Learning Support Services Handbook · 6 LSS Employee Handbook Preliminary Timeline and Basic Responsibilities for Small Group Tutors 1st week of the quarter: • Choose your tutoring

0 LSSEmployeeHandbook

Learning Support Services

Handbook This handbook was written with information gathered from the current UAW contract and the operating procedures of LSS. Moreover, this handbook was written in good faith, but if any discrepancy should arise, it is understood that the Memorandum of Understanding with the UAW and Campus policy will prevail.

“TellmeandIforget,teachmeandImayremember,involvemeandIlearn.”~BenjaminFranklin

Updated:September2017

LSSEmployeeHandbook 1

TableofContents

WeeklySmallGroupTutors:........................................................................................................5PreliminaryTimelineandBasicResponsibilitiesforSmallGroupTutors........................................................................6

ChoosingDays,Times,andLocationsforYourSessions..................................................................................................7

ChoosingaLocation:......................................................................................................................................................7

ChoosingDays:...............................................................................................................................................................7

ChoosingTimes:.............................................................................................................................................................8

On-LineTutorSign-upSystem(OTSS)Instructions...........................................................................................................9

HowtoAddyourTutoringAvailabilityTimes:............................................................................................................10

ContactingtheProfessor:................................................................................................................................................11

ClassAnnouncementGuidelines:....................................................................................................................................12

PreparingforyourSessions:............................................................................................................................................13

Contactingstudentsoncetheyhavesigned-upforatutoringsession:.........................................................................14

SessionAttendanceandNo-showPolicy:.......................................................................................................................15

KeepingupwiththeWaitlist:..........................................................................................................................................17

StudySessionsforSmallGroupTutors:..........................................................................................................................18

Lessthan10students:.................................................................................................................................................18

Morethan10students:...............................................................................................................................................18

ResourcesforWeeklySmallGroupTutors:......................................................................................................................19

FrequentlyAskedQuestions:...........................................................................................................................................20

WeeklyWritingTutors...............................................................................................................29PreliminaryTimelineandBasicResponsibilitiesforWeeklyWritingTutors....................................................................30

ChoosingDays,Times,andLocationsforYourSessions..................................................................................................31

ChoosingaLocation:....................................................................................................................................................31

ChoosingDays:.............................................................................................................................................................31

ChoosingTimes:...........................................................................................................................................................32

LearningSupportServicesManual-WritingTutors.........................................................................................................33

On-LineTutorSign-upSystem(OTSS)Instructions..........................................................................................................33

AddingaPersonalStatement:......................................................................................................................................33

HowtoAddSessionTimes:..........................................................................................................................................34


OneTimeOneHourWriting.............................................................................................................................................37

Policies..........................................................................................................................................................................37

WritingTutorPostingOneTimeOneHourAvailability................................................................................................37



MSILearningAssistants..............................................................................................................38PreliminaryTimelineandBasicResponsibilities..............................................................................................................39

MSISurveyInstructions:...................................................................................................................................................42

MSIINITIALSURVEYOFSTUDENTINTEREST....................................................................................................................43

AftertheInitialSurveyismade:.......................................................................................................................................44

AfteryourSchedulehasbeenverified:............................................................................................................................44

StrategiesfortheMSIScheduleAnnouncement:............................................................................................................44

ThingstoKeepinMindwhilePreparingyourSecondAnnouncement:.......................................................................45

MSIAnnouncementScript:..............................................................................................................................................46

PromotingMSIinClass:................................................................................................................................................46

MSISessionSizeLimitationsandPreSign-upSystem:.....................................................................................................47

Keepsessionstoamaximumof12students:..............................................................................................................47

Sign-UpOnlyMSISessions.........................................................................................................49ClassAnnouncements:.....................................................................................................................................................53

Preparingforyourfirstannouncement.......................................................................................................................53

MSIAnnouncementScript:..........................................................................................................................................53

ClassAnnouncementsDuringtheQuarter:..................................................................................................................54

SelectingAvailabilityforSmallGroupTutoringSessions:................................................................................................55

PostingSmallGroupTutoringSessions:...........................................................................................................................55

ResourcesAvailabletoLearningAssistants:.....................................................................................................................56

AccommodationstoLearningSupportServicesPrograms........................................................58

TimeSheetInformation.............................................................................................................60TimeSheetandGeneralRecord-KeepingInstructionsforLSSEmployees......................................................................61

CruzPaySubmission:.....................................................................................................................................................61

No-ShowActivity:.......................................................................................................................65

TimeSheetExamplePackets......................................................................................................67WeeklySmallGroupTutorSampleTimeSheet................................................................................................................68

WeeklyWritingTutor/SampleTimeSheet......................................................................................................................74

STARSWRITEMENTORSampleTimeSheet.....................................................................................................................78

Drop-inWritingTutorSampleTimeSheet.......................................................................................................................91

Drop-InMathSampleTimeSheet....................................................................................................................................96

MSILearningAssistantSampleTimeSheet....................................................................................................................110

SPHSTutorSampleTimeSheet.....................................................................................................................................122

LSSWorkPolicies......................................................................................................................128


LearningSupportServicesWeeklySmallGroupTutorWorkPolicies............................................................................129

LearningSupportServicesWeeklyWritingTutorWorkPolicies....................................................................................132

LearningSupportServicesSTARSWRITEMentorWorkPolicies....................................................................................141

LearningSupportServicesDrop-inWritingWorkPolicies.............................................................................................147

LearningSupportServicesDrop-inMathWorkPolicies.................................................................................................150

LearningSupportServicesMSILearningAssistantWorkPolicies..................................................................................156


LearningSupportServices:LearningSupportServices(LSS)providesacademicsupportservicesformorethan200coursesperyearandusuallyservesover35%oftheundergraduateclassatUCSC.Manyoftheprogramsareattachedtoaspecificcourse.ThereasonLSScansupportsomanystudentsisbecauseofamazingtutorsandLearningAssistantslikeyou!Throughouttheyears,LSShasestablishedfourmainprograms:ModifiedSupplementalInstruction(MSI),smallgroupweeklygrouptutoring,weeklyindividualtutoringforwritingandwritingacrossthedisciplinescourses,andDrop-inMathandWritingtutoring.LSSalsoworkswithotherdepartmentsoncampusandhelpssupportEOPstudents,TransferandRe-Entrystudent,andstudentswhoareincurrentlyinacademicdifficulty.AsanemployeeofLSSyouplayanintegralpartoftheunit.Inyourposition,youwillprovideacademicassistancetoavarietyofstudents-somewhoarestruggling,somewhoaredoingreallywell,somewhomayhavealearningdifference,somewholikethegrouplearningenvironment,somefromgreathighschools,somefromunder-resourcedhighschools,etc.Yourgoalforthesessionswillvarybutshouldalwaysrevolvearoundgettingthestudentstoworktogethertofindanswersand/orworkthroughproblems/conceptswithyourtutoringassistanceandalsogettingthemtodemonstratetheknowledgetheyaregaininginthesessions.AllofLSS’positionsrequireyoutogettoknowyourstudentsinawaythatwillhelpyouassisttheminunderstandingthematerialandcourseconcepts.Youarenotheretoteachthemeverythingtheyneedtoknowtopassthecourse-youareheretohelpthemdevelopwaystounderstandthematerialontheirown.Thecollaborativetutoringenvironmentprovidesaspacewherestudentscanbecomemoreactiveandinvolvedintheirownlearningprocesses.Asatutor,youwillberesponsibleforfacilitatingthisenvironment.


WeeklySmall

GroupTutors:


PreliminaryTimelineandBasicResponsibilitiesforSmallGroupTutors1stweekofthequarter:• ChooseyourtutoringsessionavailabilityfollowingLSSguidelinesandpostyoursessionavailabilityonSlug

SuccessbeforethefirstThursdayofthequarter.

o AfteryoupostyouravailabilityonSlugSuccess,LSSgoesinandreviewsyoursessionstomakesuretheyfollowLSSguidelines.Ifweseeanyproblems,LSSwillcontactyoutofixthem.LSSwillalsoemailyouassoonasyoursessionshavebeenverified.

§ Onceyoursessionshavebeenverifiedyouwillnolongerbeabletoeditthem.Ifyouwouldlikechangesomethingaboutyoursession(liketimeorlocation),pleasecontactLSS.

• Contacttheinstructorofthecourseandasktosetupameetingandtomakeanannouncementinthecourse

toadvertiseyourtutoringsessions.o LetstudentsknowwhenSlugSuccessopensandthetimesofyoursessions.Donotgivethelocationsof

yoursessions.Wewantstudentstosign-upthroughSlugSuccesstokeepthesessionsizessmall.Givingtheclassyoursession’slocationwillencouragestudentstojustshowup.

• SlugSuccessopensonFridayat5:00PMofthefirstfullweekofthequarter.2ndweekofthequarter,tutoringsessionsmaybegin:• Ifstudentshavesigneduptoyoursessions24-hoursbeforetheybegin,youwillberequiredtoholdthe

sessions.o Ifnoonehassignedupforyoursessions,youarenotrequiredtoattendthetutoringsessions.Tutoring

sessionsareconsideredscheduled(i.e.youhavetoattend)onceastudenthassignedup.• Atyourfirstsession,establishyourexpectationsofthestudentsandtutoringsession.

o Informthemoftheno-showpolicy,thatthestudentsshouldcometoeachsessionprepared(comingpreparedtothesessionmeansomethingdifferentforyourclass,likehavingreadingsdone,assignmentsstarted,etc.),andthatyouaremeanttobeanadditionalresource,notareplacementforclass,homework,sectionetc.Feelfreetoaskthestudentswhattheyareexpectingforthesessiontoo!

• Ifyoursessionsarefillingupquickly,LSSwillcontactyouaboutpostingmoreavailabilityorincreasingthesize

ofyoursessions.Makesureyourrespondtotheseemails!

o Ifyounoticethatyoursessionsarefull,andLSShasnotcontactedyou,pleasecontactLSS!o Wewillnotincreasethesessionsizewithoutyourpermission.

• Dropstudentsperno-showpolicy.

o Reminder:youmustemailLSS([email protected])todropthestudent.• It’sstillokaytomakeanannouncementthisweekand/ormeetwiththeprofessor!

3rdweekofthequarterandonward:• AsstudentsrequesttutoringforothercoursesnotinitiallysupportedbyLSS,LSSmaycontactyoutoaskifyou

wouldliketoworkwiththerequestedclass.o Thisisconsideredanadditionalassignmentandyoudonothavetoacceptitifyoudonotwishto.Ifyou

aretoobusy,pleaseletLSSknowsowenolongercontactyouforthequarter.• FollowLSSpolicyaboutrequestingExamStudySessions• Dropstudentsperno-showpolicy• Ifyouhaveaschedulechangeandneedtochangeyouravailability,pleasecontactyoursupervisor.• LSSsendsoutmid-quarterevaluationsandendofquarterevaluationstoyourstudents,pleaseencourage

themtosubmitanevaluationforyou• SlugSuccessclosesattheendofthe8

thweekofthequarter


ChoosingDays,Times,andLocationsforYourSessionsChoosinggooddaysandtimesforyoursessionwillbeoneofthemostimportantfactorsinattractingstudentstoyoursessions.Remember,youaretostartwithpostingthreeavailablesessiontimesfortheclassorclassesyouhavebeenassignedunlessdirectedotherwisebyaTutorCoordinator.Thenumberofsessionsyouultimatelyholdeachweekwillbedependentonstudentdemand,youravailability,andapprovalbyaTutorCoordinator.

ChoosingaLocation:AlltutoringsessionsarerequiredtohaveaspecificmeetinglocationpostedonSlugSuccess.Thelocationmustbeoncampusinapublicsemi-academicspace(meaningnoresidencehalls,residentiallounges,orcafesthatplaymusic).Thismeetinglocationmightnotbetheexactspacewheretheactualtutoringsessionwilltakeplace,butitiswhereyouwillmeetyourstudents.Acceptablelocationsmustincludeaspecificspot,includingbuildingname,floor,room,

and/orphysicalmarker/landmark.Pleaseconsiderset-upoftheroom,noiselevel,difficultyinfindinglocation,etc.whenchoosingyourlocation.Hereisalistofpopulartutoringlocations:

1. JackBaskinSchoolofEngineering,Jack'sLounge2. Thimannlabs,3rdfloorconferenceroom3. S&ELibrarynearmessageboardand

entrance/S&Elibrary,meetatfrontdesk4. CrownLibrary5. CrownFiresideLounge6. ARCenterRoom221,bythefrontdesk7. ARCenterroom2168. CasaLatina9. CollegeTen-AngelaDavisLibrary(toaccessthis

libraryyouhavetobeaCollegeTenstudent)10. OakesLearningCenter11. StevensonFiresideLounge

12. McHenryLibrary,meetatthecouchesbycirculationdesk

13. LinguisticsLearningCenter14. UniversityCenter(aboveCollege9/10dining

hall)15. PorterLounge16. NamasteLoungeinCollege9/1017. OakesLibrary18. SocialSciences1ConferenceRoom19. WritingCenterinBaobabLounge-Merrill

College20. KresgeTownHall

ChoosingDays:Eachtutoringsessionshouldhappenonadifferentweekdayandonadifferenttimeeachday.Thismeansthattutorscannothaveback-to-backsessionsforthesameclass.Regulartutoringonweekendsisdiscouragedbecauseitmeansthatyouandthestudentarecommittingtocomingtocampuseveryweekend(nogoinghome,nogoingoutoftown,etc.).Ingeneral,youwanttoprovideavarietyoftimesforyoursessions.Holdingallofyoursessionsonthesamedaywouldnotgivestudentsagoodselectiontochoosefrom.Ifyoudochoosetoholdtwotutoringsessionsaday,thestarttimesmustbeatleast2hoursapart.Ifyoualreadyknowthattheclassyouwillbeworkingwithhasregularassignmentsdue,youmaywanttostructureyoursessionsaroundassignmentduedates.Toensurestudentshaveavarietyofsessions,pleasedonot“duplicatetimes.”Whenyouduplicateatime,youessentiallypickthesametimeonadifferentdaybutthetimechosenisassociatedwiththesameclassblock.SayyoudecidetoholdasessiononMondayat12:00PM.Sinceyouchosethistime,youcannotpostasessiononWednesdayat12:00pm,sinceitfallswithinthesameclassblock(MWF12:00-1:05PM).So,astudentwhoisenrolledinaMonday/Wednesday/Fridayclassfrom12:00-1:05PMwouldnotbeabletomakeasessionMondayat12:00pmnorWednesdayat12:00PM.Thisisasituationwetrytoavoid.


ChoosingTimes:Pleasestartbycheckingthecoursetime–itmaysoundsillybut,yearafteryear,someoneendsuppostinga

sessionduringtheclasstime(needlesstosay,nobodyeversignsupforthatsession!).Youmaywanttoalsocheck

fordiscussiontimes(iftheyarerequired),labsthatareassociatedwiththecourse,and,ofcourse,avoidprofessor

officehoursifpossible.

Tutoringsessionsarealwaysone(1)hourlong.Toencouragegroupsessions,youmustpostyouravailability

withinclasstimeblocks.Thismeansthatasessioncannotstartduringoneclasslectureblockandcontinueonintoanothertimeblock.Tutoringsessionsthatendatthestartofanotherclassblockisnotacceptableeither,as

theydonotgivethestudentstimetotraveltotheirnextclass.

CorrectSession:v Exampleofsessionthatdoesnotcrossclassblocks:

Tuesday12:15-1:15pm(thisisagoodtime).

o Italsogivesstudentsplentyoftimetogetfromclassto

thetutoringsessionandviceversa.

IncorrectSession:v Exampleofsessionthatdoescrossclassblocks:

Wednesdayfrom1:30-2:30pm

o Astudentina1:20-2:25pmclasswouldnotbeableto

attend,norwouldastudentina2:00-3:10pmclass.

Inshort,thingstoconsiderwhenselectingatime:

• Courselecturetime

• Professorofficehours

• Holdingasessionbefore9:30amorafter8:00pm

• Notcrossingclassblocksorduplicatingtimes

• Givingstudentstraveltime

• Givingavarietyoftimesforyoursessions

• Ifpossible,considerdiscussionsections,and/orlabtimesfortheclass

Toassistyoutochooseagoodtime,wehavecreatedthislistof‘acceptabletimes’.Anyofthesetimesareokayto

postasessionduring.Ifatimeisnotonthislist,chancesarethereisanissuewiththetimeyouhavechosen.Please

keepthislisthandywhileyouaresettingyourtutoringavailability.

AllPossibleTutoringTimesintheWeek

MWF:9:15a-10:15a TTH:10:00a-11:00a

MWF:9:30a-10:30a TTH:10:15a-11:15a

MWF:10:45a-11:45a TTH:10:30a-11:30a

MWF:12:00p-1:00p TTH:11:45a-12:45p

MWF:1:30p-2:30p TTH:12:00p-1:00p

MWF:2:45p-3:45p TTH:12:15p-1:15p

MWF:4:00p-5:00p TTH:1:30p-2:30p

MW:4:15p-5:15p TTH:1:45p-2:45p

MW:5:30p-6:30p TTH:2:00p-3:00p

MW:5:45p-6:45p TTH:3:45p-4:45p

MW:7:15p-8:15p TTH:5:30p-6:30p

MW:7:30p-8:30p TTH:5:45p-6:45p

TTH:7:15p-8:15p

TTH:7:30p-8:30p


HowtoAddyourSmallGroupTutoringAvailability

Times:

1. LogintoSlugSuccessusingyourgoldpasswordandensure

thatyouareonyour“Home”page

2. Clickthe“StudentHome”dropdownmenuandclick“TutorHome”

3. Fromthisscreenclickthe“TutorSettings”tab

4. Inthesectionnamed“TutoringTimesAvailable”clickthe“Actions”dropdownmenu

a. Clickthe“AddTime”box

5. Inthe“AddAvailability”windowfollowtherequiredsteps:

a. Selectthedaythatyouaresettingthesessionfor

b. Usingthesliderbar,alignthecorrectone(1)hourlongblockforthesession

c. Selectthe“Appointments”boxforanytutoringsession

d. Intheboxlabeled“Howmany?”enter:6

e. Clicktheboxnexttothe“Limitto1courseper

slot”unlessyoututoracross-listedcourse.

f. Clickthe“Duration”boxandselectthecorrect

quarterfromthedropdownmenu

g. Clickthe“Location”boxandselect“Learning

SupportServices”fromthedropdownmenu

h. Clickthe“SelectCourses”boxandtypethecourse

prefix“-”number,andletterifapplicable(ie:

ASTR-2insteadofASTR002)Onceyou’vestarted

typing,acourselistwillpopulateinthedropdown

menu.Ifyourclassiscrosslisted,repeatingstep

(h)twotimes,enteringbothofthesecross-listed

coursesensuresthatstudentsfrombothhave

accesstothesession.

i. Leavethe“SelectStudentServices”boxempty!

j. Inthe“Details”boxenterrelevantdetailsabout

thesession,youMUSTenterthelocationandclass

+sectionnumberifapplicable(ie:Location:

ARCenter221)

k. Selectthe“Save”buttontocompletetheaddition

ofthissessiontime


6. Thesessionwillautomaticallypopulatethe“TutoringTimesAvailable”boxoncesaved

7. Repeatthisprocess2-3moretimesforyour

othersessions

Howtoviewthestudentsthathavesignedupforyoursessions:

1. LogintoSlugSuccessusingyourgoldpasswordandensurethatyouareonyour“Home”page

a. Theboxinthebottomrightofthescreenis

whereallupcomingsessionsarelisted(both

tutoringandattending)Note:Thisboxwillstayinthispositiononeachscreen

b. Oneotherplacetoviewyourupcoming

sessionsandthestudentsthatsignedupfor

themisontheTutorHomescreeninthe

“tutorinfo”tab.

Student Name

Student Name

Student Name

Student Name

Student Name


ContactingtheProfessor:Atthebeginningofeachquarterthetutorcoordinatorcontactscourseinstructorstonotifythemthattherewillbetutoringsupportfortheclass.Intheemail,thetutorcoordinatorinformstheinstructorswhothetutoris,whattypeofsupportLSSisoffering,andwhenstudentscansign-upfortutoring.Remember,whenyouareemailingtheprofessoryouarerepresentingnotonlyyourselfbutLearningSupportServicesaswell!Afterthis,thecoordinatorwillaskyoutocontacttheinstructortointroduceyourself.Inyouremail,weencourageyoutointroduceyourself(iftheinstructordoesnotknowyou)andsetupa30minutemeetingtogooverwhattheinstructorwouldlikeyoutocoverinthetutoringsessions.Inthemeeting,youcanalsoasktheinstructorifyoucanmakeanannouncementintheclasstoadvertisetheservice.Iftheinstructorwouldlikemoreinformationabouttheprogram,youcanaskthemtocontactthecoordinatorsoftheWeeklySmallGroupTutoringProgram,JaquelineMorales([email protected]),theassistantdirectorSharonCastro([email protected]),orthedirectorofLSS,CharisHerzon([email protected]).Exampleofinitialemailtoinstructor:

DearProfessor[ENTERPROFESSOR’SNAME],

Iam[ENTERYOURNAME],thetutorfor[ENTERCLASS].IamwritingtoyoutoseeifyoumightbewillingtomeetwithmeduringyourofficehourstotalkaboutthetutoringserviceanddiscussanypreferenceyoumayhaveintermsofwhatIshouldand/orshouldnotcoverinthetutoringsessions.

Iamalsowritingtoaskifyoumightallowmetomakeashortannouncementtotheclassaboutmytutoringservices.Theannouncementshouldtakelessthan5minutesand,ifyouletmeknowwhenmightbeagoodday,Icancomeatthatdayortime.

Letmeknowifyouhaveanyquestions.Thecoordinatorofthetutoringprogramisalsoavailableifyouhaveanyquestionsorwouldlikemoreinformationabouttheprogram.ThecoordinatorisJaquelineMorales([email protected])

Iamlookingforwardtosupportingyourcoursethisquarter.

Thankyou,

[ENTERYOURNAME]


ClassAnnouncementGuidelines:Theinitialannouncementisveryimportanttoyoursuccessasatutor.Itwillprovidethestudentswithinformationabouttheservice,howtosignup,andwhattoexpectfromthesessions.Formanystudents,yourannouncementwillbeanimportantfactorininfluencingtheirdecisiontoseektutoring.Youwanttopresentyourselfasknowledgeable,professionalandapproachable-allatthesametime!IfyouareassignedtoaclassthatalsohasMSIsupportpleasedonotmakeaninclassannouncements,talktothecoordinatorabouthowtocommunicatewiththeprofessorandorTA’s.Ifyouhavelowutilizationinyourtutoringsessionsandwouldliketomakeasecondannouncementinclass,pleasediscussthatwiththetutorcoordinator.Pleasetaketimetopracticeyourannouncement,asevenexperiencedspeakersgetnervous.Guidelines:

- Shouldbeaself-introduction,includingabriefreviewofacademicqualifications

- Abriefdiscussionofthetutoringprogram.Stressthecollaborativeaspects!

- Includeinformationabouthowtosignup

o SHOULDNOTincludedays/times/locationsofsessions(studentsshouldbetoldtofindthetimesonthe

SlugSuccesssystem).

- Givestudentsyouremailsothattheycancontactyouifnoneofthetimesworkforthem.

o Writingitontheboardpriortomakingyourannouncementisagoodidea.

Example:

"Himynameis(NAMEHERE)andIamthetutorforthisclass.Itookthisclass(lastquarter,lastsummer,etc.)anddidreallywell.IreallyenjoyeditwhenItookitandreallywanttohelpyouguysunderstandthecourseconceptstoo!InmysessionswewillbedoingalotofgroupworkwhereIfacilitateinteractivelearningactivitiesandengageyouincriticalthinkingskills,problemsolving,andeffectivecoursespecificstudystrategies.Bestofall,mysessionsarefree!YoucansignupformysessionsbygoingtotheLearningSupportServices'website(Google:UCSCLSS)andselecting"SmallGroupTutoring"ontheright-handside.Incaseyoucannotmakeanyofmysessions,wecantrytoarrangeanothertimeifyouemailmeat(EMAILHERE).It’salsowrittenontheboardsopleasecopyitdown.Iamlookingforwardtomeetingyouandworkingwithyou-hopetoseeyouinmysessions!"Obviouslyyoucancaterthistoyourpersonality,experience,major,etc.Forexample,ifyouhavetutoredthatclassbeforeyoumaywanttohighlightthat.Or,ifyouhaveworkedasatutorforseveralquartersbutwithadifferentclass,youmaywanttoincludethatyouarean"experiencedtutor."Ifyouareaseniorinthemajorandthecourseisapartofthatmajorthatmaybesomethingyouwanttoinclude.Basically,anythingyouthinkwillattractstudentstoyoursession.Remember,youarerepresentingLSSsoyouareexpectedtoactprofessionalatalltimes.


PreparingforyourSessions:Youareexpectedtoarriveatyoursessionwithatangibleideaofwhatshouldbecoveredthatdayandcarryoutthatplaninamannerthatcreatesaninteractiveenvironmentandgetsallstudentstoparticipate.Yoursessionsshouldrevolvearoundthestudentworkthatweek.Whenpreparingforyoursessions,youshouldtrytoanticipatewhatmaterialwillbedifficultandreviewthatmaterial.Thisway,youarepreparedforquestionsstudentsmayask.

Alltutorsarepaidonehouraweekforpreptimeaslongasthereisatleast1studentsignedupforatutoringsession.Ifyouarealearningassistantforthesameclassthatyoututorfor,youarenotpaidadditionalpreptime.Paymentforsessionpreparationisdependentonhowmanyclassesyouareworkingwith:

• Ifyouareworkingwithoneclass:§ Onehourofpreptimeperweek

• Ifyouareworkingwithmultipleclasses:§ OnehourofpreptimeperweekPERCLASS

Thingsyoucandotoprepareforyoursession:Choosepracticeproblemsfromthehomeworksetorassignedareaofthebook,readlecturenotes/slides,reviewreadingsorchapters,askyoustudenttosende-mailyouquestionsaheadoftimesoyouknowwheretheyareinthematerial,etc.Remember,youarenotexpectedtoreadmaterialthatwasnottaughtintheclasswhenyoutookit.Besuretolookatthesyllabuscarefullywiththestudentsothatyouarebothclearwhichareasyoucanbemosthelpful.Pleaseremember,ifyouneedhelpcomingupwithideasonhowtoprepareforyoursessions,talktothecoordinators!Theymayhaveideasthatyouhavenotthoughtofyetorcanhelpyoucomeupwithideasthatworkspecificallywithyourdiscipline.


Contactingstudentsoncetheyhavesigned-upforatutoringsession:

Whenastudentsignsupforyourtutoringsessions,youwillreceiveanautomaticemailfromSlugSuccess

Intheemailitwilltellyouwhosignedupforyoursessions,forwhatsubjectandonwhatdayandwhattime.ThisemailissenttoyouandthestudentwhosignedupiscopiedCC’edonthesameemail.Itisyourresponsibilitytocontactthestudentwithin24hoursaftersigningupforthesession.DONOTsimply“reply”totheSlugSuccessgeneralemail.This

isanemailthatissenttothestudentandyouCC’edonit;therefore,whenyouhit“reply”,youarerespondingtothe

system,notthestudent.Toreachthestudent,youneedtocopyorpastehisorheremail.

Exampleoffirstemailtostudent:

Dear[ENTERSTUDENT’SNAME],

Iam[ENTERYOURNAME],thesmallgrouptutorfor[ENTERCLASS].Icanseethatyousignedupforoneofmytutoringsessions.Ourfirstsessionwillbe[INSERTDATEOFFIRSTSESSION].Wewillmeetat[MEETINGLOCATION].

Whenyougetto[MEETINGLOCATION],lookformeasIwillbewearing[ENTERDESCRIPTION].Iwillalsobelookingforyou.Tomakethemostoutofourtutoringsessions,pleasebringthecoursesyllabus,textbook/reader,yourpersonalplanner,homeworkassignments(evenifyouhaven’tcompletedthemyet)andanyothercourse-relatedmaterialthatmighthelpusgetthemostoutofthesession.Thesessionswillbeinteractive,soIwillbeaskingquestionsandencouragingyoutoparticipateingroupwork,problem-solving,discussions,etc.Iwillnotbegivingyouanswersordoinghomeworkproblemsforyou,butIamreallyexperiencedwiththecoursematerialandwearegoingtoworktomakesureyouunderstanditsoyoucanbesuccessfulintheclass!Pleasecomepreparedwithanyquestionsyoumighthaveandfeelfreetoshootmeanemailwithanyquestionsyouhaveabouttheupcomingsession.Unfortunately,Icannotanswerquestionsaboutthecourse-contentthroughemailbutIwilldefinitelybeabletodothatinthesessions!

