Late Items Agenda of Works and Community Committee - 5 ... · PDF fileWorks and Community Committee ... The annual road program ensures that the city’s road infrastructure ... Priority

1 AUGUST 2014

LATE ITEMS

Works and Community Committee Meeting No. 9/14

TUESDAY 5 AUGUST 2014.

Committee Room 1, Level 5, Civic Centre, 1 Devlin Street, Ryde - 5.00pm

Works and Community Committee AGENDA NO. 9/14

Meeting Date: Tuesday 5 August 2014 Location: Committee Room 1, Level 5, Civic Centre, 1 Devlin Street, Ryde Time: 5.00pm

NOTICE OF BUSINESS Item Page

LATE ITEMS

4 PROJECT STATUS REPORT AS AT 30 JUNE 2014 - PROJECT

DEVELOPMENT UNIT ..................................................................................... 1 5 BETTER WASTE AND RECYCLING FUND - EPA GRANT PROJECTS ...... 24

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Agenda of the Works and Community Committee Report No. 9/14, dated Tuesday 5 August 2014.

LATE ITEMS

4 PROJECT STATUS REPORT AS AT 30 JUNE 2014 - PROJECT DEVELOPMENT UNIT

Report prepared by: Section Manager - Program Delivery File No.: GRP/09/3/11 - BP14/906

REPORT SUMMARY The purpose of this report is to highlight the projects completed as at 30 June 2014 and with ongoing issues detailed by exception. This report covers capital and non-capital projects in the Operational Plan 2013/14 allocated and delivered by the Project Development Unit (PDU), Public Works. Progress of approved carry over projects from 2012/13 and new projects approved during 2013/14 are listed on the Capital Works Program (ATTACHMENT 1) for information along with detailed project updates (ATTACHMENT 2). PDU’s annual target of 85% for completed operational plan and carryover projects has been exceeded with a result of 90%.

RECOMMENDATION: That Council receive and note this report.

ATTACHMENTS 1 Project Development Unit - Capital Works Program 30 June 2014 2 Project Development Unit - Project Updates at 30 June 2014 Report Prepared By: Peter Calantzis Section Manager - Program Delivery Report Approved By: Peter Nguyen Service Unit Manger - Project Development George Dedes Group Manager - Public Works

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ITEM 4 (continued)


Projects report This report covers capital and non-capital projects in the Operational Plan 2013/14 delivered by the Project Development Unit (PDU), Public Works. Further details on all Operation Plan projects can be found in the Quarter 4 Quarterly Review Report. Progress of projects in the Operational Plan 2013/14, approved carry over projects from 2012/13 and new projects approved during 2013/14 are listed on the Capital Works Program (ATTACHMENT 1) for information. Risks and proposed solutions are listed under the heading ‘Project Exception Report – by outcome’ for information and endorsement. As at 30 June 2014, the PDU is responsible for the delivery of 151 projects including: 107 projects in the Operational Plan 2013/14 16 carry over projects from 2012/13 28 new projects approved during 2013/14 The PDU annual target (KPI) for completed operational plan and carryover projects is 85%. The current status is as follows:

Total budget (including carry-over projects) $27,689,670

Percentage of total approved budget expended* 90%

*excluding projects that are on-hold, awaiting approval by external authorities (e.g. RMS), Council resolution, awaiting finalisation of legal matters, and new projects adopted by Council from 1 July 2013.

The chart below plots monthly percentage of total approved budget expended and shows the annual target of 85% has been exceeded.

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ITEM 4 (continued)


Please note that due to the completion of carryovers and establishment of new projects, the first project status report for 2014/15 will be end of Quarter 1, to be reported in October 2014. Capital Works Update – as at 30 June 2014 Road resurfacing / kerb renewal The annual road program ensures that the city’s road infrastructure such as asphalt pavement, kerb and gutter is upgraded as required and maintained to an acceptable level. Priority of works is based on the asset management system. Completed works Moncrieff Drive, East Ryde (Bluett Avenue – Cressy Road) Quarry Road, Ryde (Heath Street – Olive Street) Quarry Road, Ryde (Niara Street – Minga Street) Quarry Road, Ryde (Minga Street – Gardener Avenue) Collins Street (Ryrie Street – Wicks Road) Wolger Road, Ryde (Kuppa Road – Lane Cove Road) Forrest Road, Ryde (Aitchandar Road – Malvina Street) - kerb replacement and

