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8/14/2019 LEADING CHAPTERS AND ASSOCIATIONS
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LEADING CHAPTERSLEADING CHAPTERS
AND ASSOCIATIONSAND ASSOCIATIONS
April 24-26,2009 NLC atApril 24-26,2009 NLC at
MSU Campus, Marawi CityMSU Campus, Marawi City
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Leading Chapters and AssociationsLeading Chapters and Associations
We must cater to the aspirations and expectations of ourWe must cater to the aspirations and expectations of ourmembersmembers
Members yearn to experience something unique and differentMembers yearn to experience something unique and different
CHANGE ME INTO A BETTER PERSONCHANGE ME INTO A BETTER PERSON
MAKE ME A LEADERMAKE ME A LEADER
Your chapter is not simply a club but a business, a corporate, anYour chapter is not simply a club but a business, a corporate, anassociation and a brotherhood and sisterhood as wellassociation and a brotherhood and sisterhood as well
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While the benefits of the business ofWhile the benefits of the business of
a chapter operation are partly sociala chapter operation are partly socialand fun in nature, it is a seriousand fun in nature, it is a serious
business. You have a responsibility tobusiness. You have a responsibility to
run the chapter while it is being runrun the chapter while it is being runby you and your fellow members in aby you and your fellow members in a
professional and sound manner. Youprofessional and sound manner. You
have the responsibility to perpetuatehave the responsibility to perpetuate
the firm (chapter) by bringing in thethe firm (chapter) by bringing in the
next generation of managers.next generation of managers.
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The tenure of each generation ofThe tenure of each generation ofmanagers is comparatively short. Somanagers is comparatively short. So
it is very important that you gain ait is very important that you gain a
good working knowledge of all aspectgood working knowledge of all aspectof chapter operation. And you helpof chapter operation. And you help
others gain that same understandingothers gain that same understanding
for continuity from class to class.for continuity from class to class.
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Leading chapters operations runLeading chapters operations run
smoothly and efficiently to grow andsmoothly and efficiently to grow and
prosper will be extremely helpful inprosper will be extremely helpful inany career or profession youany career or profession you
undertake in the future. Its just likeundertake in the future. Its just like
having a second major in leadershiphaving a second major in leadershipand management training..and management training..
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Operational In charge of carryingOperational In charge of carrying
out the program of work for theout the program of work for the
chapter is the Chancellor. Hechapter is the Chancellor. He
supervises the work of all thesupervises the work of all the
standing committees and shouldstanding committees and should
meet with all committee chairmenmeet with all committee chairmen
periodically.periodically.
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Standing CommitteesStanding Committees
11. Scholarship - responsible for. Scholarship - responsible for
maintaining records ofmaintaining records of
scholastic standing of everyscholastic standing of every
member and pledge and formember and pledge and for
planning a complete program toplanning a complete program toencourage and recognize goodencourage and recognize good
scholarship.scholarship.
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2.2. Rushing - should never be lessRushing - should never be lessthan three members. Chargedthan three members. Chargedwith organizing the details of rush,with organizing the details of rush,training other members in goodtraining other members in good
rush procedure and seeing to therush procedure and seeing to theexecution of an effective rushexecution of an effective rushprogram. The committee holds theprogram. The committee holds the
future fate of the chapter in itsfuture fate of the chapter in itshands. It should operate wholehands. It should operate wholeyear through including summer.year through including summer.
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3. Public Relations - gaining3. Public Relations - gaining
goodwill for your chapter is agoodwill for your chapter is a
vital good operations. Thisvital good operations. Thiscommittee concern itself withcommittee concern itself with
that as well as generatingthat as well as generating
publicity for the chapter.publicity for the chapter.
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4.4. Alumni Relations - the successAlumni Relations - the success
of a chapter is dependentof a chapter is dependent
upon the continuity andupon the continuity and
stability that your alumnistability that your alumni
brothers can offer. Theybrothers can offer. They
cannot and should not becannot and should not betaken for granted.taken for granted.
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5.5. Faculty Relations - the chapterFaculty Relations - the chaptershould take advantage of theshould take advantage of the
talents and learning oftalents and learning of
outstanding personalities on theoutstanding personalities on the
campus from faculty andcampus from faculty and
administration.administration.
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6.6. School activities - this committeeSchool activities - this committee
develops opportunities fordevelops opportunities for
extracurricular involvement onextracurricular involvement onthe campus which includes but notthe campus which includes but not
limited to, school sports fest, interlimited to, school sports fest, inter
fraternity activities, foundationfraternity activities, foundationday, etc.day, etc.
