LEADERSHIP QUALIFICATION PASSPORT

Girl Guides Australia Australian Learning andQualification Program

LEADERSHIP QUALIFICATION PASSPORT

Name:

Leadership Qualification Passport

Contents 1. Summary of GGA Leadership Qualification … … … … 3

2. Your Support Network … … … … … … … … … … … … … 4 3. Steps to gain your Leadership Qualification … … ... … 5 4. Induction … … … … … … … … … … … … … … … … … … … 7

5. Learning Plan and Record … … … … … … … … … … … … 8 6. Leadership Qualification Modules … … … … … … … … 10

6.1 Being Part of Guiding … … … … … … … … … … 10

6.2 Being Part of Guiding in Australia … … … … 12 6.3 Delivering the Australian Guide Program ... 14

6.4 Being a Leader of your Unit … … … … … … … 17 6.5 Being Safe … … … … … … … … … … … … … … 19 6.6 Managing your Unit … … … … … … … … … … 21

7. Finalising your Leadership Qualification … … … … …. 24 Qualification and Appointment form… … … … … 25

Girl Guides Australia Suite 103, Level 1, 100 William Street, Woolloomooloo NSW 2011 www.girlguides.org.au

ALQP Leadership Qualification Passport First published in 2012 by Girl Guides Australia Edition 5 - May 2017 Key Contact: GGA Learning & Development Manager

Copyright © Girl Guides Australia This work is copyright. Apart from any use as permitted under the Copyright act 1968, no part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means without written permission by the copyright holder.

LD01 ALQP Leadership Qualification Passport May 2017 Page 2 of 25

http://www.girlguides.org.au/

Section 1: Summary of GGA Leadership Qualifications for Unit Leaders and Assistant Unit Leaders This Girl Guides Australia Leadership Qualification for both Assistant Unit Leaders and Unit Leaders consists of six modules, see summary below. The Managing Your Unit module is only for Unit Leaders. For most new Leaders, the Leadership Qualification can be completed in six to nine months. Leadership Qualification Passport - sets out the full requirements for the Qualification and records any

relevant experience and / or qualifications, as well as progress. Depending on previous experience and / orqualifications, it is possible to gain exemption from some of the requirements.

Learning Partner – a trained Leader who designs a tailored learning plan for the new Leader and providesguidance on completing learning activities.

Induction - includes meeting with District Manager, meeting with Learning Partner and Induction with theUnit. The District Manager signs off that Induction is complete.

Guiding Orientation webinar - supports the Being Part of Guiding and Being Part of Guiding in Australiamodules, run on a national basis. Completed early on.

Learning activities - replicate the main leadership tasks and can be completed in any order. Most activitiesin the Passport are signed off by a qualified Leader. Some activities, as specified, must be signed off by theLearning Partner or District Manager.

Leader’s Handbook – provides core reading material. All reading must be completed before the LeadershipQualification Training is attended.

Leadership Qualification Training – supports the modules – Delivering the Australian Guide Program, Beinga Leader of your Unit, Being Safe and Managing your Unit.

First Aid training – varies dependent on prior qualifications held and whether becoming an Assistant UnitLeader or Unit Leader. Theory component can be completed online.

Completion of Qualification - Learning Partner signs off that new Leader has completed Passport andDistrict Manager confirms the appointment.

New to Role Review - after 6 months with the District Manager to provide further guidance as needed.

Modules Reading Training Summary of Learning Activities

Being Part of Guiding

Leader’s Handbook– Chapter 2

Guide Handbooks

Guiding Orientationwebinar

2 activities –access the WAGGGS website, use resources and lead games / activities with Guides

Being Part of Guiding in Australia


Guiding Orientationwebinar

4 activities – build networks, access information, discuss and make Promise, attend a District Meeting

Delivering the Australian Guide Program

Leader’s Handbook– Chapters 4 & 5

LQ Training –Delivering theAustralian GuideProgram

8 activities – use the AGP process and shared leadership to plan activities and meetings, use Outcome Tables, Develop the Patrol System, assist Guide to complete a challenge and facilitate peer assessment, run activities on leadership skills

Being a Leader of your Unit


LQ Training –Being a Leader ofYour Unit

6 activities – develop 3 month program, conduct ceremonies, use games and themed meetings, welcome parents and evaluate activities

Being Safe


Guide Lines –policies

LQ Training –Being Safe

Provide BasicEmergency LifeSupportHLTAID002 –theory as aminimum

7 activities – conduct fire / evacuation drill, access First Aid kit, explore health and safety issues, review incident records, conduct risk assessments, use safe food handling

Managing your Unit (for Unit Leaders only)

Leader’s Handbook– Chapters 8 and 9

Guide Lines –Section 2 and 8

LQ Training –Managing your Unit

HLTAID002(theory,practical andassessment)

9 activities – creating 12 month event calendar, undertake promotional activity, prepare reports and newsletters, keep financial records, budget for a camp / event, maintain a range of Unit and membership records


Section 2: Your Support Network As you proceed in your Leadership Qualification journey, there are many people who can offer you support, but the most important ones are your:

District Manager (or Region Manager in some areas) Learning Partner Other qualified Leaders Trainers.