Pleaserememberthatifyoumissthefirstsessionyouwillbeautomaticallydropped,sopleasebesuretoattendourfirstsession.

Ilookforwardtoworkingwithyouthisquarter!

[email protected]


SessionAttendanceandNo-showPolicy:LearningSupportServiceshasstrictpoliciesregardingattendance.Itisimportanttoreviewthesepolicieswithyour

studentduringtheirfirstsessions.

• Studentsmustattendtheirfirstsessionandareonlyallowedoneforgivenabsence,provideditisnotthe

firstsession.A‘forgivenabsence’iswhenastudentgivesyou24-hournoticethatheorshewillnotbeattendingthesession,orlessthan24hournoticewhenitisduetoanemergency(illness,familyemergency,etc.).

• Ifastudenthasanunexcusedabsencethestudentshouldbeautomaticallydroppedfromthetutoring

session.An‘unexcusedabsence’iswhenstudentsdonotgiveyoua24-hournoticethattheywillnotbeattendingthesessionorifthenoticeislessthan24-hoursandthereasonisnotanemergency.EmailthestudentandLSSifthisoccurs.Asstatedinthesmallgrouptutorworkpolicies,youarepaidforthefullhourattheindividualrate.Pleaserecorditappropriatelyonyoursummarysheet.

• Ifyouhaveano-show,youmustcompleteano-showactivityandsubmititwithyourtimesheet.Wewantyoutotakethescheduledworktimeasanopportunitytogrowprofessionallyinyourposition.Theno-showpolicytasksaredesignedtohelpyoudevelopasateacherandfacilitator.

LSSNo-ShowPolicyQuickTips:

1. Ano-showisasessionwherethestudentwhohassigned-updoesnotshowuptothesessionorthestudentcancelsthesessionlessthan24-hoursinadvance.

2. Iftherearemultiplestudentsinthesessionandonly1studentdoesnotshowup,thisisnotano-showsession.No-showsessionsareonlyifNOstudentsshowup.

3. Astudentmustattendtheirfirstsessionandisonlyallowedoneforgivenabsence,provideditisnotthefirstsession.

4. Aforgivenabsenceisdefinedasanabsencewhereyouhave24-hournotice,orthestudentinformsyouofanemergency.

5. Ifastudentmissestheirfirstsession,thestudentshouldautomaticallybedropped.PleaseemailLSS([email protected])withthestudent’snameandwewilldropthem.

6. Ifastudenthasanunexcusedabsence,thestudentshouldbeimmediatelydroppedfromthetutoringsession.PleaseemailLSS([email protected])withthestudent’snameandwewilldropthem.

7. Aftereachno-show,emailyourstudentsandLSSusingtheguidelinesandtemplatesprovided.

8. ThetemplatescanbefoundintheLSSHandbookthatwasprovidedtoyou.Thehandbookisalsoatthefollowingpage: http://lss.ucsc.edu/employee-resources/lss-handbook.html

9. Youarepaidforthewholehourattheindividualrateasstatedinyourworkpoliciesandonlywhennostudentsshowup.

10. Youmustcompleteano-showactivityduringyourno-showsessionandattachyouractivitytoyourtimesheet.


CommunicatingwithstudentsandLSSaboutno-showsessions: Basically,eachtimeastudentmissesasessionthestudentneedstoreceiveanemailfromyou.Asatutor,youwillbetheprimarypersontocommunicateLSSpoliciestoyourstudents.Wehavedraftedguidelinesandemailtemplatestoassistyouwiththisprocess.

Ifthestudentmisseshis/herfirstsession:

1. Sendthestudentanemailinformingthestudentthattheyarebeingdroppedandcopy(CC)LSS([email protected])onthisemail.

a. ExampleEmail:Dear[ENTERSTUDENT’SNAME],

Ididnotseeyouatourfirstsessiontoday,[ENTERDAY/TIME/LOCATION].Sinceyoumissedthefirstday,Learning

SupportServices’policyisthatyouareautomaticallydroppedfromthesession.Iamemailingyoutoletyouknow

thatyouarebeingremovedfromthesession.

Ifyouhavequestionsorconcerns,[email protected]

IfthestudentmissesasessionWITHa24hournotice:

1. Firstforgivenabsence:a. Sendthestudenta“warningemail”lettingthemknowthattheywillbedroppedafterthenext

forgivenabsencei. ExampleEmail:


Thankyouforlettingmeknowyouwillnotbeattendingthetutoringsession[ENTER

DAY/TIME/LOCATION].Unfortunately,LearningSupportServices’policyisthatyouareonlyabletomiss

onesessioninthequarter.Ifyoumissasessionagain,Iwillhavetodropyoufromthetutoringsession.

Ifyouhavequestionsorconcerns,pleasecontactLearningSupportServicesat831-459-4333or

[email protected]

2. Secondabsence:a. Sendthestudentanemailnotifyinghimorherthatheorsheisbeingdropped,andcopy(CC)LSS

([email protected])onthisemail.i. ExampleEmail:


Unfortunately,youhavemissedasessionwithoutgivingmenotice,soIamlettingyouknowthatyou

arebeingdroppedfrommysession,perLearningSupportServices’policy.


[email protected]:

1. Sendthestudentanemailinforminghimorherthatheorsheisbeingdroppedandcopy(CC)LSS([email protected])onthisemail.

a. Dear[ENTERSTUDENT’SNAME],

Unfortunately,youhavemissedasessionwithoutgivingmenotice,soIamlettingyouknowthatyouarebeing

droppedfrommysession,perLearningSupportServices’policy.



KeepingupwiththeWaitlist:Thewaitlistisanimportantpartofthesmallgrouptutoringprogram.Realistically,itisimpossibletoanticipateeverycoursestudentswillrequesttutoringservicesfor.So,weusethewaitlisttotrackstudentswhoareseekingsupportinclasseswedonothaveanyonehiredfor.Whenastudentaddshimorherselftothewaitlist,thestudentwilllistwhatclassheorsheislookingforsupportinandwhattimesheorsheisavailabletomeet.

Someofthecoursesstudentslistmaybecoursethatyouhavetakenandwouldliketoworkwith.Byhelpingthestudentsonthewait-list,youhavetheopportunitytogainmoretutoringexperienceandbeabletoworkwithmorestudents!Withoutourcurrenttutorstaffassistingusinthisprocess,wewouldnotbeabletoservemanyofthesestudents!

Therearetwoopportunitiesyouwillhavetoserveastudentwhoisonthewaitlist:

1. WhenyouareemailedbyLSSstaffaskingifyouarewilling/abletoassistthestudent.

a. Inthiscase,wehavealreadyidentifiedthatyouarequalifiedfortheposition.

b. Pleaserespondtothisemail,whetheryourresponseisthatyoucanorcannothelp.

2. Bylookingforstudentsonthewaitlistwhoareseekingassistanceinclasseswhichyouareabletosupport.

a. Ifyouareabletosupporttherequestedclass,andcanmakeoneoftimesthestudenthasrequested:

i. Postacommentonwaitlistrequestlettingusknowthatyouareabletoaccommodatethat

student.

1. Commentscanbeviewedbyemployeesonly,notstudents.

ii. Addthecorrespondingsessiontoyourtutoringavailability.

iii. Wewillverifyitwithin24businesshoursandwewillsendthestudentanemail,lettinghim/her

knowtosignup.

b. Ifyouareabletosupporttherequestedclass,butareunabletomakethestudent’stimes:

i. Commentonthewaitlistsaying,“Iamabletoaccommodatethisstudent,butcannotmakethe

times.Iamcontactingthestudenttoseeifwecanworksomethingout.”

ii. Emailthestudenttoseeifyouareabletofigureoutatime.

iii. Postthecorrespondingsessionandcommentonthewaitlistsayingthatyouhavepostedthe

session.

iv. Wewillverifyitwithin24businesshoursandwewillsendthestudentanemail,lettinghim/her

knowtosignup.

v. If,afteryoutalktothem,youareunabletofindatime,youneedtoaddanotherwaitlist

commentlettingusknowthatyouwereunabletofindatime,soweknowthatwestillneedto

workonthisissue.

*Ifthestudenthasnotrespondedafter48hours:Postanothercommentonthewaitlistsayingthatyouhavenotheardbackfromthestudent,sothatwecanremovethestudentfromthewaitlist.


StudySessionsforSmallGroupTutors:Reviewsessionscanbehelpfulforyourstudentsiftheyhaveabigexamcomingup.Studysessionrequestprocessdiffersfortutorswhohaveover10studentssigned-upintotalonSlugSuccessandfortutorswhohavelessthan10studentssigned-up.Ingeneralthereare4basicrulesforstudysessions:

1. Astudysessioncanbe1.5hourslong2. Youcanhold1studysessionperclasspertestforallofthestudentssigned-up3. Astudysessionmustbeheldmorethan24hrsbeforetheexam4. Ifyouprepareextramaterialforthestudysession,youpayyourselfupto1hourforthatmaterial.

Lessthan10students:Ifyouwouldliketorequestareviewsessionandhavelessthan10studentssigned-up,youmustfilloutthefollowingformonline:http://goo.gl/forms/2AK55YdnkoAllrequestsmustbemadeatleast1weekinadvance.Theformasksthefollowingquestions:

Name:Classyoututor:DayandTimeofExam:Howmanystudentsdoyouexpect?Whendoyouplantoholdyourexamstudysession?

Day(Weekday,Date):Time:

Location:(public,on-campusstudyspace)Brieflydescribewhatyourplanisforthesession(howyouplantostructurecooperativelearningactivities,assessstudents’knowledgeandpreparationfortheirfinal,etc.):

Afterfillingouttheform,youwillreceiveanemailconfirmationfromLSSthatyourrequesthasbeensubmitted.Youwillalsobenotifiedviaemailifyourstudysessionhasbeenapproved.

Morethan10students:Whentutorshaveover10students,LSSofferstutorsandlearningassistantstheabilitytohavetheirstudysessionscheduledbyus.LSSisabletobookroomsintheARCenterforstudysessionsandisabletorequestroomsaroundcampustoaccommodatestudysessions.Ifyouwouldliketorequestareviewsessionandhaveover10studentsigned-uponSlugSuccess,youmustfilloutthefollowingformonline:http://goo.gl/forms/nTVGK2btvvAllrequestsmustbemadeatleast1weekinadvance.Theformasksthefollowingquestions:

Name:Email:Classyoututor:Co-Leader(fRequired)ApproximatenumberofstudentsHowmanysessionswouldyoulikeistoschedule?Willyouneedcopiesofareviewsheet?Pleaselist3optionsofdayandtime.Keepinmindyouhaveamaxof1.5hoursperstudysession.

PreferredDatePreferredTime


ResourcesforWeeklySmallGroupTutors:

1. DryEraseMarkers,ErasersandChalk:LSSwillgiveyoudryerasemarkers,erasersandchalkthatyoucantakewithyoutoeachsession.Pleasestopbytheofficeifyouwouldlikeone.

2. RequestingCopiesforyourTutoringSessions:

LSShasimplementedalimitonhowmanycopiescanbemade.AllSmallGroupTutorscanhaveupto15copiesofaonepagesheet(canbedoublesided)perstudysession.Ifyourcopiesare2ormorepages,youwillonlybeallowed10copiesperstudysessionandstudentswillneedtoshare.

• Pleasee-mailwhatyouwouldlikecopiedtoLSS([email protected])orbringahardcopytotheofficeandaskoneoftheStudentOfficeAssistantstomakecopies.

• Allowatleastone(1)businessdayforthecopies.Ifthereviewsheetislongerthan2pagespleaseallowtwo(2)businessdays.

• Pleasespecify:i. Yournameandthenameoftheclassatthetopofthefirstsheet.ii. Thenumberofcopiesneeded.iii. Dateandtimeyouwouldliketopickupthecopies.

• Pleasekeepblankspacetoaminimum.Studentsshouldusetheirownpaperforworkingouttheproblems.

3. Accessing/PrintingOnlineResourcesforyourClass:• YoucancomebytheLSSofficeattheARCentertoprintinformationpertainingtoyourclass.Please

identifyyourselftotheStudentOfficeAssistantandtheycanhelpsetyouuponacomputerthatprints.Pleaseprintingmaterialsforyou,notextracopiesforyourstudents.

4. WebsiteInformationforTutors:

TheTutorLog-insiteis:https://login.ucsc.edu/idp/profile/SAML2/Redirect/SSO?execution=e1s1

Thisiswhereyoucanpostyourtutoringsessions,seehowmanystudentsareenrolledinyoursessions,andobtainyourstudent’scontactinformation,checkandrespondtothewait-list.ThegeneralTutorwebsiteishttp://lss.ucsc.edu/programs/small-group-tutoring/index.html

• HereyouwillfindalistofalltheclassessupportedwithtutoringalongwithgeneralFAQ.Thisisagoodwebsitetoadvertisetothestudents.Generalinfotrainingdates,timesheetdeadlines:http://lss.ucsc.edu/employee-resources/index.html


FrequentlyAskedQuestions:

HowwillIknowwhohassignedupforoneofmysessions?Everytimeastudentsignsup,SlugSuccesswillautomaticallysendanemailtothestudentconfirmingthattheyhaveenrolledinasession.Youwillbecopied(CC’d)onthatemail.

WhatdoIdoonceastudentsignsup?Youneedtoemailthestudenttoconfirmlocationandfirstmeetingwithin24hoursofthemsigningupforthesession.Youshouldbeabletogetthestudent’semailfromtheSlugSuccess-generatedemailthatwassenttothestudentwhenhe/shesignedup.

*NOTE:Youcannotsimply“reply”totheSlugSuccess-generatedemail.Thisisanemailthatissenttothestudentandyouarecopied(CC’d)onit;therefore,whenyouhit“reply”,youarerespondingtothesystem,notthestudent.Toreachthestudent,youneedtobothcopyandpastehis/heremail,

Togiveyouanideaastohowtocomposetheemail,wehavecreatedanemailtemplateforyoutouse,availableat:http://lss.ucsc.edu/employee-resources/index.html.Pleasefeelfreetocustomizetheemailasyouseeappropriate

Whatifastudentdoesn’tshowuptoasession?Ifthestudenthasnotgivenyou24-hournoticethathe/shewillnotbeattendingthesession,youshouldwaitfor15minutesforthestudenttoarrive.Ifafterthose15minutesthestudentdoesnotshowup,pleasecontactthestudentandinformthemthattheywillbedroppediftheymissanothersession.Youmustalsobeginyourno-showactivity.Pleaseremembertoattachanyno–showworkcompletedtoyourtimesheet.

HowdoIdropastudent? Youcan’tdropastudentonSlugSuccessyourself.Ifyouaredroppingastudentbecauseofmorethanone

absence,youcanemailLSSstudentstaff([email protected])withthestudent’snameandtheclasstheyarereceivingtutoringfor.Pleaseexplainthatthestudenthasmissedmorethanonesessionandneedstobedropped.Alwayscopyyourtutorcoordinatorontheseemails.Ifyouneedtodropastudentforanyotherreason,letthetutorcoordinatorknowwhyyouwanttodropthestudent,andwhatcontactyouhavehadwiththestudent.

HowdoIdeleteoneofmysessionsfromSlugSuccess?Currently,tutorsmayonlydeleteunverifiedtutoringsessions.Todeleteasessionthathasalreadybeenverified,pleasecontactthetutorcoordinatorandaskthatthesessionbedeleted.Inyourrequest,pleaseprovidetheSessionIDnumberyouwanttodelete.

Canmytutoringsessiongolongerthan1hour?Absolutelynot.Ifyourstudentwantsadditionaltime,youmustdiscussthiswithyourtutorcoordinator.Seeadditionalinformationbelow.

Whatifatuteewantsmorethanonehouraweekoftutoring?Providedthestudentisattendinglecturesandsectionsregularlyandiscomingpreparedtotutoringsessions,thestudentiseligibleforanadditionalhouroftutoringperweek.Thetutorcoordinatorneedstobenotifiedsothatthesystemcanbeunlockedforthestudenttosignup.Youremailshouldincludethefollowinginformation:

-Thestudent’sname,email,andSID,-Thatthestudentneedsanadditionalhouroftutoringperweek,-Whetheryoucanprovidetheextrahourornot.

Oncethestudenthasbeengivenaccesstotheadditionalhour,wewillemailyouandthestudent.Ifyoucanprovidethathour,pleaseassistuswiththeprocessbyfindinganavailabletime,addingthathourintoSlugSuccessasnecessary,andassistingthestudenttosignupforthesession.Ifyoucan’tprovidethathour,helpthestudenttosignupforanothersessionifnecessary.

Ifatuteehasanexamoramajorassignment,canIgivethatstudentanextrahouroftutoringthatweek?


Yes.However,theadditionaltutoringsessionneedstobeapprovedbythetutorcoordinator.Intheweekofanexamoramajorassignment,astudentmayreceiveanextrahouroftutoring.YoudonotneedtopostthishouronSlugSuccess,and,likewise,thestudentdoesnotneedtosignupforitonline(infact,thesystemwillnotallowthestudenttosignupfortwohoursinoneweekwithoutpriorauthorization).Pleasesendyourrequesttothetutorcoordinatorviaemail.Inyourrequest,pleasestatewhenthesessionwilltakeplaceandhowthedurationofthesession.Inyoursummaryandsign-insheet,pleasemarkas“Additional/ExtraTutoringSession”or“Majorassignment-extratutoringhour.”

AmIpaidfortimeIspendpreparingfortutoringsessions?No,writingtutorsarenotpaidpreptimeduringtheweek.

DoIholdtutoringsessionsonholidays?Typicallyno.Intheweekpriortotheholiday,remindthestudentthattherewillbenosessionthefollowingweek.Ifthestudentmakesaspecialrequesttostillholdthesession(duetoanupcomingpaperorassignment)andyouareabletoaccommodatethatrequest,youmayholdthesession.Keepinmindthatmostuniversitybuildings(includingtheARC)willbeclosed,soyoumayneedtothinkcarefullyaboutyouroptionsregardingsessionlocation.Evenonholidays,tutoringisnotpermittedinresidentialspaces.


WritingTutors


PreliminaryTimelineandBasicResponsibilitiesforWeeklyWritingTutors

1stweekofthequarter:• ChooseyourtutoringsessionavailabilityfollowingLSSguidelinesandpostyoursessionavailabilityonSlug

SuccessbeforeTuesday,October3rdat5PM

o AfteryoupostyouravailabilityonSlugSuccess,LSSreviewsyoursessionstomakesuretheyfollowLSSguidelines.Ifweseeanyproblems,LSSwillcontactyoutofixthem.LSSwillalsoemailyouassoonasyoursessionshavebeenverified.

§ Onceyoursessionshavebeenverifiedyouwillnolongerbeabletoeditthem.Ifyouwouldlikechangeyoursession,pleasecontactLSS.

• SlugSuccessopensforstudentstosignuponFriday(October6that5:00PM)ofthefirstfullweekofthe

quarter.2ndweekofthequarter,tutoringsessionsmaybegin:• Ifstudentshavesigneduptoyoursessions24-hoursbeforetheybegin,youwillberequiredtoholdthe

sessions.o Ifastudenthasagreedtoweeklywritingtutoringfortheentirequarter,tutorsareresponsiblefor

makingsessionappointmentsonSlugSuccessreoccurring.o Ifnoonehassignedupforyoursessions,youarenotrequiredtoattendthetutoringsessions.Tutoring

sessionsareconsideredscheduled(i.e.youhavetoattend)onceastudenthassignedup.

• Atyourfirstsession,establishyourexpectationsofthestudentsandtutoringsession.o Informthemoftheno-showpolicy,thatstudentsshouldcometoeachsessionprepared(coming

preparedtothesessionmeansomethingdifferentforyourclass,likehavingreadingsdone,assignmentsstarted,etc.),andthatyouaremeanttobeanadditionalresource,notareplacementforclass,homework,sectionetc.Feelfreetoaskthestudentswhattheyareexpectingforthesessiontoo!

• Ifyoursessionsarefillingupquickly,LSSwillcontactyouaboutpostingmoreavailability.

o Ifyounoticethatallofyoursessionsarefullandyouwouldliketopostmore,pleasecontactLSS!o Wewillnotincreasethesessionsizewithoutyourpermission.

• Dropstudentsperno-showpolicy.

o Reminder:youmustemailLSS([email protected])todropthestudent.3rdweekofthequarterandonward:• AsstudentsrequesttutoringforothercoursesnotinitiallysupportedbyLSS,LSSmaycontactyoutoaskifyou

wouldliketoworkwiththerequestedclass.o Thisisconsideredanadditionalassignmentandyoudonothavetoacceptitifyoudonotwishto.Ifyou

aretoobusy,pleaseletLSSknowsowenolongercontactyouforthequarter.• Dropstudentsperno-showpolicy• Ifyouhaveaschedulechangeandneedtochangeyouravailability,pleasecontactyoursupervisor.• LSSsendsoutmid-quarterevaluationsandendofquarterevaluationstoyourstudents,pleaseencourage

themtosubmitanevaluationforyou• OTSSclosesattheendofthe8

thweekofthequarter


ChoosingDays,Times,andLocationsforYourSessions

Choosinggooddaysandtimesforyoursessionwillbeoneofthemostimportantfactorsinattractingstudentstoyoursessions.Remember,youaretostartwithpostingsixavailablesessiontimesfortheclassorclassesyouhavebeenassignedunlessdirectedotherwisebyaTutorCoordinator.Thenumberofsessionsyouultimatelyholdeachweekwillbedependentonstudentdemand,youravailability,andapprovalbyaTutorCoordinator.

ChoosingaLocation:

AlltutoringsessionsarerequiredtohaveaspecificmeetinglocationpostedonSlugSuccess.Thelocationmustbeoncampusinapublicsemi-academicspace(meaningnoresidencehalls,residentiallounges,orcafesthatplaymusic).Thismeetinglocationmightnotbetheexactspacewheretheactualtutoringsessionwilltakeplace,butiswhereyouwillmeetyourstudent(s).Acceptablelocationsmustincludeaspecificspot,includingbuildingname,floor,room,

and/orphysicalmarker/landmark.Pleaseconsiderset-upoftheroom,noiselevel,difficultyinfindinglocation,etc.whenchoosingyourlocation.Hereisalistofpopulartutoringlocations:

1. JackBaskinSchoolofEngineering,Jack'sLounge2. Thimannlabs,3rdfloorconferenceroom3. S&ELibrarynearmessageboardand

entrance/S&Elibrary,meetatfrontdesk4. CrownLibrary5. CrownFiresideLounge6. ARCenterRoom221,bythefrontdesk7. ARCenterroom2168. CasaLatina9. CollegeTen-AngelaDavisLibrary(toaccessthis

libraryyouhavetobeaCollegeTenstudent)10. OakesLearningCenter11. StevensonFiresideLounge

12. McHenryLibrary,meetatthecouchesbycirculationdesk

13. LinguisticsLearningCenter14. UniversityCenter(aboveCollege9/10dining

hall)15. PorterLounge16. NamasteLoungeinCollege9/1017. OakesLibrary18. SocialSciences1ConferenceRoom19. WritingCenterinBaobabLounge-Merrill

College20. KresgeTownHall

ChoosingDays:

Regulartutoringonweekendsisdiscouragedbecauseitmeansthatyouandthestudentarecommittingtocomingtocampuseveryweekend(meaningnogoinghome,nogoingoutoftown,etc.).Ingeneral,youwanttoprovideavarietyoftimesforyoursessions.AfteryourMSI/TutorCoordinatorreviewsallsessionspostedbywritingtutorsonSlugSuccess,theymightcontactyouspecificallyifyoumustchangeoneofyoursessionsinordertoprovidestudentswithavarietyofappointmenttimesanddays.


LearningSupportServicesManual-WritingTutors

This,andotherimportantinformation,isavailablethroughthe“EmployeeResources”pageofourwebsite:http://lss.ucsc.edu/employee-resources/index.html

On-LineTutorSign-upSystem(SlugSuccess)Instructions

HowtoAddyourWritingTutoringAvailabilityTimes:


2. Clickthe“StudentHome”dropdownmenuandclick“TutorHome”

3. Fromthisscreenclickthe“TutorSettings”tab

4. Inthesectionnamed“TutoringTimesAvailable”

clickthe“Actions”dropdownmenu

a. Clickthe“AddTime”box

5. Inthe“AddAvailability”windowfollowtherequiredsteps:

a. Selectthedaythatyouaresettingthesessionfor

b. Usingthesliderbar,alignthecorrectone(1)hour

longblockforthesession

c. Selectthe“Appointments”boxforanytutoring

session

d. Intheboxlabeled“Howmany?”leaveblank

e. Clicktheboxnexttothe“Limitto1courseper

slot”unlessyoututoracross-listedcourse.

f. Clickthe“Duration”boxandselectthecorrect

quarterfromthedropdownmenu

g. Clickthe“Location”boxandselect“Learning

SupportServices”fromthedropdownmenu

h. Leavethe“SelectCourses”boxempty!

i. Setthe“SelectStudentServices”boxto“Writing

Tutoring”

j. Inthe“Details”boxenterrelevantdetailsabout

thesession,youMUSTenterthelocationandclass

+sectionnumberifapplicable(ie:Location:

ARCenter221)

k. Selectthe“Save”buttontocompletetheadditionofthissessiontime


6. Thesessionwillautomaticallypopulatethe“TutoringTimesAvailable”boxoncesaved

7. Repeatthisprocess2-3moretimesforyour

othersessions

Howtoviewthestudentsthathavesignedupforyoursessions:


a. Theboxinthebottomrightofthescreenis

whereallupcomingsessionsarelisted(both

tutoringandattending)Note:Thisboxwillstayinthispositiononeachscreen

b. Oneotherplacetoviewyourupcoming

sessionsandthestudentsthatsignedupfor

themisontheTutorHomescreeninthe

“tutorinfo”tab.

Student Name

Student Name


SessionAttendanceandNo-showPolicy:LearningSupportServiceshasstrictpoliciesregardingattendance.Itisimportanttoreviewthesepolicieswithyour

studentduringtheirfirstsessions.

• Studentsmustattendtheirfirstsessionandareonlyallowedoneforgivenabsence,provideditisnotthe

firstsession.A‘forgivenabsence’iswhenastudentgivesyou24-hournoticethatheorshewillnotbeattendingthesession,orlessthan24-hournoticewhenitisduetoanemergency(illness,familyemergency,etc.).

• Ifastudenthasanunexcusedabsencethestudentshouldbeautomaticallydroppedfromthetutoring

session.An‘unexcusedabsence’iswhenstudentsdonotgiveyoua24-hournoticethattheywillnotbeattendingthesessionorifthenoticeislessthan24-hoursandthereasonisnotanemergency.EmailthestudentandLSSifthisoccurs.Asstatedinthesmallgrouptutorworkpolicies,youarepaidforthefullhourattheindividualrate.Pleaserecorditappropriatelyonyoursummarysheet.

• Ifyouhaveano-show,youmustcompleteano-showactivityandsubmititwithyourtimesheet.Wewantyoutotakethescheduledworktimeasanopportunitytogrowprofessionallyinyourposition.Theno-showpolicytasksaredesignedtohelpyoudevelopasateacherandfacilitator.

LSSNo-ShowPolicyQuickTips:

1. Ano-showisasessionwherethestudentwhohassigned-updoesnotshowuptothesessionorthestudentcancelsthesessionlessthan24-hoursinadvance.

2. Astudentmustattendtheirfirstsessionandisonlyallowedoneforgivenabsence,provideditisnotthefirstsession.

3. Aforgivenabsenceisdefinedasanabsencewhereyouhave24-hournotice,orthestudentinformsyouofanemergency.

4. Ifastudentmissestheirfirstsession,thestudentshouldautomaticallybedropped.PleaseemailLSS([email protected])withthestudent’snameandwewilldropthem.

5. Ifastudenthasanunexcusedabsence,thestudentshouldbeimmediatelydroppedfromthetutoringsession.PleaseemailLSS([email protected])withthestudent’snameandwewilldropthem.

