LAKSHYA 2013ANNUAL SPORTS-CULTURAL FEST

When ?

16th October 2013 : 10 AM – 6 PM17th October 2013 : 10 AM – 6 PM18th October 2013 : 4PM – 10 PM

Why ?

• To promote Poornima Brand at local level involving students and faculty members.• To create a platform for interaction & bonding

with peers & students.• To showcase the sporting & team working

capabilities of students of Poornima University.• And to take a break from regular academic

sessions & freshen up mind for forthcoming end term exams.

How ?

1200 + Students200 + Employees100 + Managers

19 EventsFollowed by

Mega Mega Mega Cultural Nighthosted by Viacom 18 (MTV).

Targets !!!

• Attendance• 90% - 100% - Excellent• 75% - 90% - Good• 65% - 75% - Average• Below 60% - Poor

• Media Coverage• More than 500 words & 3 Photo - Excellent• 300-500 words & 2 Photo - Average• Below 300 words & 1 Photo - Poor

Working Hierarchy

Governing Team

Advisory Team

Core Planning &

Management Team

Organizing Team

Faculty Organizers Captains

Governing Team• Dr. K.K.S.Bhatia, In-Charge President.

• Dr. Manoj Gupta, Dean (SET & SBA).

• Prof. Mahesh Bundele, Coordinator, Research.

• Dr. Chandni Kirpalani, Registrar.

• Ms. Nupur Shrivastav, Controller of Examination.

• Mr. Chain Raj Kothari, Chief Finance & Accounts Officer.

• Mr. Amit Gupta, Proctor.

• Mr. Rahul Singhi, Officer on Special Duty.

Advisory Team• Mr. J.R Lohar, Group Coordinator [First Year].

• Mr. Gaurav Mohan Mathur, HoD-B.Arch.

• Mr. Hariom Gurjar, HoD-MBA/BBA/B.Com.

• Mr. Gaurav Soni, HoD-EE/EC.

• Mr. Ashwini Kapoor, HoD-M.E.

• Ms. Ramma Singh, HoD-Civil.

• Ms. Shikha Gautam, HoD-C.E/BCA.

Core Planning & Management Team

• Mr. Amit Gupta, Convener.

• Mr. Anmol Chaturvedi, Representative of Outdoor Sports/ Infrastructure

Preparation.

• Mr. Manoj Gautam, Representative of Indoor Sports / Transportation & Hospitality.

• Ms. Sakshi Jain, Representative of Club Activity/ Store, Facility, & Helpdesk.

• Mr. Nitin Lathi, Representative of Invitation, Documentation & Feedback.

• Mr. Rahul Singhi, Representative of I.T & Registration.

Organizing Team• Representatives of CPMT themselves.• Faculty Organizer, Indoor Sports.• Faculty Organizer, Club Activity.• Faculty Organizer, Outdoor Sports.• Faculty Organizer, Infrastructure Preparation.• Faculty Organizer, Invitation, Documentation & Feedback.• Faculty Organizer, I.T & Registration.• Faculty Organizer, Store, Facility, & Helpdesk.• Faculty Organizer, Transportation & Hospitality.• Faculty Organizer, Security & Discipline.

Faculty Organizer’s Team

• Faculty Organizer himself.

• Various Captains.

• Student Volunteers (For Documentation) – 1.

• Student Volunteers – 2.

Captain’s Team

• Faculty Captain himself.

• Student Volunteers – 2.

Opportunity forCaptains

• Ability to think, plan, execute, review and correction to finally accomplish desired objective and outcome.

• Experiment on leadership and team working ability.• Establish Your credentials For worthwhile Responsibilities and

Position.• Experience handling of various fields situations. • Time Management skills.• Discover hidden potential.• Leadership skills.• Documentation & resource optimization.

Opportunity forParticipants

• Illustrate Your Capabilities.• Realize your own potential.• Become member of big working group and enjoy its fruits of

success.• Interaction and bonding with peers and students.• Recreation.• Active Participation.• Exposure to various events.• Work as a team and handle various situations.