You can write their contact details in the boxes below.

District Manager (or Region Manager in some areas) Your District Manager leads the members of Guiding in your District and you are responsible to her. You will meet with her at the beginning of the qualification process and at the end she will confirm you have met the requirements for Qualification. She will involve you in District events and ensure you have all the information you need to perform your role. She is also responsible for signing off many of the activities in the Managing your Unit module. Contact details:

Learning Partner Your Learning Partner is an experienced Leader who will guide you through the qualification process. The Learning Partner is appointed by the District Manager and is part of your District team. She has undertaken specialist training to perform this role. Her responsibilities include offering advice on what activities will meet the requirements for the Passport as well as helping you to overcome any difficulties you might experience whilst working through the Passport. Your Learning Partner is your first point of call for queries on your learning. Contact details:

Other qualified Leaders Other qualified Leaders will be a source of information and guidance as you develop your leadership skills. Qualified Leaders are able to sign off activities as you complete them, mainly through observing you at Unit meetings and discussing what you have done as a Leader. The Leaders who sign your Passport do not necessarily have to be from your District. You will be also able to get support from Trefoil Guild Members who may no longer be in active leadership roles, but have a great deal of experience to share. Contact details:

Trainers Trainers are experienced Leaders and Managers who have undertaken additional training qualifications. They run the Guiding Orientation webinar and the Leadership Qualification Training course as well as training workshops for experienced Leaders. Contact details:


Section 3: Steps to gain your Leadership QualificationThis Passport is designed to help you achieve the Unit Leader or Assistant Unit Leader Qualification.

If you are already a qualified Unit Leader or Assistant Unit Leader transferring from another State / Territory you will need to meet the relevant Working with Children or Police Checks for your new State. You also need to complete the Induction form (Section 4) and Qualification and Appointment Form (Section 7) but otherwise youdo not need to complete this Passport.

Apply to become a Unit Leader or Assistant Unit Leader 1. Helpful information, including the Guiding for Adults leaflet, is available on the GGA website

http://www.girlguides.org.au/get-involved/as-a-leader.html. You may also be able to get a copy of this leafletfrom your State Office. Take the opportunity to talk to any Guide Leaders or Managers you know.

2. The next step is normally to meet informally with your District Manager (or Region Manager) so togetheryou can explore your preferred Guide age group, the roles which interest you and your level of commitment.Together, decide whether you should pursue an Assistant Unit Leader appointment or a Unit Leaderappointment.

3. Complete an application for membership and the forms needed to meet the legal and regulatory Workingwith Children and / or Police Check requirements for your State or Territory. Your District Manager can giveyou further information. The application form is also available on your State website to download.

4. The State Office will send you an information pack. Your District Manager will help you to obtain a copy ofthe Leader’s Handbook and the relevant Guide handbooks from the State Office. The Leader’s Handbookhas a useful glossary of terms to help you understand Guide jargon.

Complete Induction (Section 4)5. The first part of your Induction is your meeting with your District Manager (or Region Manager). The District

Manager will set out the requirements of your leadership role, ask you to agree to the Code of Conduct,arrange for a Local Induction and appoint a Learning Partner for you. (In some States, the Code of Conductcan be agreed to online or you can sign a form that the District Manager will send to State Office).

6. Record the contact details of the key people who can support you in Section 2.

7. Complete your Local Induction by visiting the Guide meeting place; meet the Guides and Unit leadershipteam.

8. Complete the Induction checklist in Section 4, ensure it is signed as needed and arrange for your DistrictManager to scan / copy the page and send to your State Office.

Design Learning Plan with Learning Partner9. Meet with your Learning Partner and review any previous Guiding experience and any professional skills

or qualifications that may give you automatic exemption from some aspects of the training or requiredactivities. Your Learning Partner will sign the module boxes where you have recognition of prior learning.

10. Review the learning activities and discuss with your Learning Partner which ones might be best to start first– complete them in the order that makes best use of learning opportunities as they arise. You DO NOTneed to work through them in the order they are presented. Also, discuss whether any alternative activitiesare required.

