LESSON 17

PREPARED BY MANJU

database

A database is a collection of related information

Access is the Microsoft Office database program that enables you to organize, retrieve, and analyze data in many ways.

relational database

In a relational database, information is organized into separate subject-based tables, and the relationship of the data in one or more tables is used to bring the data together.

Access database is composed of several objects

When you first launch Access, the Getting Started with Microsoft Office Access screen appears.

Tables store data in columns and rows.

Creating a New DatabaseYou can create a new database file using

templates that are predefined with tables, reports, forms, and queries already created.

Saving a Database File:You cannot use the Save As command to save

the entire database under a new name.

Types of View

Datasheet View – • Enter Field Names• Enter records

Design View – • Enter Field Names• Choose Datatype & Change Field Properties

Creating a Table in Datasheet View:

• A table, often referred to as a datasheet.• A field is a single piece of database

information, such as a first name.• Fields appear as columns, and each column

has a field name.• Record is a group of related fields in database• When you enter data into a cell, it is called an

entry

• Data type determines what type of data the field can store.

• Field properties define the characteristics and behavior of a field.

• When you choose a data type, you can also change the field properties.

Navigation Features

DELETING RECORDS

• To delete a record, you must first select the record then you can press the Delete key to remove the data.

• Once you have deleted a record, you cannot use Undo to restore it.

• You can delete multiple records at a time by selecting more than one row.