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Laboratory Information Management System Project Certification Request November 2007. Agenda. Overview Of SLD Operations Modernization Of SLD LIMS Definition And Project History Current System Proposed System Benefits Of A Laboratory Information Management System (LIMS) - PowerPoint PPT Presentation
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Laboratory Information Management System Project
Certification Request November 2007
2
Agenda
Overview Of SLD Operations Modernization Of SLD LIMS Definition And Project History
Current System Proposed System Benefits Of A Laboratory Information
Management System (LIMS) Security/System Architecture Budget Archive
3
SLD Overview
The Scientific Laboratory Division (SLD) is a component of the Department of Health. SLD provides primary and reference laboratory services to federal, state and local government agencies and to private entities.
4
SLD Services
SLD Performs 700,000 Tests Per Year
Biology Bureau – Disease Testing For Humans, Animals And Food
Chemistry Bureau – Environmental Testing Of Air, Water, And Other Materials
Toxicology Bureau – Forensic Testing For Alcohol And Drugs
5
SLD Partners
New Mexico Department Of Agriculture NM Office Of The Medical Examiner New Mexico Environment Department Tribes Across New Mexico Hospitals, Physicians And Private Labs The Dairy Industry Food and Drug Administration (FDA), Center For Disease
Control (CDC), Environmental Protection Agency (EPA) Federal, State and Local Law Enforcement Governor’s DWI Initiative
-- SLD has A Broad Impact Across The State
6
Modernization of SLD
SLD Will Break Ground In 2008 On A New Building:
- The Most Complex Building Ever Built By The State of New Mexico- Total Budget of $90 Million- 180,000 Thousand Square Feet
-- The LIMS Project Is The Workflow Process Component Of This Modernization
7
8
LIMS Definition
A Laboratory Information Management System (LIMS) Is A Workflow Data System That:
- Tracks Samples Across Entire Facility
- Case Management Tool For Every Section
- Generates Reports
- Collects And Stores QC data
- Improves Archiving And Security
9
Current Lab Information Systems
Mission Critical A Collection Of Systems Relying On A Variety
Of Technologies Including: MS SQL MS Excel MS Access
-- Stand Alone Systems In Each Section
10
Issues With Current System
No Single View Of Lab Wide Workflow And Processes Compliance With Federal Regulations Including HIPAA, &
FDA Compliance With Certifying Agencies Including ABFT,
CLIA, EPA, SA, & AAVLD Effort To Maintain Disparate Systems Does Not Produce Needed QA Data Lack Of Desired Business And Management Features Inability To Transmit Results Electronically Manual Process With Redundant Key Strokes
11
Benefits of New System
Maintaining Laboratory Certifications And Accreditations
Improved Data Quality The Ability To Analyze Data Across All Areas Of
The Lab The Ability to Transmit Results Electronically Greater Control Of Inventory And Customer
Accounts Faster More Secure, Transmittal Of Results To
Customers
12
Project Timeline
Jan-06 Jan-07 Jan-08 Jan-09
Apr-09 - Jun-09Develop interfaces
Mar-08 - Jun-08Project Kickoff
Jun-08 - Oct-08ChemistryChemistry
Mar-07 - Jun-07Issue RFP, Product Demos, vendor Selection
Jan-09 - Apr-09ToxicologyJun-07 - Mar-08
Contract Negotiations and Hardware Procument
Oct-08 - Jan-09Biology
Dec-05 - Aug-06Planning