resurfacing Douglas Street, Putney (Phillip Road – Waterview Street) Ross Street, Gladesville (Morrison Road-Blair Street) – kerb replacement and

resurfacing Lovell Road, Denistone East (Kings Road – Grove Street) Hermoyne Street, West Ryde (Daphne Street – Brush Road) Hermoyne Street, West Ryde (Winbourne Street – Daphne Street) Morrison Road, Putney, stage 2 (Kemp-Bass Street) – kerb replacement and

resurfacing Ryedale Road, Eastwood (Marlow Ave - Terry Rd) – resurfacing Talavera Road – Stage 1, Macquarie Park (Khartoum Road – no.12-24) Terry Road, Ryde (Inkerman Road – Commissioners Road) Pittwater Road, Gladesville (no. 214 – Field of Mars Reserve) – refer to project

updates (ATTACHMENT 2) Corunna Road, Marsfield (Munro Street – Vimiera Road)* – resurfacing Constitution Road, Ryde (Bowden Street – Railway Road)* – resurfacing Constitution Road, Meadowbank (Bank Street - Station Street)* – resurfacing Giffnock Avenue, Macquarie Park (Lyon Park Rd – Coolinga Street)* –

resurfacing Giffnock Avenue, Macquarie Park (Coolinga Street – Cul De Sac)* – resurfacing Kinson Crescent, Denistone (Anthony Road - Cul De Sac)* – resurfacing Irene Crescent, Eastwood (Balaclava Road - Balaclava Road)* – resurfacing * Projects brought forward from 2014/15 (replaced deferred projects - refer Project

Exception Report – by Outcome)

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ITEM 4 (continued)


Works in progress Terry Road, Ryde (Goodwin Street – Orchard Street) – completion due end of

July 2014

Footpaths Council’s footpath program consists of new and replacement footpath construction made up of the Footpath Construction Renewal program and the Footpath Construction Expansion program. Completed works

New Footpaths Culloden Road, Marsfield (Plunkett Street – Epping Road) Fairyland Avenue, Chatswood West (Southern Side River Avenue to

Quebec Road) Jeanette Street, North Ryde (west side, 19 Jeanette Street – Coxs Road) Berryman Street, North Ryde (NW side Morshead – Edmondson Street) Gaza Road, West Ryde (both sides, 36 Maxim Street to 49 Bank Street) Spencer Street, Gladesville (existing at Bremner Park to cul-de-sac) Teemer Street, Tennyson Point (south side, Tennyson Road to cul-de-sac) Raymond Street, Eastwood (North side, Balaclava Road to No. 15) Raymond Street, Eastwood (South side, Balaclava Road to No. 26) North Road, Eastwood (existing at No. 245 to No. 233 near Longview St) North Road, Ryde (No. 71/81 to No. 113 near Midway shops) Parklands Avenue, North Ryde (No. 28 to Napier Crescent) Parklands Avenue, North Ryde (NE, David Avenue to Whiteside Street)

Replacement Footpaths

Adelaide Street Aeolus Avenue Badajoz Road Beltana Street Bergin Street Berripa Close Bird Street Blundell Street Boree Street Bruce Street Buffalo Road Campbell Street Chapman Street Charles Street Chatham Road

Lachlan Avenue Lansdowne Street Leawill Place Leisure Close Morrison Road Moss Street Oats Avenue Pidding Road Primrose Avenue River Avenue Riverview Street Rugby Road Rundle Place Ryedale Road Second Avenue

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ITEM 4 (continued)


Cilento Crescent Clanalpine Street Clarke Street Clive Road Cobham Avenue Colvin Crescent Constitution Road Coronation Avenue Cottonwood Crescent Cox's Road Cressy Road Daffodil Street East Parade Edgar Street Farnell Street Fisher Avenue Imperial Avenue

St Annes Street Stansell Street Tarrants Avenue Terry Road (Ryde) Thelma Street Third Avenue Thompson Street Towns Street Valewood Road Vimiera Road Warner Street Waterloo Road Welby Street Wentworth Road West Parade Windsor Drive Wood Street