6. Aftereachno-show,emailyourstudentsandLSSusingtheguidelinesandtemplatesprovided.

7. ThetemplatescanbefoundintheLSSHandbookthatwasprovidedtoyou.Thehandbookisalsoatthefollowingpage: http://lss.ucsc.edu/employee-resources/lss-handbook.html

8. Youarepaidforthewholehourattheindividualrateasstatedinyourworkpoliciesandonlywhennostudentsshowup.

9. Youmustcompleteano-showactivityduringyourno-showsessionandattachyouractivitytoyourtimesheet.


CommunicatingwithstudentsandLSSaboutno-showsessions: Basically,eachtimeastudentmissesasessionthestudentneedstoreceiveanemailfromyou.Asatutor,youwillbetheprimarypersontocommunicateLSSpoliciestoyourstudents.Wehavedraftedguidelinesandemailtemplatestoassistyouwiththisprocess.

Ifthestudentmisseshis/herfirstsession:

2. Sendthestudentanemailinformingthestudentthattheyarebeingdroppedandcopy(CC)LSS([email protected])onthisemail.

a. ExampleEmail:Dear[ENTERSTUDENT’SNAME],

Ididnotseeyouatourfirstsessiontoday,[ENTERDAY/TIME/LOCATION].Sinceyoumissedthefirstday,Learning

SupportServices’policyisthatyouareautomaticallydroppedfromthesession.Iamemailingyoutoletyouknow

thatyouarebeingremovedfromthesession.


IfthestudentmissesasessionWITHa24hournotice:

3. Firstforgivenabsence:a. Sendthestudenta“warningemail”lettingthemknowthattheywillbedroppedafterthenext

forgivenabsencei. ExampleEmail:


Thankyouforlettingmeknowyouwillnotbeattendingthetutoringsession[ENTER

DAY/TIME/LOCATION].Unfortunately,LearningSupportServices’policyisthatyouareonlyabletomiss

onesessioninthequarter.Ifyoumissasessionagain,Iwillhavetodropyoufromthetutoringsession.


[email protected]

4. Secondabsence:a. Sendthestudentanemailnotifyinghimorherthatheorsheisbeingdropped,andcopy(CC)LSS

([email protected])onthisemail.i. ExampleEmail:


Unfortunately,youhavemissedasessionwithoutgivingmenotice,soIamlettingyouknowthatyou

arebeingdroppedfrommysession,perLearningSupportServices’policy.


[email protected]:

2. Sendthestudentanemailinforminghimorherthatheorsheisbeingdroppedandcopy(CC)LSS([email protected])onthisemail.

a. Dear[ENTERSTUDENT’SNAME],

Unfortunately,youhavemissedasessionwithoutgivingmenotice,soIamlettingyouknowthatyouarebeing

droppedfrommysession,perLearningSupportServices’policy.



SlugSuccess:WeeklyWritingTutoringAppointments

Studentscancommittoattendingwritingtutoringforacoursewiththesametutorforanentirequarter.Wesuggeststudentssign-upforthisserviceiftheyaretakingawritingintensiveclasswithregularwritingassignments.AllUCSCundergraduatestudentsareeligibleto2-hoursofone-on-onetutoringaweek.WritingappointmentsareavailableforALLupper-divisionandlower-divisionwritingcoursesincluding:Writing2andwritingacrossalldisciplines(History,LegalStudies,Politics,Film,etc.).Inthewritingtutoringsessions,studentsworkone-on-onefor1-Hour.Writingtutoringsessionsaremoreefficientwhenstudentsarrivereadytodiscusstheiressaypromptandideas.Also,studentswhohavebegunadraftoftheirthesisandanoutlinecanfocusondevelopingandstrengtheningtheiroverallargumentandorganization(Keyfactorsincollege-levelessays).Please Note: Due to funding restrictions LSS is not able to offer tutoring for College Core courses. Writing tutoring for these courses are available through students’ instructor, not Learning Support Services.

Policies

• Scheduling:Tutor’sshouldpost6sessionsonSlugSuccessbyTuesday,October3rd5PM.StudentswillbeabletosignupforappointmentsstartingFriday,October6that5PMAllwritingprogramsessionsbegintheweekofOctober9th.

o TutorswillberesponsibleformakingappointmentsreoccurringonSlugSuccessforstudentswhohavecommittedtowritingtutoringappointmentsfortheentirequarter.

o TutorswillneedtoemailstudentsaftertheyhavescheduledanappointmentonSlugSuccesstoconfirmallthedetailsoftheirscheduledappointmentthroughanemailaswell.Atemplateisprovidedbelow:

Exampleoffirstemailtostudent:

Dear[ENTERSTUDENTNAME],

Iam[ENTERYOURNAME],thewritingtutoryouhavescheduledanappointmentwithonSlugSuccess.Icanseethatyouhavesignedupforoneofmytutoringsessions.Wewillmeetat[MEETINGDATE,TIMEANDLOCATION]

Whenyougetto[MEETINGLOCATION],lookformeasIwillbewearing[ENTERDESCRIPTION].Iwillalsobelookingforyou.

Pleasenotethatwritingtutoringsessionsaremoreefficientwhenstudentsarrivereadytodiscusstheiressaypromptandideas.Also,studentswhohavebegunadraftoftheirthesisandanoutlinecanfocusondevelopingandstrengtheningtheiroverallargumentandorganization(Keyfactorsincollege-levelessays).

ThankyouforusingLSS’writingservices!Ilookforwardtomeetingyousoon.

Best,

[ENTERYOURFIRSTANDLASTNAME]

o TutorsneedtobeveryspecificabouttheirappointmentlocationonSlugSuccesssincetheonlinesignup

systemcanbeconfusingforsomestudents.Ifatutorismeetingastudentinageneralon-campuslocation(suchasMcHenryLibraryCafé)youmightneedtoemailthestudentonceyouhavearrivedfor


yourappointmenttocommunicatewhatareainthecaféyouarelocatedinsoitiseasyforstudentstofindyou.

• Noshows:morethanoneunexcusednoshow(2noshows)studentmaynotbeabletosignupforOneTimeappointmentagain.

• Studentscanmakeamaximumof2Writingappointmentsperweek.Ifstudentsareinterestedinmorethan2-OneTimeWritingappointmentsperweek,pleasehavethemtalktoNasheliHau-Gutierrez([email protected])

Drop-inWritingTutoringDrop-inWritingisessentiallya30-Minuteexpresssession.Noappointmentnecessary.Studentsareseenonafirstcome,firstservebasis.DuringDrop-inWriting,studentswillwritedowntheirnameonawaitlistandtutorswillseethemintheordertheyarrive.

Inthewritingtutoringsessions,studentsworkone-on-onefor30-Minuteswithatutorwhohasbeenhighlyrecommendedbyaninstructor,completedawritingtutoringtrainingclass,attendedsupplementaltrainingsthroughoutthequarterandhasshownsuccessfulwritingskillsthroughouttheirundergraduateeducationatUCSC.

WritingassistanceisavailableforALLupper-divisionwritingcoursesincluding:Writing2andwritingacrossalldisciplines(History,LegalStudies,Politics,Film,etc.).Inaddition,studentscandropbytohaveatutorreviewResumes

andApplications.Writingtutoringsessionsaremoreefficientwhenstudentsarrivereadytodiscusstheiressaypromptandideas.Also,studentswhohavebegunadraftoftheirthesisandanoutlinecanfocusondevelopingandstrengtheningtheiroverallargumentandorganization(Keyfactorsincollege-levelessays).

PleaseNote:DuetofundingrestrictionsLSSisnotabletooffertutoringforCollegeCorecourses.Writingtutoringforthesecoursesareavailablethroughstudents’instructor,notLearningSupportServices.

Policies

• SessionsbeginMonday,October9th.• IflocatedinARCenterRm.116,

o Pickupdailysigninsheetatfrontdeskforstudentstosignintoastheyarriveo Makesuretotakeoutevaluationsfromthefilecabinetintheroomandplaceitnexttoyou

duringsessionstohandoutstudents.• AllotherlocationsforDrop-inWriting

o Locatemobilewritingfileboxforthislocationo Postsigninsheetforthedayforstudentstosignintoastheyarriveo Makesuretotakeoutevaluationsfromthemobilewritingfileandplaceitnexttoyouduring

sessionstohandoutstudents.Afterevaluationshavebeenfilledout,placethembackinthemobilewritingfile.

MSIWritingWorkshops

MSI“GoodWriterWorkshops”willbeofferedFall2017forWriting2.TheWriting2:“GoodWriterWorkshops”areforstudentswhohaverecentlysatisfiedtheELWRandarenowenrolledinWriting2forFallQuarter.Studentscancommittoattendingthecompleteworkshopseries.WesuggeststudentscommittotheentireseriesiftheyarecurrentlyenrolledinWriting2.WorkshopsonThursdayswillincludeanextra30-MinutesattheendoftheworkshopforstudentstoworkontheirownWriting2assignmentswiththetutor.


TheseworkshopshavebeencreatedbyUCSCwritingfacultyandarespecificallydesignedtodevelopstudent’swriting.

Policies

• Meet with writing faculty and writing program coordinator on Tuesdays from 9:30-10:30AM Fall 2017.• FacilitateworkshopsWednesday(1HRWorkshop)andThursday(1.5HRWorkshop).NotethattheThursday

sessionis30MinuteslongersincestudentswillhaveextratimetoworkontheirownWrit2researchessayswithyouduringthistimeslot.

WritingTutorEvaluations

Tutorsshouldalwayskeepevaluationsnearthemduringtutoringsessionsforstudentstofilloutafterthesessionisover.Please,donotforgettohandtheseout.WritingTutorswillmeetwithNasheliattheendoftheFall2017quartertocheck-inandreviewtheirevaluations.Thismeetingwillbeanopportunitytoreflectonpasttutoringsessions,noteandaddressconcernsabouttheprogramtoyourcoordinator,andworkondevelopingideasforimprovementinthefuture.

TutorTrainingFall2017

Course Day Time Location Instructor Email

Stev 96 Tues 5:20-6:55PM Merrill Acad 102 Nandini

Writ 169 Tue/Thurs 8:00-9:35AM Merrill Acad 130 Veronica Flannagan [email protected]

Mon/Wed 5:20-6:55PM Merrill Acad 130 Erica Halk [email protected]

If you are planning to enroll in STEV 96, you should have received an email from LSS with your permission code for this course. If you have not received an email please contact me right away so I can request a permission code for you. If you are planning to enroll in WRIT 169, you should contact the courses instructor and notify them that you are working as a writing tutor for LSS this quarter and are requesting a permission code to enroll in the course (make sure to specify which of the two available times you will attend for Writ 169 just in case). Additional Writing Tutor Training Fall 2017: -*Saturday, October 7th 2017 9:00AM- 2:30PM: LSS Tutor Training Day -Library Research Training, the time and location TBA -Other writing tutor training days are being finalized. Tutors will receive an email in the next two weeks with more details. -Tutorsmayneedtocompletetheonline“UCCyberSecurityAwarenessTraining”sinceitmustberenewedperiodically.Tutorswillreceiveemailnotificationsifthisisthecase.Tutorsarepaid30-MinutesforcompletingthistrainingandwillberequiredtosubmittoLSSthecertificategivenattheendofthetraining.


MSI

Learning

Assistants


PreliminaryTimelineandBasicResponsibilities

Week1:Gettingyourscheduleready

• Attendtherequiredlogisticsmeetingtopickupyouremployeefolderandsignyourworkpolicies.Logistics

meetingsusuallytakeplacebeforethestartofthequarter.

• FilloutthegoogledocsurveysentoutbyCaroorJonaskingforyouravailability,lecturehours,officehours,etc.Inaddition,list6-8differentavailabilities.Thepurposeofthissurveyistoscheduleatleast3sessionsorallsessionsbythebeginningofthequarter.Beginattendinglecturesfortheclassyouaresupporting.Communicatewiththeprofessortomakeyourfirstannouncementointroduceyourselfasthelearningassistantandpossiblyannouncesomeofyourtimesandconductyoursurvey.

• Conductastudentsurveyinthisweektohelpyouchoosethebestsessiontimesforthestudents.Inordertoconductthissurvey,youmustfirstchoose6-7sessiontimesthatfityourscheduleandthenproposethesetimestothestudentstovoteonduringlecture.Theresultsofyoursurveywillhelpdeterminewhichsessionswillbemostpopularandhavehigherutilizationrates.

• Enteryoursurveyresultsontheonlinegoogledochttp://goo.gl/forms/AVLq6jBlwr• Classeswithmorethan1LearningAssistant:AllMSIleadersmustfilloutandsubmittheirownsurvey!No

scheduleswillbereleaseduntilallsurveysarein,sosessionscanbecoordinatedbetweenLearningAssistants.

• ThefinaltimesandlocationsforyoursessionswillbechosenincoordinationwiththeLSSoffice.Bytheendofthefirstweek,youwillbenotifiedofyourfinalMSIsessiontimesandyouwillneedtomakeanannouncementinclasstoadvertisetheservice.YouwillalsoneedtoinformtheprofessorofthefinalMSIsessions.

Week2:MSIsessionsstartandtutoringsessionsarescheduled:

• BythesecondfullweekofthequarteryouareexpectedtoholdMSIsessions.Inyourfirstsessions,youshould

letstudentsknowdetailsaboutsign-upoption,andcreateawait-listforsessionsthathavemorethan10studentswhowanttosign-upforthatsessions.

Creatingasigninstation:

AllMSIandsmallgrouptutoringsessionsshouldhaveadesignatedareaforstudentstosign-in.LSSwillprovideyouwithafolderthathassign-insheets,handoutsforyourstudents,andwhitesign-upsheets(differentfromsign-insheets).ForMSIsessions,usetheyellowsign-insheets,andhavestudentssign-intoeverysession,evenifyouhavemorethan10studentspresent.Smallgrouptutoringonlyusesthegreensign-insheets.Pleasehaveallyourstudentssigninforeverytutoringsession,evenifitisanindividualsession.

Sign-insheetsareusedbyLSStotracktheutilizationofservicessoitisextremelyimportantforyoutohaveeverysinglestudentsign-in(yes,thismeansevenwhenthereisonly1studentorifthereare30!).Ifyouloseyoursign-insheetorforgottohaveallofyourstudentssign-in,pleasecontactLSS.

• IfyoufindthatthereisahighdemandforMSI,wecanopenupa5thor6thsessiontoaccommodatethestudentswhoareinterestedinparticipating.

• Starttothinkaboutwhenyouwouldholdyoursmallgrouptutoringschedule,andpost2sessionsonOTSS.o Youwanttohaveatotalof6sessionsbetweenMSIandtutoring.Ifyouhave4MSIsessions,post2

tutoringsessions.Ifyouhave6MSIsessionsyouarenotrequiredtopostsmallgrouptutoringsessions,unlessdirectedotherwise.

o Ifyouhavebeenaskedtoworkwithastudentforindividualtutoringsessions,youarenotexpectedtopostadditionaltutoringsessionsonOTSS.

o PostthemontheOn-lineTutorSign-upSystem(OTSS).KeepinmindthatthesesessionsareONLYavailabletostudentswhoareattendingyourMSIsessionsweekly,studentswhohavescheduleconflictswitheveryMSIsession,andstudentswithaccommodations.TutoringsessionavailabilityshouldbeonOTSSbytheendofthesecondweekandwillbeapprovedbyanLSSstaffperson.



Week3:SmallgrouptutoringforMSIsupportedclassesbecomesavailable.

• Remember,MSIsessionscanonlyholdupto10students.Oncethesessionattendanceismaxedout,youshouldbeginturningawaystudents.Youwillwanttopassaroundthepermanentsign-upsheet(whitesheet)tostudentswhowanttocommittocomingeachweek.Thereisawait-listonthebackofthesign-upsheet,pleaseusethisforsessionsthathavemorethan10studentsincaseastudentthathasareservedspotstopsattendingMSI.

• Yoursmallgrouptutoringsessionswillgolivetoyourstudents.MakeanannouncementinyourMSIsessions(notintheclass!)thatstudentcansignupforyourtutoringiftheywouldlikemoretimewiththematerialinasmallgroupsetting.

• PleasecommunicatewithLSSifyouneedtopostmoreMSIsessionsbecauseofhighutilization,sizeissues,locationissues(doublebookingsofrooms),no-shows,andofcourseanyquestionsyoumayhave.

• Lookatyourcoursesyllabusformidtermandfinaldates.

Week4-6:Schedulereviewsessionsasneeded

• Pleaserememberweneedtoreceiveyourrequestoneweekbeforeyouwouldliketoholdyoursession.Pleasefilloutthestudysessionformonline(http://goo.gl/forms/LqBbkOLOK7).

Week5-7:LSSProfessionalstaffmaycontactyoutoobserveyoursession

• Everyquarter,professionalstaffobservestutorstomakesureourstaffiscomfortableintheirrole,andtoopenupspacestafftohelpwithanyissueschallengesyoumaybeseeinginyoursessions.

Week7-9:Schedulefinalexamstudysessionsasneeded

• Filloutthesameformyoudowhenrequestingmidtermreviewsessions• Pleaseconsiderholdingmultiplereviewsessionsifyouhaveahighlevelofstudentsinterestedinparticipating.• Studysessionscannotbewith-ina24hourwindowofanyexam.

Week9-10:Finalsessionsandwrappingupyourposition

• SchedulefinalexamreviewstudysessionsifnecessaryRegularMSIsessionsarenotheldduringfinalsweek.• Pleaseturninyourtimesheetbeforethelastdayofyourappointmentletter(usuallythelastdayofclasses).

o ImportantnoteaboutenteringyourhoursonCruzPay:Oftentimes,yourlastdayofworkfallsinthemiddleofapayperiod,pleasedonotenteranyhoursondaysthatextendpastyourenddate,notevena“0”!EnteringzerosorhoursafteryourenddatemakefinalizingandapprovingyourtimesheetdifficultforLSSstaff,thetimekeeper,andYOU.

Thingstokeepinmindfortherestofthequarter:

• OnceMSIsessionshavestarted,weencourageyoutoalwaysmaintainsign-upsessionsizesofnomorethan12students.

• YoucancancelsessionsifyouhaveMSIsessionsthathappenrightbeforeorrightafteranexamorifnonewmaterialhasbeencoveredinclass.

• Ifyouarehavingregularno-showsorhaveasessionwithlowattendance,pleasecontactyoursupervisoraswemayrescheduletheMSIsessionforamorepopulartime.

• Youmustre-advertiseMSIinclassifthereislowattendance.Itisyourresponsibilitytokeepno-showstoaminimum---agoodtimetore-advertisetheMSIisrightafteramidterm.MakesurethatyoucoordinatetheMSIannouncementwiththeprofessorbeforedoingso.

• LearningAssistantsareabletoscheduleextrastudysessionsfortheirstudentsbeforeamidterm.Smallgrouptutoringsessions:

• Ifyouhavestudentssigned-upthroughOTSS,youmustarriveontimeandholdthetutoringsessioneachweek.• ItisyourresponsibilitytoimplementLSSpoliciesregardingstudenteligibilitytoreceivetutoring.


MSISurveyInstructions:

Thegoalofthein-classsurveyistofindavarietyofpopulartimesthatstudentscanattend.LSSencouragesyoutoexaminethecoursesyllabusforhomeworkduedates,papers,quizdates,examdates,andothercourseresources,likeinstructorofficehours.ManyoftheseareimportantfactorsinensuringthatstudentsbeabletoattendtheMSIsessions.Whensurveyingtheclass,6-7sessiontimesmustbeofferedperMSIlearningassistant.Theeasiestwaytogetresultsisbyaskingstudentstoraisetheirhandsforanysessionsthattheyareinterestedinattending.PleaseencourageonlythosewhoarereallyinterestedincomingtoMSItoparticipateinthesurvey.Whencountinghands,youarelookingforanapproximatenumber.Iftheclassenrollmentisabout200people,andabouthalfofthestudentsraisetheirhandsyoucansimplywritedown100.Pleasedonotwritethingslikemany,feworlots.Youwillwanttowritedowntheresultsofyoursurveysoyoucanfilloutthesurveyonline.Thesurveycanbefoundhere:http://goo.gl/forms/HJ81KLvPm4

• Ifyouareinaclasswithmorethan1LearningAssistant,youallmustsubmityourownsurvey.Noschedulingdecisionswillbemadeuntilallsurveysarereceived.

Requirementsforallsessions:1. Allsessionsofferedcanonlybe1hourlong.2. Allsessionsofferedmustfallinanormalclassblock.

a. Example:Mondayat1:20-2:20PMorTuesdayat11:45--1:15PM.Pleaseseethelistofclassblocksbelowandmakesureyour1hoursessionfitswith-inthesetimeframes:

MWFClassBlocks T/THClassBlocks

9:20-10:25AM 9:50-11:25AM10:40-11:45AM 11:40-1:15PM12:00-1:05PM 1:30-3:05PM1:20-2:25PM 3:20-4:55PM2:40-3:45PM 5:20-6:55PM4:00-5:05PM 7:10-8:45PM5:20-6:55PM 7:10-8:45PM

3. Allsessionsofferedmustbeatdifferenttimes.

a. Example:Monday,Wednesday,Fridayat2:40PM-3:40PMdoesnotcountasthreedifferentsessions.IfsomeonehasaclassatthattimethestudentwouldbeunabletoattendanyMSIsessions.

4. Lookoutfortheinstructor’sofficehoursMSIsessionscannotnotoverlapwiththeinstructor’sofficehours.5. Iftherearehomeworkassignmentsthatarealwaysdueonaspecificday,trytooffersessionsthatarecloserto

thatdate.6. Lookoutforotherclassesthatmanystudentsmightbeenrolledin(ex.alabattachedtotheclass).Ifpossible,

trynottooffersessionsthatwouldoverlapwiththeadditionalsection/lab.7. LSSdoesnotallowsessionsthatstartbefore9:30AM,after9PM,norweekends.8. Thinkaboutsessiontimesyouwouldattendifyouwereastudentinthecourse.Ifaspecifictimeseems

inconvenientforyou,thenitprobablywillbeforyourstudents.

MSISessionQuick-Tips:

1. Allsessionsofferedare1hrlong2. Allsessionsofferedmustbeatdifferenttimes.3. Sessionscannotoverlaptheprofessor’sofficehours.4. Sessionsmustbeheldbetween9:30am-9:00pmonweekdays


MSIINITIALSURVEYOFSTUDENTINTEREST*

*Reminder,pleasesubmitonesurveyperclass,notoneperLA

ClassName(ex.LALS1,CHEM1C) LearningAssistantName(s)

CourseMeetingDaysandTimes:

ProfessorOfficeHours:

SectionMeetingDaysandTimes:

HomeworkisDueon:

AnnouncementScript:(Usethisscripttomakeyourannouncement.It’sshortandtothepoint.Asareminder,thisisjustaskingthe

studentsifthey’reinterested,youcanmakeamoredetailedannouncementoncetheMSIsessiontimesarechosen.)LearningSupportServicesandyourprofessorwouldliketoofferyouanadditionalresourcetosucceedintheclass,ModifiedSupplementalInstruction(MSI).MSIisguaranteedstudytimefacilitatedbyastudentwhohasalreadytakentheclassanddidwellinit.Whiletheselearninggroupsarevoluntary,dataanalysishasshownthatstudentswhoattendMSIonaregularbasishaveahigherrateofpassingandgenerallydobetterinthecoursethanstudentswhodonotattend.MSIisnotmeanttoreplacelecture,sectionorhomework.Itismeanttobeusedasanadditionalresource.InordertomakeMSImostconvenientforyouall,Iwilltakeaquicksurveyonyourgeneralinterestsandwhatsessiontimesaremostpopular.Pleasemakesuretoraiseyourhandtorespond.First,howmanyofyouareinterestedinattendingMSI?Second,pleaselistencarefullytothesessiontimes.I’vealsolistedthemontheboardforyoutofollowalong.Thankyouallforyourinput!LSSwillchoosetimesthataremostconvenienttoyouallandIwillbebacksoontoletyouallknowtheofficialMSItimes!Ifyouhaveanyquestions,feelfreetoaskmeafterclass.

YOUMUSTSUBMITATLEASTSIXTIMES!

TotalNumberofStudentsInterested:

PossibleSessionDayandTime NumberofResponses LA’sName:

HintsforaSuccessfulMSISurveyAnnouncement:1. Make sure you contact the instructor before making your announcement. 2. Practice your announcement before you make it! 3. If you are working in a class with more than 1 LA, coordinate your times before you make your announcement! 4. Write the days and times of the MSI sessions on the blackboard/whiteboard before you make the announcement. (Students

won’t need to memorize the times you’re listing off and can more easily compare them to their schedule)


Monday Tuesday Wednesday Thursday Friday Saturday Sunday

MWF 8:00 - 9:05 a.m. TTh 8:00 - 9:30 a.m.MWF 9:20 - 10:25 a.m. TTh 9:50 - 11:25 a.m.MWF 10:40 - 11:45 a.m. TTh 11:40 - 1:15 p.m.MWF 12:00 - 1:05 p.m. TTh 1:30 - 3:05 p.m.MWF 1:20 - 2:25 p.m. TTh 3:20 - 4:55 p.m.MWF 2:40 - 3:45 p.m. TTh 5:20 - 6:55 p.m.MWF 4:00 - 5:05 a.m. TTh 7:10 - 8:45 p.m.

MW 5:20 - 6:55 p.m.MW 7:10 - 8:45 p.m.

MWF - 8:00 AM - 9:05 AM

TTH - 8:00 AM - 9:35 AM

MWF - 8:00 AM - 9:05 AM

TTH - 8:00 AM - 9:35 AM

MWF - 8:00 AM - 9:05 AM

TTH - 9:50 AM - 11:25 AM

MWF - 9:20 AM - 10:25 AM

MWF - 9:20 AM - 10:25 AM

MWF - 9:20 AM - 10:25 AM

TTH - 9:50 AM - 11:25 AM

MWF - 10:40 AM - 11:45 AM

MWF - 10:40 AM - 11:45 AM

MWF - 10:40 AM - 11:45 AM

TTH - 11:40 AM - 1:15 PM

TTH - 11:40 AM - 1:15 PM

MWF - 12:00 PM - 1:05 PM

MWF - 1:20 PM - 2:25 PM

MWF - 1:20 PM - 2:25 PM

MWF - 1:20 PM - 2:25 PMTTH - 1:30 PM -

3:05 PMTTH - 1:30 PM -

3:05 PM

MWF - 2:40 PM - 3:45 PM

MWF - 2:40 PM - 3:45 PM

MWF - 2:40 PM - 3:45 PM

TTH - 3:20 PM - 4:55 PM

TTH - 3:20 PM - 4:55 PM

MWF - 4:00 PM - 5:05 PM

MWF - 4:00 PM - 5:05 PM

MWF - 4:00 PM - 5:05 PM

MW - 5:20 PM - 6:55 PM

TTH - 5:20 PM - 6:55 PM

MW - 5:20 PM - 6:55 PM

TTH - 5:20 PM - 6:55 PM

8:00 PM

7:00 PMMW - 7:10 PM -

8:45 PMTTH - 7:10 PM -

8:45 PMMW - 7:10 PM -

8:45 PMTTH - 7:10 PM -

8:45 PM

3:00 PM

2:00 PM

1:00 PM

MWF - 12:00 PM - 1:05 PM

MWF - 12:00 PM - 1:05 PM

Tuesday/Thursday Meeting Pattern

11:00 AM

10:00 AM

9:00 AM

8:00 AM

12:00 PM

Monday/Wednesday/Friday Meeting Pattern

6:00 PM

5:00 PM

4:00 PM

Quick-tips: 1.AllMSIsessionsmustbeonehourlong.Sessionsshouldnotbelongernorshorter. 2.Allsessionsmustbeheldatdifferenttimesondifferentdays.(i.e.nothaving3sessionsonM/W/Fat12:00PM) 3.Sessionsmustbeheldonweekdaysbetween9am-9pm. 4.Sessionsmuststartatthesametimeasanormalclassblock. 5.Sessiontimesshouldnotcrossprofessorofficehours.


AftertheInitialSurveyismade:

1. Followingtheguidelinesstatedabove,carefullyselectthesessiontimesyouplantouseinyoursurvey.Remember,youonlyhaveonechancetofindpopulartimes!

2. Enteryourresultsfromyoursurveyontheonlineformassoonasyoucan(http://goo.gl/forms/0CjnaSOIu2)3. Afterreviewingtheresultsofyourin-classsurvey,thecoordinatorswillselectthemorepopulartimesandstart

lookingforroomstoholdthesessionsin.4. AnLSSstaffmemberwillnotifyyouonceyourMSIsessionscheduleisready.Onceyourscheduleisavailable,you

willneedtoverifythattheinformation(yourname,email,sessiontimes,andlocation)iscorrect.YoucancheckyourMSIschedulebygoingtohttps://eop-apps.ucsc.edu/MSI/LA/,loggingintothesystem,and

clickon“ScheduleOptions.”

