LAKE BARRINGTON COMMUNITY HOMEOWNERS ASSOCIATION … · LVA Policy 2 Homeowner Alterations 3.10.17 Page 1 of 6 Rev 12/16 LANDSCAPE VARIANCE APPLICATION (LVA) AT A GLANCE WHAT…

LAKE BARRINGTON COMMUNITY HOMEOWNERS ASSOCIATION

64 Old Barn Road, Lake Barrington, Illinois 60010 Phone: 847-382-1660 Fax: 847-382-2731

LVA Policy 2 Homeowner Alterations 3.10.17 Page 1 of 6 Rev 12/16

LANDSCAPE VARIANCE APPLICATION (LVA)

AT A GLANCE WHAT….. is a LVA?

A LVA is paperwork completed by you, the homeowner, requesting a landscape change you would like to make around your unit.

WHEN ….. do I need to complete a LVA? If you would like to make any changes to either the:

1) Hardscape (patio/stonework/walkway/drainage) or 2) Softscape (plantings) around your unit.

or 3) Tree pruning or living tree removal based on view or

nuisance

WHY….. is a LVA necessary?

To ensure:

1) Existing "footprint" maintained 2) Drainage provided as needed 3) Village permits obtained, if required 4) Right plant/right location 5) Materials consistent with LBS environment 6) Safety concerns met 7) Neighbors apprised/agree with proposed changes (when necessary) 8) Condo Board, Landscape Manager, Property Manager aware of changes

WHAT….. is the process from beginning to end?

• Homeowner discusses ideas with Landscape Manager and/or Landscape Commission Rep for Condo

• Homeowner completes LVA forms

• Homeowner submits completed LVA to the Office / Landscape Manager for review (at least two (2) weeks before the scheduled Condo Board meeting)

• Landscape Manager / Landscape Commission Rep: 1) review the LVA, 2) look at the site, 3) talk with homeowner regarding changes, 4) meet with LBS Arborist if LVA is related to tree pruning or removal

• If changes do meet requirements, Landscape Manager / Landscape Commission Rep make recommendation to Condo Board for review. If changes do not meet requirements, meet with homeowner to bring plan into compliance.

• Condo Board votes on recommendation and returns signed form to the Landscape Manager

• Landscape Manager informs homeowner of Condo Board decision, if conclusion coincides with Landscape Manager. The signed LVA is placed in homeowner file for future reference along with the letter from Landscape Manager, if necessary

• If Condo Board and Landscape Manager disagree on LVA, the application will be presented to the Master Board for a final decision. Landscape Manager will notify the Condo, and Homeowner of the hearing date.

• Upon the decision by the Master Board a letter will be sent to confirm the decision to the involved parties. The signed LVA is placed in homeowner file for future reference along with the letter from Landscape Manager, if necessary

WHAT…..do I have to submit?

• Completed LVA Homeowner Information Form (attached) -general description of work proposed and why

• Completed LVA Neighbors' Signature Form (attached) – if neighbor(s) will view proposed changes

• Completed LVA Contractor Information Form (attached) including a detailed description of work proposed – drawings / diagrams / photographs / material description

• Completed LVA Financial Agreement Form (attached)

You are encouraged to attend your Condominium Association Board meeting to answer questions about your Variance Application. Work begun or completed without the recommendation of the Landscape Manager and approval by the Condominium Board may be subject to fines, stoppages, dismantling of work completed, and/or return to original condition at the Homeowner's expense.



LVA HOMEOWNER INFORMATION FORM Policy #2 – Common Area Landscape: Unit Owner Alterations

___ Softscape ___ Hardscape (Plantings) (Stonework / patio / walkway)

Policy #9 - Tree Pruning Requests from Unit Owners

or for ___ View or ___ Nuisance

Policy #14 – Tree Removal Requests from Unit Owners

for ___ View or ___ Nuisance Homeowner Name: X_________________________________________ Condo #: _______ Unit Address: X_____________________________ Email Address: ____________________ Home Phone: _______________________ Work or Cell Phone: ______________________

Described Work Proposed: ______________________________________________________

___________________________________________________________________________

___________________________________________________________________________

Explain The Reason For The Proposal: ____________________________________________

___________________________________________________________________________

___________________________________________________________________________

___________________________________________________________________________

HOMEOWNER’S SIGNATURE: ____________________________ (required)

DATE: X ____________________

Please review the instructions for each segment and fill in necessary information including but not limited to lines marked with “X” or “(required)”

Incomplete forms will be returned delaying variance consideration

For Office Use



LVA NEIGHBORS’ SIGNATURE FORM *

Required of any neighbor who will view the changes

For X______________________ project at X___________________________________

(Homeowner name) (Unit address)