Jul-09 - Aug-09Project Closeout
Dec-05Initiation Phase Certification
Nov-072nd Implementation Certification
Aug-06Planning and Implementation Certification
Aug-06 - Mar-07Requirements Definition & RFP Development
Mar-07 - Jul-09LIMS implementation
13
Completed in FY06
Received $1M C2 Funding
Initial Phase Certification In December 2005
Launched Project Planning And Creation Of Teams And Committees IV&V Vendor On Board
ResearchSpoke With 5 Other States Regarding LIMS Projects: Requirements Definition Critical As Is and To Be Workflow Diagrams Critical
14
Completed in FY07 & FY08
Creation of RFP Detailed Requirements Created By Industry Expert ‘As Is’ And ‘To Be’ Workflow Diagrams
Issued RFPVendor Demonstrations And Selection Of
VendorPrice and Contract Negotiations Project Management Documents
CompletedIV&V Contractor On Board
15
Implementation Approach
Repeat ForToxicology
Bureau
Repeat forChemistry
Bureau
Project K ickoff
-- Teams Identified
-- Work Plan For First Section
-- Power up of Development Environment
-- LIMS Administrator Training
Biology Bureau Implementation
-- Key User Training-- Functional Specifications-- Config. Testing -- User Testing-- External Interfaces-- Equipment Interfaces-- Section Rollout-- User Acceptance
LIMS Implemented Across SLD
-- Transition to Application Support
-- Creation Of Change Control Board
-- Consolidated Systems Retired
-- DoIT Closeout
16
Mid Level Architecture
`
EXTERNAL USERS
HTTPS
HTTPSHTTPS
STATE NETWORK
`
LAB USERS
DB
HL 7 Data Exchange
LIMS PRODUCTION
ODBC
CITRIX
LIMS TEST AND DEV
ODBC
CITRIX
LIMS REDUNDANCY
ODBC
CITRIX
HTTPS
HTTPS
DOH Network
Firewall
17
Security Diagram
Audit logsError logs
Audit logsError logs
Audit logsError logs
HTTPS
`
LAB USERS
DB
LIMS PRODUCTION
ODBC
CITRIX
LIMS TEST AND DEV
ODBC
CITRIX
LIMS REDUNDANCY
ODBC
CITRIX
LDAP Server
HTTPS
HTTPS
DOH Network
ST
AT
E N
ET
WO
RK
HL7 Data Exchange
Firewall
`
EXTERNAL USERS
18
Business Continuity and Disaster Recovery Diagram
HTTPS
HTTPSHTTPS
STATE NETWORK
`
LAB USERS
DB
LIMS PRODUCTION
ODBC
CITRIX
LIMS TEST AND DEV
ODBC
CITRIX
LIMS REDUNDANCYOFFSITE
ODBC
CITRIX
HTTPS
HTTPS
DOH Network
Firewall
19
Funding
Funding Source
Bioterrorism Grant 1 $662,550General Fund 2 $1,000,000
SLD Operating Budget 3 $217,436Total $1,879,986
1 $75K in FY06, $75K in FY07, 400K in FY08. assumed $112,550 in FY092 $1,000,000 - Laws 2005, Chapter 33, Section 7, Subsection 233 SLD total Operating budget is $11.8M per year.
20
Certifications
Phases Amount Requested
Major Deliverables Due Dates
Initiation: $155,000 Detailed Product Requirements Document, Project Charter 9/05 - 6/06
Planning: $253,925 RFP developed by LIMS Implementation Specialist, IV&V Reviews, As Is Workflow Diagrams, To Be Workflow Diagrams
7/06 - 3/07
Implementation $591,075 RFP Issuance, Vendor Selection, Contract Negotiations, IV&V Periodic Reports
4/07 – 1/08
$879,986 Execute contract, System Implementation and User Acceptance, LIMS Implementation testing, IV&V Periodic Reports
2/08 – 7/09
Closeout: DoIT Project Closure Report, Project Materials Archive, Closed Contract File
8/09
21
Budget By Category
Category FY06 FY07 FY08* FY09
Staff - Internal $35,000 $90,000 $90,000
Consulting Services $39,829 $80,171 $318,600 $525,280
Hardware $305,106
Software $286,000 $110,000
Total $39,829 $115,171 $999,706 $725,280
* Majority Of FY08 Budget will be Encumbered When LIMS Contract is Executed
Questions