Leave Management Tool (LMT) User Guide V3.0 · Web viewLeave Management Tool (LMT) User Guide V3.0 18 Contents 1.AST Login2 2.Manage Leave2 3.Apply for Leave2 4.Supervisor-Action

Leave Management Tool (LMT) User Guide V3.0

Contents1. AST Login.............................................................................................................................................2

2. Manage Leave......................................................................................................................................2

3. Apply for Leave....................................................................................................................................2

4. Supervisor-Action Leave Request........................................................................................................4

5. Approve/Reject Leave Request Over Email.........................................................................................5

6. Leave Dashboard.................................................................................................................................5

6.1 My Leave Requests............................................................................................................................6

6.2 Edit Leave Request.......................................................................................................................7

6.3 Cancel Leave Request........................................................................................................................8

6.4 Supervisor - Action Leave Request.....................................................................................................8

6.5 My Team............................................................................................................................................8

6.6 Team Calendar...................................................................................................................................9

7. Leave Data Discrepancies..................................................................................................................10

7.1 Employee - View Data Discrepancy.................................................................................................10

7.2 Supervisor – View Data Discrepancy..........................................................................................11

8. Contact LMT Helpdesk.......................................................................................................................12

9. Reports..............................................................................................................................................14

9.1 Supervisor – View Leave Details of Direct Reports..........................................................................15

9.2 People Advisor – View Leave Details of Advisees............................................................................16

9.3 Support Team – View Leave Details of Employee............................................................................17

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1. AST LoginLog onto AST using the URL https://ast.accenture.com/Please use your enterprise credentials (Enterprise Id and Password) to login.

2. Manage LeaveAfter logging into AST, the “Manage Leave” can be found as shown in below screen shot-

3. Apply for Leave

Select “Apply for Leave” from the “Manage Leave” menu.

a. Select “Self” if applying leave for selfb. Select “Others” if applying leave on behalf of others. In such case, search for the other

employee by entering the enterprise id in the search box and hitting “GO” button. c. Select the appropriate fortnight to apply leave. By default the current fortnight is displayed.

User can navigate to other fortnights by selecting the fortnight from the drop down OR by using previous or next navigation buttons.

d. Enter hours against the day when user wants to apply for leave and against the appropriate leave type

e. Enter “Reason for Vacation” and “Contact”f. View the people who can approve the leave request using the “Leave Approvers” link. Either

the AST Supervisor or MyTE Reviewer can approve the request.g. Hit the “Submit Request” button

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https://ast.accenture.com/


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4. Supervisor-Action Leave Request

Select Approve Leave from “Manage Leave” to approve/reject leave.

a. Use the fortnight navigation buttons to view the leave requests for other fortnights. By default the current fortnight is selected.

b. Use the “Cancelled”, “Approval Pending”, “Approved”, “Rejected” check boxes to view the corresponding requests. Be default the “Approval Pending” check box is checked and the approval pending requests are displayed.

c. Click on any request (on the “Reference Number”) to view the details of the request.

a. The leave details (leave type, leave days, leave hours) of the selected leave request are displayed in the grid. The employee details (name, enterprise id) and other leave details (reference number, submitted on, submitted by, status, fortnight, action by, action on, reason, contact) are displayed in the section below the fortnight grid.

b. Enter comments in the “Approve/Reject Comments” section.c. Hit “Approve Request” button to approve the request. Hit “Reject Request” button to reject

the request.d. To edit the request before approving, enter the new leave hours against the appropriate

date in the leave grid and hit “Approve Request” button.

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5. Approve/Reject Leave Request Over Email

Approvers can approve/reject a leave request raised by any of their direct reports over email. An “ACTION REQUESTED” email is triggered to all approvers when a leave request is raised. A sample email is shown below.

a. Click on “Approve” button to approve the leave requestb. Click on “Reject” button to reject the leave requestc. The below email gets composed whenever “Approve” or “Reject” button is clickedd. Enter the comments in the second line. Please note that entering the comments in mandatory.

Else the action (approve/reject) will NOT be registered.

6. Leave Dashboard

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Select “Leave Dashboard” from “Manage Leave” menu to view the dashboard.

6.1 My Leave RequestsClick on “My Leave Requests” to view the leave requests. User can view all leave requests raised by him/her. a. The total leave availed in hours and optional (floating) holiday availed in days in displayed in

the table on top of the screen.b. Filters on Leave Status (Cancelled, Approval Pending, Approved and Rejected), Request Type

(Leave Request, Public/Optional Holiday), Month and Year have been provided. User can search for a request using any or combination of these filters.

c. The requests are displayed in the table.d. A hyperlink has been provided on the Reference Number. Clicking on any Reference

Number will display the details (leave type, leave days, leave hours, reason and contact) of the selected request.

