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CONGRATULATIONS on your recent
engagement and thank you for considering
Hunter Valley Resort for your upcoming Wedding
We are delighted to outline our Wedding Package
options that we can offer you for your special
day. Please go through the information at your
leisure. Here at the Hunter Valley Resort we
cater for small and intimate weddings, through to
occasions of up to 200 guests in cocktail style,
and most importantly we recognise this is your
day and we aim to make it nothing short of
perfect.
If you have not already had the opportunity we
invite you to come and visit us. While this kit
outlines everything for you, there is nothing like
seeing everything first hand and we can take the
time to understand the vision you have for your
day face-to-face.
As a gift to our Bride and Groom, we include in
our Wedding Packages a complimentary night
accommodation in our Vineyard Room on the
night of your wedding. For the rest of your
guests, you will find in the kit we not only have
plenty of room for them to stay but also plenty to
keep them occupied whilst they aren’t
celebrating with you.
Having gone through this package, should you
have any queries please do not hesitate to
contact us and discuss your plans further. If you
wish to arrange a site inspection then I
recommend you call and arrange a time that is
suitable for you.
Happy planning!
Warm regards
Kylie Collis & Brodie Roper
Your Wedding team at Hunter Valley Resort
P: 02 4998 7222
A Wine Country Wedding
The Hunter Valley Resort is a family owned and
operated 4 star property. It is the combination
of that personal family touch and years of
experience in hospitality both here in Australia
and internationally that make us an ideal venue
for a day as special as a Wedding. You want to
have nothing to stress about on your day!!
Image courtesy of Michelle-Leigh Photography
Situated just two hours north from Sydney, you
are surrounded by vineyards, rolling countryside
and the backdrop of the Brokenback Ranges.
Whether you wish to have your ceremony on site
or simply join us for your reception you certainly
will have the backdrop for a Wine Country
Wedding.
This kit will outline what is included in our
packages as well as what is not. For those details
we do not provide onsite, we have plenty of
contacts on hand to assist you with your
planning.
The Ceremony
Entry to our function area is via a rustic wooden
bridge over a beautiful pond with running water.
With your guests gathered around the edge of the
pond it creates an ideal setting for sharing your
vows.
Alternatively, set in our lawns is an olden tractor.
This setting is best suited for a country rustic
style wedding.
Also onsite is the Matilda Bay Brewhouse & Café.
It is the perfect location for your guests to mingle
after the ceremony whilst you are having
photographs taken.
Following photographs, there is plenty of lawn
area for you to catch up with your guests and
enjoy a glass of champagne before heading into
your reception.
There is no charge for onsite ceremonies when
you book your reception. If you require
assistance in obtaining a celebrant then please
let us know.
Image courtesy of Lavish Photography
The Reception
Our reception areas allow us to cater for small
and intimate groups through to larger weddings
of 200 guests. Please note that our packages are
based on a minimum of 25 guests. Smaller
Weddings under this amount of people CAN still
be catered for, but we would tailor a package to
suit the group.
All our facilities are fully air-conditioned and
heated for your comfort all year round.
Venue options:
The Winemakers Room:
Up to 50 guests dining only
Dance floor available for groups of 30 or less
The Hermitage:
This is our most flexible area as movable walls
allow us to create space for receptions of 25 –
200 guests.
The room contains: a large open fireplace,
terracotta floors, private bar and lounge area and
access to outdoor lawn space.
Included with Room Hire:
Minimum food charge on a SATURDAY is $65.00
per person.
Hermitage room hire – full area $500.00, half
space $250.00. Winemaker’s room hire - $250.00
Image courtesy of Lavish Photography
NB: All receptions are for up to a 5-hour basis
from the time you are SEATED for your function.
Should you require extra time, an additional fee
of $300.00 per hour applies.
Square tables seating 8-10 people
Damask linen tablecloths and napkins
Cutlery
Crockery
Glassware
Cake knife
Use of PA system
Private bar
Not included with Room Hire:
Name cards or placement of name cards
Flower arrangements
Entertainment
Candelabras, any table/room decorations
Round Table seating up to 10 guests can
be arranged from $50.00 per table
(excludes delivery & handling costs)
NB. It would be our pleasure to assist you in any
way we can to create the perfect reception. We
have on hand a list of event organisers who can
help with all facets of your day.
