LaRC Environmental Management Committee

March 20, 2013

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Agenda

News from Environmental (10 min – Poultney)

Sustainable Acquisition Update (5 min – Carlberg)

Status of 2013 High Priorities: Energy/Water Consumption (10 min – Charles) Hazardous Materials (10 min – Carlberg)Regulated Waste (10 min – Proctor) Water Quality (10 min – Van Dyke)

Discussion/Questions

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News From Environmental

Environmental Management Branch (EMB) Standard Practice and Environmental Engineering Branch (SPEEB)

Executive Safety Council Meeting – Jan 29Environmental Management Reviews (Internal Audits)

Aeronautics DirectorateScience Directorate

New EMC member- Eric Rissling (OCC)Earth Day/Arbor Day Event – April 22

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Upcoming Environmental Training: Facility Environmental Coordinator (May and June)Waste Management/Spill Training (May and June)Safety and Health Awareness Week (June 3-7)

Tracking Energy Usage in Your Building – New Tools Hazardous Materials Acquisition and Inventory Requirements

2011 EEFR updateTechnical: 49 of 54 findings closed (remaining 5 findings expected

to be closed in FY13)EMS: 0 nonconformance findingsEnergy/Water: 8 of 13 findings closed (3 remaining findings

expected to be closed in FY 13, remaining 2 dependent on future funding)

News From Environmentalcontinued

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Environmental CategoriesAir Emissions Natural ResourcesCultural Resources Remediation/ RestorationFleet Management Solid Waste (Non-hazardous) Energy/Water Consumption Sustainable Acquisition Environmental Impacts Review Sustainable Facilities Fuels, Oil and Lubricants Toxic SubstancesHazardous Materials Water QualityRegulated Waste

FY 2013 High Environmental Priorities

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Sustainable Acquisition UpdateFY 2012 NETS SA Data Call:Govt. P-Card purchases exempt from data call reporting per HQ

Had been included in previous yearsDistorts direct comparison with previous years

81% overall compliance with CPG purchases for FY12For applicable purchases (non-P-Card), Directorates reported

100% compliance.Contracts reported 78% CPG compliance.

91% overall compliance with biobased purchases for FY12Directorates reported no biobased applicability.Contracts reported 91% biobased compliance.Note: Data may only have been submitted when there were

compliant biobased values to include. Emphasize submission of non-compliant data in future calls.

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Energy and Water Conservation

This priority is being addressed by the Energy and Water Efficiency Committee

Objective: Reduce energy in goal-subject facilities by 3% annually and water consumption by 2% annually as required by National Energy Conservation Policy Act and Executive Orders 13423 and 13514

Point of Contact: Bobby Charles

Not Meeting Goal Meeting Goal

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Target Deadline Status Comments

1. Conduct Center-wide assessment of EMCS HVAC run schedules and make adjustments to reduce energy consumption

9/30/2013 In Progress

Requires close coordination with ROME EMCS management personnel. Started 3/4/13

2. Complete 75% of the Energy Efficiency Upgrade Project by Q4 for HVAC Replacements in B1195/1225/1244 and Retro-commissioning of 11 buildings

9/30/2013  In Progress

Project awarded to ROME in FY12, primary implementation in FY13, to be fully complete by Q2 FY14. HVAC replacements in progress; RCx contract awarded

3. Create and implement new Center-wide energy competition

9/30/2013 In Progress

Energy Account funds needed for further EMS website revisions and for educational/promotional materials. Planning in progress

Energy and Water Conservation2013 Targets

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Please UPDAT

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Target Deadline Status Comments

4. Complete 36 walk-thru facility energy audits by the end 2013

9/30/2013 In Progress

UESC II and Retrocommissioning projects will cover some audits. 21 RCx and UESC II Feasibility Study buildings audits in progress

5. Complete Energy efficiency projects: high bay lighting controls, occupancy sensors

6/30/2013 In Progress

FY12 HQ Funding. In progress

6. Complete UESC II feasibility study by Q3 6/30/2013

In Progress

FY12 HQ Funding; Study in progress. In progress, ~50% complete

7. Award Steam Metering Design task by Q2. Complete 75% of the design by Q4

9/30/2013 In Progress

Funding obtained through ViTAL. Awarded, kickoff meeting 3/8

Energy and Water Conservation2013 Targets

Continued

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Energy and Water Conservation• Facility Small Energy Projects

• FY12 projects Measurement & Verification (M&V)• FY13 submitted projects review, implementation

• Joint Center Computer Power Management• Energy & Water 5-Year Plan Update• Study for energy project development

How Can EMC Members Assist With Energy and Water Conservation?• Review of 5-Year Plan Draft• Champion Computer Power Management Initiative• Report Energy & Water Waste (unnecessary lighting, water leaks, TVs

always on, etc.)

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Hazardous MaterialsObjective: Improve awareness of and conformity with LaRC hazardous materials (HM) management policies

Point of Contact: Ingrid Carlberg

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Target Deadline Status Responsibility Comments

1. Decrease by 30% the number of containers in CMTS that have non-PDF MSDSs attached.

9/30/2013 In Progress

Jose Caraballo

CMTS had ~1600 non-pdf MSDSs in system. It is a safety concern to not have complete MSDS sheets associated with specific containers. As of 3/15/13, 1234 non-pdf MSDSs remained in CMTS – a 22.8% drop.

2. Conduct chemical handling training course for lab personnel.

6/30/2013In

Progress

Jose Caraballo

Lab Safety training will include Hazardous Waste Disposal & Spill Response. 2 courses are planned in April and 1 during June SHAW.