Cycleways Construction Renewal Completed works Blaxland Road, Ryde – (South side - No. 268 to Melville Street) Eastwood bike locker – Solar powered door swipe security system Blaxland Road, Ryde (North side from outside RTA office to new traffic lights) Blaxland Road, Ryde (South side – Melville Avenue corner) Traffic Facilities Traffic facilities are devices built in the road reserve to slow traffic and improve safety for drivers and pedestrians. They include flat top road humps, pedestrian refuges and traffic islands. Completed works Chatham Road, West Ryde (corner Betts Street) - pedestrian crossing Intersection of Argyle and Princes Street, Ryde – threshold construction Intersection of Constitution Road and Railway Road, Meadowbank - raised

pedestrian crossing threshold Intersection of Blenheim Road and Coxs Road, North Ryde - raised pedestrian

crossing threshold Replacing signs on collector roads Midway roundabout pedestrian facilities upgrade, Denistone East Traffic facility review – collector roads in Ryde Local Government Area Vimiera Road, Marsfield – upgrade of bicycle traffic facilities

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ITEM 4 (continued)


Bridge Upgrade and Renewals

The City of Ryde is committed to the maintenance and rehabilitation of bridges and major culverts. Works in progress Glen Street Reserve footbridge – Design and construct contract awarded 19

May 2014. Design completed and construction in Quarter 1 2014/15 Carpark Renewals

The City of Ryde is committed to the delivery and maintenance of high quality carpark infrastructure. Works include repair of concrete kerb and gutter, asphalt pavement resurfacing and heavy patching, line marking and site restoration. Completed works Christie Park, Macquarie Park – kerb and gutter; resurfacing; linemarking and

signage complete.

Works in progress Glen Street carpark, Eastwood – completion expected mid September 2014. Stormwater The City of Ryde is committed to the effective management of its drainage assets through replacement of drainage assets in poor condition, identified in the current asset register. Current and future projects listed in Four Year Delivery Plan 2012-16. Completed works Clayton Street, Ryde (Burrows Park) – pit and pipe replacement 12 Gwendale Crescent – pit and pipe replacement Buffalo Road, Ryde (Monash Road intersection) – drainage, kerb and gutter Meriton Street, Gladesville – replace rock culvert with new pipes and pits Winbourne Street, West Ryde – construct missing pipe link Alison Street, Eastwood – pit and pipe upgrade Champion Road, Tennyson Point – pipe replacement Thorn Street, Meadowbank – pipe replacement Fourth Avenue, Eastwood – pipe replacement Shaftsbury Road, Eastwood – pit and pipe upgrade Terry Road, West Ryde – pit and pipe upgrade Shrimptons Creek Stormwater Works, Santa Rosa Park, Ryde – Bioretention

basin – refer to project updates (ATTACHMENT 2)

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ITEM 4 (continued)


Works in progress Detention Basin at Waterloo Park – amended design endorsed by Dam Safety

Committee – construction in Quarter 2, 2014/15 Debris Control Structure, Waterloo Road – detailed design complete and

construction in Quarter 1, 2014/15 Neighbourhood and Town Centre Upgrades These projects aim to improve the quality of the public domain and assist in promoting the prosperity and enjoyment of these centres. Typical upgrade works include granite paving, street furniture and landscaping. Town Centre upgrades also include public art and street lighting. Completed works Agincourt Road, Marsfield – Neighbourhood Centre (landscaping complete) Boronia Park Neighbourhood Centre, Stage 2 (Telstra works complete) Waterloo Road Public Domain Upgrade, Macquarie Park. (Byfield Street to

Cottonwood Crescent) Completed December 2013 Church Street, Ryde – Construction completed December 2013 (handrail and

enhancement works completed in May 2014) Works in progress Waterloo Road Public Domain Upgrade, Macquarie Park (Cottonwood Crescent

– Herring Road) - construction commenced in June 2014 and completion expected end of August 2014