AfteryourSchedulehasbeenverified:

1. Onceyouhaveverifiedthatyourscheduleiscorrect,youwillneedtomakeanotherannouncementtolettheclassknowofthenewsessions.Pleasemaketheappropriatearrangementswiththeinstructor.

2. Practicethesecondannouncement!Thiswillmaketheannouncementsimpleandclear.3. Onceyouhavediscussedwiththeinstructorwhatdayyouwillmaketheannouncement,pleasenotifyLSSviaemail

([email protected]).a. Intheemail,pleaseincludethedateandtimeyouwillbemakingtheannouncement.b. ForTuesday/Thursdayclasses,sessionswillbeverifiedandpostedonthelsswebsiteforstudentstosee

onMondaymorningofthefollowingweek,MondayandWednesdaysessionswillbepostedonFridayat5pm.

4. Pleasenote:itisyourresponsibilityinformtheinstructorofyourMSIschedule.a. Thiscanbedonebysendinganemailtotheinstructorwiththedaysandtimesofyoursessions.

5. MSIsessionswillbeginafteryouhavemadeyoursecondannouncement.

StrategiesfortheMSIScheduleAnnouncement:

Thesecondannouncementyoumakeinclassisextremelyimportant.ThisiswhenyouinformtheclassofwhenandwhereyourMSIsessionsareheld.Inalowerdivisionclass,itispossiblethatyouwillbeastudent’sfirstintroductiontotheMSIprogramandLSS.Theannouncementshouldbeaccurate,informative,captivatingandoverallitshouldencouragestudentstoattendMSI.Tomakethingseasier,LSShasprovidedyouwithatemplateyoucanmodifyandreadinclass.

AnotherimportantaspectofbeinganMSILearningAssistantishavingagoodrelationshipwiththeinstructorandTA’softheclass.TheinstructorandTA’smayevenencouragestudentstoattendMSI.LSSurgesyoutotalktotheprofessorbeforeyoumakeeachannouncementsothattheinstructorwillalwaysbeawareofwhatyouwillsay.Ifyoufeelcomfortable,youcanasktheinstructorifyoucanmakeaweeklyannouncementurgingstudentswhohavenotyetattendedMSItodoso.


ThingstoKeepinMindwhilePreparingyourSecondAnnouncement:

Pleasetakethetimetowriteascriptofwhatyouplantosayandpracticeyourannouncement!Yourannouncementshouldincludethefollowinginformation:

• Anintroductionofyourselfandabriefreviewofyouracademicqualifications• AbriefdescriptionofMSI.MakesureyoustressthecollaborativeaspectsofMSI.• AbriefdiscussionoftheadvantagesofattendingMSI.• AlistoftheMSIsessions(includedays,timesandlocations)

o YoushouldalsowritedownyourMSIsessionsontheboard.• AbriefdiscussionattendingMSIsession.

o TalkaboutthetwoMSIsessions,sign-inanddrop-in.

AdvertisingMSIthroughoutthequarterwillhelpstudentsunderstandthatyouareresourceanyonecanuseanditwillalsoincreasetheattendanceofyoursessions.Onthefollowingpagethereisageneralscriptofwhatyourannouncementshouldhave.Ofcourse,youdonothavetousethisscriptorifyoudouseit,youcanmodifyittobestfityourneeds:


MSIAnnouncementScript:

““Hi,mynameis(yourname)andIamtheLearningAssistantforthisclass.(Here,youcandiscussyourmajor,whenyou

tooktheclassandwithwhatinstructorandanyotherinformationyouthinkwillbehelpfulforthestudentstoknow

aboutyou.)

SomeofyoumaynotknowwhatMSIorModifiedSupplementalInstructionis.MSIisaresourcethatgivesstudentstheopportunitytoworkinsmallgroupswithmeasafacilitator.TheMSIsessionswillfocusonassistingyoutounderstandcourseconceptsanddevelopstudystrategiesandmethodsforcollaborativeproblem-solving.Wewillalsoworkondevelopingyourwritingandcriticalthinkingskillsthroughreviewing,commentingon,anddiscussingyourwork,includinghomeworkandpapers;andpreparingforexams.DuringMSIsessions,youwillbegiventheopportunitytocollaboratewithyourpeers.Thiswillgiveyouanin-depthunderstandingofthematerialandallowyoutoachieveexcellenceinthisclass.Sinceyouneedtostudyanyway,attendingMSIprovidesyouwithregular,guaranteedgroupstudytime.

Instructor(Instructor’sName)supportstheprogramandstronglyencouragesyoutoparticipateinMSI.FromdatacollectedbyLearningSupportServices,studentswhoattendMSIregularly(aboutfourormoresessionsinaquarter)tendtohaveahigherpassrateandalsotendtoearnonelettergradehigherthanstudentswhodonotattendtheMSIsessions.

MSIisavailableonafirstcome,firstservebasisandarelimitedto10students.Onceasessionreaches10students,Iwillneedtocloseitfortheday.TopermanentlysignupfortheMSIsessionsyouneedtoneedtoseemeatthefirstsession.Youarestronglyencouragedtomakethisweeklycommitment,aswehavefoundthatitisstudentswhoregularlyattendthatbenefitthemostfromMSI.Thisisnotjustbecauseoftheadditionalstudytimeprovidedbytheprogram.Byattendingweekly,youarebuildingrelationshipswithyourfellowstudentsandfosteringanenvironmentofpeer-learningandcollaborativeeffortthatwillbenefitnotonlyyourself,buteveryoneinyoursession.IfyoufindthatyouwanttostartattendingMSIlaterinthequarter,youaremorethanwelcometodoso.Additionally,Iplantoholdextrastudysessionsbeforemidtermsandfinals,butthesestudysessionswillonlybeopentostudentswhoregularlyattendMSI.ThetimesandlocationsoftheseMSIsessionsare(listthedaysandtimeshereofsessions).Ifyoucannotmakeanyofthesetimes,youcanbringaprintedcopyofyourscheduleintotheLSSofficeandtheycanworktoopenanothersession.YoucanchecktheLSSMSIwebsitetoseeifsessionscloseandalsotoseeifnewsessionsareadded.IfyouhaveanyquestionsaboutthesetimesormorequestionsaboutMSIpleaseletmeknow.I’llbeavailableforquestionsafterclass.Ilookforwardtoworkingwithallofyouthisquarter!”

PromotingMSIinClass:

AsaLearningAssistant,oneofyourjobresponsibilitiesistopublicizetheprogram.Wehopethattheinstructorwillalsobeinvolvedinthisprocess,butwelooktoyoutoprovidethestudentsinthecoursewithinformationabouttheMSIprogramandwehopethatyouwillencouragestudentstoattendMSI.HerearesometacticstohelppromoteMSI.

• MakeMSIannouncementseverycoupleofweeksurgingstudentstoattendMSI(withtheinstructor’spermission).

• Withtheinstructor’spermission,useavailableboardspacetoputupwrittenremindersaboutMSIsessions.• EncouragestudentswhoalreadyattendMSItobringafriend.

TheseareonlyafewideasonhowtoattractstudentstoMSI.ThinkofwhatneedsyourclasshasandtrytothinkofnewandcreativewaystopromoteMSI.Ifyoufindnewtechniquesthatwork,pleasesharethemwithusandwithotherLearningAssistantssothatwecaneachreachourgoalofhavingatleast30studentsintheclassattendingMSIeveryweek!


MSISessionSizeLimitationsandPreSign-upSystem:

OnereasonMSIhasbeensuchasuccessinmanyclassesisbecauseofthesmallsessionsizeMSIoffers.KeepingsmallsessionsisacriticalpartofhavingasuccessfulMSIsession.

Keepsessionstoamaximumof10students:

MSIsessionsareintendedtobeaninteractivesessionforyouandyourstudents.Therefore,itiscriticalthatyoukeepyoursessionstoamaximumof10students.TohelpmanagetheMSIsessionsize,wehavecreatedasign-upsystemthatwillallowstudentstosign-intoapermanentspotinyoursessioninexchangeforthemmakingaweeklyattendancecommitmentfortheremainderofthequarter.Duringthefirstweek,youcanletstudentsstayforasessionthathasreachedthe10-personlimit.TheideahereisthatthestudentswillgetanideaofwhatMSIisanddecidewhetherornottheywanttoattend.Ifthestudentchosestoattend,wehopethattheywillbeabletofindasessionthatisnotfulloryouwillbeabletoopenupanothersessiontoaccommodatemorestudents.PleasemakesureyoucommunicatefullsessionstotheMSICoordinators.

PreSign-upSystemforMSISessions/Weeklyattendancesign-up:

Wehavedevelopedasign-upsystemtoassistyouintrackingandofferingyourstudentspermanentspotsinyoursessions.Thesesheetsarewhiteandhaveanattendancelogandwaitlistonthemsoyoucanmanagestudentswhohavepermanentlysignedup.ThesesheetsaredesignedtoSTAYinyourfolder-youwillnotsubmitthesesheetswithyourtimesheets.Pleaserememberthatbecauseofthenatureofthesesign-upsheetsstudent’scontactinformationwillbeonthem.Keepthesesafeandwithyouatalltimes!Duringthefirsttwoweeks,orifnewstudentsareattending,youwillneedtomakethefollowingannouncementineverysession:“Iamexcitedtoworkwithallofyouthisquarter!Inoursessions,wewillworktogetheroncourseassignmentsandconceptsandworkonstudyskillsinorderachievethis,Ihavetokeepastrictattendancecountforeachsession.Iamnotallowedtoletmorethan10studentsinanysession,soIamaskingyoutoconsidermakingaweeklyattendancecommitmenttoasessioninexchangeforaguaranteedspot.WehavefoundthatstudentsbenefitmostfromattendingMSIweeklywhichiswhywewouldlikeallstudentswhouseMSItomakeitapartoftheirweeklystudyoracademichabits.Inaddition,ifthissessionbecomesfullwithstudentswhoaresigned-up,studentswillnolongerbeabletodrop-inanditwillberemovedfromtheLSSMSIwebsite.Ifyouchosetosign-upandneedtomissasession,youneedtoemailmeandletmeknow.Ifthisinterestsyou,Ihaveasign-insheetthatyoucansign-upon.”Afteryouhavegiventheannouncement,passaroundthesign-upsheetforthatsession.Sign-upReminders:

• Studentswillneedtoattendweekly.o Iftheymissasessionwithoutgivingyounoticetheywilllosetheirguaranteedspot.o Assumingthatthesessionisfullandthereareotherstudentswaitingtoattendpleaseletthestudents

knowthatiftheyaremorethan5minuteslatetheyrisklosingtheirspotfortheday.o Ifspaceisanissue,beinglatewillcountasanabsence.

• Forthefirstfewweeksofthequarter,studentscanonlysignupforonesession.o Studentscanattendsignupformoresessionsassumingothersessionsareopen.o Encouragestudentstoattendthedrop-insessions

• Ifasessionbecomesfullduetosign-ups,andregularattendanceofstudents,thesessionwillbecomeclosedanditwillberemovedfromthewebsite.

o [email protected].§ Ifthesessionre-opens,pleaseletusknowsothatwecanputitbackonthewebsite.


Trackingsign-ups:

Eachweek,atthestartofyoursession,usetheyellowsign-upsheettotakeattendanceandensurethatthestudentswhohavesignedintothesessionarepresent.Ifasessionbecomefullwith10studentswhohavesigned–uptoattendregularly,contactLSSatlss@ucsc.eduandletusknowtoremovethesessionfromthewebsiteasitreallyisnotopentostudentsanylonger.Keepstudentsupdatedwithweeklychalkboardremindersastowhichsessionsareopen.

Ifastudentisabsent:

• 1stabsence:Notethedateoftheabsenceintheappropriatecolumn(1stor2ndabsence).o If2ndabsence:Crossthestudentsnameoffthelist.Thisspotisnowavailableforanotherstudentwho

wantstoattendregularly.AstudentwhohasbeendroppedisstillwelcometoattendMSIprovidedthereisroominthesession.

o Ifastudent(whohasnotsignedup)isatthesessionwaitingforaspot,letthestudentattendthesessionfortheday.

§ Ifyouhaveanopeninginyoursession,offerthestudentachancetosignintothesession**Important:Allstudentspresentatthesessionwillstillneedtosign-inonayellowsigninsheet-sinceyouwillnotbeturninginyourwhitesign-upsheetswewillneedtheyellowsheetstoknowwhoattendedthesession.


LSSFacilitatedSign-UpMSI OnereasonMSIhasbeensuchasuccessinmanyclassesisbecauseofthesmallsessionsizesitoffers,whichallowstudentstofosteracollaborativelearningenvironmentwiththeirpeersandtheirLearningAssistant.IncourseswhereMSIattendancehasbeenhighandcontrollingthegroupsizehasbeendifficult,LSSwillbefacilitatingthesign-upprocesstoensurethatcommittedstudentsareguaranteedaspotinMSIeveryweek.Inthesecourses,studentswhowishtoattendMSIwillhavetoSign-Upinthebeginningofthequarterandmakeacommitmenttoattendweekly.ItisyourresponsibilityastheLearningAssistanttomonitorandenforcethesign-upandattendanceprocedures.ThissectionofthehandbookisintendedtoinformyouofcrucialdifferencesinyourresponsibilitiescomparedtoconventionalMSI-supportedclasses.

GeneralSign-UpPolicies

• Duringthefirstweekofclasses,studentswillneedtovisittheAcademicResourceCenterinordertosign-up.Afterthisinitialperiod,sign-uprecordswillbemaintaineddirectlybytheLearningAssistant.

• AllMSIsessionswillbekepttoamaximumof10students.Awaitlistofinterestedstudentsshouldbemaintainedifyoursessionsfillup.MSIsessionsareintendedtobeaninteractiveforyouandyourstudents;therefore,itiscriticalthatyouenforcetheSign-Upsystemandkeepyoursessionstoamaximumof10students.

• Sign-Upsessionsrequireweeklyattendancefromstudents.Studentsshouldbeawarethattheymaybedroppediftheyrepeatedlyfailtorespecttheattendancepolicy.

• SessiontimesandlocationsforLSSFacilitatedSign-Upcourseswillbedeterminedbeforethestartofthequarterbasedonyoursubmittedavailability;youwillnotneedtoconductageneralsurveyoftheclass.

• Whenconsideringpossiblesessiontimes,besuretofollowthenormalguidelinesforschedulingMSIsessions.ThisincludesmakingsuresessionsfallwithinclassblocksanddonotcrosstheProfessor’sofficehours.

• FinalizedtimesandlocationsforallsessionswillbepostedontheLSSwebsitewhentheyaredecided.However,locationsforanysessionsthatarecompletelyfullwillberemovedoncetheinitialsign-upperiodhasended.StudentsaremorethanwelcometobeginattendingMSIafterthisinitialsign-upperiod,theyjustwillneedtocontactandsign-upwithyoubeforehand.

MaintainingSign-UpRecords Weeklyattendanceisrequiredinorderforstudentstobeguaranteedaspotinthesessioneveryweek.OnceLSShasprovidedyouwithyourinitialrosterandwaitlist,itisyourresponsibilitytomaintainallsign-uprecords,includingrecordingattendance,droppingstudentswhodonotattend,andaddingstudentsfromyourwaitlist.Youwillessentiallyneedtoperformarollcall-rollatthestarteverysessiontoconfirmstudentattendance.Youmaygrantoneabsencebutthestudentneedstoe-mailyoubeforehandtorequestittobeexcused.Ifthestudentemailsyouregardinganabsence,pleaseemailthembackconfirmingyouhavereceivedtheirmessage.Toassistyouinkeepingtrackofattendance,youwillreceiveAttendanceSheetsthatcontainspacestomarkabsenceswiththerestofyourlogisticsmaterials. Additionally,itisimportanttohaveeverystudentwhoattendsyoursessionssign-inontheyellowMSIsign-insheetsprovidedtoyouinyourlogisticsfolder.Sign-insheetsareusedbyLSStotracktheutilizationofservicessoitisextremelyimportantforyoutohaveeverysinglestudentsign-in(yes,thismeansevenifthereisonlyonestudentoriftheyhaven’tofficiallysigned-up!).Ifyouloseyoursign-insheetorforgottohaveallofyourstudentssign-in,pleasecontactLSS.

DroppingStudents Itisimportantforstudentstorealizethecommitmenttheyaremakingbysigning-upforMSI,asconsistentlymissingsessionsisunfairtothestudentsbothinthesessionandonthewaitlist.However,astheLearningAssistantyoushouldalsobeawareofandwillingtoworkwithlegitimatecircumstancesthatmaypreventstudentsfromattendingtheirsessions.Besuretoclearlyexplainthedroppolicyatyourfirstsessionsoranytimeanewstudenthasadded.Ifyounoticeastudenthasbeenconsistentlyabsent,youareencouragedtofirstreachouttothemanddiscusspossible


remediesbeforetakinganyfurtheraction.Studentsshouldalsoberemindedthattheyarealwayswelcometore-sign-upiftheyneedtotakeanextendedbreakfromMSI. However,ifastudentisconsistentlynotrespectingtheSign-UpsystemandfailstocommunicatewiththeirLearningAssistant,theyneedtobedroppedfromthatsession.Possiblereasonsfordroppingstudentsincludenotshowinguptothefirstmeeting.repeatedunexcusedabsences,orrepeatedtardinessifthesessionisfullandhasawaitlist.Ifyouneedtodropastudent,simplyremovethemfromyourrosterandinformthemthattheyhavebeendroppedandtheirspotinMSIisnolongerguaranteed.Youshouldalsobegincontactingstudentsonyourwaitlistregardingtheopening.


PreliminaryTimelineandBasicResponsibilities

Week1:Gettingyourscheduleready

• Attendtherequiredlogisticsmeetingtopickupyouremployeefolder,signyourworkpolicies,andreceivetrainingonproceduresforSign-UpMSIsessions.

• Beginattendinglecturesonthefirstdayofclass.Introduceyourselftotheprofessorandrequesttimetomakeyourfirstannouncement.ThisannouncementshouldincludeabriefdescriptionoftheMSIprogram,thetimesandlocationsofyoursessions,andinstructionsonsign-upsattheAcademicResourceCenter.

• Makeshortreminderannouncementsregardingsign-upsthroughoutthefirstweekofclassesandencouragestudentstogo.

• PickuptherosterandwaitlistforyoursessionsfromLSSasdirected.

Week2:MSIsessionsstartandtutoringsessionsarescheduled:

• BythesecondfullweekofthequarteryouareexpectedtostartholdingMSIsessions.Withyourinstructor’spermission,makeashortannouncementornoteontheboardatthebeginningoftheweekinformingstudentsthatsessionswillbestarting.

• YoushouldalsoremindtheclassthattheycanstillattendMSIandcanstartattendingatanypointinthequarteraslongasthereisroominyoursessions.Youwillneedtokeeptrackofattendanceandnewsign-upsthroughoutthequarterandinformLSSifanyofyoursessionsbecomefull.

• Dropstudentswhosigned-upbutfailedtoattendthefirstmeetingandinformstudentsonthewaitlistofopenings.

• Postyoursmall-grouptutoringtimesontheOn-lineTutorSign-upSystem(OTSS)

a. BetweenMSIandtutoring,youareexpectedtoholdatotal6sessionseachweek.Thismeansifyouhave4MSIsessions,youshouldbeholding2additionalsmallgrouptutoringsessions.Individualtutoringaccommodationsalsocounttowardyourtotalof6sessions.

b. Keepinmindthatsmall-grouptutoringsessionsareONLYavailabletostudentswhoareattendingyourMSIsessionsweekly,studentswhohavescheduleconflictswitheveryMSIsession,andstudentswithaccommodations.TutoringsessionavailabilityshouldbeonOTSSbytheendofthesecondweekandwillbeapprovedbyanLSSstaffperson.

Week3:Smallgrouptutoringbecomesavailable.

• CommunicatewithLSSregardinganyissuesyoumayhaveencountered,suchaslocationissues(doublebookingsofrooms),no-shows,oranyquestionsyoumayhave.

• Yoursmallgrouptutoringsessionswillgolivetoyourstudents.MakeanannouncementinyourMSIsessions(notintheclass!)thatinterestedstudentscansign-upattheAcademicResourceCenter.

• Lookatyourcoursesyllabusformidtermandfinaldatesandbegintoplanforstudysessions.

Week4-7:ObservationsandMidtermReviews

• Continueencouragingstudentstosign-upforanysessionsthathavenotfilledup.Dropstudentswhoarenotattendingandinformyourwaitlistoftheopenings.InformLSSifalargenumberofstudentsremainonyourwaitlist,asadditionalsessionscanbeadded.

• LSSProfessionalStaffmaycontactyouforasessionobservation.Theunitdoesthiseveryquartertomakesureourstaffiscomfortableintheirroleandtoprovideanopenspaceforprofessionalstafftohelpwithanyissuesthatstudentsmayhave.

• Schedulereviewsessionsasneeded • Filloutthestudysessionformonline(http://goo.gl/forms/LqBbkOLOK7).Pleaserememberweneedto

receiveyourrequestoneweekbeforeyouwouldliketoholdyoursession.


• EncouragestudentstofillouttheirMid-quarterEvaluation.

Week8-9:PlanforFinalExamStudySessions

• Youcansubmityourrequestforafinalsstudysessionwiththesameformusedformidtermreviews.

• Pleaseconsiderholdingmultiplereviewsessionsifyouhaveahighlevelofstudentsinterestedinparticipating.Alsokeepinmindthatstudysessionscannotbewith-ina24hourwindowofanyexam.

• SubmittheLSSPositionInterestFormforthefollowingthequarter.

Week9-10:Finalsessionsandwrappingupyourposition

• Schedulefinalexamreviewstudysessionsifnecessary.RegularlyscheduledMSIsessionsarenotheldduring

finalsweek.

• EncouragestudentstofillouttheirFinalEvaluation.

• Pleaseturninyourtimesheetbeforethelastdayofyourappointmentletter(usuallythelastdayoffinals).

• ImportantnoteaboutenteringyourhoursonCruzPay:Oftentimes,yourlastdayofworkfallsinthemiddleofapayperiod,pleasedonotenteranyhoursondaysthatextendpastyourenddate,notevena“0”!EnteringzerosorhoursafteryourenddatemakefinalizingandapprovingyourtimesheetdifficultforLSSstaff,thetimekeeper,andYOU.

Thingstokeepinmindfortherestofthequarter

• Itisyourresponsibilitytocommunicateandfollowsign-upproceduresforyoursessions.Thisincludesrequiringstudentstosign-upbeforeattending,enforcingthemaximumsessionsize,keepingtrackofattendance,droppingstudentswhostopattendingregularly,andinformingyourwaitlist(orclassifthewaitlistisempty)ofopenings.

• Youcancancelsessionsiftheyimmediatelyfollowanexamorifnonewmaterialhasbeencoveredinclass. • PleasecontactyoursupervisorifyoubegintohaveNo-Showsorsessionswithconsistentlylowattendance,aswe

canrescheduletheMSIsessionforamorepopulartimeorworkwithyoutofindanothersolution. • YoushouldadvertiseopenMSIsessionsinclassthroughoutthequarter.Agoodtimetoencouragestudentsto

sign-upisrightafteramidterm.MakesurethatyoucoordinatetheMSIannouncementwiththeprofessorbeforedoingso.

• LearningAssistantsareabletoscheduleextrastudysessionsfortheirstudentsbeforeamidterm. Smallgrouptutoringsessions:

• Ifyouhavestudentssigned-upthroughOTSS,youmustarriveontimeandholdthetutoringsessioneachweek.

• ItisyourresponsibilitytoimplementLSSpoliciesregardingstudenteligibilitytoreceivetutoring.


ClassAnnouncements: Theannouncementsyoumakeinclassareextremelyimportant.Theyareyourmaintoolforinformingyourstudentsofyoursessiontimesandlocationsaswellastheprocedureforsign-ups.Inalowerdivisionclass,itispossiblethatyouwillbeastudent’sfirstintroductiontotheMSIprogramandLSS.Yourannouncementsshouldbeaccurate,informative,andencouragingofstudentparticipationintheprogram.

Youarestronglyrecommendedtotalkwithyourcourseinstructorbeforeyoumakeanannouncement.AnimportantaspectofbeinganMSILearningAssistantismaintaininggoodrelationshipswiththeinstructorandTA’softheclass,astheymorelikelytoencouragestudentstoattendMSIiftheyhaveapositiveviewoftheprogram.Requestingtimetomakeanannouncementbeforeorotherclassisonewaytoensureyouremainingoodstandingwiththeinstructor.

Preparingforyourfirstannouncement Youshouldmakeyourfirstannouncementonthefirstdayofclass.Thisannouncementshouldincludethefollowing:

• Anintroductionofyourselfandabriefreviewofyouracademicqualifications

• AbriefdescriptionofMSI.MakesureyoustressthecollaborativeaspectsofMSI.

• AbriefdiscussionoftheadvantagesofattendingMSI.

• AlistofthescheduledMSIsessions(includedays,timesandlocations)

• YoushouldalsowritedownyourMSIsessionsontheboard

Additionally,itisextremelyimportanttoclearlyandaccuratelyexplainthesign-upsystemduringthisfirstannouncement.StudentsshouldbemadeawarethatallMSIsessionsforyourcourserequiresign-upsandhaveamaximumsizeoftenstudents.Theyshouldalsobeinformedthattheycansign-upforMSIattheAcademicResourceCenterduringthefirstfullweekofclasses(9/26-9/30)andthattheywillbedroppedfromthesign-uplistiftheyfailtoattendthefirstmeeting.

Ageneralscriptforyourfirstannouncementisprovidedbelow.Youdonotneedtofollowthisscriptdirectly,butitcoversthemajorpointsyoushouldcoverandyouareencouragedtouseitasaguideline.

MSIAnnouncementScript: “Hi,mynameis(yourname)andIamtheLearningAssistantforthisclass.(Here,youcandiscussyourmajor,whenyou

tooktheclassandwithwhatinstructorandanyotherinformationyouthinkwillbehelpfulforthestudentstoknow

aboutyou.)

SomeofyoumaynotknowwhatMSIorModifiedSupplementalInstructionis.MSIisaresourcethatgivesstudentstheopportunitytoworkinsmallgroupswithmeasafacilitator.TheMSIsessionswillfocusonassistingyoutounderstandcourseconceptsanddevelopstudystrategiesandmethodsforcollaborativeproblem-solving.Wewillalsoworkondevelopingyourwritingandcriticalthinkingskillsthroughreviewing,commentingon,anddiscussingyourwork,includinghomeworkandpapers;andpreparingforexams.DuringMSIsessions,youwillbegiventheopportunitytocollaboratewithyourpeers.Thiswillgiveyouanin-depthunderstandingofthematerialandallowyoutoachieveexcellenceinthisclass.Sinceyouneedtostudyanyway,attendingMSIprovidesyouwithregular,guaranteedgroupstudytime.

Instructor(Instructor’sName)supportstheprogramandstronglyencouragesyoutoparticipateinMSI.FromdatacollectedbyLearningSupportServices,studentswhoattendMSIregularly(aboutfourormoresessionsinaquarter)tendtohaveahigherpassrateandalsotendtoearnonelettergradehigherthanstudentswhodonotattendtheMSIsessions.

Becausethisclassconsistentlyhasahigh-demandforMSI,allsessionswillbeakepttoamaximumoftenstudentsandwillrequirestudentstosign-upbeforetheyareabletoattend.Signing-upforasessionguaranteesyouaspotinexchangeforacommitmenttoattendMSIweekly.Studentswhowishtosign-upcandosoattheAcademicResource


Centerfrom9AM-6PMduringthefirstweekofclasses.Youarestronglyencouragedtomakethisweeklycommitment,aswehavefoundthatitisstudentswhoregularlyattendthatbenefitthemostfromMSI.Thisisnotjustbecauseoftheadditionalstudytimeprovidedbytheprogram.Byattendingweekly,youarebuildingrelationshipswithyourfellowstudentsandfosteringanenvironmentofpeer-learningandcollaborativeeffortthatwillbenefitnotonlyyourself,buteveryoneinyoursession.IfyoufindthatyouwanttostartattendingMSIlaterinthequarter,youaremorethanwelcometodoso,justsign-upwithmebeforedoingso.Additionally,Iplantoholdextrastudysessionsbeforemidtermsandfinals,butthesestudysessionswillonlybeopentostudentswhoregularlyattendMSI.

ThetimesandlocationsoftheseMSIsessionsare(listthedaysandtimeshereofsessions).Ifyoucannotmakeanyofthesetimes,youcanbringaprintedcopyofyourscheduleintotheLSSofficeandtheycanworktoopenanothersession.YoucanalsofindthefullMSIschedule,withupdatesonsessionsthathaveclosedorarefull,ontheLSSwebsite.

