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Les Newell, Deputy Director Facilities and Administrative Services Division
August 13, 2013
HQ Renovation All Hands
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Welcome— Les Newell, Deputy Director, Facilities and Administrative Services Division
Renovation Update
Eye Street/HQ Relocation Reminders
Arnold Rotruck, Paxton Van Lines Packing Guidelines Proper Crate Lifting/Stacking
Paul Raudenbush, Chief, Headquarters Security Information Security
Classified and SBU Information Safe Relocation
Agenda
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Renovation Safety NASA employees are not authorized to visit the
renovated floor during construction
Safety precautions are required for authorized personnel
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New Galley Areas 3 per floor (West, Center, East) Keurig Coffee Maker (2) Microwave (2) Refrigerator (2) Ice Maker Seating Area Toasters (2)
HQ Renovation Update
Typical Floor Layout
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Typical Floor Layout
HQ Renovation Update
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Office Lighting Individually controlled
Dimmer Switch Adjust to personal preference Programmed by office
Infra red Sensor Activate lighting upon entering Automatically turn off 15 minutes after exiting
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HQ Renovation UpdateLighting Override Switch Core lease hours 6am – 6:30pm
Lights blink 10 minutes prior to shut off After 6:30 pm override switch must be turned on
Luminescent signage above override switch Lights will remain on for 30 minutes
30 minute timeframe is a LEED requirement Locations (north and south)
West Center East
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New task lighting Existing overhead task lighting will no longer be provided New fixtures will be provided as part of the renovation New fixtures required to meet US Green Building Council’s LEED Energy & Atmosphere Prerequisite 2
HQ Renovation Update
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Design Advantages HVAC wall units will be used properly and help
balance the building HVAC system Reduced “hot” and “cold” spots Improved air circulation/quality Increased natural lighting has been proven to
increase productivity Reduce overall energy usage
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LEED Certification Piedmont is required to achieve Leadership in
Energy and Environmental Design (LEED) Certification
Construction Interiors LEED Silver Certification
Requires a partnership between landlord and NASA
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LEED Certification NASA can receive LEED points toward
certification through the following actions: Reuse of existing furniture Provide a thermally comfortable environment that
supports the productivity and well-being of occupants Achieve increasing levels of energy conservation for
HVAC beyond the prerequisite standard to reduce environmental impacts associated with excessive energy use
Change ManagementSpace Modification Requirements
Space Modification Requests Now Include Reengineering of Existing Mechanical, Electrical and Data
Systems HVAC system cannot be modified as easily Additional VAV boxes may need to be installed
Reengineering of Existing Life Safety Systems Development of Construction Documents District of Columbia Permitting Application Review and
Approval Process
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Evacuation Procedures New sound masking and PA system
Sound masking provided throughout the building Zone controlled and adjustable Sound masking also functions as the PA system
If an alarm sounds, listen, then act quickly HQ Evacuation procedures remain as they have been, despite
renovation work and personnel relocations. If you are moved to a new area of the building for the
renovation, look for the emergency exits and signs and familiarize yourself with your new staging area before an evacuation, so you know where you should report if the alarm sounds.
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Evacuation Procedures Verify your evacuation routes and staging area, regardless of
where you are in the building. If you need assistance evacuating, report to the freight elevator
galley area on whatever floor you are on. Once out of the building, do not return until the “all-clear” is
given. Follow directions given by the ICP, Emergency Management,
Security, and Building Monitors.
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1201 Emergency Evacuation Staging Area
3rd Floor Staging
4th Floor Staging
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Evacuation Staging Areas
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Office of Communications Patrice Williams (Primary) Gwen Pitman (Alternate)
Office of Evaluation, Office of Strategy Formulation, and Office of Agency Council Staff
Michelle McNair
Science Mission Directorate Karsheila Henderson (Primary) Gerald Smith (Alternate)
Astrophysics Division Sheila Gorham
Earth Science Division Diane Johnson
Organization POCs
Heliophysics Division Glenda Butzke
James Webb Telescope Program Office Carol Reid
Joint Agency Satellite Division Carol Reid
Planetary Science Division Jacqueline Mackall
Resource Management Division Carol Reid
Strategic Integration & Management Carol Reid
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Organization POCs
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Eye Street Location Swing space located at 1201 Eye Street, NW
Occupancy on the 3rd/4th floor of 1201 Shuttle service will be provided between Eye Street and HQ
Metro Center and McPherson Square within two blocks Parking applications must be submitted to Rose Butler
Application available on HQ Renovation webpage:http://fasd.hq.nasa.gov/docs/Central_Parking_Monthly.pdf
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Shuttle Schedule
Departing Eye Street at 7:30 AM
Depart Arrive Depart Arrive
1225 Eye St, NW NASA HQ’s NASA HQ’s
1225 Eye St, NW
7:30 a.m. 7:50 a.m. 8:00 a.m. 8:20 a.m.
