Lease Return QandA-April26th

8/2/2019 Lease Return QandA-April26th

1/12

April 26, 2010

Lease Return Q&A


2/12

Lease Roll Inventory Moodle Topic


3/12

S

choolLease

Ro

llSpreadshe

Asset Tag (Pink Tags found - but not listed here should be added to

bottom)

Serial #

Description - Dell Pieces to be returned (Desktop = CPU & Monitor)

(Laptop = Laptop, Brick & Cable)

Model

Last Known Bldg #

Last Known Room #

Updated Bldg # (Current Location)

Updated Room # (Current Location)

Assigned to

To be refreshed with new system "Y" or "N"

indicate if this will be replacing the leased equipment being returned

Offsite Location

Equipment Not Found (Please enter 1 in this field)

Read 180

Student Laptop

Student Desktop

Lab Desktop

Cart Laptops

902-1234

LMS56YQ

CPU745

1

3

Costcenter

1

902-6987

LTY90YQ

Dell6500

2

10

Costcenter

Teacher

902-8899

PE45YA12

Dell

5

100

Costcenter

1

1

Totals

1

0

1

0

0

0

Requi

Totalcolumnsho

uldmatchtotalnumber

ofcom

puters

onthe

spreadsheet

Downloadfrom2010refreshmoodlesit

e


4/12

Inventory Spreadsheetsy DownloadDell and/or Apple inventory spreadsheetfrom 2010 refresh moodle site

y Savea copy ofthis spreadsheetto your computer to perform your inventory

y Savethefileusingthe samenameandadd LR10Dtotheendofthefilename. i.e.ANONA_ELEMENTARY_0051_LR10D.xlsx

y Inventory Columnsy Do Not changeassettagor serial number informationon spreadsheet

yDo Not Add or Delete rows ofasset informationtothe spreadsheet

y Ifequipment has movedfrom last knownbldg/room, usetheadditional columns toupdatethe currentlocation

y For equipmentnotfound, placethenumber 1 inthe cell for that correspondingassettag.See FAQonmoodle for reportingmissingequipment

y Required Planning Columnsy Every row should havea 1 intheappropriate cell to identify thetypeofcomputer, i.e.business lab

computers, student laptop, etc.

y Placethenumber 1 inthe cell for each assettagthatfits the category.This will assist your location inplanningfor equipmentthatneeds tobe replaced inthe refresh, i.e.business lab computers.

y Somegreentags for computers arenot partofthis years lease return. Ifindoubt, email SheryllNorwoodor Bob Liles

y Canuploadup to 3 files


5/12

Completed Inventory Spreadsheet


6/12

TERMS Asset Transfersy Dos

y Submittransfer only for accountedfor assets from inventoryspreadsheet

y Transfer to Cost Center 9954

y Get Principal toapproveasapy Evaluate ifadditional personnel needonlinetransfer class

y Dont

y Addassets tothe inventory spreadsheet

yPutmissing computers ontransfer

y Putanything inthe Offsitefieldofthetransfer

y Put AppleandDell computers on sametransfer


7/12

TERMS Asset Transfer

Leave

OFFS:

Blank

9954 required

enteredas

displayed

Enteredas

displayed.

Your cost

center -

required


8/12

Completed TERMS Asset Transfer


9/12

Lease Return Teacher Laptops

y Complete AssignedTo on spreadsheet

y Principal discretionto letthem keep laptop until de-install

y Proper forms required

yTeacher Responsibleforbackingup datay Homefolders

y Freeware\Simple User-Profile Backup andRestore Batch Files

y External media


10/12

Leased Return Servers & Printers

y MISwillbe purchasingthese servers and printers!

y Schools are responsibleto purchaseextendedwarranty

y Transfer funds to MISby TBD

yPrincipal approval to keep andmaintainequipment

y Whitetag for purchasedequipmentwill replacethe leased

tag.

y Add


11/12

Lease Return Warranty Repairs

Check thisboxfor warranty repair computers

thatare partofthe 2010 lease return


12/12

Spring Tech Expo Meeting

Wednesday, April 28, 2010

8:30am 3:30pm

Stavros Institute

Agenda postedonTech Expo Moodle Site:http://moodle.pcsb.org/course/view.php?id=163

Documents

Lease Return QandA-April26th