11. Complete the Learning Plan & Record by identifying the dates of any training sessions you need to attend(including GGA Guiding Orientation, GGA Leadership Qualification and Provide Basic Emergency LifeSupport HLTAID002 according to role, the dates of meetings or events where you could complete activitiesand the provisional dates of catch-up meetings with your Learning Partner (which can be in person, onlineor on the phone). Ask your Learning Partner how to register for training.


http://www.girlguides.org.au/get-involved/as-a-leader.html

Undertake Leadership Qualification training and activities (Section 6)

12. Participate in the GGA Guiding Orientation webinar if you have no previous experience of Guiding. Thiswebinar covers the content of the first two modules: Being Part of Guiding and Being Part of Guiding inAustralia. If you do not have internet access, ask the State Learning & Development Manager for a digitalversion of Guiding Orientation.

13. Read the relevant chapters of the Leader’s Handbook for each module and record this reading as it iscompleted on the relevant pages of this Passport. The reading must be completed before attending theLeadership Qualification Training course.

14. Participate in the GGA Leadership Qualification Training course once you have completed the necessaryreading. If you are an Assistant Unit Leader you will not need to attend the entire training course althoughyou are welcome to if you wish.

15. Complete the relevant activities for each of the five (or six) modules and provide the appropriate evidencefor each activity – this might include photos, plans or notes of what you did. A number of activities requirethat material is “attached” to the Passport – it’s probably easiest to file this material in a ring-binder withdividers for each module. Activities may be completed in any order.

16. Complete Provide Basic Emergency Life Support training HLTAID002 as a minimum. If you are workingtowards being a Unit Leader you will need to complete both the theory and practical (CPR) assessmentelements of this training. The minimum requirement for an Assistant Unit Leader is to complete the theory(online) element only. The CPR element should be refreshed (not necessarily re-assessed) annually.

17. Get each module activity signed off. Each activity in the Passport is accompanied by a description of whoshould sign it off and what evidence is required. Where qualified Leader is specified, this means a currently appointed Unit Leader, Assistant Unit

Leader or Outdoors Leader holding a Leadership Qualification under AALP or ALQP. Where qualified Unit Leader is specified, this means only a qualified Unit Leader can sign. A qualified Manager or Resource Leader may sign Leadership Qualification Modules if she has

current and substantive involvement at Unit level. Some activities must be signed off by either your Learning Partner or your Manager and these are

clearly marked. The District Manager must oversee this process and therefore cannot sign as the Learning Partner

or qualified Leader. She can sign as District Manager only.

18. Once you have completed all activities for a module, answer the reflection questions and discuss with yourLearning Partner.

19. Make or renew your Girl Guide Promise as an adult. You can do this whenever a good opportunity arises– it doesn’t need to be saved to the end!

Qualification as a Unit Leader or Assistant Unit Leader 20. When all the reading, activities and training are complete, meet with your Learning Partner to review the

sign offs, as well as the evidence / comments / discussion points recorded in the Passport.

21. Meet with your District Manager either alone, or with your Learning Partner, so that your District Managercan finalise your Passport and complete the Qualification & Appointment form.

22. At this meeting, you will discuss your Unit’s program plans for the next term and also identify any areas youwish to focus on. You should set a date for your “New to Role” Review with your District Manager.

23. Your District Manager will present your Leadership Qualification badge and certificate at a Unit or Districtevent.


Section 4: Induction (Unit roles) The aim of the induction phase is to ensure you:

Are clear about the process to get qualified Have basic information about the Unit you will be working with Understand your role and responsibilities as a Guide Leader Meet the State Girl Guide Organisation requirements, including complying with relevant legislation.

Meeting with District (Region) Manager DM / RMSignature

Complete the membership forms, including providing references.

Complete Police Check / Working with Children forms.

Meet the relevant legal requirements for working with children in your State / Territory.Discuss the importance of complying with GGA policies and Guide Lines. Guide Lines isavailable at http://www.guidelinesforgirlguides.org.au/Discuss the relevant Position Description, see Guide Lines.

Discuss the Code of Conduct and subsequently sign the paper form or complete itonline.Discuss the State conflict resolution / grievance / dispute resolution policy andprocesses.

Resources Completed

Obtain the Leader’s Handbook.

Obtain the handbooks relevant to the Guide Unit you work with.

Purchase and wear the Girl Guides Australia uniform.

Local Induction Qualified UnitLeader Signature

Introduction to Guides, parents and Unit leadership team.Meeting place: meeting area, kitchen, bathroom, store-rooms, emergency exits / fireprocedures, First Aid kit, recording book, cleaning equipment, garbage disposal, keys.Unit equipment: location of games / craft / activity equipment, Unit program book,attendance records, resources, finance books.Information on local meetings of District team and Support Group – when, where, whom.

Meet with other Guide Leaders.

Record here the date all elements of the Induction were completed, scan / copy theInduction pages and signed Code of Conduct, and send to your District Manager, whowill then forward to your State Office.