8:30 a.m. 8:50 a.m. 9:00 a.m. 9:20 a.m.
9:30 a.m. 9:50 a.m. 10:00 a.m. 10:20 a.m.
10.30 a.m. 10:50 a.m. 11:00 a.m. 11:20 a.m.
11:30 a.m. 11:50 a.m. 12:00 p.m. 12:20 p.m.Lunch Lunch Lunch Lunch
1:30 p.m. 1:50 p.m. 2:00 p.m. 2:20 p.m.
2:30 p.m. 2:50 p.m. 3:00 p.m. 3:20 p.m.
3:30 p.m. 3:50 p.m. 4:00 p.m. 4:20 p.m.
4:30 p.m. 4:50 p.m.
Depart Arrive Depart Arrive
NASA HQ’s 1225 I St,
NW1225 I St,
NW NASA HQ
7:30 a.m. 7:50 a.m. 8:00 a.m. 8:20 a.m.
8:30 a.m. 8:50 a.m. 9:00 a.m. 9:20 a.m.
9:30 a.m. 9:50 a.m. 10:00 a.m. 10:20 a.m.
10.30 a.m. 10:50 a.m. 11:00 a.m. 11:20 a.m.
11:30 a.m. 11:50 a.m. 12:00 p.m. 12:20 p.m.Lunch Lunch Lunch Lunch
1:30 p.m. 1:50 p.m. 2:00 p.m. 2:20 p.m.
2:30 p.m. 2:50 p.m. 3:00 p.m. 3:20 p.m.
3:30 p.m. 3:50 p.m. 4:00 p.m. 4:20 p.m.
4:30 p.m. 4:50 p.m.
Departing HQ at 7:30 AM
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Moving materials will be delivered two weeks prior to move Crates will be provided on August 20th Cardboard boxes have been delivered to organizations for early packing
Organization Cabinets File and Supply Cabinets
Completely emptied Securely tape key to top of cabinet Paxton labels must be applied
Overhead Cabinets Completely emptied Key left in overhead lock
Move Information
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Office keys Employees will return keys to the POC in the provided key envelope and
complete key issue request card Key envelope (office keys)
Must be turned into the locksmith the day before the organization telework day
White key request cards for (final/temporary location) must be turned into the locksmith by Friday, August 23rd (or sooner)
Office key distribution will occur within the organization office space and coordinated through the organization POC beginning September 5th
Move Information
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Move Guide Provided to POCs in Move Kit
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Employees MUST be packed & ready to move by 5:00 pm the day before move date - ITCD will pack computer and phone equipment
Facilities will update workstation/office numbers for individuals related to renovation moves only. If employees move after their relocation, it is the employees responsibility to update their information.
Move Information
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Delivery of moving crates Tuesday, August 20th
Individual packing beginning Tuesday, August 20th (or sooner)
White key request form Friday, August 23rd
Organization Move/Telework Days Thursday, September 5th
Astrophysics Division Resource Management Science Mission Directorate Strategic Integration Management
Key Dates
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Friday, September 6th Earth Science Division Joint Agency Satellite Division
Friday, September 6th (Employees temporarily located at GSFC) Earth Science Division Heliophysics Division Planetary Science Division
Saturday, September 7th (Extreme Teleworkers) Earth Science Planetary Science Strategic Integration and Management
Key Dates
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Saturday, September 7th (Telework, Monday September 9th) Planetary Science Division Heliophysics Division
Monday, September 9th (Employees temporarily located at Eye Street) Earth Science Division
Monday, September 9th (Employees temporary move to 2nd floor) Office of Communications
Tuesday, September 10th (Employees temporary move to Eye Street) Agency Council Staff Office of Evaluation Office of Strategic Formulation
Key Dates
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Packing Guidelines Packing with the Pax Box System
Build and stack Legal/Letter/Hanging Files
Stack and pack Label Placement and Removal Proper lifting/stacking
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Information Security Classified Information Sensitive But Unclassified Information
Identifiable markings to indicate sensitive information SBU Cover Sheet
SBU Bins/Burn Bags Securing Burn Bags Storage and Pick Up Locations
Safe Relocation
Protect Information that Warrants it!
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Project Manager Brian Smith: [email protected]
Assistant Project Manager John Ferri: [email protected]
Move Coordinators Malicha Day: [email protected] Stacey Brock-Watkins: [email protected] Vera Zislin: [email protected]
Please visit our website for more information: http://fasd.hq.nasa.gov/bldg_renovate.html
HQ Renovation Facilities Points of Contact
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Questions
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External Swing Space Occupants 1201 Eye Street, NW 3rd Floor
Office of the Chief Health and Medical Officer Office of Safety and Mission Assurance (Partial)
1201 Eye Street, NW 4th Floor Office of Strategic Infrastructure
1225 Eye Street, NW 12th Floor Office of the Chief Information Officer