3. Update LARC-PROC-11 NASA Purchase Card Program course to better address LaRC’s Form 44 requirements.

6/30/2013 In

Progress

 Lynn Curtis

Safety and SPEEB completed slide content with input from Lynn Curtis. Donna Reed/OP to update P-Card SATERN training and/or send presentation by email to all P-Card holders. P-Card users to get periodic environmental updates from Donna.

Hazardous Materials2013 Targets

Hazardous Materials2013 Targets

Continued

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Target Deadline Status Respon-sibility Comments

4. Conduct at least two general HM management trainings for LaRC personnel.

9/30/2013In

Progress

Tonya Kiefer

Training will cover LaRC’s HM management policies (Form 44, CMTS, labeling, etc.). Two courses will be offered during SHAW, with information also addressed during annual WM/SR classes.

5. Provide overview of FEC responsibilities to Senior Management at ESC.

8/30/2013In

Progress

Kristen Poultney

Emphasis is on HM and hazardous waste management. Jan. 29 ESC meeting reviewed the FY13 goals, so next ESC meeting could address FEC responsibilities.

6. Update LF 119 to include accountability for HM during moves.

6/30/2013In

Progress

Frank Johnson

Add to web-system form that personnel verify inventoried HM and transfer them properly during office/ organizational moves. On track for completion by 6/30/13.

7. Investigate opportunity to revise “Employee Checkout Sheet” to include HM management provisions.

4/30/2013In

Progress

Mason Proctor

To address issue of HM left behind by exiting employees, departing employees could certify remaining HM have been disposed or transferred to another custodian. Requirement can be added with appropriate approvals.

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Regulated WasteObjective: Improve awareness of and conformity with LaRC Waste Management policies

Point of Contact: Mason Proctor

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Target Deadline Status Respon-sibility Comments

1. Explore including FEC and waste management responsibilities in Performance Plans

6/30/2013In

Progress

Kristen Poultney

 

2. Identify/compile list of all LaRC waste handlers who should attend annual Waste Management Training

  2/28/2013 Complete

Mason Proctor

Sent request for Branch Heads to identify personnel who use,

handle, or request disposal of HM, oils, or hazardous waste.

98% of organizations responded resulting in 498 civil servants

(plus ~ 200 ROME personnel)

3. Develop a Environmental Reference Sheet for construction contractors

 5/30/2013In

Progress

Mason Proctor

Sheet will refer contractors to existing documents and provide contact info

Regulated Waste2013 Targets

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Target Deadline Status Respon-sibility Comments

4. Train COD Project Managers on Waste Management policies

5/30/2013 In Progress

Dave Steigerwald  

5. Conduct at least two waste management training sessions with emphasis on various facility types (e.g. labs, industrial, etc.)

9/30/2013 In Progress

Dave Steigerwald

SPEEB is providing HW slides to Safety to

include in the Lab Safety Training to be presented in June.

Contractor will present HW portion of training.

Regulated Waste2013 Targets

Continued

Regulated WasteRecognizing HM as a potential hazardous waste (HW). Ensure that facility

personnel are aware of HM management polices (CMTS, Form 44’s) and disposal requirements.

Starting to be more stringent in area of Waste Management compliance in the Multi-Media Environmental Audits.

Addressing/enforcing Waste Management Plan requirements in LF 461/Project Review process to ensure that HM and HW used/generated in projects are identified.

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How Can EMC Members Assist With Hazardous Materials & Regulated Waste Management?

• Pursue within respective organizations correction of Multi-Media Environmental Audit findings.

• Form relationships with your FEC’s and discuss environmental issues associated with your facility.

• Get involved with the 461 process associated with your organizational projects.

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Water QualityObjective: Improve water quality and reduce quantity of water discharged from Center

Point of Contact: Peter Van Dyke

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Target Deadline Status Respon-sibility Comments

1. Complete annual rainfall vs. sanitary outflow analysis

12/31/2012 Complete

Phil McGinnis

Completed and sent to HRSD.

2. Award Contract for Inflow and Infiltration improvements

5/1/2013 (new

Admin Order of 8/29/13)

In Progress

Jim Charnock

Requested change to Admin Order. Approved to award/construction by 8/29/13. 100% Design approved, drawings signed.

3. Collect baseline data on sediment removal from ditches and catch basins (Grounds contract)

9/30/2013  In Progress

Betsy Hughes

Working with Knight Solutions on data call. Received data in late February. Contractor has been doing a good job.

Water Quality2013 Targets

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Target Deadline Status Responsibility Comments

4. Renew LaRC’s MS4 permit and include BMP’s to address water quality

9/30/2013In

Progress

Peter Van DykeWaiting on final permit to be issued for reapplication

5. Inspect active construction sites biweekly and after each runoff-producing rain event

9/30/2013In

Progress

Peter Van Dyke

Another inspector, Todd Herbert, on staff. Straughan IDIQ task awarded. Program is ramping up.

Water Quality2013 Targets

Continued

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Water Quality Update• MS4 Permit reapplication – addressing the Bay TMDL • SAGE Partnership• New bacteria TMDL for Back River, Poquoson River,

Tabbs Creek and Brick Kiln Creek. LaRC is participating in the process.

How Can EMC Members Assist With Water Quality?• Erosion and sediment control concerns at demo/construction sites• Let me know what types of education/outreach works best - @LaRCs, etc. • Promote tree plantings around buildings and other landscaping activities

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Water Quality Pictures

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Water Quality Pictures

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Next stepsSpring/Summer 2013: FY13 Objectives/Targets continue to be

implemented June 2013: Internal EMS Audit by Systems Management Office Summer 2013: EMB provides update to senior management at Executive

Safety Council meeting.

At any time, please feel free to contact Kristen Poultney or Andrea Finley regarding the EMC or any other environmental issue/topic.

Thank You! Your participation is appreciated.

QUESTIONS? DISCUSSION?