Labor Distribution Module

(LDM)

Yale University

September 2010

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Agenda

• Objectives

– Labor Schedules (future - anticipated)– Distribution Adjustments (previous – already paid)

• Scenarios (limited hands-on training)

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Labor Distribution Data Flow• Pulls data from HR and Payroll databases

• Distributes Labor Costs, according to Labor Schedules

• Sends data about distributions to the General Ledger (GL)

HR/PR LD GL

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Labor Schedules

• Organization Default

• Assignment

• Element Group (n/a)

• Earnings Element

Labor Distribution ProcessingHierarchy

• Element Level

• Assignment Level

• Org Default Account

• Org Suspense Account

• Generic Suspense Account

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Labor SchedulesAssignment Level

• Used when: – The employee’s labor is charged differently

than the home organization’s default labor schedule

– The home organization does not have a default labor schedule

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Labor SchedulesEarnings Element Level

• Used when employee is paid an earnings element that needs to be charged differently than their normal pay– Examples: On Going Extra Comp, CT

Second Job, etc.

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LD Suspense

• For labor charges that are not distributed according to labor schedule

• One Suspense Account for every Organization– 0300018.00.0001CG.724700.Employee Home Org or

0300018.00.0001AM.724700.Employee Home Org (Med School)

– Examples:– Project/Award linkage not valid for payroll start and end

date.– Labor Schedule did not add up to 100% when LD was

processed.

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Distribution Adjustments

• To correct previously paid labor

– Can be done only after Payroll and Labor charges have been distributed.

– Defined by • assignment• specific payroll time period• earnings element (type of pay)

– Can be adjusted by amount or percent