Role of Captains

• Involve all stake holders.• Spread Information & Motivate Participants.• Ensure proper documentation & exchange of information.• Standby the time line, team sizes & other conditions carefully.• Discussion among members about selection of teams.• Keep track on performance of teams.• Ensure Discipline at all levels.• Collect Informal Feedback and convey to respective managers if

critical.

CATEGORY GROUP CPMT MEMBER

EVENT

CLUB Mr. Sushil Jain

SPORTS INDOOR Mr. Manoj Gautam

SPORTS OUTDOOR Mr. Anmol Chaturvedi

MANAGEMENT

INFRASTRUCTURE PREPARATION Mr. Anmol Chaturvedi

INVITATION, DOCUMENTATION & FEEDBACK

Mr. Nitin Lathi

STORE, FACILITY, & HELPDESK Mr. Sakshi Jain

TRANSPORTATION & HOSPITALITY Mr. Manoj Gautam

I.T & REGISTRATION Mr. Rahul Singhi

CPMT MAIN OFFICE

CPMT MEMBER CPMT VOLUNTEERS

Mr. Amit Gupta 1. Mohd. Varis 2. Shiv Kr. Singh

Ms. Sakshi Jain3. Aman Kr. Gupta 4. Priya Agarwal

5. Yogesh Bhati 6. Surbhi Sharma

Distribution of CPMT Member among Groups

*Any Grievance of Faculty Organizer , Captain or Volunteer will be resolved at CPMT Main Office i.e. Procr Office

Teams DAY DATE REMARKS

GOVERNING TEAM WEDNESDAY 18.09.2013

DISCUSSION ABOUT THE PLANNING AND SUGGESTIONS FOR BETTER EXECUTION.

CPMT + OT

THURSDAY

SATURDAY

26.09.13

5.10.13

FLOAT INFORMATIONABOUT THEIR

RESPECTIVE ROLES IN FEST

REVIEW OF PREPARATION

Faculty Organizer’s Team

SATURDAY28.09.13

FLOAT INFORMATION TO FACULTY EVENT IN

CHARGE FOR EXECUTION OF

EVENTS.

CaptainsTUESDAY,

THURSDAY, SATURDAY

1 , 3 , 5 OCTOBER 2013

PLANNING OF THEIR RESPECTIVE EVENT.

SCHEDULE OF MEETING PRIOR LAKSHYA 2013

SUBMISSION OF LISTS SUBMITTED BY SUBMITTED TO TIMELINE

LIST OF CAPTAINS OT MEMBERS CONVENER OF FEST28/09/13

TILL 12:00 NOON

LIST OF STUDENT VOLUNTEER OT MEMBERS CONVENER OF FEST28/09/13

TILL 12:00 NOON

LIST OF STUDENT VOLUNTEERS (EVENTS) CAPTAINS OT MEMBERS30/09/13

TILL 9:00 AM

LIST OF STUDENT VOLUNTEERS (EVENTS) OT MEMBERS CONVENER OF FEST30/09/13

TILL 12:00 NOON

RULES AND REGULATION OF EVENTS CAPTAINS OT MEMBERS03/10/13

TILL 9:00 AM

RULES AND REGULATION OF EVENTS OT MEMBERS CONVENER OF FEST3/10/13

TILL 12:00 NOON

LIST OF REQUIREMENTS (SIGNED BY OT Members)CAPTAINS CONVENER OF FEST

5/10/13 TILL 12:00 NOON

COLLECTION OF REQUIREMENT RESPECTIVE

STUDENT VOLUNTEERS7/10/13-10/10/13

TILL 3:00 PM

SUBMISSION OF POSTERS(4 PER EVENT ONLY FOR CLUB EVENT)

CAPTAINS OT MEMBERS12/10/13

TILL 12:00 NOON

SUBMISSION OF POSTERS(4 PER EVENT ONLY FOR CLUB EVENT)

OT MEMBERS CONVENER OF FEST12/10/13

TILL 3:00 PM

LIST OF TEAMS INDIVIDUAL TEAM I.T & REGISTRATION

GROUP12/10/13

TILL 12:00 NOON

Time-line

Presentation of basic drafts 18/09/13Finalization of schedule 25/09/13Formation of OT & CAPTAINS 28/09/13

