Labels, envelopes and Mail Mergewith Microsoft Word

Print a Single Label

1. Click the Mailings Tab

2. Click Labels

3. Click Options

4. Click into box for Label vendors and choose your label vendor, for

class click Avery US Letter

6. Click OK

9. Click Print

5. Click into box under Product number and choose your label number, for class

click 5161 Easy Peel…

Print a Single Envelope

1. Click the Mailings Tab

2. Click Envelopes

3. Click Options

5. Click OK

8. Click Print

6. Enter the address where the letter will be sent

7. Type your address

7. Enter the address where the letter will be sent

4. Click into Envelope Size and click

Size 10 4-1/8 x 9-1/2

8. Choose Single label then enter the location of an empty label

Feed: Tell your printer how to work with the

envelope

Mail Merge: Create a New Data List

2. Click Select Recipients

3. Click Type a New List

6. Enter in the information for each person. Use Tab on your keyboard to move to the next

entry. Click OK when done.

1. Click Mailings tab

7. Name your list, for class type my list then click Save

Click here to add or delete rows

The mailing list will save in a folder called “My Data Sources” in your Documents.

Once you reach the end of a

row, press tab and you will start another

row.

4. Click Customize Columns to choose which fields to include 5. Make any

changes then click OK

Click to select the field you

want to change, then click option

to the right

Mail Merge: Create a New Data List

2. Click Select Recipients

3. Click Type a New List

1. Click Mailings tab

The mailing list will save in a folder called “My Data Sources” in your Documents.

Once you reach the end of a

row, press tab and you will start another

row.

4. Enter in the information for each person. Use Tab on your keyboard to move to the

next entry. Click OK when done.

Click Customize Columns to choose which types of information to include

5. Name your list, for class type my list then click Save

Click here to add or delete rows

5. Click Edit Recipient List

Mail Merge: Make changes to a list

1. Click the Mailings Tab

2. Click Select Recipients

3. Click Use an Existing List

9. Click Yes

4. Click a data list. For class click Mid Michigan Libraries.mdb

8. Make changes, then click OK

6. Click on your list under Data Source

7. Click Edit

10. Click OK

1. Click the Mailings Tab

2. Click Start Mail Merge

3. Click Labels

4. Click into Label Vendors and choose your label vendor, for class click Avery US Letter

5. Click into Product number and choose your label number, for

class click 5161 Easy Peel…

Print Labels using Mail Merge

7. Click Select Recipients

8. Click Using an Existing List

View Gridlines: optional11. Click Layout

tab for Table Tools

12. Click View Gridline

9. Click your list. For class click Mid Michigan Libraries.mdb

10. Click Open

6. Click OK

14. Click Address Block

15. Choose your preferred format for printing

13. Click Mailings tab

See a preview of what will print

19. Click OK

20. Click Update Labels

18. Click OK

Preview is now showing the label information I want

17. Click into a box that is showing Not Matched, and click

your own option 16. If the information you want to print isn’t showing up in the

preview, click Match Fields

22. Click Home tab23. Click Select

24. Click Select All

26. Click Remove Space Before Paragraph

Change Line Spacing: OptionalIf some of the information is not fitting on the label

21. Click Preview Results

Note: Some of the addresses are not fitting on the label

25. Click the line spacing button in the

Paragraph group

28. Click Finish & Merge

29. Click Print Doc..

31. Click OK

30. Click Allor enter individual labels

27. Click Mailings tab

Import a list that is an Excel spreadsheet

1. Click Mailings Tab

4. Choose your label information

then click OK

2. Click Start Mail Merge

3. Click Labels

5. Click Select Recipients

6. Click Use an Existing List

7. Find and click to select the file, for class click import sample, then click Open

8. Click OK

Follow steps 14-31 of the previous section to finish the task.

Use Mail Merge to customize a form letter

1. Click the Mailings Tab

2. Click Start Mail Merge

4. Click Select Recipients

5. Click Use an Existing List

6. Click your data list. For class click Mid Michigan Libraries.mdb

7. Click beside words Library Address

I typed a letter with generic placeholders in bold where I will merge the information from a data list.

8. Click Address Block

9. If the information you want to print isn’t showing up in the

preview, click Match Fields

10. Click into a box that is showing Not Matched, and

click your own option

11. Click OK

12. Click OK

13. Delete the placeholder Library Address

14. Click beside placeholder

Library Director

15. Click Insert Merge Field

16. Click Library Director

17. Click Insert

18. Click Close

Merge a single entry

3. Click Letters

19. Delete the placeholder Library Director

20. Move down the letter and click beside place holder Library Name 21. Click Insert Merge Field

22. Click Library Name

23. Click Insert

25. Delete the placeholder Library Name

26. Click Preview Results

31. Click Print Doc..

30. Click Finish & Merge

27. Click Edit Recipient List

28. Click to uncheck the recipients you don’t want to use

for the current task

29. Click OK

Choose recipients from the data list

24. Click Close