LASALLE/PUTNAM COUNTY EDUCATIONAL ALLIANCE FOR SPECIAL EDUCATION

1009 Boyce Memorial Drive Ottawa, IL 61350 PHONE/TDD: 815-433-6433 / FAX: 815-433-6164 / EMAIL: mchapman@lease-sped.org

Open Meeting Minutes Date: December 4, 2012 Time: 9:03 a.m. Location: L.E.A.S.E. Office Board Room Type of meeting: Regular Name of person taking the minutes: Mary Beth Snow Name of person presiding: Dr. Kevin Myers Roll call indicated Members in attendance: 1. Mr. Bob Abney (arrived shortly after the meeting began) 2. Mr. Dan Marenda 3. Dr. Kevin Myers 4. Dr. Kristen School 5. Mr. Matt Winchester Members absent: 1. Mr. Eric Misener 2. Mr. Wade Winekauf Also present 1. Ms. Mary Jane Chapman, Director 2. Mrs. Pam Carretto, Assistant Director Reception of Guests and Visitors & Opportunity for Public Comment There were none. Approval of Items on Consent Agenda (Open Session Minutes and Closed Session Minutes from the Board meeting held on November 6, 2012; October 2012 Bank Reconciliation; Bills, November Statement of Position, October Investment Report, and C.B.S. Activity Fund Report, destruction of May 12, 2011 tape-recorded closed session minutes) Summary of discussion: An additional bill list was shared along with the November Statement of Position. Motion made by: Mr. Winchester Motion: To approve the open session minutes and the closed session minutes from the board meeting held on November 6, 2012; October 2012 Bank Reconciliation; Bills, November Statement of Position, October Investment Report, C.B.S. Activity Fund Report, and the destruction of May 12, 2011 tape-recorded closed session minutes Motion seconded by: Mr. Marenda Roll Call: “Yeas” – Winchester, Marenda, Myers and School “Nays” – none. Action: Passed Remaining Agenda Items

Agenda item: Approve the 2013-2014 L.E.A.S.E. Cooperative-wide priority special education programmatic needs as indicated on the “Cooperative Status / Needs Assessment Report”. Summary of discussion: Ms. Chapman shared with the Executive Committee both the plan to address cooperative-wide needs, and the memo to go to all member districts regarding the needs assessment. The first section of the plan contained a list of the programs currently funded with incentive funds. Next month she will bring their recommended funding status back to the Executive Committee for approval as some of the data needed to make those determinations is not yet available. The second section of the plan is a summary of priority needs the Executive Committee might consider for incentive funding for next school year. The third and fourth sections are needs that can be addressed without added funding. The Comprehensive Needs Assessment Document and the memo to superintendents will be available for distribution December 14th, as data from the December 13th FACTS turnaround is needed to complete the Cooperative-Wide Programs section. Motion made by: Mr. Marenda Motion: : to approve the eight (8) 2013-2014 highest priority needs to be addressed by the local districts via the supplementary use of I.D.E.A. federal grant dollars and/or other available funding; to approve the four (4) identified priority needs to be addressed centrally by L.E.A.S.E. and to approve the ten (10) technical assistance/professional development needs. Motion seconded by: Dr. School Voice vote: “Yeas” – all “Nays” – none. Action: Passed Agenda item: Adopt a resolution regarding the retirement of L.E.A.S.E. employees: Summary of discussion: Ms. Chapman shared that these retirement requests are the same as were on last month’s agenda. She included a copy of the previously approved resolution to open the ERI “window”, a copy of a section of the IMRF informational document that indicates that once the program has been adopted, it applies to all IMRF members, and a copy of the estimated costs associated with the program. Motion made by: Mr. Marenda Motion: To adopt the following resolution:

WHEREAS The L.E.A.S.E. Executive Committee passed a resolution to open an I.M.R.F. Early Retirement Incentive window beginning December 31, 2012, and…

WHEREAS Deborah Anderson and Carol Gorham have officially indicated their intent to

retire as of the end of their respective contracts in June 2013 and participate in the I.M.R.F. ERI option, therefore be it formally…

RESOLVED to accept both Deb and Carol’s formal notification of their pending retirement

as a formal letter of resignation effective at the end of their respective contracts in June 2013.