Sager Place, East Ryde - Neighbourhood Centre – design in progress Quarry Road, Ryde – Neighbourhood Centre – design in progress Sportsfield Renewals and Upgrades Sportsfields identified as high priority in Council’s asset register are scheduled for renewal works which include re-grading and levelling of the playing surfaces, new training facilities, installation of automatic irrigation systems and subsoil drainage. Completed works Gannan Park – Drainage Magdala Park – Drainage Morrison Bay Park #6 - Levelling and irrigation (completed November 2013) Waterloo Park – Levelling and irrigation (completed December 2013) Cricket training nets –Marsfield Park Cricket training nets – Gannan Park Westminster Park – Irrigation and plant equipment purchased

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ITEM 4 (continued)


Sportsfield Lighting Sportsfield lighting has been identified as a priority to extend the use of existing sport fields for night training and matches to take place. Works in progress Morrison Bay Park – DA being prepared for revised lighting proposal (reduced

fields to be lit from 5 to 2.5) and to be lodged prior to 30 June 2014 Waterloo Park – Preferred contractor selected and contract to be awarded in

early June 2014. Construction in Quarter 1 2014/15. Sportsfield Amenities Upgrades (Toilet upgrades) Amenities upgrades are undertaken on out-dated parks to meet the needs of users of the facility and to improve the building ventilation and security. The parks are utilised through summer and winter by local sporting groups on a regular basis as well as a number of casual users. Completed works Meadowbank Park – Soccer and Cricket amenities, Ross Smith Avenue Brush Farm Park – Amenities upgrade, Corner Lawson Street and Marsden

Road Air Leagues Building Refurbishment Works in progress Santa Rosa Park – DA being prepared for amenities building and shelter on

‘The Habitat’ site. Construction in Quarter 2 2014/15. Community Buildings Renewal Completed works 167 Shaftsbury Road, Eastwood – Interior and exterior painting, security

screens and electrical switchboard upgrade North Ryde Library upgrade – Painting of internal spaces, replace carpet and

furniture, new checkout joinery and internal signage, reconfiguration of shelving Westward Cottage – general maintenance and painting Brush Farm House – remove platform and remedial landscaping Works in progress Willandra Gallery Rooms – Awaiting Heritage Council approval of grant

submission for maintenance related building works. Project carried over.

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ITEM 4 (continued)


Commercial Building Renewal Works in progress 6 Reserve Street, West Ryde – Architectural concept design and feasibility

report complete. DA process to follow and to include demolition works. Final design and DA submission scheduled for 2013/14 and construction 2014/15.

Park Upgrades Park upgrades include infrastructure replacement and playground upgrades. The selection of parks is guided by the recently completed Draft Children’s Play Implementation Plan which identifies suitable parks for upgrades based on demand, user catchments and community feedback. Completed works Holt Park, North Ryde – Playground installation Holt Park, North Ryde - Remediation Putney Park, Putney – Playground upgrade Putney Park, Putney – Graffiti hotspot program and pathway Fontenoy Park, North Ryde – Playground upgrade Fontenoy Park, North Ryde – Shade structure. Refer to project updates Jordan Park, Marsfield – Playground upgrade Community Park, Denistone East – Playground upgrade completed April 2014 Works in progress Elouera Reserve, Macquarie Park – Park upgrade scheduled for completion

August 2014 Street and Park Tree Planting Program The Street and Park tree planting programs aim to replenish the urban forest canopy and are guided by the street tree Masterplan 2013. Completed works Morrison Road, Putney Henry Street, Ryde Coronation Avenue, Eastwood Pidding Park, Ryde Woolway Reserve, Meadowbank Australia II Park, Marsfield

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ITEM 4 (continued)


Other Projects

Completed works Addington House upgrade Macquarie Park Wayfinding Signage Street tree planting – Blenheim Road shops Cogeneration plant at Ryde Aquatic Leisure Centre – gas powered generator Transport for NSW – Station Access Works, Shared User Paths to North Ryde

Station and Macquarie Park Station

Waterloo Road, Macquarie Park (south side, Lane Cove Road – Thomas Holt Drive)

Lane Cove Road, Macquarie Park (both sides, Waterloo Road – Talavera Road)

Bus stop compliance to Disability Discrimination Act Installation of bus stop seats Bus Shelter – New shelter on Badajoz Road, North Ryde (north of Twin Road,

outside New Horizons nursing home) Agincourt Traffic Control Signals, Marsfield Surf attraction at Ryde Aquatic Leisure Centre – Stand up surf attraction; retaining

walls; shade structure; storage facilities and disabled access lift. Works in progress Local Infrastructure Renewal Scheme – Implementation of Children’s play plan

