LEIS Literacy Education Information System Form · •To provide guidance on the standardized process of entering student information on the Literacy Education Information System

Literacy Education Information System Form

Welcome to the LEIS Form Training.

This session will be recorded. An email with the recording will be shared with all

CCR/Basic Skills Directors and Registrants.

Due to the large number of attendees, there will be time set aside for questions at

the end of each page module. Please utilize the chat area to type in your question.

LEIS

Beginning July 1, 2017

Literacy Education Information System FormLEIS

• To provide guidance on the standardized process of

entering student information on the Literacy Education

Information System (LEIS) form, the standard data

collection tool for North Carolina Community Colleges’

(NCCCS) College and Career Readiness (CCR) providers.

• To ensure federal, National Reporting System (NRS),

and state required information are collected on the

LEIS forms.

Purpose

To identify:

• What data elements are collected and their definitions

• How data are collected

• When data are collected

Purpose

• Adult education staff who are responsible for data

collection including local program staff who instruct

students, assist them in setting their goals, assess

them and track their outcomes

• Staff development professionals and others who train

local program staff on data collection

Users

LEIS forms are required to be completed for every

student enrolled in an adult education/literacy

program beginning each program year and at the

start of each Period of Participation (PoP) within the

program year.

Forms are available in electronic and printable format on

the CCR Program Quality & Accountability webpage.

Both versions must be maintained in a secure location.

– Physical forms must be in locked storage.

– Electronic forms must be stored on secure servers,

accessed via username/password.

– Follow your local policy on security guidelines.

Forms are available in electronic and printable format on

the CCR Program Quality & Accountability webpage.

Both versions must be maintained in a secure location.

– Physical forms must be in locked storage.

– Electronic forms must be stored on secure servers,

accessed via username/password.

– Follow your local policy on security guidelines.

http://www.nccommunitycolleges.edu/college-and-career-readiness/program-quality-and-accountability


Staff are required to ask

students about the items on

pages 1 - 3 of the LEIS form.

Page 1

LEIS FORM – Intake, Student Information, DMV, and Signatures

Page 1

• Intake (Updated)

• Student Information

(Updated)

• Demographic

Information

• Education

• Employment

• DMV Certification

• Student Signatures

IntakeIntakeSSN should only be accessible to staff

where critical to their job functions

• Last Name, First and Middle Name, Social Security Number (SSN),

Student Colleague/ LACES Id are collected on Pages 1-3.

• Course/Section# is only collected on Page 1 (optional).

• SSN, Date of Birth, Last Name and First Name are needed for data

matching.

• SSN is necessary for WIOA employment goals.

Note: PII is confidential and shall not be subject to public disclosure –G.S.132-6(a)

New intake date entered when student returns to

CCR/BS after 90 consecutive calendar days of non-

attendance or failure to return for future scheduled

service signifying a new PoP.

CCR – College and Career Readiness

BS – Basic Skills

INTAKE DATE (Program Entry date)_ _ - _ _ - _ _ _ _

IntakeIntake

• Provider Name – Enter your organization name.

• Program Year – Enter the current PY e.g. 2017-2018. A program year runs

July 1 – June 30.

• Period of Participation (PoP)for Program Year – Check the applicable PoP.

• Separation date for this PoP – Enter Separation Date for the POP. This is

displayed in Colleague or as Left Date in LACES.

New Items

IntakeIntake

PoP -Separation DatePoP -Separation Date

A student is automatically separated and a POP ends if

• a student has not attended any classes in 90+ days, and

• no future service is scheduled within the next 120 days after the last

date of attendance.

**The last day of service cannot be determined until at least 90

days have elapsed since the participant last received services;

services do not include self-service, information-only services,

activities, or follow-up services. This also requires that there are no

plans to provide the participant with future services.

Separation Date: CBOSeparation Date: CBO

Separation Date or Left Date:

How left date is calculated:

• Student's last instruction hours date, including unlinked hours.

