2016 Consolidated Application Workshop

Lake CountyCity of North Chicago

City of Waukegan

Mandatory Letter of Intent Due Date◦ September 25, 2015

Application Due Date◦ October 23, 2015 @ 4:00pm

Appeals Hearing for Ineligible Applications◦ 11/11/2015

Advisory Review Committee◦ 11/18/2015

Executive Committee Review◦ 1/13/2016

Housing & Community Development Public Hearing 2/10/2016

Lake County Board◦ 3/8/2016

Program Year 2016 begins May 1, 2016

Timeline

Lake County & North ChicagoPublic Services Goals

# Goal CDBG-Eligible Activities

4 Subsidize housing • Homeownership Assistance• Rental Housing subsidies• Security Deposits• Housing Counseling

7 Assist people with disabilities

• Mental Health Services• Services for People with Disabilities• Substance Abuse Services

8 Provide welcoming communities

• Fair Housing Activities • Landlord Counseling• Legal Services• Youth Services• Services for Battered & Abused Spouses• Services for Abused & Neglected

Children

10 Provide services for job stability

• Child Care Services• Employment Training • Transportation Services

Waukegan Con Plan Goals1 Improve & Expand Public Facilities

The City will provide funding for the replacement of deteriorated sidewalks in low income residential areas designated by CDBG. 

2 Expand Public Service OfferingsThe City will provide for (directly and indirectly) a variety of public services for residents of the community. 

3 Code EnforcementThe City of Waukegan will continue to provide CDBG funding to support the efforts of the Code Enforcement Division. 

4 Economic Development OpportunitiesThe City, depending on the applications received and funding available, will continue to support efforts to improve the economic opportunities for low-income residents of the jurisdiction. 

5 Infrastructure ImprovementsThe City will provide CDBG funding for infrastructure improvements and expansion throughout the community. 

City of Waukegan

CDBG

City of North

Chicago CDBG

Lake County CDBG

Waukegan CDBG Funds must go to programs with beneficiaries in Waukegan; North Chicago CDBG Funds must go to programs with beneficiaries in North Chicago – the red areas.

Lake County CDBG Funds must go to programs that have a significant percentage of beneficiaries in the green area – that is, within Lake County, but NOT within Waukegan or North Chicago.

CDBG BENEFICIARY ELIGIBILITY

An agency is located in Waukegan. It serves solely Waukegan residents.

Who can give CDBG funds to this agency?

CDBG BENEFICIARY ELIGIBILITY

Lake County Waukegan North Chicago

An agency is located in Zion. It serves solely residents of Zion.

Who can give CDBG funds to this agency?

CDBG BENEFICIARY ELIGIBILITY

Lake County Waukegan North Chicago

An agency is located in Gurnee. It serves residents of Gurnee, Waukegan, and North Chicago

Who can give CDBG funds to this agency?

CDBG BENEFICIARY ELIGIBILITY

Lake County Waukegan North Chicago

An agency is located in North Chicago. It serves residents throughout Lake County.

Who can give CDBG funds to this agency?

CDBG BENEFICIARY ELIGIBILITY

Lake County Waukegan North Chicago

CDBG-Eligible Public Services: services related to employment, crime prevention, childcare, health, drug abuse, education, fair housing counseling, energy conservation, welfare, or recreational needsLake County and/or North Chicago CDBG Public Services:

Subsidize Housing for Low/Mod Income Families Assist People with Disabilities Provide Welcoming Communities Provide Services for Job Stability

Waukegan CDBG Public Services: Any CDBG-eligible public services

ESG:Emergency ShelterRapid RehousingHomelessness PreventionHMIS

HUD Requirements: Program Types

CDBG Public Services must be either:

A new service; or

A quantifiable increase in the level of an

existing service

New or continuing access to a service/benefit

Improved access to a service/benefit

A service/benefit that is no longer substandard

HUD Requirements: New Program

All applicants must provide funding for a portion of the proposed Total Program Cost from other sources.

CDBG: at least 20% of the Total Program Cost

If Total Program Cost is $100,000, we expect you to provide $20,000 minimum towards the program.

ESG: at least 50% of the Total Program Cost

Dollar for Dollar match

HUD Requirements: Match

Eligible Applicants/programs must: be either units of government, public not-

for-profit entities or private not-for-profit entities;

be open to all residents of the county and must target beneficiaries outside North Chicago and Waukegan to be eligible for Lake County CDBG funding;

have applications for: CDBG: a minimum of $25,000 and no more

than the maximum of $50,000ESG: a minimum of $25,000 and no more than

the maximum of $50,000

Lake County Specific Instructions

Applications for North Chicago Public Service activities must target residents of North Chicago

20% Match Required If total program cost is $100,000, we expect you to

provide $20,000 minimum towards the program.