NOTE TO ALL HOMEOWNERS WHO SIGN THIS SHEET (requires owner’s signature): This signature sheet allows you to comment on the landscape project that is being proposed by your neighbor. Your signature indicates that you have reviewed the proposed project. 1. Neighbor Name (please print):____________________________________________

Unit Address: _________________________________________________________

AGREE _____ DISAGREE _____

Comments: ___________________________________________________________

_____________________________________________________________________

Signature (required):___________________________________ Date: ____________

2. Neighbor Name (please print):____________________________________________

Unit Address: _________________________________________________________


Comments: ___________________________________________________________

_____________________________________________________________________


3. Neighbor Name (please print):_____________________________________________

Unit Address: __________________________________________________________


Comments: ___________________________________________________________

_____________________________________________________________________


4. Neighbor Name (please print):_____________________________________________

Unit Address: __________________________________________________________


Comments: ___________________________________________________________

_____________________________________________________________________


*Manor and Coach Homes (buildings with A, B, C, D units) applicants are required to have signatures from all owners within the building along with any neighbor that will view the

landscape enhancement. Please request additional signature forms if necessary.



LVA ASSESSMENT FORM

POLICY# 2 COMMON AREA LANDSCAPE- UNIT OWNER ALTERATIONS ___ Softscape ___ Hardscape

(Planting) (Stonework / patio / walkway)

Homeowner Name: X___________________________________________ Condo # ________ Unit Address: X________________________________________ Date of Purchase X________ _ Information below to be filled out by Landscape Manager and Condo Landscape Representative _

____Planting or ____Removal of live plants (turf, groundcovers, shrubs or trees) ____Enlarging Beds ____Creating New Landscape Bed Existing Landscape Assessment: __________________________________________________________

_____________________________________________________________________________________

Changes in: _____Topography ____ Drainage ____Downspout / Sump or ____ Surface / Swale

Structural Assessment: __________________________________________________________________ _____________________________________________________________________________________ Building Impact: ______Resident Privacy ______ Neighbor Privacy _____ Courtyard Renovation ____ Expansion into Common area Total Area Added (SqFt.) ________ Plant Bed ________ Hardscape Additional Information: ___________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Landscape Maintenance: ____ High Maintenance ____ Sustainable Maintenance ____ Future Issues _____ Nuisance: Fruit / Nut / Cone / Sap / Roots / Limbs ____ Insect / Disease ____ Courtyard / Patio Homeowner Perpetual Responsibility Additional Information: ___________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Assessment Summary: ___________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Reviewed By: Landscape Manager: _________________________________ Date: __________________ Condo______ Landscape Rep #1:_____________________________ Recommend ___Yes ___No



LVA FINANCIAL AGREEMENT FORM This form specifies who is responsible for payment of the work performed and for ongoing maintenance. Incomplete or missing information will necessitate the return of the form delaying the condo decision. As a homeowner, I agree to accept the responsibilities as indicated below. (Please initial)

______I agree to pay for the cost of the entire project, including but not limited to, purchase, removal, disposal, installation, existing landscape restoration and contractors costs for all materials (softscape and / or hardscape, tree pruning, tree removal and planting including tree care)

Policy #2 ______I agree to maintain this project independently for a minimum of 2 years.

______I agree to upon sale of the home to pay for landscape restoration if maintenance is too costly to include in the annual landscape budget.

______Should they not agree, or should I no longer want to continue the project maintenance, I agree to return the property to its original design at my expense.

Policy #14 _____ I agree to replace the required number of 3” trees based on the DBH of the tree to be

removed and to maintain the trees at my cost for 2 years

Homeowner(s) Name(s) (please print): ___________________________________________________ (Required) Homeowner(s) Signature(s): ___________________________________ ________________________ (Required) Address: X___________________________________________ Condo #:______ Date: X____________ Regardless of plant stock, LBS assumes no responsibility for damage to plant material in the course of landscape maintenance. Ongoing maintenance of “standard stock” plantings require agreement of the Landscape Manager:

Congratulations you are done with the application

Don’t forget to attach all documents that apply to your project incomplete forms will be returned delaying a decision:

Completed LVA Homeowner Information Form (attached) -general description of work proposed and why

Completed LVA Neighbors' Signature Form (attached) – if neighbor(s) will view proposed changes

Completed LVA Contractor Information Form (attached) including a detailed description of work proposed:

Drawings / diagrams (to accommodate copying, all drawings should be no larger than 11” x 17”) New Plantings – drawings should show type of plants (common name), quantity and

location Hardsurface – 2 drawings 1. Elevation showing sub surface detail and vertical structures related to the hardsurface 2. Plan drawing showing existing perimeter plantings, hardsurface dimensions, proposed

dimensions, downspout and /or sump drain locations and added landscape planting

Photographs (no larger than 8”x10”)

Material or product descriptions or brochures

Tree removal or pruning; Completed pages 2,3, 5 and 8

Proposal for pruning or removal from LBS contracted Arborist

Proposal for replacement tress based on Tree Replacement Guidelines in Appendix; Landscape Manager to compile replacement list and cost for homeowner signature.