• Student's last class or group start date, or pair match date if the student was enrolled or

matched in a pair, but no instruction hours were entered.

• Student's intake if there are no enrollments or hours.

Left Date will display when:

• After 90+ days with no instructional hours, even if the student overall status is Active or Enrolled

• After 90+ days with no enrollments or hours, even if student overall status is prospective.

• Until 90+ days after the last hours date in a Period of Participation, even if the student is

no longer enrolled and overall status is Left or On Hold (LACES)

SEPARATION DATE FOR THIS PERIOD OF PARTICIPATION _ _ - _ _ - _ _

Separation Date: CCSeparation Date: CC

• Separation is calculated based upon entry of attendance hours into Web

Attendance.

• A student is automatically separated and a POP ends if

• a student has not attended any classes in 90+ days, and

• no future service is scheduled within the next 120 days after the last

date of attendance.

• Users are allowed 14 days to enter attendance before separation is

automatically calculated. Attendance records and registration are checked

for future attendance prior to separation.

SEPARATION DATE FOR THIS PERIOD OF PARTICIPATION _ _ - _ _ - _ _

Page 1

Student

Information

Demographic and EducationDemographic and Education

Ethnicity and RaceEthnicity and Race

When collecting data, program staff are to first ask about a student’s

ethnicity (i.e., Hispanic/Latino or not) and then select one or more races

with which the student identifies. (NRS Implementation Guidelines, p.44 2016)

Page 1

Student

Information

EducationEducation

Highest Educational Level at Entry

-highest number of years of formal schooling the

learner has completed or the highest credential or

degree the learner has achieved. Schooling in the

U.S., US territories, or abroad is included. Includes

schools housed on U.S. military bases.

Highest Educational Level at Entry

-highest number of years of formal schooling the

learner has completed or the highest credential or

degree the learner has achieved. Schooling in the

U.S., US territories, or abroad is included. Includes

schools housed on U.S. military bases.

*NEW - Certificate of

attendance/completion as a

result of completing an IEP

Page 1 Student Information

Employment StatusEmployment Status

9. Employment Status at Entry

____ FT – Employed full-time

____ PT – Employed part-time

____ Employed, but received notice of termination of employment or military

separation is pending

____ Unemployed (unemployed and currently seeking employment)

____ Not in the Labor Force (retired, not seeking employment, or incarcerated)

Participant Individual Record Layout (PIRL)

Page 1 Student Information

https://www.doleta.gov/performance/pfdocs/ETA 9170 - WIOA PIRL_Final_V22_062716.pdf

if the participant, at program entry,

(a) is currently performing any work at all as a paid employee,

(b) is currently performing any work at all in his or her own business,

profession, or farm,

(c) is currently performing any work as an unpaid worker in an enterprise

operated by a member of the family, or

(d) is one who is not working, but currently has a job or business from which

he or she is temporarily absent because of illness, bad weather, vacation,

labor-management dispute, or personal reasons, whether or not paid by

the employer for time-off, and whether or not seeking another job.


Employed (FT or PT)



Employed, but received notice of termination of employment or military

separation is pending


if the participant, at program entry, is a person who, although employed,

either

(a) has received a notice of termination of employment or the employer

has issued a Worker Adjustment and Retraining Notification (WARN) or

other notice that the facility or enterprise will close, or

(b) is a transitioning service member (i.e., within 12 months of

separation or 24 months of retirement) Participant Individual Record Layout (PIRL)


if the participant, at program entry, is not in the labor force (i.e., those who are not

employed and are not actively looking for work, including those who are incarcerated)

if the participant, at program entry, is not employed but is seeking employment, makes

specific effort to find a job, and is available for work



Unemployed (unemployed and currently seeking employment)

Not in the Labor Force (retired, not seeking employment, or

incarcerated)


DMV CertificationDMV Certification

Follow local policy on collecting this information.

SignaturesSignatures

Questions on Page 1 Content

Please type your questions on

Page 1 content in the chat window.