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6.2 Edit Leave Request

For editing a leave request, select the request from the Dashboard My Leave Requests. The “Leave Request Information” page appears. Edit the request by changing the leave hours, reason, contact and hitting the “Submit Request” button. Please note that only those requests that pending approval (in “New Request”) status can be edited.

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6.3 Cancel Leave RequestFor canceling a leave request, select the request from the Dashboard My Leave Requests. The “Leave Request Information” page appears. Cancel the request using the “Cancel Request” button. Please note that “Approved” requests and pending approval requests (which are in “New Request” status) can be cancelled anytime during the Financial Year.

6.4 Supervisor - Action Leave RequestClick on “Supervisor - Action Leave Request” to navigate to the “Supervisor - Action Leave Request” page

6.5 My Team

An approver (AST Supervisor or MyTE Reviewer) can view list of all his direct reports (for whom he/she is the AST Supervisor or MyTE Reviewer) using the “My Team” screen.

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6.6 Team Calendar

Supervisor (AST Supervisor or MyTE Reviewer) can view the team leave calendar for his/her direct reports (for whom he/she is the AST Supervisor or MyTE Reviewer) using the “Team Leave Calendar” screen.

On this screen, the supervisor can view the leave requests that are raised by his direct reports and are “Approved” or “Pending Approval”. This screen shows the team availability and helps the supervisor in taking an approve/reject decision whenever a leave request is raised by his/her direct report. Team Leave Calendar for different fortnights can be viewed by using the fortnight navigation buttons. My default, when the page is loaded, the team leave calendar for current fortnight is displayed.

All approved vacation/illness leaves are depicted in green.

All pending approval vacation/illness leaves are depicted in amber.

All holidays are depicted in blue.

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7. Leave Data Discrepancies

7.1 Employee - View Data Discrepancy

LMT pulls leave data from MyTE on a fortnightly basis, compares the leave data in MyTE with leave data in LMT and highlights the discrepancies (if any). Employee can view the leave data discrepancies between the data present in MyTE and the data present in LMT using the “Employee-View Data Discrepancies” screen.

Select “Employee – View Data Discrepancy” from “Manage Leave” to view the data discrepancy screen.

Discrepancies of following type are shown in this screen-

a. Time marked as leave in MyTE but not marked in LMTb. Time marked as leave in LMT but not marked in MyTEc. Time marked as leave in LMT and MyTE but mismatch in leave typed. Time marked as leave in LMT and MyTE but mismatch in number of hourse. Mismatch in hours and leave typef. Multiple entries in MyTE

The list of fortnights having leave data discrepancies are displayed in the table. On selecting a fortnight, the fortnight grids of LMT and MyTE and displayed one below the other. The discrepancies are highlighted (using different colors for different kind of discrepancies) in the grid.

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7.2 Supervisor – View Data Discrepancy

LMT pulls leave data from MyTE on a fortnightly basis, compares the leave data in MyTE with leave data in LMT and highlights the discrepancies (if any). Supervisor (AST Supervisor or MyTE Reviewer) can view the leave data discrepancies for his/her direct reports between the data present in MyTE and the data present in LMT using the “Supervisor - View Data Discrepancies” screen.

Select “Supervisor – View Data Discrepancy” from “Manage Leave” to view the data discrepancy screen.

Discrepancies of following type are shown in this screen-

a. Time marked as leave in MyTE but not marked in LMTb. Time marked as leave in LMT but not marked in MyTEc. Time marked as leave in LMT and MyTE but mismatch in leave typed. Time marked as leave in LMT and MyTE but mismatch in number of hourse. Mismatch in hours and leave typef. Multiple entries in MyTE

The list of fortnights having leave data discrepancies for any of the direct reports are displayed in the dropdown. On selecting a fortnight, the list of employees having leave data discrepancies in that fortnight is displayed in the table. On selecting an employee, the leave data grids (of the selected employee for the selected fortnight) of LMT and MyTE and displayed one below the other. The discrepancies are highlighted (using different colors for different kind of discrepancies) in the grid.

