• Use the Master Page feature to add background

items to new pages.

ADD OR DELETE PAGES CONTINUED

• Multiple pages can be inserted by going to the Insert Ribbon, Page Group, Open the dialog box and selecting “Insert Page”. You can then select the number of pages you want to insert.• Using the View Ribbon you can select to see the

publication as a two page spread.• Right-click a page in the Navigation Pane to

delete a page

MASTER PAGE

• To view Master Page, go to “View” and then “Master Page”• To edit Master Page, go to “Page Design” Ribbon

and choose Master Pages• You can have multiple Master Pages • Example in a textbook you may have the left page say

Publisher Chapter 7 and the right page say Advanced Formatting in Publisher

BUILDING BLOCK

• Portions of a page can be saved as a Building Block.• Select the object you want to use as a Building

Block (used over like calendars or coupons) then right-click and save as building block

MODIFY THE MASTER PAGE

• Every publication has at least one master page that can be used to add objects or text that you want on every page.• Adding a watermark to the master page applies

an element that shows a washed-out image behing text and objects.• Publications with mirrored guides have both left

and right master pages• Publications without mirrored guides has a single

master page

HEADERS AND FOOTERS

• Headers and footers typically contain information such as:• File name• Page number• Document title• Date

HEADERS AND FOOTERS

• Headers and footers are inserted at the master page level.• It may be necessary to rename the master page

to specificallly identify its use based upon changes that the designer has made.

COPYFITTING

• Copyfitting is the process of making text fit into the available space within the publication.• Copyfitting includes:• Margin changes• Font size changes• Text box size modifications• Allowing for text box overflow

BEST FIT

• The Best Fit command can be used to automatically increase or decrease the point size of the fonts in a text box.• Go to the “Text Box Tools Format Ribbon”, “text

box” and place a check in the box next to best fit.

TABLE OF CONTENTS

• Table of contents is used to help the reader locate specific information in a multipage publication.• Typing text in a text box and then adding tabs

and leaders to join the text to specific page numbers = table of contents• Leaders = a series of dots, dashes, or lines that

lead up to a tab stop.

TABLE OF CONTENTS CONTINUED

• By going to the “Insert” Ribbon, you can insert a predefined table of contents into a publication:• Insert• Page Parts• Table of Contents

TRUE OR FALSE

• The master page gives the designer the freedom to create a consistent background for pages in the publication.

ANSWER:

• True

TRUE OR FALSE

• Selecting any object on the page and clicking the Delete key on the keyboard will delete pages in a publication.

ANSWER

• False: Pages may be deleted by right-clicking the page icon in the Page Navigation pane and clicking Delete.

TRUE OR FALSE

• When a page in a publication is deleted, the objects on the page are also deleted.

ANSWER

• True

TRUE OR FALSE

• Switching to master page view and editing the objects on the page will modify the master page.

ANSWER

• True

TRUE OR FALSE

• Headers and footers are added to the publication through the master page

ANSWER

• True:.

MULTIPLE CHOICE

• _________ can be added to a publication, one at a time or in batches.• A. Text• B. Clip Art• C. Pages• D. Pictures

ANSWER

• C. Pages

MULTIPLE CHOICE

• A publication with ________________ has both left and right master pages.• A. Mirrored guides• B. Layout guides• C. Tab guides• D. Reflective guides

ANSWER

• A. Mirrored Guides

MULTIPLE CHOICE

• A ______________ is an element that can be added to the master page to include a washed-out image in the backgroud of the publication.• A. Border• B. Watermark• C. Table• D. List

ANSWER

• B. Watermark

MULTIPLE CHOICE

• _________ are used in a publication to let the readers know where they are in the publication.• A. Lists• B. Layers• C. Tables• D. Page numbers

ANSWER

• D. Page numbers

MULTIPLE CHOICE

• A/an _____ in a publication includes the title of each story and the page on which the story begins.• A. Page number• B. Index• C. Table of contents• D. Table of figures

ANSWER

• C. Table of contents