Gannan Park – Construction scheduled Quarter 1, 2014/15

Monash Park – Construction scheduled Quarter 1, 2014/15

Granny Smith Park – Construction scheduled Quarter 2, 2014/15

Lions Park – Construction scheduled Quarter 2, 2014/15

Memorial Park - Construction scheduled Quarter 2, 2014/15

Transport for NSW – Station Access Works, Shared User Paths to North Ryde Station and Macquarie Park Station

Delhi Road, North Ryde (Station side, North Ryde Station to Julius Ave) –commenced April 2014 and completion expected end of July 2014.

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ITEM 4 (continued)


Project Exception Report – by Outcome The following projects are currently behind schedule. Actions have been identified for implementation. City of Environmental Sensitivity

Project Name Risks Action/Comments

Overland Flow Works, Santa Rosa Park, Ryde (Quarry Road end)

Works to be coordinated with Quarry Road amenities project. DA to be prepared and remaining funds to be returned to stormwater reserve.

Prepare and lodge DA for ‘The Habitat’ at Quarry Road.

Debris Control Structure - Waterloo Road, Macquarie Park

Design only in financial year 2013/14.

Carryover approved.

Detention basin at Waterloo Park, Marsfield (Construction)

Amended design (to avoid existing sewer main) submitted to Dam Safety Committee for approval following peer review. Project recommended to be carried over.

Carryover for construction approved. Dam Safety Committee approval received.

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ITEM 4 (continued)


City of Wellbeing

Project Name Risks Action/Comments

Sportsfield Floodlighting Expansion - Morrison Bay Park and Waterloo Park

Morrison Bay Park

DA to be submitted based on Council resolution – reduced scope, only 2.5 fields to be lit instead of 5 fields.

Waterloo Park

DA assessment complete and approval granted in Feb 2014. Tender awarded for 4 new light poles in June 2014.

Approve DA for Morrison Bay Park Sportsfield floodlighting.

Carryover approved for construction at Morrison Bay Park and Waterloo Park

Sportsfield Floodlighting - Upgrade existing lighting at Ryde Park (field 3)

Works require DA. DA to be lodged. Carryover approved

ELS Hall Park – Amenities upgrade

DA approved. Tender closed and assessed. Prices exceeded budget. Scope reduced and revised prices under evaluation.

Carryover approved

Santa Rosa Park – Amenities upgrade

DA being prepared for amenities building and shelter on ‘The Habitat’ site

Approve DA for ‘The Habitat’ at Quarry Road.

Ryde Riverwalk Tenders assessed and report due to Council. Construction Quarter 2 2014/15

Carryover approved

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ITEM 4 (continued) ATTACHMENT 1


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5 BETTER WASTE AND RECYCLING FUND - EPA GRANT PROJECTS

Report prepared by: Section Manager - Waste File No.: GRP/09/3/11 - BP14/947

REPORT SUMMARY This report advises of Council’s participation in the Better Waste and Recycling Fund which is delivered as part of the Waste Less, Recycle More NSW Government initiative. This new Fund replaces the old Waste and Sustainability Improvement Program (WASIP) funding which Council received on an annual basis from the NSW Environment Protection Authority (EPA). Funding for these projects is sourced from monies received from the Waste Levy that Council’s pay as part of their waste disposal costs. City of Ryde received $290,463.38 in May 2014 and will receive a further $259,261.77 in July/August 2014, making a total of $549,725.15. The Fund can be used to support a broad range of projects that improve recycling, community engagement, reduce waste generation, tackle litter and illegal dumping and contribute to achieving the targets in the NSW Waste Avoidance and Resource Recovery (WARR) Strategy. City of Ryde has identified four (4) projects which fall within the target initiatives, which were submitted to the EPA on 2 July 2014 and since approved. Details of the projects contained in the Action Plan are ATTACHED.