Presentation for II year students 30/09/13

Formation of Student committees 30/09/13Presentation for I year students 01/10/13Release of poster 01/10/13Start of registration 01/10/13

Finalization of certificates and prizes 02/10/13Last date of registration [For Team Events] 05/10/13Last date of registration [For Individual Events] 05/10/13

Display of posters of each event (ONLY FOR CLUB EVENT)

14/10/13

DEADLINES

Working Teams

EVENT TEAM MANAGEMENT TEAM

• Club Activities• Indoor Sports• Outdoor Sports

•Infrastructure Preparation• Invitation, Documentation & Feedback•I.T & Registration•Store, Facility & Helpdesk•Transportation & Hospitality•Security & Discipline

Organizing TeamCategory Faculty Organizer

Club Dr. Shilpi Saxena

Indoor Sports Mr. Gaurav Soni

Outdoor Sports Mr. Mukesh Taker & Mr. Ashwini Kapoor

Infrastructure Preparation Mr. Ankur Sharma

Invitation, Documentation & Feedback Ms. Garima Mathur & Mr. Anil

I.T & Registration Ms. Shikha Gautam

Store, Facility, & Helpdesk Dr. Preeti Kaushik

Transportation & Hospitality Mr. Devendra Rizwani

Security & Discipline Mr. Himanshu Tiwari

Infrastructure Preparation

• Preparation of Field For Various Sports activities.

• Water Facility for participants at ground.

• Tent arrangements for audience and rest place for

teams.

• First Aid Facility at ground for participants.

• Food Stalls for students.

• Speakers and mike arrangements for

announcements.

• Help desk for students for reporting and queries.

Invitation, Marketing, Documentation & Feedback

• To act as a single body responsible for creating reports and results instinctively with the coordination of I.T & Registration Group.

• To be in touch with all the Student Volunteers of Documentation at all level i.e. events and Management.

• To give and take reports, results, data and formats with other Management Groups, as and when required, for efficient working in Fest.

• To post event, to collect and retrieve reports from CAPTAINS at all level i.e. events, management etc. and submit them CPMT.

• To collect and analyze data for analysis of student’s satisfaction about activities of Fest.

• To report CPMT about the feedback so that if anything is not working as per the planning, immediate measures can be taken to improvise the fest.

• To collect feedback about pattern of participation and suggest modification for Fest.

• To collect feedback about overall coordination among various authorities, event groups and individuals and highlight shortcomings.

• To take stock of specific happenings and highlight the same in the report for improvement.

I.T & Registration• To publish all the details of Fest on the website comprising schedule,

registration forms, necessary contact details etc.

• To train the students about the procedure of registration for

participating in fest.

• To ensure proper functioning of registration mechanism.

• To generate regular reports (event wise/group wise) for

documentation purposes.

• To update the details/results of events on website on daily basis.

• To upload event photographs on daily basis.

Store, Facility & Help Desk

• To design and publish the process of procurement of materials, issue and return of consumable and non-consumable materials.

• To coordinate with Organizer’s Team for possible requirements of materials and arrange to purchase the same.

• To issue the material as per defined process.• To maintain proper records and submit a report specifically highlighting misuse/inappropriate

use of materials at the end of the fest.• To make available materials for welcoming the guests.• To arrange for the payment of the invited referees from outside Poornima Foundation.• To help the students with all kind of information (for eg. Exact venue of event, contact details

of respective Volunteers etc.).• To establish and operate computerized help center with provision to make announcement

regarding status & commencement of events, results, transport etc.• To design, publish and operate bus transport system during the event with details of routes,

bus numbers, timings and drivers.• To arrange for escort of invited guests.• To arrange and publish details of one emergency vehicle in campus.• To make First-Aid box in campus and to appoint designated faculty members for its operation

and to issue Wheel-Chair & Stretcher.• To design a system for making hygienic and healthy food items available.• To design and publish details of items along with their price which will be available on stalls.• To design and publish the system of refreshment for invited guests.