Date

Office Use Only Records updated by State Office:

LD 03 (Feb 2017) – DISTRICT MANAGER TO COPY / SCAN COMPLETED INDUCTION & SIGNED CODE OF CONDUCT AND SEND TO STATE OFFICE

NAME (IN FULL): MEMBER NO:

This includes any Child Safe trainingrequired by State law.


http://www.guidelinesforgirlguides.org.au/

Section 5: Learning Plan and Record The Learning Plan sets out in summary form what you need to do to become qualified and is used to tick when you have completed reading, training, activities and reflections. This Plan and Record will provide a quick oversight as to where you are up to in achieving your Leadership Qualification, and also provide an easy reference at your catch-up meetings with your Learning Partner. Please bear in mind this is not the “official” record – you still need to have the nominated person sign and date the module boxes.

To use the Learning Plan and Record effectively:

1. Once you have completed the Recognition of Prior Learning process with your Learning Partner write “RPL”in the relevant boxes below. Your Learning Partner will sign the relevant module boxes.

2. If you have been involved in Guiding previously, think about all you have done over the last three years – arethere any activities you have already completed which you can get signed off by the appropriate person? Youmight want to make a note in the appropriate boxes below. You can tick these boxes once the moduleactivities have been signed off.

3. The shaded boxes are ones where activities need to be planned ahead, e.g. attending meetings orceremonies or meeting with people. If you know now the dates of events you could use, pencil them in theboxes. You can tick these boxes once the module activities have been signed off.

4. Many of the activities require you to do things with the Guides, these are also shaded so you remember toinclude them in your Program plans. When you are completing Unit based activities, plan ahead to makesure there is another qualified Leader present who can sign your Passport. You can tick these boxes oncethe module activities have been signed off.

5. You will be required to attend training for some of the modules – these boxes are also shaded. Pencil in theboxes below the relevant dates of the scheduled training. You can tick these boxes once the training activitieshave been signed off.

6. Now think about your target date for completing the Leadership Qualification and write it in the box below.

Dates to catch up with Learning Partner

Date to renew or make the Guide Promise

Date scheduled Event / meeting

Target Date to complete Qualification

Liaise with the District Manager to set this date in advance, so that it does not cause a blockage to the completion of the Learning Plan.


ALQP Unit Leadership Qualification Learning Plan and Record May 2017

Unit Leadership Learning Plan and RecordFor use by the Learning Partner to help keep track of the new Leader she is supporting.

Name of Leader … … … … … … … … … … … … … … … … … … … … … … … … … … …

Start Date … … … … … … … … … … …… … Target Qualification Date … … … … … … …

6.1 Being Part of Guiding Reading Guiding Orientation

webinar Activity 1: Use WAGGGS or history or Symbols of Movement activity with Guides

Activity 2: Use WAGGGS resource with Guides

Reflection

6.2 Being Part of Guiding in Australia Reading Guiding Orientation

webinar Activity 1: Discuss and make Promise

Activity 2: Access GGA and SGGO website

Activity 3: Attend District Meeting

Activity 4: Visit two Units

Reflection

6.3 Delivering the Australian Guide Program

Reading LQ Training: Delivering AGP

Activity 1: Plan and carry out an activity including a Fundamental of the AGP

Activity 2: Use the AGP process to plan 2 Unit meetings

Activity 3: Use Outcome Tables

Activity 4: Conduct activity on leadership skills

Activity 5: Evaluate Patrol System and develop self government

Activity 6: Use AGP with a Patrol to evaluate

Activity7: Assist a Guide to complete a Challenge

Activity 8: Facilitate Peer Assessment

Reflection

6.4 Being a Leader of your Unit Reading LQ Training: Being a

Leader of your Unit Activity 1: Develop 3 month program

Activity 2: Conduct 2 Ceremonies

Activity 3: Welcome parents or visitors

Activity 4: Evaluate activities

Activity 5: Plan and carry out themed meetings or wide game

Activity 6: Use games with a purpose

Reflection

6.5 Being Safe Reading LQ Training: Being

Safe HLTAID002 (theory) as a minimum

Activity 1: Conduct evacuation drill

Activity 2: Locate and check first aid kit

Activity 3: Identify health / safety issues

Activity 4: Review accidents / incidents

Activity 5: Assess risk at Unit meetings

Activity 6: Assess risk for activity

Activity 7: Use safe food handling

Reflection

6.6 Managing your Unit (for Unit Leaders only) Reading LQ Training: Managing

your Unit HLTAID002 (theory & practical) as a minimum

Activity 1: Create 12 month calendar

Activity 2: Participate in promotional activity

Activity 3: Prepare Unit activity report

Activity 4: Communicate with parents

Activity 5: Keep financial records

Activity 6: Budget for an event

Activity 7: Find out audit requirements

Activity 8: Maintain membership and personal records

Activity 9: Keep Unit activity records

Reflection


Section 6: Leadership Qualification Modules There are five modules to achieve the Assistant Unit Leader Qualification and one additional module (Managingyour Unit) to qualify as a Unit Leader. Each module includes the aim of the module and the necessary reading, training, activities and reflection exercises to complete. Reading must be completed first to give the background information for the training and activities.