IfyouhaveanyquestionsaboutthesetimesormorequestionsaboutMSIpleaseletmeknow.I’llbeavailableforquestionsafterclass.Ilookforwardtoworkingwithallofyouthisquarter!”

ClassAnnouncementsDuringtheQuarter: AsaLearningAssistant,itisyourresponsibilitytopublicizetheprogramandinformtheclassofopeningsinyoursessionsthroughoutthequarter.HerearesomecommonlyusedstrategiestohelppromoteMSI.

• Withyourinstructor’spermission,makeshortannouncementseveryfewweeksencouragingstudentstoattendMSI.YoucanalsouseavailableboardspacetoputupwrittenremindersaboutMSIsessions.

• EncouragestudentswhoalreadyattendMSItobringafriend. TheseareonlyafewideasonhowtoattractstudentstoMSI.ThinkofwhatneedsyourclasshasandtrytothinkofnewandcreativewaystopromoteMSI.Ifyoufindnewtechniquesthatwork,pleasesharethemwithusandwithotherLearningAssistantssothatwecaneachreachourgoalofhavingatleast30-40studentsintheclassattendingMSIeveryweek!


SelectingAvailabilityforSmallGroupTutoringSessions:

InordercreateyourtutoringavailabilityyoumustsubmityourtimesonOTSS.Formoredetailedinstructions,pleaseseetheSmallGroupTutorportionofthehandbook.PleasenotethatthisavailabilityisdifferentfromyourMSIscheduledsessions.YourMSIscheduleisforregularlyscheduledMSIsessionsthathold12students.YoursmallgroupavailabilityismeanttobeanadditionalresourcetoMSI.AlthoughyoucanduplicateMSItimes,keepinmindthatstudentswhohaveascheduleconflictwithyourMSIsessionswillbegivenaccesstothisservice,itisimportanttohaveatleastonetimethatisdifferentfromMSI.Ifastudentsignsupforoneofyouravailabletimes,youmustholdthesession.

DifferenceBetweenMSIandSmallGroupTutoring:

MSI SmallGroupTutoringSize: Upto12students Upto4studentsPreparation: Attendingclass

Preparingbluesheet(15minutes)Noadditionalpreptimeispaidsinceyouarealreadypaidtoattendclass

NoShowpolicy: Paidforallsessionsthatyoudonotcancel

Paidifnostudentsshowsupforasessionthatwasscheduled24-hoursinadvance

SessionsTimes:LikeMSIsessions,smallgrouptutoringsessionshavetohappenwith-intheclassblocksschedule.Sessionscannotstartbeforeorendafterthetimeperiodslistedbelow.Availabilityproposedoutsideoftheseclassblockswillnotbeapproved.

ClassBlockTimes

MWF9:20-10:25AM TTh9:50-11:25AMMWF10:40-11:45AM TTh11:40-1:15PMMWF12:00-1:05PM TTh1:30-3:05PMMWF1:20-2:25PM TTh3:20-4:55PMMWF2:40-3:45PM TTh5:20-6:55PMMWF4:00-5:05PM TTh7:10-8:45PMMW5:20-6:55PMMW7:10-8:45PM

PostingSmallGroupTutoringSessions:

SmallGroupTutoringsessionsarepostedontheOnlineTutorSign-UpSystem(OTSS),andstudentsmustsignupforthesesessionsbeforetheycanattend.IMPORTANTNOTE:ThereisadifferentOTSSaccesspointtopostsmallgrouptutoringsessionsthantheonethatshowsyouyourMSIschedule.

MSIaccesspoint:https://eop.sa.ucsc.edu/MSI/LA/SmallGroupTutoraccesspoint:https://eop.sa.ucsc.edu/OTSS/tutors/

*Ifyoucannotsign-intothetutorsideofthesystem,pleaseemailyoursupervisorandtheycangiveyouaccesstothesystem

Fordetailedinstructions,seepage24oftheLSSmanual.


ResourcesAvailabletoLearningAssistants:

1. Books:pleasecheckwiththedepartmentandinstructorfirsttoseeiftheyhaveanextracopyofthebook.Manyofthedepartmentsandinstructorswilllendyouabookiftheyhaveextracopies.LSSisnotgivenanyspecialpriceordiscountforcoursebooksandthiscanbecomeahugeexpensefortheunit.Ifthedepartmentorinstructordoesnothaveanyextracopiesofthebook,pleaseletLSSknowrightawayandLSSwillpurchasethebooksandloanthemtoyouforthequarter.

• AnnaBarringerwillcoordinatethepurchase.Youcane-mailherdirectlyatannabarr@ucsc.edu.2. RequestingCopiesforyourMSISessions:

LSShasimplementedalimitonhowmanycopiescanbemade.AllLearningAssistantscanhaveupto15copiesofaonepagesheet(canbedoublesided)persession.Ifyourcopiesare2ormorepages,youwillonlybeallowed10copiespersessionandstudentswillneedtoshare.

• Pleasee-mailwhatyouwouldlikecopiedtoLSS([email protected])orbringahardcopytotheofficeandaskoneoftheStudentOfficeAssistantstomakecopies.

• Allowatleastone(1)businessdayforthecopies.Ifthereviewsheetislongerthan2pagespleaseallowtwo(2)businessdays.

• Pleasespecify:i. Yournameandthenameoftheclassatthetopofthefirstsheet.ii. Thenumberofcopiesneeded.iii. Dateandtimeyouwouldliketopickupthecopies.

• Pleasekeepblankspacetoaminimum.Studentsshouldusetheirownpaperforworkingouttheproblems.

3. Past Learning Assistant’s Preparation material: • LSShaskeptreviewsheetsandsessionplansfromformerLearningAssistants.Youcancomebyandlook

atthefoldersandmayfindsomethingthatishelpful.4. DryEraseMarkers,ErasersandChalk:

LSSwillgiveyoudryerasemarkers,erasersandchalkthatyoucantakewithyoutoeachsession.Pleasestopbytheofficeifyouwouldlikeone.

5. Accessing/PrintingOnlineResourcesforyourClass:• YoucancomebytheLSSofficeattheARCentertoprintinformationpertainingtoyourclass.Please

identifyyourselftotheStudentOfficeAssistantandtheycanhelpsetyouuponacomputerthatprints.Pleaseprintingmaterialsforyou,notextracopiesforyourstudents.

OneofmyStudentsneedsextrahelp:StudentswhoneedextrahelpcansignupforyourtutoringsessionspostedonOTSSthroughLSS.Theyarealsoallowedtoattendmultipledrop-inMSIsessionsduringtheweek.StudentswhosignupforyourtutoringsessionsmustalsobeattendingMSIweekly.Thereisanapprovalsystemforstudentstoaccesstutoringsessions.AnystudentinterestedinsigningupmustcomeintotheLSSofficeandspeakwithafrontdeskstaff.TheOnlineTutorSign-UpSystem(OTSS)willnotletstudentssignupfortutoringsessionsforMSIsupportedclasseswithoutasystemoverride.YoushouldalsoencouragestudentstoattendprofessorOfficeHours,andTAOfficeHours,thesearedesignedtobeattendedonadrop-inbasis.Considerotherissuessuchhowisthestudentstudying.Youmayrecommendthemtogetassistancewithtimemanagement(academicadvisors)ortestanxiety(CounselingandPsychservices),asneeded.Ifthestudentdisclosesthattheyhaveadisabilitythatenablesthemtogettutoring,pleasehavethemcontactourofficeandwecanassistwiththosearrangements.OneofthestudentsintheclasscannotmakeanyoftheMSIsessions:SendthestudenttotheLSSofficeandwewillaskthemtoshowtheirscheduleverifythatthestudentcannotmakeanyMSIsessionthenwewillgivethestudentaccesstosign-upforsmallgrouptutoring.WebsiteInformationforMSILearningAssistants:


• TheMSILALog-insiteishttps://eop-apps.ucsc.edu/MSI/LA/ThisiswhereyoucanseetheMSIschedule.Onceyouhavenotificationthatyourscheduleisreadyyouwillneedtologintocheckthesessiondaysandtimes.Thisiswhereyoucanalsopostashortbio.

• ThegeneralMSIwebsiteishttp://lss.ucsc.edu/programs/modified-supplemental-instruction/index.htmlHereyouwillfindalinktotheMSIschedule(onceposted).Thisisagoodwebsitetoadvertisetothestudents.

• Thesitetopostyoursmallgrouptutoringsessionsandseeyoursmallgrouptutoringavailabilityishttps://eop.sa.ucsc.edu/OTSS/tutors/

• Generalinfotrainingdates,timesheetdeadlines:http://lss.ucsc.edu/employee-resources/index.html• NoshowPolicy:


AccommodationstoLearningSupportServicesPrograms

LearningSupportServices(LSS)isdedicatedtogivingeverystudenttheacademicsupporttheyneedtosucceed.LSSunderstandsthateveryonehasadifferentlearningstyle,andwedoourbesttoaccommodatestudents’needs.AccommodationsarejustamodificationtogeneralLSSpoliciesandprocedures.Studentswithaccommodationsarejustlikeeveryotherstudentoncampus.Theyworkhardtomasterthecontentoftheirclasses,andmayhaveadifferentlearningstylethanamajorityoftheirpeers.WhatareAccommodationstoLearningSupportServicesPrograms?

§ MSIExemption:ThisaccommodationallowsastudenttomovestraightintosmallgrouptutoringforanMSIsupportedclass,withouthavingtoattendMSIregularly.LSS'generalpolicystatesthatinordertoreceivetutoringforanMSIsupportedclass,thestudentmustfirstattendMSIweeklybeforetheycanmoveintosmallgrouptutoring.Thisallowsstudentstoworkwithsmallgroupsof4,ratherthanalargegroupof12inMSI.

§ Individualtutoring:Thisaccommodationsallowsastudenttorequestindividualtutoringforanyclass.§ Extratime:Thisaccommodationgivesstudentsaccesstoextratutoringhourseachweek(grouporindividual).

Allstudentsaregiven1houroftutoringeachweekperclass.Ifanystudentisgoingtotutoringregularly,andstillneedsextrahelp,theyareapprovedforasecondhour.Thisaccommodationgivesstudentsamaximumto3hoursoftutoringeachweekperclass.Requestsformorethan3hourseachweekwillneedtobeverifiedbytheDirectorofLearningSupportServicesandthestudentsDRCCoordinator.

TheseservicesareonlyofferedtostudentsregisteredwiththeDisabilityResourceCenter.

ConfidentialityandPrivacyTherearemanystudentswhoneedaccommodationstoaccessUCSCservicesthroughoutcampus,anditisimportanttorespecttheirprivacy.Herearesometipstoensureyouarerespectingastudent’sprivacywhomighthaveaccommodationstoourservices.

1. NeveraskastudentiftheyhaveaccommodationsthroughtheDRC.2. Neveraskastudentforinformationabouttheirdisability.Ifastudentoffersinformationthatisfine.3. AlwaysdirectstudentstoLSSstaffifyouareuncomfortableansweringquestions,unsurewhatthecorrect

responseisoryouarenotabletotalktothestudentinaprivatesetting.MedicalMaintenanceStudentshavetherighttomedicalmaintenanceduringasession.It’sjustlikeastudenttakingAdvilforaheadache.Ifthemedicationistakeninawaythatisdisruptivetoyoursession,and/ormakesyouandyourstudentsuncomfortable,youcanreportthatstudenttotheDRC.Reportingastudentdoesnotgetthemintrouble.DRCstaffwilleitherfollowupwiththestudentorinformyouwhythatsituationdidnotwarrantareport.Howareaccommodationrequestshandled?LSSstaffcoordinateallaccommodationrelatedrequests.LSShasanemailaccount([email protected])thatisdesignatedonlyfortheserequests,andischeckeddaily.MarinaMaze,MSI/TutorCoordinator,isthemainstaffmemberwhowillbeworkingwithaccommodationrelatedrequests.Marinawillsendallcommunicationregardingaccommodationrequeststhroughtheaccommodationsemail.Ifyouseeanemailfrom“LSSAccommodations”inyourinbox,please

answeritassoonasyoucan.

Whatwillcommunicationlooklikeregardingaccommodationrequests?LSSwillsendindividualizedemailstoqualifiedLearningAssistantsandTutorstoseeiftheyareavailabletofulfillanaccommodationsrequest.CommunicationfromLSSstaffmayincludeanyofthefollowingscenarios:

• Availabilitytotutorastudentone-on-oneinaspecificcourse.LSSgetsalotofindividualtutoringrequests,thiswillbethemostcommonaccommodationyoumightseeasatutororLearningAssistant.LSSwillfirstreachout


totheLAortutorwhoisalreadyhiredforthecoursetoseeiftheyhaveopensessionsthatcanaccommodatetherequest.Otherwise,wewillcontactallcurrentlyhiredLA’sandtutorswhohavetakenthecourse,receivedaBorbetterandarewillingtotakeontheextrahours.Ifnooneonstaffisavailable,LSSwillturntotheapplicantpool.

• Cappingthenumberofstudentswhocanattendasessionand/orclosingasession.OftentimesstudentswithaccommodationsjustneedtoworkinsmallergroupsthanMSIortutoringsessionsallow.IfthisistheaccommodationLSSisworkingonfortheclassyouarehiredfor,youmightseethatoneofyoursessionsiscapped,orclosed,toallowonlyafewstudentstosignupforthatparticularsession.

• Givingastudentextratutoringhours.YoumayreceiveanemailfromLSSstafflettingyouknowthatwehavesignedastudentupforathirdhouroftutoring.ThisiseasilyhandledbyLSSstaffandthereislittlefollow-uponyourend.

Howcanyourespondtoquestionsregardingaccommodationrequests?Ifyouhaveastudentaskforindividualtutoring,pleasegivethemtheinformationsheetthatisinyourfolder.Iftheyaskinthemiddleofasession,askthemtospeakwithyouafteryoursession.Iftheystillwantmoreinformation,directthemtoCarolinaand/orthefrontdesk.


TimeSheet

Information


TimeSheetandGeneralRecord-KeepingInstructionsforLSSEmployees

TimesheetsaredueeverytwoweeksbyFriday.YouwillreceiveemailremindersfromthegeneralCruzPaysystemandLSS.Timesheetscanbesubmittedearly(ifyouaredoneworkingfortheweek)butcannotbesubmittedlate.Pleaseplanyourscheduletoaccountfortimesheetsubmissiondates(s).SubmittingyourTimeSheettoLSS:Thetimesheetsubmissionisatwopartprocess:

Step1:FilloutinformationonCruzPayandsubmitelectronictimesheet(s)—thiscanbedoneathomeorattheLSSoffice.

i. Ifyousubmityourtimesheetathome,makesureyouenablepop-upsfromCruzPayonyourbrowser.Ifpop-upsarenotenableCruzpaywillnotallowyoutosubmityourhours.

Step2:BringaprintoutofyourCruzPaytimesheet(s)andyoursummaryandsign-insheetstotheLSSoffice.Alwayscheck-intothefrontdeskfirstandfromthereyouwillbedirectedtotheappropriatetimesheetcheckingstation.

i. PleasemakesurethehoursyourecordonyourtimesheetinCruzPayareconsistentwiththehoursrecordedonyourbackupsheets(summarysheetsandsign-insheets).

PrintingyourCruzPaytimesheetfromCruzPay:

1. Firstgointothe“more”pulldownmenuatthetopofyourscreen(itisnexttothegreensubmitbutton).

2. Click“printpreferences”3. Makesuretheonlyboxthatischeckedinthetimesheetbox.ThistellsCruzPaytoonlyprintthosepages.4. Click“saveasdefault”.Notethatafteryouhitsavetheboxwillnotgoaway,butyourpreferenceshave

beensaved.5. Clickprint!

CruzPaySubmission:

PleaseseetheCruzPaywebsiteforspecificinstructionsonTimeEntry:https://financial.ucsc.edu/Pages/Launch_CruzPay.aspxAllemployeeswillhavetwotimesheetsonCruzPayevenifemployeesonlyworkindividualhoursoronlyworkgroup

hours.Recordyourhoursinquarterdecimalfractions–notinhoursandminutes.Roundyourhourstothenearestquarterhour.Forexample,ifyoututoredastudentfor50minutes,record.75hours.Ifyouworkafullhour,listitas1(or2or3,etc.).

• Employeeswithindividualhourswillneedtosubmitatimesheettitled“LSSTUT-IND.N/S.&Prep”or“MSI-Ind.Lec.Meet.N/S”

- LSSTUT-IND.N/S.&PrepandMSI-Ind.Lec.Meet.N/S:Paidattheindividualrateof$15.32perhour.Youshouldrecordyourhoursonthistimesheetforthefollowing:

• Tutoringsessionswhereonlyonestudentattended• No-Shows• Preptime• Trainings,meetings• Logisticstime(e-mails,timesheetsubmission)• Lectureattendance(*Note:smallgrouptutorsdonotattendlecture)• Lectureannouncements

• Employeeswithgrouphourswillneedtosubmitatimesheettitled“LSSTutor-GroupSession”or“MSI-Group

Sessions”- LSSTutor-GroupSessionandMSI-GroupSessions:GROUPrateof$20.62perhour.

• Youshouldonlyrecordgroupsessions(sessionswithatleasttwostudentspresent)onthistimesheet

• Ifyouhavenogrouphourstoreportfortheperiod,submityourtimesheetwithzerohours


Back-upSheets:Atthebeginningofeachquarter,LSSwillprovideallnewtutorsandlearningassistantswithafolderthatcontainssheetstorecordyourworkhours.Thesesheetsaremeanttobeusedbyyoutorecordallofyourworkactivitiesthatyouperformedthroughthepayperiod.Belowisaquicksummary,byLSSPositionofrequiredback-updocumentationsandhowtousethem.Everytimeyouengageinawork-relatedactivity,recorditinchronologicalorder(oldestentriesfirst).

WeeklysmallgrouptutorsSummarySheets(Pink):Pleaseincludetheactivity(seebelowforexamples),courseifapplicable,andintheappropriatecolumnenterthehoursyouworkedinquarterdecimalfactions.

*AlltutorsarepaidWEEKLYfor:1hourofprepeachweekperclassand15minutes(0.25hours)ofweekly

logistics(includesansweringemailsfromLSSstaffandsubmittingtimesheet)

Activity

Tutoringsessions à

No-showsession à

PreparationTime à

LSS/ASE/ProfessorMeetings à

InstructorOHvisit à

Courselectureattendance à

Announcement à

Logistics;e-mails,timesheet à

NameonSummarySheet(TypeofHour)

Either“GroupTutoring”or“IndividualTutoring”

“No-show”(NoShowSession)

“PrepTime”(PrepTime)

“TrainingMeeting”or“LogisticsMeeting”(Training/MtgTime)

“ProfessorOfficeHour”(PrepTime)

“Courselecture”(PrepTime)

“Announcement”(PrepTime)

“Logistic,emails,timesheetsubmission”(WeeklyLogistics)

Drop-inWritingandMathTutorsSummarySheets(Pink):Pleaseincludetheactivity(seebelowforexamples),courseifapplicable,andintheappropriatecolumnenterthehoursyouworkedinquarterdecimalfactions.

*AllDrop-InMathTutorsarepaidWEEKLYfor1hourofprepeachweekand15minutes(0.25hours)ofweekly

logistics(includesansweringemailsfromLSSstaffandsubmittingtimesheet)

*AllDrop-InWritingTutorsarepaidWEEKLYfor15minutes(0.25hours)ofweeklylogistics(includesanswering

emailsfromLSSstaffandsubmittingtimesheet)

Activity

Tutoringsessions à

PreparationTime(Mathonly) à




“Drop-in”(IndividualTutoring)



“Logistic,emails,timesheetsubmission”(WeeklyLogistics

WeeklyWritingTutors(OTSSandSTARS)SummarySheets(White):Pleaseincludetheactivity(seebelowforexamples),courseifapplicable,andintheappropriatecolumnenterthehoursyouworkedinquarterdecimalfactions.

*AllWritingTutorsarepaidWEEKLYfor15minutes(0.25hours)ofweeklylogistics(includesansweringemails

fromLSSstaffandsubmittingtimesheet)

Activity

Tutoringsessions à

No-showsession à




“Tutoring”(IndividualTutoring)





MSISummarySheets(Purple):Pleaseincludetheactivity(seebelowforexamples),courseifapplicable,andintheappropriatecolumnenterthehoursyouworkedinquarterdecimalfactions.

*AlllearningassistantsarepaidWEEKLYfor:15minutes(0.25)ofprepeachweek15minutes(0.25hours)of

weeklylogistics(includesansweringemailsfromLSSstaffandsubmittingtimesheet)

Activity

MSIsessions à

SmallGroupTutoring à

No-showsession à

PreparationTime à


Courselectureattendance à



Either“GroupSession”or“IndividualSession”





“Lecture”(Lecture)


SPHSSummarySheets(Purple):Pleaseincludetheactivity(seebelowforexamples),courseifapplicable,andintheappropriatecolumnenterthehoursyouworkedinquarterdecimalfactions.

*AllSPHSTutorsarepaidWEEKLYfor1hourofprepand15minutes(0.25hours)ofweeklylogistics(includes

answeringemailsfromLSSstaffandsubmittingtimesheet)

Activity

Tutoringsessions à

No-showsession à

PreparationTime à






“PrepTime”(Preptime)


“Logistic,emails,timesheetsubmission”(WeeklyLogistic

SigninSheets:Youneedtofilloutasign-insheetforeachtutoring/MSIsessionyouhold.Youmustrecordthedate,time,totaldurationofthesession,specificclass,aswellaswhatyoucoverineachsession.Eachstudentneedstoclearlyprinttheirname,SIDandinitialthesign-insheettoverifytheirattendance.

Ifyourunoutofsummarysheetsorsign-insheets,pleasecometotheLearningSupportServicesofficeandpickupmore.LSSofficeassistantshavetodata-entereverythingintoourdatabase,pleasemakesureyourhandwritingandyourstudent’shandwritingarelegible.

Paycheck:Yourcheckorpaystubwillbedeliveredtothelocationyouindicatedwhenfillingoutthepayrollpaperwork.Ifyouhaveworkedoncampusbefore,youwillreceiveyourcheckatthesamelocationyoudidforyourpreviousjob.InformationregardingdirectdepositcanbefoundontheCareerCenterwebsite.PaydatesarealwaysontheWednesdayaweekandahalfafteryousubmittedyourtimesheetonCruzPay.PaystubsandW-2’scanbefoundontheAtYourServicewebsite(http://atyourservice.ucop.edu/).ForissueswithyourpaycheckcontactUCSCPayrollasLSSdoesnothaveinformationregardingthestatusofyourpaycheck.

ImportantNote:LatetimesheetscreatemoreworkforLSSstaffandPayroll,especiallywhentryingtosubmithoursfromapreviouspayperiod.HoursfromapreviouspayperiodcannotbesubmittedthroughCruzPay,andmustbesubmittedusingapapertimesheet.Pleaseseeyoursupervisorifthishappens.IfyouworklateFridayeveningorthe


SaturdaydirectlyafterthetimesheetyouwillbeaskedtoprojectthosehoursbutwillneedtosubmityourmissingsigninsheetsontheMondayaftertimesheetFriday.ContactLSS([email protected])ifyouhavefurtherquestionsabouthowtosubmityoursign-insheets.Pleasesubmittimesheetsontime.Ifyouunabletosubmityourtimesheetforwhateverreasonpleasecontactyourcoordinatortoarrangeadifferentsubmissiontime.


No-ShowActivity:Ano-showisconsideredtobeasessionwherenostudentsshowuptoyourscheduledsession.Iftherearemultiplestudentsinthesessionsandonly1studentdoesnotshow-upthisisnotano-showsession.No-showsessionsareonlyifNOstudentsshowup.Ifthisweretohappen,youneedtocompleteoneofthetaskslistedbelow.Wewantyoutotakethescheduledworktimetoasanopportunitytogrowprofessionallyinyourposition.Thefollowingtasksaredesignedtohelpyoudevelopasateacherandfacilitator.Pleasereadeachsectionverycarefullyandbemindfulthatallactivitiesshouldbeatleast1-2pageslonganddoublespaced.Ifyoudonothaveaccesstoacomputer,youmayhandwriteyourassignmentbutkeepinmindthepagerequirementstillapplies.Allmaterialsmustbesubmittedwithyourtimesheetpacketattheendofeachpaycycle.Ifyoursubmissionisincomplete,orisnotattachedtoyourtimesheet,youwillneedtomeetwithyoursupervisor.Pleasenote,ifyouidentifyatrainingneedandwouldliketodevelopyourownactivitythatyouworkonduringtheno-showtime,pleasediscussitwithyoursupervisoraswewantyoutoworkonactivitiesthatbestmeetyourneeds.Self-Reflectionsareapowerfultooldesignedtoprovideanin-depthanalysisofyoursessionsbyhelpingyoulookatyourareasofgrowthandareasofopportunity.Takeamomenttoself-reflectbyansweringthefollowingquestionsinyourtwopagewriteup.

• Whenthinkingofyoursessiongoals,aretheymetattheendofthesession?Ifnot,why?Areallstudentsengagedinthesession?Areyouprovidingacollaborativeandengagingenvironmentforstudents?Ifnot,whyisthat?Ifyouweretoestimate,howmuchofthesessionareyoulecturing,whatpercentagewoulditbe?Ifyouarealecturingformorethan20%ofthesession,howcanyouincorporateamoreactiveformofparticipationfromyourstudents?Reflectonyourbestsessionandthinkwhatyouaremostproudof?Whatdidyoudotomakethesessionyourbest?Whatdidyourstudentsdo?

ReadingResponsesaregreattoolsforyoutobroadenanddeepenyourunderstandingthroughliterature.UsingtheUCSCLibrarypage,library.ucsc.edu,pickanarticlethatyoufindinteresting,andapplicabletoyoursessionsandwriteabriefresponse

• Hereisalistofkeywordsyoucanuseonthesearchengine:tutoring,teaching,learning,collaboration,educationalequity.

• Providetheselection/articleyouarewritingabout,title,author,andwhyyouselectedthearticle,whatyoulearned,howisitapplicabletoyoursession

Ifthearticleisdenseandyouthinkitwilltakemuchlongertoreadthanthe45minutesprovidedtocompletethereadingresponse,choosecertainparagraphstosummarize.

ReadingResponseforWritingSpecificDisciplines-PickanarticlefromtheLSSlibrary(copiesavailableatLSSfrontdesk)andwriteareadingresponseexplainingthefollowing:

• Providethetitle,authoratthetopofthepage,whyyouselectedthearticle,whatyoulearned,howisitapplicabletoyoursession.Includesomekeypointswithspecificquotesyoufoundthoughtprovoking.Ifthearticleisdenseandyouthinkitwilltakelongerthantheallocated45minutestocompletetheassignment,pickspecificsectionsofthereadingtosummarize.

UCSCWebsiteReviewAsatutor,youwillwanttobefamiliarwithotherofficesandresourcesavailableoncampus.Thepurposeofthisprofessionalgrowthopportunityissothatyoucanbecomeknowledgeableaboutwhatsomeofresourcesareandpossiblyreferstudentsifsomethingcomesupinthesession.Keepinmindthatthereferralprocesscanchallengingasyoudon’twanttomakeassumptions.Ifyoudohaveconcernsaboutastudentsanddon’tknowhowtoapproachthesituationcomeandtalkwithacoordinator,weareheretohelp.

BelowarealistofUCSCresourceswithalinktotheirwebsite.Spendabout20-30minutesonthewebsite;thenwriteup:• Nameoftheprogramorservices• Theirpurpose/studentstheyaimtoserve• Howstudentscanaccesstheservice• Atleastthree–fivethingsyoulearned• Howyoumightuseitinyourroleasatutor,howdoesthisinformyourpractice?