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8. Contact LMT HelpdeskEmployees can contact LMT helpdesk for any help or to get their queries answered. Employees can reach out to Employee Connect Services (ECS) team in any of the following ways-

a. logging the query on https://myrequests.accenture.com b. calling 2222 between 10 AM to 10 PM, Monday through Fridayc. Using “Contact Support” module in AST

Hit on “New Request”. On the “New Request” screen, in the “Module” drop down, select “LMT (Vacation/Sick Leave)”. Enter all the details on the page and hit “Submit” button.

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https://myrequests.accenture.com/


Employees can search a request using the “Search Request” option provided on “Contact Support” screen.

All the tickets that match the search criteria are shown as below-

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Click on a “Request Id”, and the details of the request are displayed as below-

Please note that the request details cannot be edited by the employee.

Employee will be able to view (a) to whom the ticket is assigned to in the “Assigned To” field (b) the remarks entered by the support team that is in charge of resolving the ticket in the “Remarks” field.

9. Reports

The following reports are available on LMT-

a. Supervisor – View Leave Details of Direct Reports

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b. People Advisor – View Leave Details of Adviseesc. LMT Support Team – View Leave Details of Employees

9.1 Supervisor – View Leave Details of Direct ReportsThe report is available on LMT in the “Reports” module. All IDC employees will have access to this report. However, if an IDC employee does not have any direct reports, then an error message is displayed on the screen.

On the above screen,

a. Select the financial year from the “Select Financial Year” drop down. The current FY and the previous FY are provided in the drop down.

b. If the report is to be generated for all direct reports, then select “True” option from “Select All Reportees” radio button.

c. If the report is to be generated for only a set of employees, then select “False” option from “Select All Reportees” radio button.- From the “Search Criteria” drop down, select “Enterprise Ids”, if the report is to be

generated based on Enterprise Ids. In such a case enter the Enterprise Ids in the “Search for Reportees” text box.

- The Enterprise Ids have to be comma separated. A maximum of 10 Enterprise Ids are allowed.

- Hit on “View Report” to generate the report.

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- From the “Search Criteria” drop down, select “SAP Personnel Nos”, if the report is to be generated based on SAP Personnel Numbers (or SAP ID). In such a case enter the SAP Personnel Number in the “Search for Reportees” text box.

- The SAP Ids have to be comma separated. A maximum of 10 SAP Ids are allowed.- Hit on “View Report” to generate the report.

9.2 People Advisor – View Leave Details of AdviseesThe report is available on LMT in the “Reports” module. Only People Advisors of IDC employees can see this report option in the Reports menu.

On the above screen,

a. Select the financial year from the “Select Financial Year” drop down. The current FY and the previous FY are provided in the drop down.

b. If the report is to be generated for all advisees, then select “True” option from “Select All Advisees” radio button.

c. If the report is to be generated for only a set of employees(advisees), then select “False” option from “Select All Advisees” radio button.

- From the “Search Criteria” drop down, select “Enterprise Ids”, if the report is to be generated based on Enterprise Ids. In such a case enter the Enterprise Ids in the “Search for Advisees” text box.

- The Enterprise Ids have to be comma separated. A maximum of 10 Enterprise Ids are allowed.

- Hit on “View Report” to generate the report.

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- From the “Search Criteria” drop down, select “SAP Personnel Nos”, if the report is to be generated based on SAP Personnel Numbers (or SAP ID). In such a case enter the SAP Personnel Number in the “Search for Advisees” text box.

- The SAP Ids have to be comma separated. A maximum of 10 SAP Ids are allowed.- Hit on “View Report” to generate the report.

9.3 Support Team – View Leave Details of Employee

The report is available in LMT in the “Reports” Module. Only the LMT Support team (L1 & L2 support teams) can view this menu option in the Reports tab.

a. To generate the report by Enterprise Id, select “Enterprise Ids” from the “Search Criteria” drop down.

- Enter the Enterprise Ids in the “Search for Employees” text box.- The Enterprise Ids have to be comma separated. A maximum of 10 Enterprise Ids are

allowed.

b. To generate the report by SAP Personnel Number (or SAP ID), select “SAP Personnel Nos” from the “Search Criteria” drop down.

- Enter the SAP Personnel Nos in the “Search for Employees” text box.- The SAP Personnel Nos have to be comma separated. A maximum of 10 SAP Personnel Nos

are allowed.

c. Select the financial year from the “Select Financial Year” drop down. The current FY and the previous FY are provided in the drop down.

d. Hit on “View Report” to generate the report.

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Documents

Leave Management Tool (LMT) User Guide V3.0 · Web viewLeave Management Tool (LMT) User Guide V3.0 18 Contents 1.AST Login2 2.Manage Leave2 3.Apply for Leave2 4.Supervisor-Action