6.1 Being Part of GuidingThe aim of this module is for you to learn about the World Association of Girl Guides and Girl Scouts (WAGGGS). Girl Guides Australia is a member of WAGGGS and is required to adhere to its policies and guiding principles. It is also important that the Guides have a sense of being part of a world-wide organisation.

Reading to complete and discuss with Learning Partner Record date completed

Signature

GGA Leader’s Handbook, Chapter 2, Being Part of Guiding & WAGGGSpages 77-79

Read about Guiding History and WAGGGS in the Guide Handbooks

Girl Guide Training to complete Date completed or exempt

Certificate sighted

Guiding Orientation Webinar Learning Partner

Activities to complete Signature & date

1. With the Guides in yourUnit, play a game or activityto share what you havelearned about WAGGGS,Guiding history or WAGGGSSymbols of the Movement.

Game played:

Comment / Document / photo attached / Key points from discussion):

Qualified Leader / Learning Partner

2. Access the WAGGGSwebsite and find a resourceto use with the Guides.http://www.wagggsworld.org/en/home

Resource used:

Comment / Document / photo attached / Key points from discussion:


The Guiding Orientation webinar only needs to be completed once, although it should be

signed off here and in module 6.2.

The games, activities or resources for each of the two activities in Module 6.1 must be different.


http://www.wagggsworld.org/en/home

http://www.wagggsworld.org/en/home

Reflection on learning followed by discussion with Learning Partner Signature

& date What could I do differently if I used these activities again?

What else could I do to improve my understanding and awareness of WAGGGS?

What are the advantages for the Guides of being part of the worldwide Movement?

Your Learning Partner can

make suggestions to

help you develop your knowledge of WAGGGS.


6.2 Being Part of Guiding in Australia The aim of this module is to ensure you know how Guiding in Australia is organised and most importantly how your Unit fits into your District (or Region) and State. The activities in this module encourage you to make contact with other Guide Leaders. If you are living in a remote or rural area, your Learning Partner will help you to make contact with other Leaders to meet the requirements of these activities or agree to alternative activities.

Reading to complete and discuss with Learning Partner Record date completed Signature

GGA Leader’s Handbook, Chapter 3, Being Part of Guiding in Australia


Certificate sighted

Guiding Orientation Webinar Learning Partner


1. Discuss with yourLearning Partner what thePromise and Law means toyou and record here thedate you made or renewedthe Guide Promise.

Key points from discussion with Learning Partner:

Date Promise made / renewed:

Learning Partner

2. Access the Girl GuidesAustralia website and yourState Girl Guides website.Find information aboutnational and State activitiesand initiatives. Discuss witha qualified Leader.

Activities and initiatives identified noted below or document attached.

Key points from discussion:

Qualified Leader

3. Attend a District meeting. Meeting attended:

Agenda and / or Minutes attached.

District Manager

The Guiding Orientation webinar only needs to be completed once, although it should be

signed off here and in module 6.1.

The discussion on the meaning of the Promise & Law is normally best left towards the end of the

qualification period.

Depending on your state structure, you may attend a combined Region meeting or similar instead.


Being Part of Guiding in Australia: Activities to complete Signature & date

4. Visit two other Units inyour District or surroundingDistricts,Discuss their currentProgram.Note hints and tips onGuiding from other Leaders.

Ask one of the Leaders you talked to, to sign your Passport.

Units visited:


Attach copies of Programs if available.

Qualified Leader

Reflection on learning followed by discussion with Learning Partner Signature & date

What else could I do to improve my understanding and awareness of Guiding in Australia?

How could participating fully in the District help me run a great Program?


6.3 Delivering the Australian Guide ProgramThe aim of this module is for you to gain an understanding of the Fundamentals of the Australian Guide Program (AGP). As programming is a critical part of working in the Unit, the Learning Partner will discuss your understanding of providing an active, balanced, girl-directed, patrol-oriented Guide program and will be responsible for signing off these activities.


GGA Leader’s Handbook: Chapter 4, Delivering the AGP

GGA Leader’s Handbook: Chapter 5, Implementing the Seven Fundamentalsof the AGP

Girl Guide Training to complete Date completed or exempt Signature

Leadership Qualification Training: Delivering the Australian Guide Program Trainer’s stamp or signature


1. Working with Guides andother Leaders, use the AGPprocess to plan and thencarry out a Unit activitybased on either Service orOutdoors Fundamentals ofthe AGP.

Activity completed:


Photo of activity attached or provided digitally. Attach a copy of the plan for activities.

Learning Partner

Qualified Leader

2. Use the AGP process withyour Guides to plan andprepare two Unit meetings.Note the AGP Elements andFundamentals included, andexplain how sharedleadership is demonstrated.