Motion seconded by: Dr. School Roll call: “Yeas” - Marenda, School, Myers and Winchester “Nays” – none. Action: Passed Agenda item: Approve new policy 5:125 Personal Technology and Social Media; Usage and Conduct; and revisions to policies 2:200 Types of Meetings; 2:220 Governing Bodies Meeting Procedure; 4:60 Purchases and Contracts; 5:30 Hiring Process and Criteria; 6:65 Student Social and Emotional Development upon second reading Summary of discussion: Ms. Chapman shared that these policies were approved on first reading last month with the only change this month to 5:30 Hiring Process and Criteria to make the appropriate reference changes from Superintendent to Director and District to Alliance. Motion made by: Dr. School Motion: To approve on second reading new policy 5:125 Personal Technology and Social Media; Usage and Conduct; and revisions to policies 2:200 Types of Meetings; 2:220 Governing Bodies Meeting Procedure; 4:60 Purchases and Contracts; 5:30 Hiring Process and Criteria; 6:65 Student Social and Emotional Development Motion seconded by: Mr. Marenda Roll Call: “Yeas” - School, Marenda, Myers and Winchester “Nays” – none. Action: Passed Agenda item: Approve the purchase of part-time vision itinerant services from Kendall County Special Education Cooperative to serve students from Wallace Elementary and Ottawa Elementary districts. Summary of discussion: Ms. Chapman shared that L.E.A.S.E. Vision Itinerant Brenda Booker’s caseload is expected to increase significantly due to the extensive needs of a student new to the cooperative. Because there are limited options available in our area for vision services, vision coordinator Pat Hall contacted other area cooperatives to see if they had anyone available on a limited basis to help. Kendall County Special Education Cooperative has a part time person available to fill in the time we need. Including travel this person would be working for L.E.A.S.E. about 4 hours and 45 minutes for one day a week. The total cost for this person would be $283.01 for each day plus mileage. The direct service time needed is 150 minutes with an additional 20 minutes of consultation time. This means the actual per/minute charge would be $1.66 plus mileage costs. Currently we are billing districts $1.23/minute for vision services because Brenda’s salary is supplemented with IDEA funds and Personnel reimbursement. The overall estimated cost figured at 20 weeks is $5660.20 + mileage. Motion made by: Mr. Marenda Motion: To approve the purchase of part-time vision itinerant services from Kendall County Special Education Cooperative to serve students in Wallace Elementary and Ottawa Elementary districts. Motion seconded by: Dr. School Roll call: “Yeas” - Marenda, School, Myers and Winchester “Nays” – none. Action: Passed

Agenda item: Adopt a formal resolution to recognize retiring L.E.A.S.E. staff Summary of discussion: The Executive Committee typically approves a formal resolution to recognize the service of retiring special education personnel and district administrators. These resolutions are then presented to the retirees. Motion made by: Mr. Marenda Motion: To adopt the following resolution: WHEREAS Arlene Hoffman has provided excellent and exemplary service to the L.E.A.S.E.

Special Education Cooperative, the L.E.A.S.E. Executive Committee hereby recognizes and officially adopts the following resolution in honor of Arlene Hoffman and the services that this dedicated L.E.A.S.E. employee has provided to students with disabilities within the L.E.A.S.E. Cooperative.

WHEREAS Arlene Hoffman has dedicated her career to quality services to students with

disabilities within the L.E.A.S.E. Cooperative and . . . WHEREAS Arlene Hoffman has decided to retire from L.E.A.S.E. . . . BE IT THEREFORE FORMALLY RESOLVED that the L.E.A.S.E. Executive Committee on

December 4, 2012 unanimously recognizes the outstanding accomplishments of Arlene Hoffman with high honors for excellent years of services to students, and to the entire LaSalle/Putnam County Educational Alliance for Special Education.

Affirmed with great appreciation on this 4th day of December 2012. Motion seconded by: Dr. School Roll call: “Yeas” - Marenda, School, Myers and Winchester “Nays” – none. Action: Passed Motion to Adjourn to Closed Meeting Date: December 4, 2012 Time: 9: 20 a.m. Location: L.E.A.S.E. Office, Ottawa, Illinois A motion was made by Mr. Winchester And seconded by Mr. Marenda To adjourn to closed meeting to discuss:

The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the Alliance or legal counsel for the Alliance, including hearing testimony on a complaint lodged against an employee or against legal counsel for the Alliance to determine its validity.

Closed Meeting Roll Call: “Yeas” – Winchester, Marenda, Myers and School “Nays” – none. Action: Passed Time of adjournment of closed meeting and return to open meeting: 9:24 a.m.