ProgramsServices:DisabilityResourceCenter:http://drc.ucsc.edu/index.htmlSlugSupport:http://deanofstudents.ucsc.edu/slug-support/program/index.htmlCounselingandPsychologicalServices(CAPS):http://caps.ucsc.edu/index.htmlEducationalOpportunityPrograms(EOP):http://eop.ucsc.edu/


ServiceforTransferandRe-entryStudentsSTARS:http://stars.ucsc.edu/(AlsofindinformationfortheVetsprogramandSmithRennisanceSociety)CareerCenter:http://careers.ucsc.edu/index.htmlSoMecha:http://someca.ucsc.edu/index.htmlResourceCenters:http://resourcecenters.ucsc.edu/(Sixcentersunderthisumbrella)TitleIX:http://hdpiu.ucsc.edu/StudentHealthOutreachandPromotion(SHOP):http://shop.ucsc.edu/CampusAdvocacyResourceandEducation(CARE)Office:http://care.ucsc.edu/MesaEngineeringProgram:http://mesa.ucsc.edu/index.htmlSTEMDiversityProgram:http://stemdiv.ucsc.edu/WestsideWritingCenter:http://oakes.ucsc.edu/academics/writing-center/index.htmlAcademicExcellenceProgram(ACE)Program:http://ace.ucsc.edu/about/index.htmlUCLearningCenter:YourportaltoprofessionaldevelopmentTheUCLearningCenterenablestheUCSCworkforcetoenrollinLearning&DevelopmentopportunitiesviatheWebandprovidescampusdepartmentswithasolutionformanagingandtrackingcoursesandCareerTracks.TheUniversityhasseveralavailabletrainingandsomerequiredtrainings(dependingonyourposition)http://learningcenter.ucsc.edu/On-linetrainings:

• UCCyberSecurity• UCSexualViolenceandSexualHarassmentTraining• FERPA• CANRAMandatedReporters

Oncethesearecompleted;turninthecertificatewiththetimesheet.Itmaytakemorethanoneno-showsession.Ifso,justscreenshotthedurationasyourdocumentation.IncorporatingStudySkillsintoYourSessionsYourroleasatutoristobeafacilitatorandpeer.Withthiscomesthedutyofimprovingyourstudent’sstudyandlearningstrategies.Thepurposeofthisactivityistohaveyoupurposefullyplanhowyoucandothisinanupcomingsession.Studentsoftensharethattheyarehavingtroublewiththereading,takingnotes,seeingthebiggerpicture,usinghomeworkasatool,structuringtheirpaper,makingatoolboxstudysheetforformulas,makingtheirownreviewforatest,predictingtestquestions,studyingbyinterleavingratherthanblockstudying,timemanagement:studyplansthatleavetimeforincubation(5-10minutebreaksafter45minutesofstudying)andPercolation(startingstudyingearlytoincludeseveralshortersession)Pickoneoftheseorthinkupyourownthendocument:

• Thestrategyorissue• Designashort5-10activitywherethestudenthastodosomethingtotryandlearnhowtodothis.Doyouhavespecific

material(i.e.selectashortpassagetoread,havethemreviewtheirnotesandpick-out3importantconceptsfromtheday,havethestudentpredictatestquestion,quizthestudent,developaquickassessment,developasessionopeningorclosingactivity)

• Howwillthestudentknowwhythiscanbeanimportantstrategy


TimeSheet

ExamplePackets


WeeklySmallGroupTutorSampleTimeSheet

My Time Entry: SMITH, MARIA, 123456789, LSSTUT-IND. N/S & Prep 10*2015-10-09, Learning Support Services

____________________ ________ ____________________ ________

Employee Signature Date Supervisor Signature Date

Sunday, September 27th, 2015 to Saturday, October 3rd, 2015 Timesheet

Sunday, September 28th 2015 to Saturday, October 3rd, 2015 Pay Code Sun 9/27 Mon 09/28 Tue 09/29 Wed 09/30 Thu 10/01 Fri 10/02 Sat 10/03 Total

Regular Hours .75 .50 2 .50 3.75

Total 0 .75 .50 0 2 .50 0 3.75

Sunday, October 4th, 2015 to Saturday, October 10th, 2015

Pay Code Sun 10/04 Mon 10/05 Tue 10/06 Wed 10/07 Thu 10/08 Fri 10/09 Sat 10/10 Total

Regular Hours 1 .25 1.25

Total 0 1 0 0 0 .25 0 1.25

Printed on: 10/09/15

Note,youdonothavetosignyourtime-sheet.Whenyouclicksubmit,youareagreeingthattheinformationiscorrectonyourtime-

sheet!


My Time Entry: SMITH, MARIA, 123456789, LSSTUT-GROUP 10*2015-10-09, Learning Support Services

____________________ ________ ____________________ ________




Regular Hours 0

Total 0 0 0 0 0 0 0 0



Regular Hours 1.0 1.0 2.0

Total 0 0 0 1.0 1.0 0 0 2.0


Note,youdonothavetosignyourtime-sheet.Whenyouclicksubmit,youareagreeingthattheinformationiscorrectonyour

times-sheet!


SAMPLE- LSS Tutor Summary Sheet

Tutor’sName Maria Smith PayPeriod 9/27/ -- 10/10/ 2015 Non-ContactHours Tutoring

Date Event/Activity Course WeeklyLogistics

PrepTime

Training/MtgTime

Other NoShowSession

Ind.Tutoring

GroupTutoring

9/28 Logistics Meeting N/A .5 SC

9/28 Logistics: e-mails N/A 0.25

9/29 Class Announcement LIT 1 0.5

10/1 Individual Tutoring LIT 1 1

10/1 Prep POLI 20 1

10/2 Group Tutoring LIT 1 1

10/2 Meet w/ Professor POLI 20 0.5

10/4 No Show LIT 1 1

10/7 Group Tutoring POLI 20 1

10/9 Logistics: emails &

Turning in Timesheets 0.25

ForOfficeUseOnly: TotalhourspaidattheIndividualRateonCruzPay: 5

TotalNonContactHours: TotalhourspaidattheGroupRateonCruzPay: 2


Leader: Maria Smith Date 10/1/15

Time-in: 2:00 Time-out: 3:00 Circle only one of the following time

Class: LIT 1 0.5 hr 0.75 hr 1.0 hr Descriptionofwhatwascovered

Discussandcreatestrongthesis PleasePrintClearly

Student ID Number Name Initials

1. 1234567 Maria Porter MP 2. 3. 4.

5.

6.

Leader: Maria Smith Date 10/2/15

Time-in: 2:00 Time-out: 3:00 Circle only one of the following

time Class: LIT 1 0.5 hr 0.75 hr 1.0 hr

Descriptionofwhatwascovered

Buildonstrongthesissupport

PleasePrintClearly


1. 5678910 Sarah de Leon SdL 2. 3456789 Carlos Obenheimer CO 3. 4567891 Karina Kresge KK 4. 5.


6.


Leader Maria Smith Date 10/7/15


Class: POLI 20 0.5 hr 0.75 hr 1.0 hr

Description of what was covered Essay # 1 revision __________

PleasePrintClearly


1. 7891011 Estrella Hagar EH 2. 9101112 Theresa Crown TC 3. 8910111 Joe Oakes JO 4. 6789101 John Doe JD 5. 6.

----------------------------------------------------------------------------------------------------


MariaSmith

October4th,2015

Self-Reflection

Thisisasampleofwhatyourno-showactivityshouldlooklike!

Ano-showisconsideredtobeasessionwherenostudentsshowuptoyourscheduledsession.Ifthere

aremultiplestudentsinthesessionsandonly1studentdoesnotshow-upthisisnotano-showsession.No-

showsessionsareonlyifNOstudentsshowup.Ifthisweretohappen,youneedtocompleteoneofthetasks

listedbelow.

Wewantyoutotakethescheduledworktimetoasanopportunitytogrowprofessionallyinyour

position.Thefollowingtasksaredesignedtohelpyoudevelopasateacherandfacilitator.

Pleasereadeachsectionverycarefullyandbemindfulthatallactivitiesshouldbeatleast1-2pages

longanddoublespaced.Ifyoudonothaveaccesstoacomputer,youmayhandwriteyourassignmentbut

keepinmindthepagerequirementstillapplies.Allmaterialsmustbesubmittedwithyourtimesheetpacket

attheendofeachpaycycle.Ifyoursubmissionisincomplete,orisnotattachedtoyourtimesheet,youwill

needtomeetwithyoursupervisor.

Pleasenote,ifyouidentifyatrainingneedandwouldliketodevelopyourownactivitythatyouwork

onduringtheno-showtime,pleasediscussitwithyoursupervisoraswewantyoutoworkonactivitiesthat

bestmeetyourneeds.


WeeklyWritingTutor/SampleTimeSheet

My Time Entry: LUTZ, JESSE DOORNE, 123456789, LSSTUT-IND. N/S & Prep 10*2015-10-09, Learning

Support Services

____________________ ________ ____________________ ________


Sunday, September 14th, to Saturday, September 27, 2015

Timesheet Sunday, September 14th, 2015 to Saturday, September 20, 2015


Regular Hours 1.5 0 0 .5 .25 0 2.25

Total 0 1.5 0 0 .5 .25 0 2.25

Sunday, September 21st, 2015 to Saturday, September 27th, 2015


Regular Hours 0 1 1 .25 2.0

Total 0 1 0 1 0 .25 0 3.25


Note,youdonothavetosignyourtime-sheet.Whenyouclick

submit,youareagreeingthattheinformationiscorrectonyourtime-

sheet!


SAMPLE- Weekly Writing Tutor Summary Sheet

Tutor’sName JD LUTZ PayPeriod 09/ 14- 9/27 2015

Non-ContactHours TutoringDate Event/Activity Course Weekly

LogisticsPrepTime

Training/MtgTime

Other NoShowSession

Ind.Tutoring

GroupTutoring

9/15 Logistics Meeting N/A 1.75 MT

9/18 Writing Tutoring-Weekly FILM

80H .5

9/19 Logistics: Turn-in timesheets, emails

N/A .25

9/22 No Show-Weekly Writing SOCY

105B 1

9/24 Writing Tutoring-Weekly THEA

20B 1

9/26 Logistics: Turn in Timesheets, emails

N/A .25


Writing Tutor Session Log

Tutor's Name__JD Lutz______

Pay Period: Sept. 14__/_Sept.

27___2015__

Session Info-If non-session related (ex: logistics meeting) please enter only on your pink summary sheet.

Record Hours Choose1columnonly

Date Student Student Student Time In/ Class Indiv. No Show ID# Name Initials Out Hrs. Hrs.

09/18

0123456

Liz Lemon

LL

1:00 pm FILM 80H

.5

1:30 pm

09/22

1234567

Jack Donaghy

JD

2:00 pm

SOCY 105

1

3:00 pm

09/24

2345678

Ken Parcell

KP

2:00 pm THEA 20B

1

2:45 pm

TOTAL INDIVIDUAL HOURS from this page only__2.50_____


JDLutz

September22nd,2015

Self-Reflection





listedbelow.










bestmeetyourneeds.


STARSWRITEMENTORSampleTimeSheet


Support Services

____________________ ________ ____________________ ________





Regular Hours 1.5 0 0 .5 .25 0 2.25

Total 0 1.5 0 0 .5 .25 0 2.25 Sunday, September 21st, 2015 to Saturday, September 27th, 2015



Total 0 1 0 1 0 .25 0 3.25



sheet!


My Time Entry: LUTZ, JESSE DOORNE, 123456789, LSSTUT-GROUP 10*2015-10-09, Learning Support Services

____________________ ________ ____________________ ________





Regular Hours 0

Total 0 0 0 0 0 0 0 0



Regular Hours 0

Total 0 0 0 0 0 0 0 0 Printed on: 09/27/15

Note,youdonothavetosignyourtime-sheet.Whenyouclick

submit,youareagreeingthattheinformationiscorrectonyourtime-sheet!


SAMPLE- Weekly Writing Tutor Summary Sheet



LogisticsPrepTime

Training/MtgTime

Other NoShowSession

Ind.Tutoring

GroupTutoring

9/15 Logistics Meeting N/A 1.75 MM

9/18 Writing Tutoring-

STARS FILM 80H

.5


N/A .25

9/22 No Show-STARS SOCY

105B 1

9/24 Writing Tutoring-

STARS THEA 20B

1


N/A .25

ForOfficeUseOnly: TotalhourspaidattheIndividualRateonCruzPay: 5.25



STARS Writing Tutor Session Log



27___2015__



Date Student Student Student Time In/ Class Indiv. No Show ID# Name Initials Out Hrs. Hrs.

09/18

0123456

Liz Lemon

LL

1:00 pm FILM 80H

.5

1:30 pm

09/22

1234567

Jack Donaghy

JD

2:00 pm

SOCY 105

1

3:00 pm

09/24

2345678

Ken Parcell

KP

2:00 pm THEA 20B

1

2:45 pm



JDLutz

September22nd,2015

Self-Reflection





listedbelow.










bestmeetyourneeds.


OneTimeWritingTutor/SampleTimeSheet


Support Services

____________________ ________ ____________________ ________





Regular Hours 1.5 0 0 .5 .25 0 2.25

Total 0 1.5 0 0 .5 .25 0 2.25




Total 0 1 0 1 0 .25 0 3.25



sheet!


SAMPLE-WeeklyWritingTutorSummarySheet



LogisticsPrepTime

Training/MtgTime

Other NoShowSession

Ind.Tutoring

GroupTutoring


9/18 Writing Tutoring-One

Time Writing FILM 80H

.5


N/A .25

9/22 No Show-One Time

Writing SOCY 105B

1


Time Writing THEA 20B

1


N/A .25




One Time Writing Tutor Session Log



27___2015__



Date Student Student Student Time In/ Class Indiv. No

Show ID# Name Initials Out Hrs. Hrs.

09/18

0123456

Liz Lemon

LL

1:00 pm FILM 80H

.5

1:30 pm

09/22

1234567

Jack Donaghy

JD

2:00 pm

SOCY 105

1

3:00 pm

09/24

2345678

Ken Parcell

KP

2:00 pm THEA 20B

1

2:45 pm



JDLutz

September22nd,2015

Self-Reflection





listedbelow.








Pleasenote,ifyouidentifyatrainingneedandwouldliketodevelopyourownactivitythatyouworkon

duringtheno-showtime,pleasediscussitwithyoursupervisoraswewantyoutoworkonactivitiesthatbest

meetyourneeds.


OneTimeWritingTutor:ENVS100/SampleTimeSheet


Support Services

____________________ ________ ____________________ ________





Regular Hours 1.5 0 0 .5 .25 0 2.25

Total 0 1.5 0 0 .5 .25 0 2.25



Regular Hours 0 .5 .5 .25 1.25

Total 0 .5 0 .5 0 .25 0 1.25 Printed on: 09/27/15


sheet!


SAMPLE-WeeklyWritingTutorSummarySheet

Tutor’sName JD LUTZ PayPeriod 09/ 14- 9/27 2015 Non-ContactHours Tutoring

Date Event/Activity Course WeeklyLogistics

PrepTime

Training/MtgTime

Other NoShowSession

Ind.Tutoring

GroupTutoring



Time Writing:ENVS 100 EVNS 100

.5


N/A .25

9/22 No Show-One Time

Writing ENVS 100

.5


Time Writing: ENVS 100 ENVS 100

.5


N/A .25




One Time Writing Tutor: ENVS 100 Session Log



27___2015__



Date Student Student Student Time In/ Class Indiv. No

Show ID# Name Initials Out Hrs. Hrs.

09/18

0123456

Liz Lemon

LL

1:00 pm ENVS 100

.5

1:30 pm

09/22

1234567

Jack Donaghy

JD

2:00 pm

ENVS 100

.5

3:00 pm

09/24

2345678

Ken Parcell

KP

2:00 pm ENVS 100

.5

2:45 pm



JDLutz

September22nd,2015

Self-Reflection





listedbelow.










meetyourneeds.


Drop-inWritingTutorSampleTimeSheet

My Time Entry: JONES, MAHIMA, 123456789, LSSTUT-IND. N/S & Prep 10*2015-10-09, Learning

Support Services

____________________ ________ ____________________ ________


Sunday, September 27th, 2015 to Saturday, October 3rd, 2015

Timesheet Sunday, September 28th 2015 to Saturday, October 3rd, 2015


Regular Hours 3 3.00

Total 0 0 0 0 3 0 0 3.00



Regular Hours 3 0.25 3.25

Total 0 0 0 0 3 0.25 0 3.25



sheet!


My Time Entry: JONES, MAHIMA, 123456789, LSSTUT-GROUP 10*2015-10-09, Learning Support Services

____________________ ________ ____________________ ________




Regular Hours 0

Total 0 0 0 0 0 0 0 0



Regular Hours 0 0 0

Total 0 0 0 0 0 0 0 0 Printed on: 10/09/15


sheet!


SAMPLE- LSS Tutor Summary Sheet Tutor’sName Mahima Jones PayPeriod 09/ 29- 10/ 11 2014


LogisticsPrepTime

Training/MtgTime

Other NoShowSession

Ind.Tutoring

GroupTutoring

10/02 Drop-In Writing 3

10 /09 Drop-In Writing 3

10 /10 Logistics: Turn in

Timesheets .25




LSSDrop-In___Writing_____

Tutor’s Name: Mahima Jones Date: 10/02/14 Drop-in Start: 3:00 pm Drop-in Stop: 6:00 pm

Total Drop-in Time: 3 hr

STUDENT ID # PRINT NAME Subject (Course ID#) TIME IN TIME OUT Total Time

1. 9876543 Sawyer Ford Psych 100

3pm 3:30 .5

2. 8765432 Kate Austen Scholarship essay 3:30 4:00 .5

3. 7654321 Jack Shephard ANTH 128H 4:00 4:30 .5

4. 6543210 Charlie Pace FMST 145 4:30 5:00 .5

5. 5432109 John Locke Poli 70 5:00 5:30 .5

6. 4321098 Sayid Jarrah Psych of Religion 5:30 6:00 .5

7.

8.

9.

10.

You will notice that the student did not put the course number. As a drop-in tutor, you should stop and ask the student to fill in the

course number. If they don’t know the course number, an entry like this will suffice, but be sure to remind the student to make sure they

know what course it is for next time.


LSSDrop-In_______writing_______

Tutor’s Name: Mahima Jones Date: 10/09/14 Drop-in Start: 3:00 pm Drop-in Stop: 6:00 pm

Total Drop-in Time: 3 hr


1. 2761592 Desmond Hume Socy 196B

3pm 3:30 .5

2. 8765432 Hugo Reyes Personal Statement 3:30 4:00 .5

3. 7654321 Ben Linus POLi 120B 4:30 5:00 .5

4. 8765432 Jin-Soo Kwon Scholarship essay 5:00 5:30 .5

5. 7654321 Danielle Rousseau PSYC 10 5:30 6:00 .5

6.

7.

8.

9.

10.


Drop-InMathSampleTimeSheetMy Time Entry: CONTENTO, ROBERTO, 123456789, LSSTUT-IND. N/S & Prep 10*2015-10-09, Learning Support Services

____________________ ________ ____________________ ________




Regular Hours 4 1 5

Total 0 0 0 0 4 1 0 5



Regular Hours 4 1 .25 5.25

Total 0 0 4 0 1 .25 0 5.25



sheet!


My Time Entry: CONTENTO, ROBERTO, 123456789, LSSTUT-GROUP 10*2015-10-09, Learning Support Services

____________________ ________ ____________________ ________




Regular Hours 0

Total 0 0 0 0 0 0 0 0



Regular Hours 0

Total 0 0 0 0 0 0 0 0



sheet!


SAMPLE- LSS Tutor Summary Sheet Tutor’sName Roberto Contento PayPeriod 10 / 13 - 10/ 26 2014


LogisticsPrepTime

Training/MtgTime

Other NoShowSession

Ind.Tutoring

GroupTutoring

10/02 Drop-In Math Drop-in

Math 4

10 /03 Prep Time Drop-in

Math 1

10 /07 Drop-In Math Drop-in

Math 4

10/09 Prep Time Drop-in

Math 1

10 /10 Logistics: Turn in

Timesheets .25



MATH


LSSDrop-In_____________Tutor’s Name: Roberto Contento Date: 10/02/14 Drop-in Start: 4:00 pm Drop-in Stop: 8:00 pm

Total Drop-in Time: 4 hrs


11. 9876543 Jameson Bradley Math 11B 4:02

12. 8765432 Luna Del Rey Math 128A 4:16

13. 7654321 Jedidiah Braun Math 3 4:36

14. 6543210 Brisa Wilson Math 3 5:00

15. 5432109 Johnathan Wu Math 2 5:13

16. 4321098 Erika Yang Math 22 5:48

17.

18.

19.

20.


LSSDrop-In_____________

Tutor’s Name: Roberto Contento Date: 10/07/14 Drop-in Start: 4:00 pm Drop-in Stop: 8:00 pm

Total Drop-in Time: 4 hrs


11. 9876543 Meredith Grey Math 11A 4:05

12. 8765432 Christina Yang Math 22 4:16

13. 7654321

Derek Shepherd Math 11B 4:18

14. 6543210 Izzie Stevens Math 19A 4:20

15. 5432109 Callie Torres Math 2 4:40

16. 4321098 Mark Sloan Math 22 5:30

17. 9876543 George O’Malley AMS 11A 5:32

18. 8765432 Julio Plantain AMS 11A 5:32

19.

20.

MATH


MSIWriting2AssistantSampleTimeSheet

My Time Entry: SMITH, MARIA, 123456789, MSI-Ind. Lec. Meet. N/S*2015-10-09, Learning Support Services

____________________ ________ ____________________ ________


Sunday, September 27th, 2015 to Saturday, October 10th, 2015 Timesheet

Sunday, September 27th, 2015 to Saturday, October 3rd, 2015 Pay Code Sun 9/27 Mon 09/28 Tue 09/29 Wed 09/30 Thu 10/01 Fri 10/02 Sat 10/03 Total

Regular Hours 0 0 1.0 2.25 3.25

Total 0 0 0 0 1.0 2.25 0 3.25



Regular Hours 0.25 0.25

Total 0 0 0 0 0 .25 0 0.25 Printed on: 10/09/15


sheet!


MyTimeEntry:SMITH,MARIA,123456789,MSI-Groupsessions*2015-10-09,LearningSupportServices

____________________ ________ ____________________ ________




Regular Hours 1 1

Total 0 0 0 1 0 0 0 1



Regular Hours 0 0

Total 0 0 0 0 0 0 0 0



sheet!


SAMPLE- LSS Tutor Summary Sheet Tutor’sName Josephina Schmosefina PayPeriod 9/27/ -- 10/10/ 2015


LogisticsPrepTime

Training/MtgTime

Other NoShowSession

Ind.Tutoring

GroupTutoring

9/30 MSI Session Writing

2 1

10/1 No-show Writing

2 1

10/2 MSI Session Writing

2 1

10/2 Weekly logistics Writing

2 .25

10/2 Meeting with Faculty Writing

2 1 BB

10/9 Logistics Writing

2 .25



MSI


CircleSessionType:RegularSign-Up

Leader Josefina Schosefina Date 9/30/2015 Timein_3:00_Timeout_4:00__

Class Writing 2 Total time of session 1 (Ifclasshasa-01,-02,or-03Pleasespecifyabove) Description of what was covered Workshop: What Is Analysis?

PleasePrintClearly


1. 0123456 Brian Jones BJ

2. 0012345 Patty Powers PP

3. 0001234 Matt Kyle MK

4.

5.

6.

7.

8.

9.

10.

11.

12.

MSI


CircleSessionType:RegularSign-Up Leader Josefina Schosefina Date: 10/2/15

Timein_5:00_Timeout_6:00______

Class Writing 2 _ Total time of session: 1 (Ifclasshasa-01,-02,or-03Pleasespecifyabove) Description of what was covered Workshop: Navigating Genre

PleasePrintClearly



2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.


Leader Josefina Schosefina Date: 10/18/2014


Class Biol 20A Total time of session: 1

Description of what was covered Review for Midterm

PleasePrintClearly


1. 01 23456 Brian Jones BJ



4. 0000123 Kylie Smith P KS

5. 0000012 Quinn Olstead QO

6. 0000001 Bryce Guzman BG

7. 0000002 Logan Apollo LA

8. 0000003 Rachel Ceglinsky RC

9. 0000004 Ceaser Ortiz CO


10.

11.

12.

13.


MSILearningAssistantSampleTimeSheet

My Time Entry: SCHMOSEFINA, JOSEPHINA, 123456789, MSI-Ind. Lec. Meet. N/S*2014-10-12, Learning Support Services

____________________ ________ ____________________ ________




Regular Hours 0 1.25 0 1.25 1 3.5 7

Total 0 1.25 0 1.25 1 3.5 0 7



Regular Hours 0 0.25 .25

Total 0 0 0 0 0 .25 0 .25



sheet!


MyTimeEntry:SCHMOSEFINA,JOSEPHINA,123456789,

MSI-Groupsessions*2014-10-12,LearningSupportServices

____________________ ________ ____________________ ________




Regular Hours 1.25 1 1.25

Total 0 0 1.25 1 0 0 0 1.25



Regular Hours 1.5 1.5

Total 1.50 0 0 0 0 0 0 1.5 Printed on: 10/09/15


sheet!



SAMPLE MSI Time-sheet MSI Summary Sheet

LearningAssistant’sName:Maria Smith PayPeriod 9 / 28 - 10 / 11 2014

Non-ContactHours MSISessionsDate Event/Activity Course Lecture Weekly

Logistics

Prep

Time

Training/

MtgTime

Other NoShow

Session

Ind.

Tutoring

Group

Tutoring

10/13 Lecture BIO 20A 1.25 BB

10/14 MSI Group Session BIO 20A 1.25


10/16 No Show BIO 20A 1

10/17 MSI Individual Session BIO 20A 1.25

10/17 Meeting with Prof BIO 20A


10/19 Group Tutoring BIO 20A 1.5

10/24 Turn in Timesheet BIO 20A .25 .

TotalhourspaidattheIndividual

RateonCruzPay_7.25_TotalhourspaidattheGroupRate

onCruzPay_2.75_

ForOfficeUseOnly:


MSI



Leader Josefina Schosefina Date 10/14/2014

Timein_3:00_Timeout_4:15__

Class BIOL 20A -_____ Total time of session 1.25 (Ifclasshasa-01,-02,or-03Pleasespecifyabove) Description of what was covered Mitosis chromosome phases

PleasePrintClearly




3. _____

4. _____

5. _____

6. _____

7. _____

8. _____

9.

10.

11.

12.

13.

14.

MSI





Class Biol 20A _- Total time of session: 1.25 (Ifclasshasa-01,-02,or-03Pleasespecifyabove) Description of what was covered Cellular structures and

osmosis

PleasePrintClearly


1. 0001234 Matt Kyle

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15. _____

MSI





Class Biol 20A Total time of session: 1.5

Description of what was covered Review for Midterm

PleasePrintClearly


1. 01 23456 Brian Jones BJ



4. 0000123 Kylie Smith P KS

5. 0000012 Quinn Olstead QO

6. 0000001 Bryce Guzman BG

7. 0000002 Logan Apollo LA

8. 0000003 Rachel Ceglinsky RC

9. 0000004 Ceaser Ortiz CO

10.

11.

12.

13.

14.


SAMPLE- LSS Tutor Summary Sheet Tutor’sName Josephina Schmosefina PayPeriod 9/27/ -- 10/10/ 2015


LogisticsPrepTime

Training/MtgTime

Other NoShowSession

Ind.Tutoring

GroupTutoring

10/2 Tutoring Session BIO

20A 1

ForOfficeUseOnly: TotalhourspaidattheIndividualRateonCruzPay: 1

TotalNonContactHours: TotalhourspaidattheGroupRateonCruzPay:


Leader: Josephina Schmosefina Date 10/2/15


Class: BIO 20A 0.5 hr 0.75 hr 1.0 hr Descriptionofwhatwascovered

CellularScructuresandOsmosis Please Print Clearly Student ID Number Name Initials

7. 0001234 Matt Kyle MK 8. 0000004 Caeser Ortiz CO 9. 10. 11.

----------------------------------------------------------------------------------------------------

Leader: Date Time-in: Time-out: Circle only one of the following time Class: 0.5 hr 0.75 hr 1.0 hr


PleasePrintClearly Student ID Number Name Initials

7. 8. 9. 10. 11.


Name: __________________ Course: ____________ Professor: _____________Date: THOUGHTSTOCONSIDER:

1) What material should I cover/what will students struggle with most? 2) What are my student learning outcomes for the session 3) Agenda for session (timing/strategies) 4) Anticipated Problems and Damage Control 5) Learning Assessment Ideas 6) Special study strategies to be shared with students 7) Post-Session Analysis: Strengths/Weaknesses of Strategies What students will struggle with and learning outcomes: Students Will Struggle

with enzyme function and sequential order of events in translation and replication.

