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LACA Special Ed Director’s Meeting
March 19, 2008
AGENDA
January Follow UpSSEM StatisticsKnown Bugs ListOSBA Special Ed Law WorkshopQuestions for ODEReports from DASLSSEM to EMISFuture Enhancements (Summer & Proposed)Forms CommitteeFuture Training
January Follow Up ItemsUnfinalized IEPs
4,775 (6/4/07 @ 12:20pm)
2,784 (9/19/07 @ 12:20pm)
1,933 (11/28/07 @ 9:26am)
1,211 (1/22/08 @ 5:11pm)
954 (3/19/08 @ 7:58am)
Zero Outstanding: GR, HE, JO, MA, MC, TVUnder Five: LA, NR, WM
INITIAL GOAL: Cleaned up by March 19Eliminate as many problems as possible before spring IEP creation.
Updated lists can be run upon request at any time.
SSEM Statistics
July 2007289 Districts live on SSEM across 16 ITCs
Represents 488,889 District ADM
January 2008312 Districts live on SSEM across 16 ITCs
Represents 493,497 District ADM
Known Bugs List
EMIS Review Report with CM Classes. Users with case management classes only see students on the EMIS Report that are in the same building that their CM class was built in.
EMIS Data Collection Form - Testing.If a student has two testing pages as part of their IEP, only the first testing page information is displaying on the EMIS Data Collection Form.
Known Bugs List
EMIS Review Report - Transition Plan.Transition Plan is not displaying on the EMIS Review Report even when the box is checked on the selection screen. Information is still storing in the system.
Finalization Errors - Phase II.Please report any errors at finalization, including the error number so we can assist in resolving these issues.
OSBA Special Ed Law Wkshp
ODE covered much of the same info from Mar 10th meeting – no “official” changes released yet
MUST have measurable goals AND objectives
MUST report progress using quantifiable terms AND qualitative data
Importance of archiving progress reports (in due process situations)
OSBA Special Ed Law Wkshp
Revisions to IEPBig Changes - Amendments
Minor Changes – Addendum
Guidance DocumentTarget Date: July 1, 2008
ETR & IEP form changes
Optional forms
OSBA Special Ed Law Wkshp
Transfer IEPsNo transfer timelines (within 2 weeks)
Not responsible for sins of past districts - what your district does after receiving info that matters
Not accountable for parents hiding info - accountable for suspected disability and reacting accordingly
OSBA Special Ed Law Wkshp
Transfer IEPsIf IEP comes from another state - you are initial evaluation and initial IEP
If IEP comes from within Ohio - you are the reevaluation and periodic review IEP
OSBA Special Ed Law Wkshp
IEP Impasse - Getting to YesNot just another meeting mindset
“What I’m understanding you’re saying is…”
Run a mock meeting that is a mess for staff to observe and learn from
Prepare the parents
Prepare the team
OSBA Special Ed Law Wkshp
Canal Winchester Local Schools
Joan Thorn, Supv of Special Education
(614) 920-2610
Looking for someone with Stevenson Reading
Questions for ODE
On the PR07P6 Testing Page “Met participation requirements” field, is it a specific date or will the month and year address this request?
On the PR07P6 Testing Page for OGT Alternate Assessment, how should the district mark the subject of the test as OGT is “Language Arts” and IEP is “Reading” or “Writing”?
Questions for ODE
On the PR07P6 Testing Page, if the student has already taken the OGT but we don’t know their scores (and whether they will have to retake parts) how should the testing page be marked?
On the full IEP, do we have to complete and include ALL pages (ie. PR07P4 and PR07P5) if they don’t apply to the student?
Questions for ODE
On a periodic review of an IEP, is there a maximum timeline between the meeting date and IEP start date?
If the meeting occurs in the spring (April) can the IEP effective dates be for the following school year (Aug - Jun)?
Can the district continue with the current IEP for the remainder of the school year?
Answered Questions for ODE
No preschool assessments receive IEP accommodations
No preschool assessments should appear on the IEP testing pages
Hotfix release will be removing preschool from testing drop down list
Reports from DASL
Student Program (Membership) CodesHome » SIS » School » Student Reports » Student Roster By Membership (R102)
Student Disability CodesHome » EZ Query » Reports » SIS Student Search
SSEM to EMIS
Process Flow presented November meeting
All Districts to start Step 3: Data Clean UpIdentify all special education students who should be part of SSEM to EMIS extract
Verify all identified student’s current IEPs are finalized
Verify all identified students are on EMIS Review Report
Proof EMIS Review Report for inaccurate records (both student and effective dates)
SSEM to EMIS
Regional Training & Clean Up Workshop Follow Up
C-TEC
Licking Heights
Maysville
Northridge
Schedule Training & Clean Up Workshop
Summer 08 Enhancements
EMIS FY09 Changes
Special Education FY09 Changes
Multiple Versions of Progress Report
Pull DOR & DOS from demographics (pending change from DASL)
Finalized Form Flag
Default Testing Dates on EMIS DCF
EMIS Extract by Building
Summer 08 Enhancements
IEP Cover Page - demographicsAdd parent email field
Add second parent name field
IEP Goal Page - ServicesAdd 215023 “Other (describe below)”
Lock down field so cannot type
Add “Description of Service:” to textbox
EMIS Data Collection FormRemove all gray shaded areas to IEP
Proposed Enhancements
Implementation/Conversion within next 18 months
Seeking feedback now as we lay out the design
Task ManagerTask Manager
Replaces the Home Page Groups forms into a task Simplifies form creation Streamlines printing Streamlines the finalization process Builds edits into the finalization process
(This can ensure that all elements required for EMIS have been entered)
Start a New TaskStart a New Task
New TaskNew Task
Task in ProgressTask in Progress
Student Form ViewerStudent Form Viewer
This is an enhanced version of the View Forms Page
Information is narrowed down by time frame rather than by form type
A task can be expanded to show all forms Special Ed teachers will also be alerted to
tasks in progress and upcoming tasks.
Student Form ViewerStudent Form Viewer
Student Form ViewerStudent Form Viewer
Work QueueWork Queue New feature to help teachers manage their
work The queue will show tasks that are priority,
in progress, and upcoming All tasks will show the date due and %
complete Teachers can mark tasks as “priority” to
make them display at the top of their queue
Priority TasksPriority Tasks
Priority TasksPriority Tasks
Work QueueWork Queue
Adobe Forms ImprovementsAdobe Forms Improvements Better cross platform performance
(Removes the plug-in dependency) Adds ability to fill out forms off-line Eliminates session time-outs on forms Supports scalable regions within PDF Simplifies the creation and update of forms Moves to XML which is in line with Adobe’s
direction
Security Model
Define groups of users and assign access to the group
Form level security Multi-district login Plug-in with Tasks & Admin Utility More flexible model
Forms Committee
Future work tabled until release for ODE Optional Forms
Future Training Opportunities
District Trainingcontact Heather to schedule/materials
Dates available beginning in April
Changes to 08-09 User ManualInclude info from Operating Standards?
07-08 Meeting Dates
Wed, June 11th @ 1:30pm
Questions or Comments?