Motion to Return to Open Meeting A motion was made by Dr. School And seconded by Mr. Marenda To return to open meeting Roll Call: “Yeas – School, Marenda, Myers and Winchester “Nays” – none. Action: Passed Anticipated Action after Closed Session Summary of discussion: As discussed in closed session. Motion made by: Dr. School Motion: to adopt the following resolution: WHEREAS Brenda Booker, Itinerant Teacher of the Visually Impaired, has requested paid leave

time and “Family Medical Leave Act” unpaid leave time for an anticipated absence associated with the birth of a child

and . . . WHEREAS L.E.A.S.E. policy and the “Family Medical Leave Act” allows for the use of both

paid leave and unpaid leave for an absence associated with childbirth, therefore be it . . . RESOLVED: to approve Brenda Booker’s request for the use of 30 days of paid leave time and for

approximately 5 days of unpaid “Family Medical Leave Act” time associated with the anticipated birth of a child, with no change in daily work hours, to begin on or around February 1, 2013.

Motion seconded by: Mr. Winchester Roll Call: “Yeas” – School, Winchester, Marenda and Myers. “Nays” – none. Action: Passed Summary of discussion: As discussed in closed session. Motion made by: Mr. Winchester Motion: to approve the request for leave of absence without pay from Sheila Gensler beginning November 30, 2012 through March 4, 2013. Motion seconded by: Dr. School Roll Call: “Yeas” – Winchester, School, Marenda and Myers. “Nays” – none. Action: Passed Information Items C.B.S. monthly report Mrs. Carretto shared Mr. Gassman’s report and she further reported that the older students continue to enter and drop out during the month. L.E.A.S.E. Coordinator, Janet Schennum presented training on behavior interventions for students on the Autism Spectrum. The social workers worked on

linking the Community Model lessons to the SEL standards. In January Circuit Breaker will conduct the MAP winter assessment. L.E.A.S.E. Autism program update Mrs. Carretto reported that the program continues to serve two students aged 3-6 years in the Cooperative and they do have openings. The team is doing a very nice job with the curriculum, technology and data collection. Centralized Hiring by L.E.A.S.E. Ms. Chapman shared a proposed annual memo to be sent to district Superintendents for initially requesting, continuing or discontinuing the L.E.A.S.E. employment of centralized speech and language pathologists. She indicated that districts should continue to make extensive efforts to employ the needed staff on their own. Health/Life Safety Compliance Visitation Report Ms. Chapman shared a copy of the C.B.S. Health/Life Safety compliance letter along with her response. She was pleased with the favorable letter, and all issues noted have been corrected. L.E.A.S.E., Medicaid, I.S.B.E., legal, legislative initiatives • Our netIEP program has been updated to include consideration of Common Core Standards.

Currently districts can decide if they want to address new or old Illinois state standards when determining IEP goals. While working to determine the format for including the common core standards into our program, the company offered to make the changes to our site for free if Ms. Chapman would allow them to share the format with their other clients. There was no charge for these upgrades.

• The L.E.A.S.E. improvement committee has developed criteria to review external websites before adding links on the L.E.A.S.E. website. The committee reviewed 50 websites using the criteria to make sure every member was able to review sites consistently. Approved sites will be added to the L.E.A.S.E. site as resources for parents and teachers.

• If you have not already done so, please make sure to return the evaluation feedback forms to our office. Your input is very important as part of the evaluation process for individuals as well as the overall improvement process for the cooperative.

• The C.B.S. Principal vacancy is currently being advertised. Applications are due January 11, 2013. Ms. Chapman will plan to bring a candidate to the Board for approval at the March meeting. The L.E.A.S.E. Assistant Director vacancy will be advertised beginning in January, 2013.

Approval of Motion to Adjourn Motion to adjourn made by Mr. Marenda Motion seconded by: Dr. School Action: Passed Time of adjournment: 9:45 a.m. Post Meeting Action Date minutes approved: January 8, 2013 Date minutes were available for public inspection: January 8, 2013 Date minutes were posted on Alliance website: January 8, 2013

LaSalle /Putnam County Educational Alliance for Special Education Phillip F. Gassman, Principal Telephone 815-220-0740 Circuit Breaker School Fax 815-220-0881 2233 6th Street Peru, Illinois 61354 To: Mary Jane Chapman, Director From: Phil Gassman, Principal Re: End of Month Report/November Date: November 20, 2012 We ended the month with 36 students. We had 3 students enter and 5 students drop this month. We hosted the annual LEASE Executive Board Meeting at CBS this month and appreciate their support to make CBS a quality school for ED/BD students. We had an in-service day on November 9th and had trainings on behavior interventions for students on the Autistic Spectrum. Christine Kane from Ottawa Elementary provided information to our teachers on how to integrate the MAP and AIMs data to our curriculum. The social workers worked on coordinating the Community Model lessons to the SEL standards. Circuit Breaker School was awarded a $500.00 recycling grant from the LaSalle County Environmental Services. We continue to recycle newspapers, plastics, cardboard, aluminum cans and mixed paper at Cimco Recycling in Ottawa. The CBS staff once again organized a Traditional Thanksgiving Lunch for all the students. It was a great team effort from all our donators, CBS staff, and the LEASE office. Sergeant Warner from the United States Army came to CBS this month and gave an inspiring educational presentation on Veteran’s Day. Thank you for your continued support.

