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ILL and Collection Development
Laura Ramos, ILL & Document Delivery AssistantGeorge Mason University (VGM)
July 12, 2013
15th Annual VIVA Interlibrary Loan Community Forum (Sweet Briar College, Sweet Briar, VA)
Started September 2010 – completed 3rd year
Both Head of ILL and Borrowing Supervisor authorized to begin purchasing books “on demand” using the ILL fund
First guidelines for eligibility: Not owned or “on order” at Mason Libraries Not readily available through ILL from a
free/reciprocal lender
POD I
Additional guidelines:◦ Scholarly title – written in English◦ Published by a North American publisher
In print Within last 3 years
EBooks and other non-print formats not eligible Textbooks are not eligible
◦ Maximum list price of $200 Multi-volume sets are considered if less than $200
total◦ Available at Amazon.com or Barnes & Noble
POD II
General stats:
◦ Average between 20-30 titles a year
◦ Total cost average between $1,300 - $2,000 a year
POD III
Quarterly & Fiscal Year Reports
◦ Proactively pull reports for Liaison Librarians Normalize data (i.e. adjust reports a bit to make it
less confusing)
◦ Share reports so that liaisons can identify needs/emerging trends for their programs Identify most requested books/journals that are
possible purchase for collection Provide list of ILL Borrowing requests
Reports I
Canned ILLiad Reports:◦ Can identify who borrow from most◦ Which departments request more books vs. articles
Customized ILLiad Reports◦ Have to capture the data in order to generate the report◦ Many more reports can be generated using data in the
ILL database by writing a custom query◦ Can manually include data on some requests to
generate specific reports later using data not automatically captured in your database i.e. Searching for music score requests, can code an unused
or generic field or can focus on Call No. field (lending)
Reports II
Examples of requested reports: Report ILL requests for list of journal titles
Can aid in decision making process (keep print, deaquisition, move to storage, purchase Backfile subscription, etc.)
Report ILL requests for books and other materials
Reports/data show and identify strengths/weaknesses of collection
Helps determine interest and use of materials WorldCat Collection Analysis subscription maps OCLC ILL
data to your library’s holdings in OCLC
Ad Hoc Reports
Initially driven by ILL reports, Mason created Textbook Reserve collection (Fall ’09)◦Stemmed from Borrowing requests◦Strictly textbooks
Supports School of Engineering programs Soon to be expanding to other programs
◦4th year completed
New Library Initiative