North ChicagoSpecific Instructions

Applications for Waukegan Public Service activities must be a minimum of $5,000 and target residents of Waukegan

25% Match Required If total program cost is $100,000, we expect you to provide

$25,000 minimum towards the program.

Waukegan Specific Instructions

ServicePoint Participation ESG recipients are required to participate in

the ServicePoint database◦ UNLESS you are a domestic violence service

program Collecting all data elements required in the

HMIS data standard Must meet ServicePoint Participation requirements, which includes:◦ Regular participation in monthly ServicePoint

meetings◦ Timely and accurate entry of minimum data

standards Participation in the annual PIT and AHAR

New questions

CDBG-PS applicants - describe any assistance the program provides to address the action steps detailed in the Analysis of impediments.

ESG applicants - discuss coordinated entry efforts and efforts at diversion including the effectiveness of your efforts.

All applicants must have a DUNS # and register with the System for Award Management (SAM)www.dnb.comwww.sam.gov

Technical Assistance is available on registration

DUNS & SAM

Agency Audit (most recently completed) Certification of non-profit status (copy of IRS

letter) Articles of Incorporation Copy/summary of non-discrimination policy

covering recruitment/placement of staff, volunteers and clients. If the organization does practice discrimination in any of the above, please explain.

Organization Chart, limited to program itself Please do NOT include letters of support

Attachment Requirements

Program Outcomes:Pages 19 – 24 of the Consolidated Application

Outcome Requirements by Funding SourceCDBG-Public Services

Develop 1-3 outcomes that best capture the impact of your program

Outcomes should relate to the consolidated plan goal that you are applying under

ESG

Use ESG performance measures

Do NOT add or change these performance measures

Outcome Definition

An outcome is a problem-related, attainable, and measurable statement of a program’s intended effect on its client’s knowledge, skills, attitudes, behavior, or condition.ORThe measurable effect on someone as a result of what they did in your program.

A number & percentage of clients will accomplish Y for/in Z amount of timeFor example: 75% (10) of participants will report a 40% increase in how often they read to their children

Traits of good outcomes Focused on what the client will gain

Measurable and define how it will be measured

Specific tells who, how and when

Attainable and can be attributed to that program

Understandable to someone outside of the program

Writing Outcomes in the ApplicationComponent Underlying Logic

Outcome Why does this program exist? What change are we hoping to see happen?

Strategies What steps will you need to take to achieve your desired outcome?

Measurements How do I know a client has succeeded/ the outcome was met?

Target Dates What timeframe to we anticipate seeing results?

Rationale Why is this outcome appropriate for participants? How did you set the target? Do you have a benchmark?

Long-Term Effects

How will achieving your outcome(s) benefit the community? The client? This may extend beyond the terms of the grant.

ESG OutcomesESG Performance Measure Location of data

The % of persons who exited to permanent housing (subsidized or unsubsidized) during the operating year.

Bowman’s ServicePoint report 625, question 36.

The % of persons age 18 or older who increased their total income, (from all sources) as of the end of the operating year or program exit.

Bowman’s ServicePoint report 625, question 36.

HP and RRH only - The % of households who remain in permanent housing six months after program exit.

Bowman’s ServicePoint report 625, question 36.

Strategies Can list outputs such as “conduct 15 classes

with 150 total participants.” Measurable is better. Evidence-based is better.

Measurement Methodology Self-reported by clients– surveys, interview Evaluation tools (i.e. SSOM, SPDAT) Report of changed status such as housing,

income

Rationale for Outcome and Target How did you determine the measurement

and/or target numbers? A 2% increase over last year?

Submit your Letter of Intent (LOI) by September 25

Submit your Application by October 23

Contact us for questions or troubleshooting

What’s Next?

Questions?

Lake County CDBG or ESG – Eric Foote 847.377.7732

Waukegan – Laura Hamilton 847.599.2530

North Chicago – Jodi Gingiss 847.377.2139

2015 Application Contacts

Resources HUD’s System Performance Measures

Guide:https://www.hudexchange.info/resource/3894/system-performance-measures-introductory-guide/ United Way Outcomes Resources National Organizations in your Program Area