Ideally, the Learning Partner should attend one of these meetings. Otherwise, another qualified Leader who observed the activities can sign your Passport.

Attach the plan.


Learning Partner

Qualified Leader

If you forget to take your Passport to the training course, your Learning Partner can initial once she has

verified the State learning records.


Delivering the Australian Guide Program: Activities to complete Signature & date

3. Use the outcome tableson pages 36-56 of theLeader’s Handbook todiscuss how your meetings /activities above areappropriate for the Guides’developmental stages.

Developmental stages of Guides:

Key points for discussion with Learning Partner: Developmental stages, and how needs are met within the Unit

meeting How can you adapt the activity to suit the needs of an

individual Guide

Learning Partner

4. Plan and conduct anactivity that teaches theGuides leadership skills.

Leadership activity:


Learning Partner

5. Discuss with otherLeaders how the PatrolSystem is working in yourUnit, and how to furtherdevelop self government inthe Unit.

Ask a qualified Leader and your Learning Partner to sign your Passport.

Key points from discussion: Qualified Leader

Learning Partner

6. Use the AGP process toassist a Patrol / Unit toevaluate a program oractivity.

Chosen activity:

Comment / Key points from discussion (as applicable):


This activity will be easier after you have completed the Leadership Qualification

training.


Delivering the Australian Guide Program: Activities to complete Signature & date

7. Assist a Guide to set andcomplete a challenge fromany part of the RecognitionSystem.

Challenge:



8. Facilitate peerassessment for a Guide’schallenge.

Challenge:



Reflection on learning followed by discussion with Learning Partner Rate your own understanding of the seven Fundamentals on a scale of 1-5, with “1” being weak and“5” being strong.

Promise and Law Outdoors Service World

Guiding Guiding

Traditions Patrol

System Leadership

Development

What could be done to improve the implementation of the GG/GS Educational method, and the AGP process in your Unit?

Signature & date


6.4 Being a Leader of your Unit The aim of this module is for you to develop the skills needed for Unit meetings to run smoothly and for your Unit to become a “special place” which encapsulates the Guide Promise & Law. Chapter 6 of the Leader’s Handbook explains what is meant by a “special place”.


GGA Leader’s Handbook: Chapter 6, Your Role as a Leader of Your Unit


Leadership Qualification Training: Being a Leader of Your Unit Trainer’s stamp or signature


1. With the Guide in yourUnit (shared leadership)develop a program for oneterm / three months.

Attach document.


Learning Partner

2. With the Guides in yourUnit, plan and conduct twodifferent ceremonies e.g.opening, closing, promise,badge presentation, flagceremony.

Ceremonies conducted (and dates of Unit meetings):

Comment from qualified leader:

Qualified Leader

3. Welcome parents orvisitors to the Unit.

Comment from qualified leader: Qualified Leader


Being a Leader of your Unit: Activities to complete Signature & date

4. Use two different methodsto evaluate the activitieswithin the Unit meetings.

Evaluation methods used:

Comment / Key points from discussion:


5. Participate in the plan andconduct of a themed Unitmeeting that eitherincorporates a series oflinked activities or is a WideGame.

Theme and activities used:

Comment from qualified leader

Qualified Leader

6. Use different types ofgames in your Unit program,and discuss the reasons forusing them. Examples:Active, quiet, indoor,outdoor, puzzles, singing,action, leadershipdevelopment, learning,getting to know you games.

Discuss games played and the reason you chose them Qualified Leader


For Activity 1 above what were the major challenges you faced and how did you overcome them?

Reflect on how to make your Unit a special place. What opportunities are there to improve the way your Unit Meeting runs?

Leadership styles Relationships with girls Rapport Safe environment Traditions GS/GG educational method Respect Listening

A Wide Game is a game played over a large

area, usually outdoors, involving imagination, adventure and skill.


6.5 Being Safe The aim of this module is for you to understand what is meant by having a “duty of care” and to develop the skills and knowledge to ensure you and the Guides are safe from all kinds of harm.

Reading to complete and discuss with Learning Partner Record date

completed

Signature

GGA Leader’s Handbook: Chapter 7, Your Role in Safety and Risk Management Access the Guide Lines website (http://www.guidelinesforgirlguides.org.au/) and read the GGA policies on Child Protection, Food Handling, HIV, Risk Management, Substance Abuse, Social Media, Sun Protection and Administering Medication.


Signature

Leadership Qualification Training: Being Safe Trainer’s stamp or signature

External Training to complete Provide a copy of the “Statement of Completion” and forward to State Office Provide Basic Emergency Life Support HLTAID002 or equivalent as a

minimum (Theory only for Assistant Unit Leaders)


1. Conduct a fire / evacuationdrill. Record here the datecompleted and time taken tocomplete the drill. Ensure it isincluded in any report of Unitactivities to the DistrictManager.