VI. 1

CBS Monthly Statistic Report for November 2012

1. New students enrolled for the first time this month: 3

2. Total of all students who were on CBS rolls at anytime this month:

42

3. Number of students on rolls at end of month: 36

4. Number of boys on rolls at end of month: 32 5. Number of girls on rolls at end of month: 4

6. List all students who entered the CBS program this month:

Student’s Name Sending District Date Entered

Boy Boy Girl

Ottawa HS #140 Putnam Co. Elem. #535

Seneca HS #160

11-5-12 11-13-12 11-19-12

7. List students returned to sending, or other responsible district, for any reason this month:

Student’s Name Sending District Date Dropped

Boy Boy Girl Boy Boy

Putnam Co. HS #535 Putnam Co. HS #535

Ottawa HS #140 Ottawa HS #140 Ottawa HS #140

11-2-12 11-2-12 11-7-12

11-12-12 11-13-12

8. List students staffed to residential or other alternative placement this month:

Student's Name Sending District Date Dropped

9. List students who have dropped and are not included in #7 or #8 above:

Student's Name Sending District Date Dropped

Attendance Summary:

Total Days Excused & Unexcused

Alternative Educational Placements

Total Days Absent

Total Days Present

Percent of Absenteeism

114 - 15 = 99 / 508 = 19.49%

Circuit Breaker School Absence Report November 2012

Number District Enrolled Excused Unexcused Other Total Percent

1 2 14 2 1 0 3 21.43%2 40 14 2 0 0 2 14.29%3 40 14 2 0 0 2 14.29%4 120 14 0 0 0 0 0.00%5 120 14 0 1 0 1 7.14%6 122 14 0 0 0 0 0.00%7 122 14 1 0 6 1 7.14%8 124 14 1 0 0 1 7.14%9 124 14 1 1 0 2 14.29%

10 124 14 0 0 0 0 0.00%11 124 14 0 5 5 5 35.71%12 124 14 0 0 0 0 0.00%13 124 14 2 0 0 2 14.29%14 125 14 1 0 0 1 7.14%15 140 5 0 5 0 5 100.00%16 140 7 0 5 0 5 71.43%17 140 14 0 13 0 13 92.86%18 140 14 0 0 0 0 0.00%19 140 8 0 8 0 8 100.00%20 140 14 0 1 0 1 7.14%21 140 14 4 2 0 6 42.86%22 140 12 4 3 0 7 58.33%23 140 14 3 0 0 3 21.43%24 141 14 0 0 0 0 0.00%25 141 14 1 0 0 1 7.14%26 141 14 1 0 0 1 7.14%27 150 14 1 0 0 1 7.14%28 160 14 0 0 0 0 0.00%29 160 14 0 1 0 1 7.14%30 160 3 1 0 0 1 33.33%31 195 14 1 0 0 1 7.14%32 210 14 0 10 4 10 71.43%33 280 14 5 1 0 6 42.86%34 280 14 1 0 0 1 7.14%35 280 14 1 4 0 5 35.71%36 289 14 0 0 0 0 0.00%37 289 14 1 0 0 1 7.14%38 535 7 0 0 0 0 0.00%39 535 2 0 0 0 0 0.00%40 535 2 0 0 0 0 0.00%41 535 14 1 1 0 2 14.29%

Totals 508 37 62 15 99 19.49%

Bodett Ficek Hohmann Roberts Thorson TotalPhysical Restraint 0 0 0 3 0 3

To the Floor 1Not to the Floor 2

Time Out 4 11 4 19Injury/Medical 1 1 2Damages 0Left Classroom 1 4 5Left Building 0Learning 10 1 7 9 27Other 0 1 3 5 12 21

Refused to Work 6 Hands on Escort 3 2Suspicion of Drug Use 1Coping Skills 1Punching Walls 1AWOL 1 1Not wanting to be in Classroom 1Police Report 1Brought Cigarettes 1Impulsive ActionsRemoved from room 1

Angry Outburst - Threw Assignment in trash 1

STATUS OF BEHAVIORAL INCIDENT REPORTSNovember 2012