Agenda

10 Min- Intro: cooperative, shared responsibilities, place to make mistakes, icebreaker:

scar story, plan for the day

5 min- split into 4 groups of 3: 2 replication, 2 translation- collect thoughts

30min- Small group discussion (include notes/outline and drawings)

20 min- 1 group of Replication share with 1 group of translation

10Min–Quiz&review(5mineach)

Problems/damage control: Students not thorough in group: give guidelines to

highlight certain points, allow enough time for me to give both groups attention

Dominatingorshystudents:Askquestionsandmakesurequietpeoplearespeaking

Study strategies to share: Make drawings, make list/charts of enzymes and what

they each do, make a conce

pt sheet w/transcription and translation on same page>>>will allow for better

memorization and comparison of initiation, elongation, term.

Postanalysis:Strength:studentstalkedalotanddevelopedthoroughanswers

Weakness:splittingmytimebetweengroups>>havethemmakelistofquestionsnexttimetoensurethegetthem

allanswered

MariaSmith


October1st,2015

Self-Reflection





listedbelow.










meetyourneeds.


SPHSTutorSampleTimeSheet

My Time Entry: SMITH, MARIA, 123456789, LSSTUT-IND. N/S & Prep 10*2015-10-09, Learning Support Services

____________________ ________ ____________________ ________




Regular Hours 1 1

Total 0 0 0 0 0 1 0 1



Regular Hours 1.25 1 2.25

Total 0 1.25 0 0 1 0 0 2.25 Printed on: 10/09/15


sheet!


My Time Entry: SMITH, MARIA, 123456789, LSSTUT-GROUP 10*2015-10-09, Learning Support Services

____________________ ________ ____________________ ________


Sunday, September 27th, 2015 to Saturday, October 3rd, 2015

Timesheet Sunday, September 28th 2015 to Saturday, October 3rd, 2015


Regular Hours 0

Total 0 0 0 0 0 0 0 0



Regular Hours .75 1 2 3.75

Total 0 0 .75 1 0 2 0 3.75 Printed on: 10/09/15


sheet!


SAMPLE SPHS Time-sheet MSI Summary Sheet

LearningAssistant’sName:Maria Smith PayPeriod 9 / 28 - 10 / 11 2014

Non-ContactHours MSISessions

Date Event/Activity Course Lecture WeeklyLogistics

PrepTime

Training/MtgTime

Other NoShowSession

Ind.Tutoring

GroupTutoring

10/3 Meeting with the

Instructor SPHS 5 1

10/6 Logistics Duties-Emails SPHS 5 0.25

10/6 Individual session SPHS 5 1

10/7 Group tutoring SPHS 5 0.75

10/8 Group tutoring SPHS 5 1

10/9 Meeting with the

Instructor SPHS 5 0.75

10/10 Group Tutoring SPHS 5 1

10/10 Group Tutoring SPHS 5 1

10/10 Turn in Timesheet SPHS 5 0.25

TotalhourspaidattheIndividualRateonCruzPay_3.25_TotalhourspaidattheGroupRateonCruzPay_3.75_

ForOfficeUseOnly:


Leader: Maria Smith Date October 6th, 2014


Class: SPHS 005 0.5 hr 0.75 hr 1.0 hr Descriptionofwhatwascovered

Discussandcreatestrongthesis

PleasePrintClearly


1. 1234567 Maria Gonzalez MG 2. 3. 4. 5.

----------------------------------------------------------------------------------------------------




Making a stronger thesis

PleasePrintClearly


1. 6789101 John Doe JD 2. 7891011 Estrella Hagar EH 3. 8910111 Juan Oakes JO 4. 9101112 Theresa Crown TC


Time-in: 2:00 Time-

out: 3:00 Circle only one of the following

time



Build on strong thesis support

PleasePrintClearly


12. 1234567 Maria Gonzalez MG 13. 2345678 Linda Schmitdt LS 14. 3456789 Carlos Ortega CO 15. 4567891 Karina Brady KB 16. 5678910 Sarah de Leon SdL

----------------------------------------------------------------------------------------------------

Leader: Maria Smith Date October 10, 2014


Class: SPHS 005 0.5 hr 0.75 hr 1.0 hr

Description of what was covered Essay # 1 revision

PleasePrintClearly


7. 1234567 Maria Gonzalez MG 8. 2345678 Linda Schmitdt LS 9. 3456789 Carlos Ortega CO 10. 4567891 Karina Brady KB 11.


Leader: Maria Smith Date October 10, 2014


Class: SPHS 005 0.5 hr 0.75 hr 1.0 hr DescriptionofwhatwascoveredEssay # 1 revision

PleasePrintClearly


1. 9101112 Theresa Crown TC 2. 6789101 John Doe JD 3. 7891011 Estrella Hagar EH 4. 8910111 Juan Oakes JO 5.

---------------------------------------------------------------------------------------------------

Leader: Date Time-in: Time-out: Circle only one of the following time Class: 0.5 hr 0.75 hr 1.0 hr


PleasePrintClearly


6. 7. 8. 9. 10.


LSSWorkPolicies


LearningSupportServicesWeeklySmallGroupTutorWorkPolicies_______IunderstandthatIwilltalktoanLSSstaffpersonifIencounteranydifficultieswithjobdutiesortheexpectationsofmyposition.Thiscaninclude:difficultieswithstudentsinmysessions,withtheinstructororTA’soranyotherissuesastheyarise.IwillalsotalktoanLSSstaffpersoniftheworkloadofmypositionbecomesoverwhelmingandmyacademicsuccessatUCSCisputinjeopardy.

_______IunderstandthatthisappointmentisonlyfortheFall2017quarter.MycurrentpositiondoesnotguaranteefutureemploymentwithLearningSupportServices.

_______ Iunderstandthatcompliancewithworkpoliciescanbetakenintoconsiderationwhenevaluatingfitforfutureemploymentneeds.

_______ IunderstandthatIwillbepaidatthegrouprateof$20.62,whichwillincreaseby3%inOctober,forFall2017

• Grouptutoringsessionsasdefinedbyhavingasessionwithmorethanonepersoninattendance.

_______ IunderstandthatIwillbepaidattheindividualrateof$15.32,whichwillincreaseby3%inOctober,forFall2017• Individualtutoringsession:asdefinedbyhavingasessionwithonestudentandnoshowsasdefinedasa

sessionwherenostudentsshowupwithouta24-hournotice.• Preparation:one(1)hourperweekforeachclassItutor.• Supervisor/TutorMeetingsasnecessary• LSSRequiredTrainingasdirected• In-classAnnouncement:half(½)houratthebeginningofthequarterforeachclassItutor.

o Half(½)hourduringthequarterifIhavelowutilization• MeetingwiththeInstructor:uptoonehalf(½)hourperquarterforeachclassItutor.• LogisticalDuties:

o Forthefirstweekworked,uptohalf(½)hour.o Afterthefirstweek,15minutesperweek

______ NEWTUTORS: IamrequiredtotakeTHEORYANDPRACTICEOFPEER-GUIDEDLEARNINGFORTUTORSANDLEARNINGASSISTANTS:I

willenrollinthe2-unitTutorTrainingclass,WRIT169,PBS101orMATH198. TherequiredmeetingtimesforThoeryandPracticeofPeer-GuidedLearningforTutorsandLearningAssistantsis:Class

Time:Tuesday5:20pm–6:55pm______ASEMeetingsfornewtutors:October7th,2017CruzPaySubmissionandLSSTimesheetDocumentationpacket:

_______ Iwillturninmytimesheetspacket,includingacopyofthehoursIsubmittedonCruzPay(bothindividualandgroup)andallsign-insheetsandsummarysheets,bytheduedateinanorganizedmannerandinlegiblehandwriting.Itismyresponsibilitytokeepaccuraterecordsofallinteractionswithstudents.IunderstandthatLSS’fundingisbasedonutilizationanddemonstratingthatusingadditionalservicesenhanceseachstudent’sperformance.IfIlosesign-insheetsorforgettohavestudentssigninIamputtingLSSinjeopardyofpotentiallylosingfunding.PleaserefertoCruzPay’swebsite(cruzpay.ucsc.edu)fortimesheetsubmittaldates.

Supervisor/TutorMeetingsandLSSRequiredTraining:______IfIcannotattendthelogisticsIWILLscheduleatimewithanLSSstaffmember.______VariousLSSRequiredTrainings:October7th,2017______EmployeesNOTenrolledinTHEORYANDPRACTICEOFPEER-GUIDEDLEARNINGFORTUTORSANDLEARNING

ASSISTANTS:LSSRequiredTraining:SeeAbove______ Othermeetingsthatmaybescheduled;studysessiontrainings,post-observationmeetingsrelatingtoastaff

observationofmysessions,meetingsrelatingtothementornewemployee(s)asaskedandasIamable.IndividualandGroupTutoringSessions:

_______ IunderstandthatIwillbeassignedtopostthreesessionsperclassonSlugSuccess,unlessotherwisedirectedbyanLSSstaffperson.Thesesessionswillbegrouporindividualdependingonhowmanystudentsshow-uptothetutoringsession.Iunderstandthatmysessionsgenerallywillhaveamaximumof6students.IunderstandthatbasedonstudentdemandImaybegiventheoptiontoopenmoresessions.IunderstandthatIamnotobligatedtoaccepttheseadditionalassignments.

_______ Iwillarriveatalltutoringappointmentsontimeandprepared.Iwillonlyworkonmaterialrelatedtothiscourseduringmysessions.Iwillfacilitateinteractivelearningactivities,andengagestudentsinsuchskillsascriticalthinking,problem


solving,andeffectivecoursespecificstudystrategies.Iwillnotengageinactivitiesthathavenotbeenassignedtomebymysupervisor.IfIamunabletomakeascheduledtutoringsessionduetoanemergency,Iwille-maillss@ucsc.eduandmystudents.Itismyresponsibilitytorescheduleatutoringsessionwithmystudents.

_______ IunderstandthatIwillonlyprovidetutoringservicesduringin-personsessions.Tutoringshouldnotoccuroveremailorphone.

_______ IunderstandthatmytutoringavailabilitywillnotbeapprovedbyLSSunlessIhaveattendedalogisticsmeetingwithastaffperson.

_______ IwilladheretotheLSSguidelinesforschedulingsessions._______ Iunderstandthatnoregularsessionshouldgoover1hour,soIwillplanmyuseofsessiontimeaccordingly.

_______ Iwillonlyholdtutoringsessionsinsemi-academicpublicspacesoncampus.IwillmeetmystudentseachweekinthesamelocationthatIspecifiedonSlugSuccess.

_______IunderstandthatIwillattendmytutoringsessionifastudentsignsup24hoursbeforethestartofthesession.Iwillconfirmthetimeandlocationofthesessionwithin24hoursofthestudentsigningup.

_______ IwillmakesurethatallofmytuteessignintoeachsessionandalsosignupusingSlugSuccess.

_______ IwillonlytutorduringhourspostedonSlugSuccessunlessauthorizedbyLSSstaff.

_______ IunderstandIamallowedtoholdextragroupstudysessionsforeachmidtermandthefinalexam.IfIamunabletoprovideappropriatereviewtimeduringtheregularlyscheduledtutoringsessions,orfeelmystudentswouldbenefitfromanextrasession,IwillcoordinatethesesessionswithLSSstaff.

_______ Iwillnotusepreviousexamsgivenbyaninstructorunlessapprovedbytheinstructororiftheexamsareprovidedtothewholeclassbytheinstructor.Iftheinstructorhaspreferencesintermsofhomework-relatedexplanations,suchasnotgoingoverspecificexamples,Iwillfollowthem.

_______NoShow:IunderstandthatIampaidfortheentiresessionevenifnostudentsshowup.Ialsounderstandthatinordertobepaidforthescheduledsessiontime,Iwillcompleteoneoftheno-showassignmentsandsubmittheassignmenttoLSSwithmytimesheet.Iwillalsoe-maillss@ucsc.edutoinformthemofthenoshow.

*PleaseseetheLSSHandbookformoreinformationonno-showsanddutiesthatneedtobedoneregardingdroppingstudentsfromasession.

_______ AccordingtoLSSpolicy,myemailmaybegiventostudentswhoareunabletomakeoneofmyexistingsessions.Iwillrespondtoemailsfromcurrentandpotentialtuteeswithin24hours.IfIamunabletoarrangeatimewiththestudent,IwillnotifyLSSwithin48hours.

Preparation:

_______ Paidpreparationtimeisone-hourperweekpercourseassigned.OtherTutorTasksAssigned:

_______ Iunderstandthatasatutor,IamnotpermittedtoattendalllecturesfortheclassesthatIamtutoringfor,otherthantheone(1)houroflecturegrantedtoalltutors.

_______ LSSe-mails:IwillreadallemailssentbyLSSintheirentiretyandreplytoallemailsandmessagessenttomebytheLSSstaffandrespondinatimelymanner.

_______ IunderstandthatIcanbepaidupto15minutesaweektodealwithlogisticalduties.Thesedutiesmaybe:respondingtojobrelatede-mailsandsubmittingLSSrequiredrecords.

OtherExpectations:

_______ Iunderstandthat,forcoursesthatIhavetakenanddonewellin,LSSstaffmaycontactmetoopentutoringsessions.Iwillrespondtothesee-mailsinatimelymanner;however,IunderstandthatIamnotobligatedtoaccepttheseadditionalassignments.

_______ IunderstandthatwhileIworkforLSS,IcannotmakeindividualarrangementswithUCSCstudentstobepaidforadditionaltutoringoutsideofmypositionwithLSSforanyUCSCcourse.


_______ Iunderstandthatitisinappropriateformetogiveadviceaboutcourseselection.IwillencouragestudentstoseekacademicadvisingfromCollege,Department,EOP,orSTARSadvisersasneeded.

_______ IunderstandthatIshouldactprofessionallyinthisposition.Examplesofunprofessionalbehaviorincludes:cancellingasessionforpersonalreasons(it’smybirthday,Iamoverloadedwithhomework),talkingaboutfrustrationswithmytuteesormysessionsotherthanwithanLSSstaffperson,andspeakingnegativelyofinstructors,TA’sorotherprofessionalsduringmysessions.

_______ Iunderstandthatmytutoringavailability,whichincludesmynameande-mail,willbemadeavailabletostudentsanditmaybesearchableontheinternet.IfIhaverequestedaNon-ReleaseofPublicInformation(NRI)underFERPA,itismyresponsibilitytoimmediatelynotifyLSSstaffsothatproperarrangementscanbemade.IfIfailtocontactLSSmyinformationmayinadvertentlybereleased.Furthermore,ifIhaverequestedanNRI,IunderstandthatLSScannotreleasemyemploymentinformationtoprospectiveemployerswithoutmysignedauthorization.

_______ Iunderstandthatstudentinformation,suchasstudents’names,emails,andSIDsareconsideredtobesensitiveinformationandshouldbehandledcarefully.Iwillblindcopying(BCC)studentsifIame-mailingmorethanonestudentatatime,andkeepsign-insheetsinmypossession.IwillturninanypapersthathavesensitiveinformationonittoLSSfortheirrecordkeepingpurposesortobeshred.

_______ IunderstandthatromanticorsexualrelationshipswithstudentsIassistviamyLSSpositionareprohibited.

_______ Iunderstandallregularlyscheduledwork-relatedactivitiesarecancelledonuniversityholidaysandIshouldnotexpecttoworkonthesedays.

IacknowledgethatIhavereceivedmycopyoftheLearningSupportServicesHandbook.IacknowledgethattheLearningSupportServicesHandbookcontain(s)importantinformationaboutmyemploymentwithLSS,includingLSS’policies,procedures,andrules.Further,Iunderstandthatitismyresponsibilitytofamiliarizemyselfwiththesematerialsandcomplywiththepoliciescontainedtherein,andthatafailuretocomplywiththesepoliciesmaybethebasisfordiscipline,uptoandincludingdismissal.IunderstandthatthepersonnelpoliciesandprocedurescontainedinthisLearningSupportServicesHandbookarenotintendedtovoid,replace,orconflictwiththeMemorandumofUnderstanding(“MOU”)negotiatedbetweentheInternationalUnion,UnitedAutomobile,Aerospace,andAgriculturalImplementWorkersofAmerica(UAW),ALF-CIO,anditsLocalUnion2865withtheUniversityofCalifornia,SantaCruzforacademicstudentemployees.TotheextenttheMOUconflictswiththesepersonnelpoliciesandprocedures,theMOUsupersedesand/ormodifiesthesepersonnelpoliciesandprocedures.____________________________________ ________________________________________ ________________(PrintName) (Signature) (Date)


LearningSupportServicesWeeklyWritingTutorWorkPolicies______ IunderstandthatIwilltalktoanLSSstaffpersonifIencounteranydifficultieswithjobdutiesortheexpectationsof

myposition.Thiscaninclude:difficultieswithstudentsinmysessions,withtheinstructororTA’soranyotherissuesastheyarise.IwillalsotalktoanLSSstaffpersoniftheworkloadofmypositionbecomesoverwhelmingandmyacademicsuccessatUCSCisputinjeopardy.

_______ IunderstandthatthisappointmentisonlyfortheFall2017quarter.MycurrentpositiondoesnotguaranteefuturepositionswithLearningSupportServices.

_______ Iunderstandthatcompliancewithworkpolicieswillbetakenintoconsiderationwhenevaluatingfitforfutureemploymentneeds.

_______ IunderstandthatIwillbepaidat$15.32,whichwillincreaseby3%inOctober,for:• Allindividualtutoringsessions:asdefinedbyhavingasessionwithonestudentandnoshows.

• Supervisor/TutorMeetings• RequiredLSSTraining• LogisticalDuties:




Time:Tuesday5:20pm–6:55pmIunderstandthatthisisseparatefrommyjobasatutorandthatsinceIamreceivingcoursecredit.Iwillnotbepaidforthistime.

______ASEMeetingsfornewtutors:October7th,2017CruzPaySubmissionandLSSTimesheetDocumentationpacket:


Supervisor/TutorMeetingsandLSSRequiredTraining:______ LogisticsMeetingforallWritingTutors:September27th,2017_______IfIcannotattendthelogisticsIWILLscheduleatimewithanLSSstaffmember.______VariousLSSRequiredTrainings:October7th,2017______EmployeesNOTenrolledinTHEORYANDPRACTICEOFPEER-GUIDEDLEARNINGFORTUTORSANDLEARNING

ASSISTANTS:LSSRequiredTraining:SeeAbove______ Othermeetingsthatmaybescheduled;studysessiontrainings,post-observationmeetingsrelatingtoastaff

observationofmysessions,meetingsrelatingtothementornewemployee(s)asaskedandasIamable.IndividualTutoringSessions:

_______ IwillstartbypostingsixwritingtutoringsessionsonSlugSuccess.Iunderstandthatallwritingsessionswillbeindividual.Sessionswillhaveamaximumof1student.IunderstandthatbasedonstudentdemandImaybegiventheoptiontoopenmoresessions.IunderstandthatIamnotobligatedtoaccepttheseadditionalassignments.

_______ Iwillarriveatalltutoringappointmentsontimeandprepared.Iwillonlyworkonhelpingthestudentwithwriting-relatedworkduringmysessions.Iwillnoteditorcomposewritingformystudents.Iwillfacilitateinteractiveapproachestowritingtutoring,andengagestudentsinsuchskillsascriticalthinking,problemsolving,andeffectivewritingstrategies.Iwillnotengageinactivitiesthathavenotbeenassignedtomebymysupervisor.IfIamunabletomakeascheduledtutoringsessionduetoanemergency,Iwille-maillss@ucsc.eduandmystudents.Itismyresponsibilitytorescheduleatutoringsessionwithmystudents.




_______ IwilladheretotheLSSguidelinesforschedulingsessions.

_______ Iunderstandthatnosessionshouldgoover1hour,soIwillplanmyuseofsessiontimeaccordingly.




_______ IwillonlytutorduringhourspostedonSlugSuccessunlessauthorizedbyLSSstaff.




OtherTutorTasksAssigned:

_______ Iunderstandthatasawritingtutor,IamnotpermittedtoattendanylecturesfortheclassesthatIamtutoringfor.



OtherExpectations:






_______ Iunderstandthatstudentinformation,suchasstudents’names,emails,andSIDs,areconsideredtobesensitiveinformationandshouldbehandledcarefully.Iwillblindcopying(BCC)studentsifIame-mailingmorethanonestudent


atatime,andkeepsign-insheetsinmypossession.IwillturninanypapersthathavesensitiveinformationonittoLSSfortheirrecordkeepingpurposesortobeshred.





LearningSupportServicesWriting23TutorWorkPolicies______ IunderstandthatIwilltalktoanLSSstaffpersonifIencounteranydifficultieswithjobdutiesortheexpectationsof


_______ IunderstandthatthisappointmentisonlyfortheFall2017quarter.MycurrentpositiondoesnotguaranteefuturepositionswithLearningSupportServices.


_______ IunderstandthatIwillbepaidattheindividualrateof$15.32,whichwillincreaseby3%inOctober,for:• Allindividualtutoringsessions:asdefinedbyhavingasessionwithonestudentandnoshows.

• Supervisor/TutorMeetings• RequiredLSSTraining• LogisticalDuties:





______ASEMeetingsfornewtutors:October7th,2017CruzPaySubmissionandLSSTimesheetDocumentationpacket:


Supervisor/TutorMeetingsandLSSRequiredTraining:______ LogisticsMeetingforallWriting21Tutors:TBA______IfIcannotattendthelogisticsIWILLscheduleatimewithanLSSstaffmember.______VariousLSSRequiredTrainings:October7th,2017______EmployeesNOTenrolledinTHEORYANDPRACTICEOFPEER-GUIDEDLEARNINGFORTUTORSANDLEARNING

ASSISTANTS:LSSRequiredTraining:Seeabove______ Othermeetingsthatmaybescheduled;studysessiontrainings,post-observationmeetingsrelatingtoastaff


_______ Iwillschedule1-6hoursofavailabilityforappointmentseachweek.Iunderstandthatallwritingsessionswillbeindividual.Sessionswillhaveamaximumof1student.IunderstandthatbasedonstudentdemandImaybegiventheoptiontoopenmoresessions.IunderstandthatIamnotobligatedtoaccepttheseadditionalassignments.

_______ Iwillarriveatalltutoringappointmentsontimeandprepared.Iwillonlyworkonhelpingthestudentwithwriting-relatedworkduringmysessions.Iwillnoteditorcomposewritingformystudents.Iwillfacilitateinteractiveapproachestowritingtutoring,andengagestudentsinsuchskillsascriticalthinking,problemsolving,andeffectivewritingstrategies.Iwillnotengageinactivitiesthathavenotbeenassignedtomebymysupervisor.IfIamunabletomakeascheduledtutoringsessionduetoanemergency,Iwille-maillss@ucsc.eduandmystudents.Itismyresponsibilitytorescheduleatutoringsessionwithmystudents.







_______ Iwillmakesurethatallofmytuteessignintoeachsession.

_______ IwillonlytutorduringhoursIhavescheduledwithstudentsunlessauthorizedbyLSSstaff.








OtherExpectations:






_______ Iunderstandthatstudentinformation,suchasstudents’names,emails,andSIDs,areconsideredtobesensitiveinformationandshouldbehandledcarefully.Iwillblindcopying(BCC)studentsifIame-mailingmorethanonestudentatatime,andkeepsign-insheetsinmypossession.IwillturninanypapersthathavesensitiveinformationonittoLSSfortheirrecordkeepingpurposesortobeshred.






LearningSupportServicesSTARSWRITEMentorWorkPolicies_______ IunderstandthatIwilltalktoanLSSstaffpersonifIencounteranydifficultieswithjobdutiesortheexpectationsofmy

position.Thiscaninclude:difficultieswithstudentsinmysessions,withtheinstructororTA’soranyotherissuesastheyarise.IwillalsotalktoanLSSstaffpersoniftheworkloadofmypositionbecomesoverwhelmingandmyacademicsuccessatUCSCisputinjeopardy.

_______ IunderstandthatthisappointmentisonlyfortheFall2017quarter.Mycurrentpositiondoesnotguaranteefuture

employmentwithLearningSupportServices._______ Iunderstandthatcompliancewithworkpolicieswillbetakenintoconsiderationwhenevaluatingfitforfuture

employmentwithLearningSupportServices._______ IunderstandthatIwillbepaidattheindividualrateof$15.32,whichwillincreaseby3%inOctober,for:

• Allindividualtutoringsessions:asdefinedbyhavingasessionwithonestudentandnoshows.• Supervisor/STARS/TutorMeetings• LogisticalDuties:15minutesperweek




______ASEMeetingsfornewtutors:October7th,2017CruzPaySubmissionandLSSTimesheetDocumentationpacket:_______ Iwillturninmytimesheetspacket,includingacopyofthehoursIsubmittedonCruzPay(bothindividualandgroup)

andallsign-insheetsandsummarysheets,bytheduedateinanorganizedmannerandinlegiblehandwriting.Itismyresponsibilitytokeepaccuraterecordsofallinteractionswithstudents.IunderstandthatLSS’fundingisbasedonutilizationanddemonstratingthatusingadditionalservicesenhanceseachstudent’sperformance.IfIlosesign-insheetsorforgettohavestudentssigninIamputtingLSSinjeopardyofpotentiallylosingfunding.PleaserefertoCruzPay’swebsite(cruzpay.ucsc.edu)fortimesheetsubmittaldates.

Supervisor/TutorMeetingsandLSSRequiredTraining:______ LogisticsMeetingforallWritingTutors:September27th,2017______IfIcannotattendthelogisticsIWILLscheduleatimewithanLSSstaffmember.______VariousLSSRequiredTrainings:October7th,2017______EmployeesNOTenrolledinTHEORYANDPRACTICEOFPEER-GUIDEDLEARNINGFORTUTORSANDLEARNING

ASSISTANTS:LSSRequiredTraining:SeeAbove:LSSRequiredTraining:Seeabove______ Othermeetingsthatmaybescheduled;studysessiontrainings,post-observationmeetingsrelatingtoastaff


_______ IwillprovidetheSTARSWRITEmentorcoordinatoranemailwithmyavailabilityfortutoringduringthefirstweekofthequarter.TheSTARSWRITEmentorcoordinatorwillusemyavailabilitytoplacestudentsintomysessionsandIwillcoordinatetomeetwithmystudentsonaweeklybasis.Thesesessionswillbeindividual,amaximumof1student.IunderstandthatbasedonstudentdemandImaybegiventheoptiontoopenmoresessions.IunderstandthatIamnotobligatedtoaccepttheseadditionalassignments.

_______ Iwillarriveatalltutoringappointmentsontimeandprepared.Inmysessions,Iwillfacilitateinteractiveapproachestowritingtutoring,andengagestudentsinsuchskillsascriticalthinking,problemsolving,andeffectivewritingstrategies.Iwillnoteditorcomposewritingformystudents.Iwillnotengageinactivitiesthathavenotbeenassignedtomebymysupervisor.IfIamunabletomakeascheduledtutoringsessionduetoanemergency,[email protected].





_______Iwillholdtutoringsessionsonlyinsemi-academicpublicspacesoncampus.Iwillmeetmystudentseachweekinthesamelocation.


_______ IunderstandthatImustattendmytutoringsessionifastudentsignsup24hoursbeforethestartofthesession.Iwillconfirmthetimeandlocationofthesessionwithin24hoursofthestudentsigningup.

_______NoShow:IunderstandthatIampaidfortheentiresessionevenifnostudentsshowup.Ialsounderstandthatinordertobepaidforthescheduledsessiontime,Iwillcompleteoneoftheno-showassignmentsandsubmittheassignmenttoLSSwithmytimesheet.Iwillalsoe-maillss@ucsc.edutoinformthemofthenoshow.*PleaseseetheLSSHandbookformoreinformationonno-showsanddutiesthatneedtobedoneregardingdroppingstudentsfromasession.




_______ LSSe-mails:IwillreadallemailssentbyLearningSupportServicesintheirentiretyandreplytoallemailsandmessagessenttomebytheLearningSupportServicesstaffandrespondinatimelymanner.

_______ IunderstandthatIcanbepaidupto15minutesaweektodealwithlogisticaldutiessuchasrespondingtojobrelatede-mailsandsubmittingLSSrequiredrecords.

OtherExpectations:





_______ Iunderstandthatmytutoringavailability,whichincludesmynameande-mail,maybemadeavailabletostudentsanditmaybesearchableontheinternet.IfIhaverequestedaNon-ReleaseofPublicInformation(NRI)underFERPA,itismyresponsibilitytoimmediatelynotifyLSSstaffsothatproperarrangementscanbemade.IfIfailtocontactLSSmyinformationmayinadvertentlybereleased.Furthermore,ifIhaverequestedanNRI,IunderstandthatLSScannotreleasemyemploymentinformationtoprospectiveemployerswithoutmysignedauthorization.