Record of drill completed:

Comment from qualified leader:

Qualified Leader

2. Locate the first aid kit andcheck its contents.

Attach a photo of first aid kit and contents checklist.

Replacements required:

Own Signature

3. Find out about any health or safety issues relevant to yourUnit and explain how tomanage these.

Health or safety issues identified:



This could include Guides’ or Leaders’ medical conditions, dietary requirements, health management plans, custody orders, appearing in publicity

photos and transport.

Unit Leaders must complete both the theory and practical assessment as listed in the

Managing Your Unit module.



Being safe: Activities to complete Signature & date

4. Review the Unit’s records to find out if there have been anyincidents / accidents in the last year. Consider if there isanything you can do to reducerisk further.

Patterns identified:



5. With other Leaders discussrisk assessment for a Unitmeeting and note the resultsin your program book / record.

Attach risk assessment notes from program book.


District Manager

6. Conduct a risk assessmentfor an activity away from yourregular meeting place anddocument the results in a riskmanagement plan (using GGAforms).

Attach risk management plan.


District Manager

7. Use safe food handlingprocedures during Unitmeetings.

Safe food handling procedures used: Qualified Leader


How can you pass your learning on to the Guides to keep your Unit as safe as possible?

The discussion notes should include the 3 questions outlined in the Being Safe

training – What are we going to do? What could happen? How can we make it safer?


6.6 Managing your Unit This module is only required by those becoming a Unit Leader.

The aim of this module is to provide you with the additional skills, knowledge and confidence to be an effective Unit Leader. As a Unit Leader, you have overall responsibility for the members of your Unit and are accountable for the implementation of Girl Guide policies and for meeting State regulatory and legal requirements. You are also responsible for the finances and records of your Unit and for planning the development of the Unit.


GGA Leader’s Handbook: Chapter 8, Your Role in Managing Your Unit

GGA Leader’s Handbook: Chapter 9, Making Guiding Great Access the Guide Lines website http://www.guidelinesforgirlguides.org.au/ and read the section on Finance and Risk and the section on Policies and relevant state policies.


Leadership Qualification Training: Managing your Unit Trainer’s stamp or signature

External Training to complete Provide a copy of the “Statement of Attainment”

and forward to the State Office. Provide Basic Emergency Life Support HLTAI 002 (theory, practical instruction and assessment) or equivalent.


Planning activities

1. Considering National,State, Region and localevents, create a 12 monthcalendar for the Unit andgive to your DistrictManager.

Attach calendar. District Manager

2. Participate in apromotional activity anddiscuss with your DistrictManager.

Recruitment or promotional event:

Key points from discussion with District Manager:

District Manager

Here are some ideas to assist you. The activity might include placing a local newspaper or school newsletter ad, a Try

Guiding day, a window display in a shop, a speech at a school, a stall at a market, a flyer for the

health centre, a Guide activity in the mall, or handing out pamphlets at a show.



Managing your Unit: Activities to complete Signature & date

Communication 3. Prepare and submit areport of the Unit’sactivities to your DistrictManager.

Attach the report. District Manager

4. Communicate withparents about Unitactivities or plans.

Share one of your communications. Qualified Unit Leader / Learning

Partner

Financial responsibilities 5. Keep financial records inaccordance with State GirlGuide Organisationpolicies for six weeksORKeep financial records ofan event eg biscuit salesor sleepover includingincome and expenses.

Attach a copy of the records. District Manager

6. Budget for an event anddiscuss with DistrictManager.

Attach the budget.

Key points from discussion with District Manager:

District Manager

7. Speak to your DistrictManager to find out therequirements for theannual review of Unitfinances or the annualaudit process.

Note the requirements here: District Manager

Record keeping and reports8. Access and keep upto date membershipand personal records(eg badges) for Guidesin your Unit.

Key points from discussion: Qualified Unit Leader / Learning

Partner

If you are not required to keep ANY financial records as a unit leader in your state, then do this for an imagined activity

An event could include any activity where a special

payment is required from participants such as a bus trip to the zoo, a water activity day,

or Anzac Day sleepover.

Include the fire/evacuation drill in the report.


Managing your Unit: Activities to complete Signature & date

9. Keep a record ofprograms and activitiesof the Unit.

Main points from discussion with District Manager: District Manager


What do you think will be the biggest challenges you will have as a Unit Leader? How do you plan to address them?

What are you most looking forward to doing with the Guides as a Unit Leader?


Section 7: Finalising your Leadership QualificationMeet with your Learning Partner to confirm that the Passport has been fully completed and ask her to sign the confirmation on the Qualification and Appointment form. Then meet with your District Manager who will confirm your appointment as a qualified Leader, sign the form and forward it to the State Office.