RECOMMENDATION: (a) That Council notes receipt of the Funding from the EPA under the Better Waste

and Recycling Fund. (b) That Council allocate the amount of $549,725.15 from the EPA Better Waste

and Recycling Fund grant for the purpose of projects listed below and that the amount also be consolidated into the next Quarterly Review.

i. Reduce Illegal Dumping – Living on the Block $160,000.00 ii. Reduce Litter – Tackling Litter in the West Ryde Catchment $256,725.15 iii. Manage Problem Waste Better $23,000.00 iv. Supporting Better Practice $110,000.00

(c) That the necessary budget changes be made to reflect the funding so that the

projects can begin to meet the 30 June 2015 deadline.

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ITEM 5 (continued)


ATTACHMENTS 1 Bettter Waste and Recycling Fund (Year 1 & 2) Project Table Report Prepared By: Jude Colechin Section Manager - Waste Report Approved By: George Dedes Group Manager - Public Works

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ITEM 5 (continued)


Discussion In March 2013, the NSW Government announced a new waste and resource recovery initiative, Waste Less, Recycle More. A key component of the initiative is the new Waste Avoidance and Resource Recovery (WARR) Strategy, which identified six key result areas to drive down waste disposal, improve resource recovery and support investment in recycling infrastructure. The six target areas are:

Avoiding and reducing waste generation

Increasing recycling

Diverting more waste from landfill

Managing problem wastes better

Reducing litter

Combating illegal dumping The Better Waste and Recycling Fund comes under Waste Less, Recycle More and provides local government with funding opportunities to develop projects which meets one or more of the six target areas. In March 2014, Council updated its Waste Management Strategy ensuring that strategies and actions were developed to meet the six target areas of the new WARR Strategy. From the Action Plan we nominated four projects which will be implemented under the Better Waste and Recycling Fund received by Council. To secure the Better Waste and Recycling Fund, an Action Plan listing all the projects that will be funded was submitted to the EPA. The EPA approval to implement the projects listed in the Action plan was given in July and therefore missed the deadline for inclusion in the 2014-15 Operational Plan and 2014-18 Delivery Plan. As these projects must be completed by 30 June 2015 in accordance with the requirements of the financial reporting for Better Waste and Recycling funded projects, this report now seeks approval to include these projects in the 2014-15 Operational Plan and 2014-18 Delivery Plan, with amendments to the Budget occurring accordingly. The projects for inclusion are: 1. Reduce Illegal Dumping – Living on the Block – Targeting better management

of unwanted household items to avoid illegal dumping by employing a dedicated officer to engage with Strata Managers of Multi Unit Developments (MUD’s) to identify sites on existing developments to store unwanted household items prior to the household clean up collection. The development of posters, information leaflets and social media will also be utilised.

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ITEM 5 (continued)


2. Reduce Litter – Tackling Litter in the West Ryde Catchment – An education program engaging the community through workshops and distribution of litter reduction resource material will be the focus of the campaign. Investigation of installation of signage utilizing the “Hey Tosser” campaign and painted signs on gutters near storm water drains will also be used prior to the installation of Gross Pollutant Trap to capture silt and litter in the Archers Creek catchment.

3. Manage Problem Wastes Better – Regional Initiative to provide accessible and

affordable problem waste disposal options to the region. The NSROC Regional group will investigate avenues for residents to access suitable drop off centres for disposal of problem wastes such as paints, oils, batteries, gas cylinders, mattresses, household chemicals etc.

4. Supporting Better Practice – Community education program for improved

services with the new collection contract. Promotional campaign aimed at a smooth transition for any changes which may occur due of the new waste collection contract. Media, advertising, flyers, workshops and community events will be developed and conducted to promote the changes to improve recycling rates and reduce waste going to landfill, particularly through the household clean-up program.

The Action Plan giving details of the projects is ATTACHED. Financial Implications Adoption of the recommendation will have no financial impact. The projects are fully funded

from the $549,725.15 received from the EPA’s Better Waste and Recycling Fund payment. Consultation with relevant external bodies Consultation was conducted with the EPA prior to submitting the Action Plan, to ensure that the projects listed met the guidelines set for monies received from Better Waste & Recycling Fund payment. Liaison with internal Council Units was carried out to ascertain relevant projects which met the EPA requirements.

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Documents

Late Items Agenda of Works and Community Committee - 5 ... · PDF fileWorks and Community Committee ... The annual road program ensures that the city’s road infrastructure ... Priority