IacknowledgethatIhavereceivedmycopyoftheLearningSupportServicesHandbook.IacknowledgethattheLearningSupportServicesHandbookcontain(s)importantinformationaboutmyemploymentwithLSS,includingLSS’policies,procedures,and


rules.Further,Iunderstandthatitismyresponsibilitytofamiliarizemyselfwiththesematerialsandcomplywiththepoliciescontainedtherein,andthatafailuretocomplywiththesepoliciesmaybethebasisfordiscipline,uptoandincludingdismissal.

IunderstandthatthepersonnelpoliciesandprocedurescontainedinthisLearningSupportServicesHandbookarenotintendedtovoid,replace,orconflictwiththeMemorandumofUnderstanding(“MOU”)negotiatedbetweentheInternationalUnion,UnitedAutomobile,Aerospace,andAgriculturalImplementWorkersofAmerica(UAW),AFL-CIO,anditsLocalUnion2865withtheUniversityofCalifornia,SantaCruzforacademicstudentemployees.TotheextenttheMOUconflictswiththesepersonnelpoliciesandprocedures,theMOUsupersedesand/ormodifiesthesepersonnelpoliciesandprocedures.____________________________________________________________________________ ________________(PrintName) (Signature) (Date)


LearningSupportServicesDrop-inWritingWorkPolicies______ IunderstandthatIwilltalktoanLSSstaffpersonifIencounteranydifficultieswithjobdutiesortheexpectationsof


_______ IunderstandthatthisappointmentisonlyfortheFall2017quarter.MycurrentpositiondoesnotguaranteefutureemploymentwithLearningSupportServices


_______ IunderstandthatIwillbepaidattheindividualrateof$15.32,whichwillincreaseby3%inOctober,for:• Allscheduledtutoringtime:asdefinedbyanagreed-upondrop-inscheduleapprovedbyLSSstaff.• Supervisor/TutorMeetings• LogisticalDuties:15minutesperweek




______ASEMeetingsfornewtutors:October7th,2017CruzPaySubmissionandLSSTimesheetDocumentationpacket:_______ Iwillturninmytimesheetspacket,includingacopyofthehoursIsubmittedonCruzPay(bothindividualandgroup)

andallsign-insheetsandsummarysheets,bytheduedateinanorganizedmannerandinlegiblehandwriting.Itismyresponsibilitytokeepaccuraterecordsofallinteractionswithstudents.IunderstandthatLSS’fundingisbasedonutilizationanddemonstratingthatusingadditionalservicesenhanceseachstudent’sperformance.IfIlosesign-insheetsorforgettohavestudentssigninIamputtingLSSinjeopardyofpotentiallylosingfunding.PleaserefertoCruzPay’swebsite(cruzpay.ucsc.edu)fortimesheetsubmittaldates.

Supervisor/TutorMeetingsandLSSRequiredTraining:______ LogisticsMeetingforallWritingTutors:September27th,2017______ IfIcannotattendthelogisticsIWILLscheduleatimewithanLSSstaffmember.______ VariousLSSRequiredTrainings:October7th,2017______ EmployeesNOTenrolledinTHEORYANDPRACTICEOFPEER-GUIDEDLEARNINGFORTUTORSANDLEARNING



_______ Iwillsendmyavailabilityfortutoringtothedrop-inwritingcoordinatorbythefirstweekofclasses.Thedrop-inwritingcoordinatorwillemailmeaproposedscheduleandIwillconfirmoraskforchangestothehours.Onceanagreeduponscheduleisset,itwillbemyweeklytutoringschedule.Thesesessionswillbeindividual.Drop-inwritingisavailableMondays-Thursdayfrom3pm-6pmwithanextraThursdaysessionfrom3-5pm.

_______ Iwillarriveatalltutoringappointmentsontimeandprepared.Iwillonlyworkonhelpingthestudentwithwriting-relatedworkduringmysessions.Iwillfacilitateinteractiveapproachestowritingtutoring,andengagestudentsinsuchskillsascriticalthinking,problemsolving,andeffectivewritingstrategies.Iwillnoteditorcomposewritingformystudents.Iwillnotengageinactivitiesthathavenotbeenassignedtomebymysupervisor.IfIamunabletomakeascheduledtutoringsessionduetoanemergencyorillness,[email protected].


_______ Iwillholdmytutoringscheduleinoneoftheassignedlocations:ARCenter116,STARSOffice,EsselenNation,DRCofficeorasdirectedbyLSS.



_______ Iunderstandthatnosessionshouldgoover30minutes,unlessthereisnootherstudentwaitingforservices,inwhichcaseIcancontinuetohelpmycurrentstudent.

_______ NoShow:IunderstandthatIampaidfortheentiresessionevenifnostudentsshowup.Ialsounderstandthatinordertobepaidforthescheduledsessiontime,Iwillcompleteoneoftheno-showassignmentsandsubmittheassignmenttoLSSwithmytimesheet.Iwillalsoe-maillss@ucsc.edutoinformthemofthenoshow.*PleaseseetheLSSHandbookformoreinformationonno-showsanddutiesthatneedtobedoneregardingdroppingstudentsfromasession





OtherExpectations:





_______ Iunderstandthatmytutoringschedule,whichincludesmynameande-mail,maybemadeavailabletostudentsanditmaybesearchableontheinternet.IfIhaverequestedaNon-ReleaseofPublicInformation(NRI)underFERPA,itismyresponsibilitytoimmediatelynotifyLSSstaffsothatproperarrangementscanbemade.IfIfailtocontactLSSmyinformationmayinadvertentlybereleased.Furthermore,ifIhaverequestedanNRI,IunderstandthatLSScannotreleasemyemploymentinformationtoprospectiveemployerswithoutmysignedauthorization.




IacknowledgethatIhavereceivedmycopyoftheLearningSupportServicesHandbook.IacknowledgethattheLearningSupportServicesHandbookcontain(s)importantinformationaboutmyemploymentwithLSS,includingLSS’policies,procedures,andrules.Further,Iunderstandthatitismyresponsibilitytofamiliarizemyselfwiththesematerialsandcomplywiththepoliciescontainedtherein,andthatafailuretocomplywiththesepoliciesmaybethebasisfordiscipline,uptoandincludingdismissal.IunderstandthatthepersonnelpoliciesandprocedurescontainedinthisLearningSupportServicesHandbookarenotintendedtovoid,replace,orconflictwiththeMemorandumofUnderstanding(“MOU”)negotiatedbetweentheInternationalUnion,UnitedAutomobile,Aerospace,andAgriculturalImplementWorkersofAmerica(UAW),ALF-CIO,anditsLocalUnion2865withtheUniversityofCalifornia,SantaCruzforacademicstudentemployees.TotheextenttheMOUconflictswiththesepersonnelpoliciesandprocedures,theMOUsupersedesand/ormodifiesthesepersonnelpoliciesandprocedures.__________________________________ ________________________________________ ________________(PrintName) (Signature) (Date)


LearningSupportServicesDrop-inMathWorkPolicies______ IunderstandthatIwilltalktoanLSSstaffpersonifIencounteranydifficultieswithjobdutiesortheexpectationsofmy


_______IunderstandthatthisappointmentisonlyfortheFall2017quarter.Mycurrentpositiondoesnotguaranteefuture

employmentwithLearningSupportServices._______Iunderstandthatcompliancewithworkpolicieswillbetakenintoconsiderationwhenevaluatingfitforfutureemployment

needs._______IunderstandthatIwillbepaidattheindividualrateof$15.32,whichwillincreaseby3%inOctober,for:

• Allscheduledtutoringtime:asdefinedasanagreed-upondrop-inscheduleapprovedbyLSSstaff• Preparation:uptoone(1)houraweekofpreparation.• Supervisor/TutorMeetings• RequiredLSSTraining• LogisticalDuties:15minutesperweek




______ ASEMeetingsfornewtutors:October7th,2017CruzPaySubmissionandLSSTimesheetDocumentationpacket:


Supervisor/TutorMeetingsandLSSRequiredTraining:______ LogisticsmeetingforallDrop-inWritingTutors:Spetember27th,2017______ IfIcannotattendthelogisticsIWILLscheduleatimewithanLSSstaffmember.______ VariousLSSRequiredTrainings:October7th,2017______ EmployeesNOTenrolledinTHEORYANDPRACTICEOFPEER-GUIDEDLEARNINGFORTUTORSANDLEARNING



_______ IwillsendmyavailabilityfortutoringtotheDrop-inMathcoordinatorbythefirstweekofclasses.TheDrop-inMathcoordinatorwillemailmeaproposedscheduleandIwillconfirmoraskforchangestothehours.Onceanagreeduponscheduleisset,itwillbemyweeklytutoringschedule.Thesesessionswillbeindividual.

_______ Drop-inMathisavailableTuesday-Thursdayfrom4-8pm.Iwillarrivetoalltutoringappointmentsontimeandprepared.Iwillfacilitateinteractiveapproachestomathtutoring,andengagestudentsinsuchskillsascriticalthinking,problemsolving,andeffectivemathstrategies.Iwillnotdoassignedmathorhomeworkproblemsforstudents.Iwillnotengageinactivitiesthathavenotbeenassignedtomebymysupervisor.IfIamunabletomakeascheduledtutoringsessionduetoanemergency,[email protected].


_______ IwillholdmytutoringscheduleinMcHenry,1279oraroomdesignatedbyLSS.



_______ Iunderstandthatnosessionshouldgoover15minutes,unlessthereisnootherstudentwaitingforservices,inwhichcaseIcancontinuetohelpmycurrentstudent.

_______ NoShow:IunderstandthatIampaidfortheentiresessionevenifnostudentsshowup.Ialsounderstandthatinordertobepaidforthescheduledsessiontime,Iwillcompleteoneoftheno-showassignmentsandsubmittheassignmenttoLSSwithmytimesheet.Iwillalsoe-maillss@ucsc.edutoinformthemofthenoshow.

*PleaseseetheLSSHandbookformoreinformationonno-showsanddutiesthatneedtobedoneregardingdroppingstudentsfromasession

Preparation:

______ Paidpreparationtimecanincludeuptoanhouraweekofpreparation,duringwhichIwillreviewtheconceptsnecessarytohelpstudentsinthevariousmathconceptsdiscussedinthecoursesthatdrop-inmathtutoringsupports.


_______ IunderstandthatasaDrop-inMathtutor,IamnotpermittedtoattendanylecturesfortheclassesthatIamtutoringfor.



OtherExpectations:





_______ Iunderstandthatmytutoravailability,whichincludesmynameande-mail,maybemadeavailabletostudentsanditmaybesearchableontheinternet.IfIhaverequestedaNon-ReleaseofPublicInformation(NRI)underFERPA,itismyresponsibilitytoimmediatelynotifyLSSstaffsothatproperarrangementscanbemade.IfIfailtocontactLSSmyinformationmayinadvertentlybereleased.Furthermore,ifIhaverequestedanNRI,IunderstandthatLSScannotreleasemyemploymentinformationtoprospectiveemployerswithoutmysignedauthorization.




IacknowledgethatIhavereceivedmycopyoftheLearningSupportServicesHandbook.IacknowledgethattheLearningSupportServicesHandbookcontain(s)importantinformationaboutmyemploymentwithLSS,includingLSS’policies,procedures,andrules.Further,Iunderstandthatitismyresponsibilitytofamiliarizemyselfwiththesematerialsandcomplywiththepoliciescontainedtherein,andthatafailuretocomplywiththesepoliciesmaybethebasisfordiscipline,uptoandincludingdismissal.


IunderstandthatthepersonnelpoliciesandprocedurescontainedinthisLearningSupportServicesHandbookarenotintendedtovoid,replace,orconflictwiththeMemorandumofUnderstanding(“MOU”)negotiatedbetweentheInternationalUnion,UnitedAutomobile,Aerospace,andAgriculturalImplementWorkersofAmerica(UAW),ALF-CIO,anditsLocalUnion2865withtheUniversityofCalifornia,SantaCruzforacademicstudentemployees.TotheextenttheMOUconflictswiththesepersonnelpoliciesandprocedures,theMOUsupersedesand/ormodifiesthesepersonnelpoliciesandprocedures.

____________________________________ ________________________________________ ________________(PrintName) (Signature) (Date)


LearningSupportServicesMSIWriting2AssistantWorkPolicies_______ IunderstandthatIwilltalktoanLSSstaffpersonifIencounteranydifficultieswithjobdutiesortheexpectationsofmy


_______ IunderstandthatthisappointmentisonlyfortheFall2017quarter.MycurrentpositiondoesnotguaranteefutureemploymentwithLearningSupportServices.


_______ IunderstandthatIwillbepaidatthegrouprateof$20.62,whichwillincreaseby3%inOctober,for:

• Grouptutoringsessionsaredefinedashavingasessionwithmorethanonepersoninattendance.

_______ IunderstandthatIwillbepaidattheindividualrateof$15.32,whichwillincreaseby3%inOctober,for:• Individualtutoringsession:asdefinedbyhavingasessionwithonestudentandnoshowsasdefinedasa

sessionwherenostudentsshowup.• Supervisor/TutorMeetings• LSSRequiredTraining• Preparation:WeeklyMeetingwithcoordinator/faculty;uptoonehourperweek.ANDonehouroftutorprep

timeforfinalizingworkshoplectureplan(willsubmittutor’slectureplantocoordinatorontimesheetFriday).• LogisticalDuties:







Supervisor/TutorMeetingsandLSSRequiredTraining:______ LogisticsMeetingforAllMSIWriting2LearningAssistants:Sept.27th2017______ IfIcannotattendthelogisticsIWILLscheduleatimewithanLSSstaffmember.______ VariousLSSRequiredTrainings:October7th,2017______ EmployeesNOTenrolledinTHEORYANDPRACTICEOFPEER-GUIDEDLEARNINGFORTUTORSANDLEARNING


observationofmysessions,meetingsrelatingtothementornewemployee(s)asaskedandasIamable. IndividualandGroupMSI/TutoringSessions:

_______ IunderstandthatIwillbeassignedonetofour,1hourMSIWriting2sessions.Intotal,Iamexpectedtobeavailablefor2-4sessionsperweek.Thesesessionswillbeeithergrouporindividualdependingonhowmanystudentsshow-uptoaspecificsession.Iunderstandthatbasedonstudentdemand,Imaybegiventheoptiontoopenmoresessions.IunderstandthatIamnotobligatedtoaccepttheseadditionalassignments.


_______ IwillarriveatallMSIsessionsontimeandprepared.Iwillcreateaninteractiveenvironmentforstudents.Iwillfacilitateinteractivelearningactivitiesandengagestudentsinsuchskillsascriticalthinking,problemsolving,andeffectivecoursespecificstudystrategies.Iwillnotengageinactivitiesthathavenotbeenassignedtomebymysupervisor.IfIamunabletomakeascheduledMSIsessionduetoanemergency,[email protected].


_______ IunderstandthatmytutoringavailabilityormyMSISessionswillnotbeapprovedbyLSSunlessIhaveattendedalogisticsmeetingwithastaffperson.

_______ IwillonlytutorstudentsduringmyapprovedMSIorTutorsessiontimesunlessauthorizedbytheLSSstaff.

_______ Iwillmakesurethatallofthestudentssignintoeachsession.Iftheinstructorofthecourserequestsattendancerecords,Iwillnotkeeppersonalrecordsofattendance.IamexpectedtotelltheLSSofficetosendthisinformationtotheinstructordirectly.


_______ IunderstandthatregularMSIsessionswillnotgoover1.0hour.

_______ Cancellingsessions:IunderstandthatanycancelledsessionsareunpaidandIneedtocommunicatetheneedforacancelationwithLSSviaane-mailtolss@ucsc.edu.Reasonsforcancellationsmayincludeanemergency(e.g.illness,familyissue),aforeseeableevent(e.g.gradschoolinterview,observanceofareligiousholiday),orifyouwouldliketocancelasessionbecausetherewasarecentexamandnomaterialcanbereviewed.

Preparation:

_______ Paidpreparationtimeincludesweeklymeetingattendanceandtutorpreptimetofinalizeaworkshoplectureplan(maximum2hourperweek).



_______ IunderstandthatIcanbepaidupto15minutesaweektodealwithlogisticalduties.Thesedutiesmayberespondingtojobrelatede-mailsandsubmittingLSSrequiredrecords.

OtherExpectations:

_______ IunderstandthatIamresponsibleforreturningtheroomthatIholdmyMSIsessionsintoitsoriginalsetupaftereveryMSIsession,andImayaskstudentstoassistme.DuringMSIsessions,theseatingarrangementswillnotblockentrancesorexits.Iwillalsoaskstudentstothrowawaytheirtrashsothespaceisreadyforthenextsession.






_______ IunderstandthatmyMSIavailability,whichincludesmynameande-mail,willbemadeavailabletostudentsanditmaybesearchableontheinternet.IfIhaverequestedaNon-ReleaseofPublicInformation(NRI)underFERPA,itismyresponsibilitytoimmediatelynotifyLSSstaffsothatproperarrangementscanbemade.IfIfailtocontactLSSmyinformationmayinadvertentlybereleased.Furthermore,ifIhaverequestedanNRI,IunderstandthatLSScannotreleasemyemploymentinformationtoprospectiveemployerswithoutmysignedauthorization.




IacknowledgethatIhavereceivedmycopyoftheLearningSupportServicesHandbook.IacknowledgethattheLearningSupportServicesHandbookcontain(s)importantinformationaboutmyemploymentwithLSS,includingLSS’policies,procedures,andrules.Further,Iunderstandthatitismyresponsibilitytofamiliarizemyselfwiththesematerialsandcomplywiththepoliciescontainedtherein,andthatafailuretocomplywiththesepoliciesmaybethebasisfordiscipline,uptoandincludingdismissal.IunderstandthatthepersonnelpoliciesandprocedurescontainedinthisLearningSupportServicesHandbookarenotintendedtovoid,replace,orconflictwiththeMemorandumofUnderstanding(“MOU”)negotiatedbetweentheInternationalUnion,UnitedAutomobile,Aerospace,andAgriculturalImplementWorkersofAmerica(UAW),ALF-CIO,anditsLocalUnion2865withtheUniversityofCalifornia,SantaCruzforacademicstudentemployees.TotheextenttheMOUconflictswiththesepersonnelpoliciesandprocedures,theMOUsupersedesand/ormodifiesthesepersonnelpoliciesandprocedures.

____________________________________ ________________________________________ ________________ (PrintName) (Signature) (Date)


LearningSupportServicesMSILearningAssistantWorkPolicies_______ IunderstandthatIwilltalktoanLSSstaffpersonifIencounteranydifficultieswithjobdutiesortheexpectationsofmy


_______ IunderstandthatthisappointmentisonlyfortheFall2017quarter.MycurrentpositiondoesnotguaranteefutureemploymentwithLearningSupportServices.


_______ IunderstandthatIwillbepaidatthegrouprateof$20.62,whichwillincreaseby3%inOctober,for:

• Grouptutoringsessionsaredefinedashavingasessionwithmorethanonepersoninattendance.

_______ IunderstandthatIwillbepaidattheindividualrateof$15.32,whichwillincreaseby3%inOctober,for:• Individualtutoringsession:asdefinedbyhavingasessionwithonestudentandnoshowsasdefinedasa

sessionwherenostudentsshowup.• Preparation:15minutesperweekforplanningguide,and1hourperexam• Supervisor/TutorMeetings• LSSRequiredTraining• Lectureattendance

o Ifassistingstudentswithactivitiesduringlecture,pleasecontactyoursupervisorimmediately.• Meetingwiththeinstructor;uptoonehourperweek• LogisticalDuties:



willenrollinthe2-unitTutorTrainingclass,WRIT169,PBS101orMATH198. TherequiredmeetingtimesforThoeryandPracticeofPeer-GuidedLearningforTutorsandLearningAssistantsis: ClassTime:Tuesday5:20pm–6:55pm

IunderstandthatthisisseparatefrommyjobasatutorandthatsinceIamreceivingcoursecredit.Iwillnotbepaidforthistime.



Supervisor/TutorMeetingsandLSSRequiredTraining:______ LogisticsMeetingforAllMSILearningAssistants:September27th,2017______ IfIcannotattendthelogisticsIWILLscheduleatimewithanLSSstaffmember.______ LSSRequiredTraining:October7th,2017,TimeTBA______ EmployeesNOTenrolledinTHEORYANDPRACTICEOFPEER-GUIDEDLEARNINGFORTUTORSANDLEARNING

ASSISTANTS:LSSRequiredTraining:SeeAbove______ RequiredCampusTrainingthroughUCLearningCenter:

- EthicsandCyberSecuritytobecompletedwithinsixweeksofbeginningofappointment______ Othermeetingsthatmaybescheduled;studysessiontrainings,post-observationmeetingsrelatingtoastaff

observationofmysessions,meetingsrelatingtothementornewemployee(s)asaskedandasIamable. IndividualandGroupMSIandSmallGroupTutoringSessions:

_______ IunderstandthatIwillbeassignedonetofour,1-hourMSIsessionsandonetothree,1-hourTutoringsessions.Intotal,Iamexpectedtobeavailablefor6sessionsperweek.Thesesessionswillbeeithergrouporindividualdependingonhow


manystudentsshow-uptoaspecificsession.Iunderstandthatbasedonstudentdemand,Imaybegiventheoptiontoopenmoresessions.IunderstandthatIamnotobligatedtoaccepttheseadditionalassignments.

_______ IwillarriveatallMSIsessionsandTutorsessionsontimeandprepared.Iwillcreateaninteractiveenviroment.Iwillfacilitateinteractivelearningactivitiesandengagestudentsinsuchskillsascriticalthinking,problemsolving,andeffectivecoursespecificstudystrategies.Iwillnotengageinactivitiesthathavenotbeenassignedtomebymysupervisor.IfIamunabletomakeascheduledMSIsessionduetoanemergency,[email protected].


_______ IunderstandthatmytutoringavailabilityormyMSISessionswillnotbeapprovedbyLSSunlessIhaveattendedalogisticsmeetingwithastaffperson.

_______ IwillonlytutorstudentsduringmyapprovedMSIorTutorsessiontimesunlessauthorizedbytheLSSstaff.

_______ IunderstandIamexpectedtoholdextragroupstudysessionsforeachmidtermandthefinalexam.IfIamunabletoprovideappropriatereviewtimeduringtheregularlyscheduledMSIsessions,orfeelmystudentswouldbenefitfromanextrasession,IwillcoordinatetheseextrasessionswithLSSstaff.

_______ IunderstandthatIwillmakemystudysessionrequest1weekinadvance.

_______ Iwillmakesurethatallofthestudentssignintoeachsession.Iftheinstructorofthecourserequestsattendancerecords,Iwillnotkeeppersonalrecordsofattendance.IamexpectedtotelltheLSSofficetosendthisinformationtotheinstructordirectly.

_______ Iwillnotusepreviousexamsgivenbyaninstructorunlessapprovedbytheinstructororiftheexamsareprovidedtothewholeclassbytheinstructor.Iftheinstructorhaspreferencesintermsofhomework-relatedexplanations,suchasnotgoingoverspecificexamples,Iwillfollowthem.


_______ IfIamaco-leaderorneedaco-leaderforanyMSIorstudysession,IwillreadandfollowtheguidelinesprovidedintheLSSHandbook.

_______ IunderstandthatregularMSIsessionswillnotgoover1hour.

_______ Cancellingsessions:IunderstandthatanycancelledsessionsareunpaidandIneedtocommunicatetheneedforacancelationwithLSSviaane-mailtolss@ucsc.edu.Reasonsforcancellationsmayincludeanemergency(e.g.illness,familyissue),aforeseeableevent(e.g.gradschoolinterview,observanceofareligiousholiday),orifyouwouldliketocancelasessionbecausetherewasarecentexamandnomaterialcanbereviewed.

IndividualandGroupSmallGroupTutoringSessions:


_______ IunderstandthatstudentsareonlygivenaccesstotheSmallGroupTutoringsessionsiftheyagreetoattendthesessionsweekly.Icannotallowstudentstouseitasadrop-insession.Studentswillneedtosign-upforthesesessionsattheARCenter,Room221.

_______ Iunderstandthatnoregularsessionshouldgoover1hour,soIwillplanmyuseofsessiontimeaccordingly.



Preparation:

_______ Paidpreparationtimecanincludeweeklysessionplans(maximum15minutesperweek)andstudysessionmaterials(maximum1hourperexam).Iwillreceiveguidancefrommysupervisorregardingthesematerials.


LectureAttendance:

_______ IwillattendalllecturesforwhichIamaLearningAssistant.Iwillbeontimeandsitinthefrontoftheclassroomandinthesamespaceeveryclassperiod.IwillinformbothLSSstaffandtheinstructorifIhaveanemergencyandneedtomisslecture.Iwillnotrecordtimeonmytimesheetforanymissedlecture,partialorwhole.Iwillhavemylecturessignedoffonbytheprofessorunlessotherwiseinstructed.

_______ Iwillnotattendlecturesduringexams.Iwillnotbepaidforthistime.

_______ IunderstandthatIamarepresentativeofLSSintheclassroom.Iwillnotsleepduringlectures,talkwhiletheinstructorislecturing,workingonotherclassmaterialorbeonmyphoneorcomputerdoingnon-lecturerelatedactivities.



_______ IunderstandthatIcanbepaidupto15minutesaweektodealwithlogisticalduties.Thesedutiesmayberespondingtojobrelatede-mailsandsubmittingLSSrequiredrecords.

OtherExpectations:

_______ IwillmakeallappropriateannouncementstopublicizetheMSIsessionsinclass.IunderstandthatitismyresponsibilitytoencouragestudentstoattendMSIsessionswithagoalofattractingatleast30%oftheclassoverthequarter.Iunderstandthatthesessionsizegoalistohaveatleast6studentsineachsession.IwillcontactLSSifattendanceistoolow(consistentlylessthan3studentsinasession)ortoohigh(morethan12studentswantingtoattendanyonesession)[email protected].

_______ IunderstandthatIamresponsibleforreturningtheroomthatIholdmyMSIsessionsintoitsoriginalsetupaftereveryMSIsession,andImayaskstudentstoassistme.DuringMSIsessions,theseatingarrangementswillnotblockentrancesorexits.Iwillalsoaskstudentstothrowawaytheirtrashsothespaceisreadyforthenextsession.

_______ IunderstandthatforcoursesthatIhavetakenanddonewellin,LSSstaffmaycontactmetoopentutoringsessionsoremergencycoverageofMSIsessions.LearningAssistantsmayalsocontactmetohelpcoversessionsorserveasaco-leader.Iwillrespondtothesee-mailsinatimelymanner;however,IunderstandthatIamnotobligatedtoaccepttheseadditionalassignments.




_______ IunderstandthatmyMSIavailability,whichincludesmynameande-mail,willbemadeavailabletostudentsanditmaybesearchableontheinternet.IfIhaverequestedaNon-ReleaseofPublicInformation(NRI)underFERPA,itismyresponsibilitytoimmediatelynotifyLSSstaffsothatproperarrangementscanbemade.IfIfailtocontactLSSmyinformationmayinadvertentlybereleased.Furthermore,ifIhaverequestedanNRI,IunderstandthatLSScannotreleasemyemploymentinformationtoprospectiveemployerswithoutmysignedauthorization.





IacknowledgethatIhavereceivedmycopyoftheLearningSupportServicesHandbook.IacknowledgethattheLearningSupportServicesHandbookcontain(s)importantinformationaboutmyemploymentwithLSS,includingLSS’policies,procedures,andrules.Further,Iunderstandthatitismyresponsibilitytofamiliarizemyselfwiththesematerialsandcomplywiththepoliciescontainedtherein,andthatafailuretocomplywiththesepoliciesmaybethebasisfordiscipline,uptoandincludingdismissal.IunderstandthatthepersonnelpoliciesandprocedurescontainedinthisLearningSupportServicesHandbookarenotintendedtovoid,replace,orconflictwiththeMemorandumofUnderstanding(“MOU”)negotiatedbetweentheInternationalUnion,UnitedAutomobile,Aerospace,andAgriculturalImplementWorkersofAmerica(UAW),ALF-CIO,anditsLocalUnion2865withtheUniversityofCalifornia,SantaCruzforacademicstudentemployees.TotheextenttheMOUconflictswiththesepersonnelpoliciesandprocedures,theMOUsupersedesand/ormodifiesthesepersonnelpoliciesandprocedures.____________________________________ ________________________________________ ________________ (PrintName) (Signature) (Date)

Documents

Learning Support Services Handbook · 6 LSS Employee Handbook Preliminary Timeline and Basic Responsibilities for Small Group Tutors 1st week of the quarter: • Choose your tutoring