Next steps – Assistant Unit LeadersIf you have qualified as an Assistant Unit Leader, your role is to assist your Unit Leader/s in developing and delivering a great Program. As a qualified Assistant Unit Leader you:

Lead Unit meetings and activities in the absence of the Unit Leader as long as there is at least one otheradult present and one of you holds the full HLTAID002 certificate (including CPR)

Assist the Unit Leader in all aspects of the Unit functioning Participate in (but not lead) an indoor sleepover (less than 24 hours) at a Guide approved venue as

described in Guide Lines. Participate in (but not lead) a camp as described in Guide Lines.

Keep your Passport so you can continue to complete activities in the Managing your Unit module, in case you wish to become a Unit Leader in the future. Remember you will need to have a Learning Partner, although it is unlikely you will need to meet as frequently.

Next steps – Unit LeadersIf you have qualified as a Unit Leader, your role is to develop and deliver a great Program and be accountable for all relevant legal, regulatory, financial and administrative policies and procedures. As a qualified Unit Leader you:

Manage all aspects of your Unit including reporting to the District Manager Lead Unit Meetings and activities as long as there is at least one other adult present Lead an indoor sleepover (less than 24 hours) at a Guide approved venue as described in Guide Lines. Participate in a camp as described in Guide Lines. (To lead a camp the Leader in Charge must gain the

Conduct a Camp module and the Provide First Aid – HLTAID003 qualification.) Assist other Leaders to become qualified by signing their Passport as specified

‘New to Role’ Review In six months’ time, you will have a ‘new to Role’ Review with your District Manager. At this meeting you will:

have an opportunity to discuss how you are getting on as a Leader and to get advice on any areas whichare challenging

review the Program you have implemented with the Guides and identify what worked well and what couldbe improved

discuss the learning options available to you and note any learning you wish to undertake.

On-going LearningIt is your responsibility to keep your skills and knowledge as a Guide Leader up to date. This process includes attending District meetings, workshops, training or online webinars as well as reading Guiding publications, surfing the web for Guide resources and learning from other Guide Leaders. If you wish to take the Guides on outdoor activities, you will need to complete Camping and / or Outdoor modules. To camp you will also need to gain the Provide First Aid – HLTAID003 qualification, if you did not do this as part of your Leadership Qualification.

Any learning you undertake which assists you in your Guiding role should be briefly recorded. An example of a form or Learning Log you can use for this recording can be downloaded from http://www.girlguides.org.au/leaders-and-volunteers/australian-learning-qualification-program/continuing-learning.html or http://www.guidelinesforgirlguides.org.au/guide_lines/guiding/adult-learning-development/ or you could design your own record.

Congratulations on completing the Leadership Qualification!


http://www.girlguides.org.au/leaders-and-volunteers/australian-learning-qualification-program/continuing-learning.html

http://www.girlguides.org.au/leaders-and-volunteers/australian-learning-qualification-program/continuing-learning.html

http://www.guidelinesforgirlguides.org.au/guide_lines/guiding/adult-learning-development/


Qualification and Appointment Form This form is for notifying State Office of the completion of a Leadership Qualification and appointment as an Assistant Unit Leader or Unit Leader.

PERSONAL DETAILS Preferred Title: Given Names: Surname:

Previous surname (if ever appointed under that name):

Address:

State: Postcode:

Email:

Phone (BH): Mobile:

Phone (AH): Fax:

Date of Birth: Membership No: Expiry:

APPOINTMENT DETAILS

Position: Assistant Unit Leader or Unit Leader

Unit:

Appointed from date ____________________________________________

CONFIRMATION I have completed the Leadership Qualification and all requirements for this position. I agree to fulfil the role in line with the Position Description and Code of Conduct.

Signature:

Date:

As the Learning Partner, I am satisfied that all aspects of the ALQP Leadership Qualification, including the Being Safe module, have been completed.

Name: Member No: Signature: Date:

As the District Manager, I confirm all requirements for the above position have been met. The New to Role Review is scheduled for: mm / yy

Name: Member No: Signature: Date:

FOR OFFICE USE ONLY

Date records updated: Updated by: LQ Certificate, Leader badge, appointment letter sent date:

Sent to:

QUALIFICATION ACHIEVEDLEADERSHIP QUALIFICATION (Please circle the qualification achieved) Assistant Unit Leader Unit Leader

ATTACHED DOCUMENTS (Please attach or if already sent, note the date sent)

Copy of Passport Sect 4 Induction(LD03)

Signed Code of Conduct

Copy of First Aid Certificate

LD 04a (Feb 2015) – DISTRICT MANAGER TO COPY / SCAN AND SEND TO STATE OFFICE ONCE COMPLETE LD 04a (Feb 2017) – DISTRICT MANAGER TO COPY / SCAN AND SEND TO STATE OFFICE ONCE COMPLETE

Documents

LEADERSHIP QUALIFICATION PASSPORT