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7.7. Community Service - service isCommunity Service - service isone of our values. Thisone of our values. This
committee plans and supervisescommittee plans and supervises
the chapters participation inthe chapters participation incommunity service projects. Itscommunity service projects. Its
either lead by the chapter, inter-either lead by the chapter, inter-
fraternity or joined with otherfraternity or joined with othercampus organizations.campus organizations.
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8.8. Social - this committee plans allSocial - this committee plans all
aspects of the chapter socialaspects of the chapter social
life but within the rules andlife but within the rules andaccepted practices of chapter,accepted practices of chapter,
campus and communitycampus and community..
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9.9. Pledge Education - thisPledge Education - this
committee prepares every yearcommittee prepares every year
a detailed program of educationa detailed program of educationfor new members. The chairmanfor new members. The chairman
of this committee is the Pledgeof this committee is the Pledge
Educator.Educator.
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10.10. Expansion - the chapter canExpansion - the chapter can
help coordinate the fraternityshelp coordinate the fraternitys
efforts to create interest inefforts to create interest inAlpha Sigma Phi in otherAlpha Sigma Phi in other
campuses.campuses.
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Chapter OfficersChapter Officers
1. Grand Chancellor - is the Chief Executive Officer . He1. Grand Chancellor - is the Chief Executive Officer . Heholds the responsibility for the activities and successholds the responsibility for the activities and successof the chapter. He is the official representative of theof the chapter. He is the official representative of thechapter to the school. He has the burden of knowingchapter to the school. He has the burden of knowingthat his conduct is watched by everyone, within thethat his conduct is watched by everyone, within the
chapter and without. He has an opportunity to developchapter and without. He has an opportunity to developleadership qualities in himself and also in otherleadership qualities in himself and also in othermembers. His biggest responsibility is to preservemembers. His biggest responsibility is to preserveharmony and give direction, to see that goals are setharmony and give direction, to see that goals are setand create an atmosphere for outstandingand create an atmosphere for outstandingachievement by the entire chapter. He must learn howachievement by the entire chapter. He must learn how
to delegate, the reason for the committees. Theto delegate, the reason for the committees. Thepresident must make sure that the officers andpresident must make sure that the officers andcommittees fully understand their responsibilities, hecommittees fully understand their responsibilities, hemust encourage continued education and training.must encourage continued education and training.
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2. Chancellor - assists the Grand2. Chancellor - assists the Grand
Chancellor in all his duties andChancellor in all his duties and
responsibilities as well as takingresponsibilities as well as taking
charge of the chapter in the absencecharge of the chapter in the absenceof the Grand Chancellor. Heof the Grand Chancellor. He
supervises the committee structuresupervises the committee structure
that actually carries out the work ofthat actually carries out the work ofthe chapter.the chapter.
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3. Keeper of the Mace - is the Financial3. Keeper of the Mace - is the Financial
Manager of the chapter. He handlesManager of the chapter. He handles
all the financial business details ofall the financial business details ofthe chapter.the chapter.
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5. Exchequer - is the auditor of the5. Exchequer - is the auditor of the
chapter, sees to it that allchapter, sees to it that all
disbursements are properly donedisbursements are properly done
with transparency.with transparency.
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6. Herald - is the PIO of the chapter6. Herald - is the PIO of the chapter
and chairs the public relationsand chairs the public relations
committee. He also acts as thecommittee. He also acts as theEditor-in-Chief of the chapter newsEditor-in-Chief of the chapter news
letter, he also acts as the historian ofletter, he also acts as the historian of
the chapter.the chapter.
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7. Pledge Educator - he chairs the7. Pledge Educator - he chairs thepledge education program committee.pledge education program committee.
He also acts as the marshal during theHe also acts as the marshal during the
initiation. He is in charge of the mostinitiation. He is in charge of the most
beautiful and important service of thebeautiful and important service of thefraternity, the initiation. He is infraternity, the initiation. He is in
charge of all the pledge ceremonies,charge of all the pledge ceremonies,
and other open rituals. He is in chargeand other open rituals. He is in chargeof all the equipment relating to theof all the equipment relating to the
ritual.ritual.
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8. Sergeant at Arms - puts the chapter8. Sergeant at Arms - puts the chapterroom in readiness for all meetingsroom in readiness for all meetings
and maintains order and dignity at alland maintains order and dignity at all
meetings. In charge of plaques andmeetings. In charge of plaques andawards. He maintains the archives ofawards. He maintains the archives of
the chapters and its specialthe chapters and its special
mementos.mementos.