Page 2

LEIS FORM – Special Programs and Student Data

Page 2

• Special

Programs

• Student Data

Updated and

New Items

Page 2 Updated

Special ProgramsSpecial Programs

Ensure all items applicable to the student are checked for accurate reporting.

Student DataStudent DataNew

For more information, refer to the Participant Individual Record Layout (PIRL) or the

Barriers to Employment document on the Program Quality & Accountability webpage.

Page 2

Ensure all items applicable to the student are checked for accurate reporting.






Page 3

LEIS FORM –Adult High School, High School Equivalency,

Assessments, Future Service

Page 3

• Adult High

School

• High School

Equivalency

• Placement and

Progress Tests

• NRS Approved

Tests

• Future Service

Adult High SchoolCommunity Colleges Only

Adult High SchoolCommunity Colleges OnlyPage 3

13. HS credits required to graduate

The total number of high school credits that are needed to

graduate based on the local Agreement of Affiliation.

14. # AHS credits transferred in

The number of high school credits accepted as transfer as well as

AHS credits accepted as transfer.



Page 3

15. # AHS credits earned this program year (July 1 – June 30)

The number of Adult High School credits a student earns that count

toward obtaining an Adult High School diploma between July 1 and

June 30 of the current program year. This is to be updated each

program year. These credits can be updated in Colleague each

semester and the system will check the dates for the program year

that the credits apply to.



Page 3

16. Date first AHS course was attempted this program year _ _-_ _-_ _ _ _

The date (month/day/year) a student begins the first Adult High School course

between July 1 and June 30 of the current program year. This is to be updated

each program year.



Page 3

17. Date first AHS course was completed this program year _ _-_ _-_ _ _ _

The date a student is credited with completing the first AHS course between

July 1 and June 30 of the current program year. This is to be updated each

program year.


Adult High SchoolCommunity Colleges OnlyPage 3



18. Date AHS diploma was earned __ __/__ __/__ __ __ __

The date in which a student officially completes all his/her Adult High School

requirements as determined by the local affiliation agreement. For a student

to come up in the LEIS file, this date must be in a semester in which a

student is registered to and attending a class.

Page 3

High School EquivalencyHigh School Equivalency

Page 3

New

Another Method of Collecting a Measurable Skills Gain (MSG)

Page 3

All Basic Skills/Literacy students with at least 12 hours must be pre and post

tested on an NRS approved assessment and have a valid/in range score that

will determine their Educational Functioning Level (EFL).

Ensure all fields are complete and accurate. Enter all NRS assessments into

the data system.

Placement and Progress TestsPlacement and Progress Tests

Page 3

NRS Approved TestsNRS Approved Tests

These tests are approved

through February 2019.

Page 3

If the student, prior to separation, notifies staff of their plan to

return to the program within 120 days, the Provider may enter

a future date of service signifying intent to provide the

participant with future services. Date is required.

Future Service DateFuture Service Date

Page 3




Page 4

LEIS FORM –NRS Approved Test Scale Score Ranges by

Educational Functioning Level

Page 4

NRS Approved Test Scale Score Ranges

by Educational Functioning Level

NRS Approved Test Scale Score Ranges

by Educational Functioning Level

For current information on

Assessments, reference

the North Carolina CCR

Assessment Policy Manual

Assessments are approved by NRS for a specified amount of time, delivery

format and use, as listed in the Federal Register. https://www.federalregister.gov/

http://www.nccommunitycolleges.edu/college-and-career-readiness

http://www.nccommunitycolleges.edu/college-and-career-readiness




LEIS Literacy Education Information System Form

Thank you for attending the LEIS Form Training.

This session was recorded. An email with the recording will be shared with all

CCR/Basic Skills Directors and Registrants.

Please submit any subsequent questions in the survey immediately

after the webinar or via the survey sent in the follow-up email.

Documents

LEIS Literacy Education Information System Form · •To provide guidance on the standardized process of entering student information on the Literacy Education Information System