Completed LVA Financial Agreement Form (attached) RETURN COMPLETED APPLICATION TO MANAGEMENT OFFICE- ATTENTION: LANDSCAPE MANAGER


Variance Landscape Review Form 2.27.14 Page 5 of 7 Rev 01/14

LVA CONTRACTOR INFORMATION FORM Homeowner Name: ___________________________________________ Condo # ________ Unit Address: ________________________________________________________________

Contractor: Complete form below or attach Business Card Company Name: ________________________________________ Years in Business: ____ Contractor’s Name: __________________________________________________________ Business Address: ___________________________________________________________ City: _____________________________________ State: ___________ Zip: _____________ Business Phone: ______________________ Cell Phone: ___________________________ Email Address: ________________________ Note to Homeowner and Contractor:

Provide a specific description of the proposed work; plan drawings / photographs (no larger than 81/2”x11”), as appropriate. 1) Softscape – new plants, quantity, and location 2) Hardscape – elevation showing subsurface detail / vertical structures related to hardscape, current and proposed plantings, hardscape dimensions, downspout and/or sump drain location

Review the rules pertaining to Common Elements (Lake Barrington Shores Handbook, Section D. Common Elements, # 4. Changes to Buildings or Grounds).

Check if a Building Permit is required from the Village of Lake Barrington. (Call 847-381-6010)

Call J.U.L.I.E. at 811 about utilities before you dig.

All photographs, drawings, sketches, etc., submitted with this application will be permanently filed with homeowner’s records.

Contractor is responsible for all sub-contractors.

Contractor’s Signature: ______________________________________ Date: _______________

Homeowners are strongly encouraged to make certain that any hired contractor carries General Liability and Worker’s Compensation Insurance and has a valid license to perform

work in the Village of Lake Barrington.



LVA RECOMMENDATION AND APPROVAL FORM

Homeowner Name: X___________________________________________ Condo #: ______ Unit Address: X ______________________________________________________________ LANDSCAPE RECOMMENDATION

___ Policy #2 Alterations, ___ Policy #9 Tree Pruning, ___ Policy #14 Tree Removal On, ____________________, the Landscape Manager, Condo Landscape Representative, and Arborist reviewed the attached Landscape Variance Application and made the following recommendation(s): ____ RECOMMENDED _____ NOT RECOMMENDED _____ TABLED ____ AFTER-THE-FACT _____ ENCROACHES ON COMMON ELEMENTS ** Comments: __________________________________________________________________

___________________________________________________________________________

Signature of Landscape Manager: _________________________________________Date: _________________

CONDOMINIUM BOARD OF DIRECTORS APPROVAL On, ____________________, Condominium #____ Board met and reviewed the attached Landscape Variance Application and made the following decision: ____ APPROVED* ____ NOT APPROVED ____ TABLED ____REQUIRES APPROVAL OF ALL CONDO HOMEOWNERS** ____ LEASE / LICENSE ON FILE** Comments: __________________________________________________________________

__________________________________________________________________________

Signature of Board President: Date: ____________________ President: Return the Variance Application Forms to the Landscape Manager for completion

MASTER BOARD REVIEW OF POLICY VARIANCE APPLICATION On, ____________________, Master Board Condominium #____, #____, and #____ met and reviewed the attached Landscape Policy Variance Application and made the following decision: ____ APPROVED* ____ NOT APPROVED ____ TABLED ____REQUIRES APPROVAL OF ALL CONDO HOMEOWNERS** ____ LEASE / LICENSE ON FILE** Comments: __________________________________________________________________

__________________________________________________________________________

Signature of Review Board President: Date: _____________

* The Board’s final approval is contingent upon homeowner’s acquisition and posting of a Building Permit if one is necessary. ** Illinois Condominium law requires approval by all homeowners of the affected condominium to permanently allow a change which increases the limited common elements of a unit. Otherwise, the Board (per their Board policy) may grant a revocable

license or a revocable lease that allows the increase

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Documents

LAKE BARRINGTON COMMUNITY HOMEOWNERS ASSOCIATION … · LVA Policy 2 Homeowner Alterations 3.10.17 Page 1 of 6 Rev 12/16 LANDSCAPE VARIANCE APPLICATION (LVA) AT A GLANCE WHAT…