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9. Alumni Adviser - is the liaison9. Alumni Adviser - is the liaison
between the under graduates andbetween the under graduates and
alumni. He is responsible foralumni. He is responsible forpromoting a mutually beneficialpromoting a mutually beneficial
relationship. He is invited to attendrelationship. He is invited to attend
all meetings and social events of theall meetings and social events of thechapter.chapter.
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10. Faculty adviser - is chosen by the10. Faculty adviser - is chosen by thechapter. Is not necessarily a memberchapter. Is not necessarily a member
of Alpha Sigma Phi. His assistance isof Alpha Sigma Phi. His assistance is
sought in planning a good programsought in planning a good programfor faculty administration relationsfor faculty administration relations
and campus activities. Acts as aand campus activities. Acts as a
General Advisor of the chapter.General Advisor of the chapter.
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ACTION PLANNINGACTION PLANNING
GUIDE : SMARTGUIDE : SMART
SpecificSpecific
MeasurableMeasurable AttainableAttainable
RealisticRealistic
Time boundTime bound
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ELEMENTSELEMENTS
A. Goals / ObjectivesA. Goals / Objectives
B. ActivitiesB. Activities
C. Action StepsC. Action StepsD. Person ResponsibleD. Person Responsible
E. Time TableE. Time Table
F. Resources NeededF. Resources NeededG. Expected Output / ResultsG. Expected Output / Results
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EFFECTIVE MANAGEMENT OFEFFECTIVE MANAGEMENT OF
CHAPTERSCHAPTERS
GUIDE : PLOCGUIDE : PLOC
PlanningPlanning LeadingLeading
OrganizingOrganizing
ControllingControlling
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EFFECTIVE SERVICE PROJECTSEFFECTIVE SERVICE PROJECTS
1. Action Plan1. Action Plan
2. Implementation include2. Implementation includedocumentation and public relationdocumentation and public relation
3. Assessment and evaluation -3. Assessment and evaluation -determine the effectiveness of thedetermine the effectiveness of theprojectproject
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QUOTESQUOTES
There are no lousy chaptersThere are no lousy chapters
or associations only lousyor associations only lousy
officers.officers.
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Our greatest strengthatOur greatest strengthatchapters or national level lies inchapters or national level lies in
the work that Alphansthe work that Alphans
volunteerdedicated,volunteerdedicated,committed, and dynamiccommitted, and dynamic
volunteers are the main strengthvolunteers are the main strength
and continued growth of Alphaand continued growth of AlphaSigma Phi.Sigma Phi.
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The greatest value ofThe greatest value of
being an Alphan is notbeing an Alphan is notwhat I get from them butwhat I get from them but
the better person I becomethe better person I become
because of them.because of them.
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The future belongs toThe future belongs to
those who believe in thethose who believe in thebeauty of their dreams. beauty of their dreams.
Eleanor RooseveltEleanor Roosevelt
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Some men see things asSome men see things as
they are and as why Ithey are and as why I
dream of things that neverdream of things that never
were and say why not. were and say why not.
George Bernard ShowGeorge Bernard Show
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Act always as if the future of theAct always as if the future of theuniverse depended on what youuniverse depended on what you
did, while laughing at yourselfdid, while laughing at yourself
for thinking that whatever youfor thinking that whatever youdo makes a difference. Buddhistdo makes a difference. Buddhist
philosophyphilosophy
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Tashi- Deley!Tashi- Deley!
I honor the greatness in you.I honor the greatness in you.
I honor the place in your heart, where liesI honor the place in your heart, where liesyour courage, honor, greatness, love, hopesyour courage, honor, greatness, love, hopes
and dreams.and dreams.
I honor the place in your heartwhere ifI honor the place in your heartwhere ifyou are at that place in youand I am atyou are at that place in youand I am atthat place in metheres only one of us.that place in metheres only one of us.
May the God in me, meet the God in you!May the God in me, meet the God in you!
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THANK YOU VERY MUCHTHANK YOU VERY MUCH
LONG LIVE ALPHA-SIGMA-PHI!!!LONG LIVE ALPHA-SIGMA-PHI!!!
Brother Joel F. JaranillaBrother Joel F. JaranillaGamma Epsilon 1979Gamma Epsilon 1979
National President 1998-2002National President 1998-2002