Transport & Hospitality • To invite guests and dignitaries from and outside Poornima

Foundation for inauguration of various events.

• To receive the invited guests and escort them to

appropriate venues.

• To invite refries and judges for various events.

• Transport facility for students and faculty in late hours.

Security & Discipline• To design the overall security system for Fest and provide

sufficient training/drill to each individual involved in maintenance of discipline.

• To design specific security arrangements during cultural programs, take approval from local administration and police.

• To create internal intelligence network in campus and channelize the flow of information for effective readdressal.

• To ensure issue of PU I-Card to each student well before start of the event.

• To ensure the participation/entry in events through PU, I-Cards only.

• To arrange Ambulance vehicle with medical staff.• To strictly keep a check over OUTSIDERS.• To detect and take immediate actions in situation of mob

formation and chaos.

Club [6] INDOOR GAMES [3]

OUTDOOR GAMES [10]

Heena Creation Table Tennis Basket Ball

Rangoli Chess Volley Ball

Photography [E] Carom Football (7 Aside)

Sketching Athletics :

Stamp collection [E] 100 M, 200 M, 400 M

Coin collection [E]

4x100 m Relay, shot-put, long jump.

Cricket (faculty V/s Students)

Events Offered

RULES & REGULATIONS

• Judge’s / Referee’s / OT’s / Captain’s decision will be final & binding.

• Judges coming from outside PU may be offered amount (YTBD) against use of their personnel conveyance.

• Participants have to follow the rules & regulations that are decided for the event.

• Participants will have to maintain the dignity of event as well as institution.

• Carrying Identity Card throughout the Fest is compulsory for faculty and students.

• During the Fest all the Organizing Team Members & Captains will not be allowed to take leave.

• For emergency condition permission will be granted only Convener of the Fest.

DISCIPLINE REGULATIONS• Organizing Team & Captains along with members of discipline

committee will be authorized to take on the spot action against students involved in any act of indiscipline.

• Types of indiscipline:• Inviting anybody from outside Poornima University.• Using abusive language & personal commenting.• Objecting decision of Judges/Advisors.• Misbehaving with organizing teams, faculty & staff members

on duties.• Consumption of alcohol or entering campus under influence

of alcohol.• Actions:• Cancellation of participation in one/more/all events.• Suspension from Fest.• Suspension/Termination from University under existing

norms.

For I-Card

• Students not having their I-Cards can apply for

fresh I-Card 10th OCT. 2013 at Proctor

Office.

For Mail-Id

• Students are required to collect their Poornima E-

Mail ID & Password 8th Oct. 2013 from Online

Lab between 11AM – 1PM

ICE BREAKERS• Organizing Fun Games.

• College Radio, Commentary & Music.

• On the Spot Celebrations.

• Faculty v/s Student competitions.

• Student Corners.

• LAKSHYA Souvniers on actual cost basis in order to

promote Poornima brand.

SPECIAL ARRANGEMENTS

• Canteen/Provision open from 09:00 AM TO 06:00 PM• Hostel mess available to Hostellers & Day Scholars

(on payment basis) between 11:00 AM TO 01:00 PM

• Transport facility will be available in following time slots:

• Arrival time : 9:55 AM SHARP• Departure : 06:05 PM SHARP

INCENTIVES MANAGERS

COMMUNICATION ALLOWANCERs. 100/- to all Volunteers for the purpose of telephonic

communication.

REFRESHMENT COUPONSA Food coupon will be given to all OT Members, Captains

& Volunteers on days of execution of event.

T-SHIRTSAll the OT Members, Captains & Volunteers will get a Fest

T-Shirt free of cost.

NOTE: THERE IS NO PROVOSION OF CERTIFICATES TO VOLUNTEERS.

Important Contacts

• Mr. Amit Gupta (Convener) :+91 900 189

3265

• Mr. Rahul Singhi :

+91 982 900 0071

• Mr. Anmol Chaturvedi :+91

979 987 5123

• Mr. Himanshu Tiwari :+91

992 801 7668

• Mr. Manoj Gautam :

+91 946 232 4922

• Mr. Nitin Lathi

:+91 953 015 5521