Other contacts we can help with:
Room/table decoration
Name card / invitation stationary
Photographers
Videographers
Musicians & DJ’s
Transport – cars, horse & carriage,
helicopter, Harley Davidson etc
Hair, Make-up & Beauty
Florists
Image courtesy of Lavish Photography
Catering:
We have a selection of menus for you to choose
from which are aimed to suit all budgets. These
menus should only be regarded as a guide as our
Chef is more than happy to sit down with you and
create a menu specially for you...
Option 1 - $65.00pp
Please select two from each of the following courses:
Entrée:
Roasted Pumpkin Soup with Sour Cream & Chives
Chickpea & Smokey Bacon Soup
Vietnamese Salad with Chicken & Hoi Sin, wrapped in Rice Paper
Rosemary Grilled Lamb on a Greek Salad
Caesar Salad with Crispy Prosciutto & Sourdough Croutons
Smoked Salmon & Dill Risotto
Penne Pasta with Sautéed Bacon & Mushroom in a White Wine and Cream Reduction
Mains:
Char grilled Scotch Fillet on Mashed Potato with Seasonal Greens & a Red Wine Jus
Chicken Supreme with a Bacon & Thyme Mousse on Potato Dauphinoise with a Tomato & Basil Sauce
Fillet of Salmon on a Preserved Lemon Risotto with Steamed Snow peas & a Beurre Blanc
Osso Buco on a Creamy Polenta with Gremolata & Crispy Beans
Dessert:
Lime & Ginger Crème Brulee with Sesame Wafers
Sticky Date Pudding with Double Cream & a Butterscotch Sauce
Individual Pavlova with Vanilla Bean Ice Cream & Grand Marnier Strawberries
Flourless Chocolate Cake with Raspberry Sorbet & Double Chocolate Sauce
Filter Coffee & Tea
Option 2 - $75.00pp
Entrée:
Served up the centre of each table -
Hunter Resort Freshly Baked Bread with local Pukara Estate Extra Virgin Olive Oil
Seafood Boards including:
Sugar Cured Salmon with a Snow Pea Leaf Salad & a Sweet Soy Dressing
Grilled Scallops with Ginger Caramel
Tuna Sushi Rolls
Char grilled Prawns on Lemon Grass Skewers
Antipasti Boards including:
Cured Meats
Char grilled Eggplant and Zucchini
Local Fetta
Local Olives
Main:
Please select two from below –
Grilled Beef Fillet on Potato Fondant with Thyme Hollandaise
Crispy Skinned Duck Confit on Creamy Mash & Seasonal Greens in a Rich Marmalade Jus
Smoked Lamb Rack with Crispy Roast Potatoes & a Honey Mint Jus
Steamed Whole Snapper wrapped in Banana Leaf with a Sweet Ginger and Chilli sauce
Dessert:
Please select two from below -
Chocolate & Raspberry Semifreddo with a Raspberry, Frangelico Sauce in addition to Glass biscuits
Lack Sticky Rice with Baked Thai Coconut Custard & a Mango Salsa
Pears Poached in Five-Spice Syrup with Brandy Snap & Ginger Cream
Wild Lime Panna Cotta with Pistachio Nut Praline
Filter Coffee & Tea
Gourmet Buffet - $80.00pp
Served on a buffet station:
Whole Salmon
Honey Glazed Ham
Roasted Leg of Lamb
Whole Beef Wellington
Chicken basted in Honey, Soy and Chilli
Roasted Vegetables
Greek Salad
Nicoise Salad
Grilled Octopus Salad
Dessert Buffet:
Chocolate Mousse Cake
Lemon Tart
Baked Raspberry Cheesecake
Caramel Macadamia Nut Pie
Cheese & Fruit platter
Filter Coffee & Tea
Canapé Menu - $10.00 per person for 30
minutes or $18.00 per person per hour. Any extra selections are $5.00 each/per person. Please choose 5 selections from the menu below:
Cucumber Rounds with Toasted Almonds & Pickled Ginger
Tuna Sashimi with Miso Pickled Cucumber
Vietnamese Chicken & Rice Paper Rolls with Mint and Sweet Soy
Petit Mushrooms stuffed with Binnorie Fetta
Mini Blue Cheese & Pear Tart with Baby Roquet
Honey & Sesame Chicken Pieces with Soy & Chilli Dipping Sauce
Venison Meatballs with a Tomato & Raspberry Relish
Peking Duck Pies with a Cucumber Salsa
Salt & Pepper Squid with Vanilla Salt
Additional Costs:
Canapés – ½ hour $10.00 per person
Canapés – 1 hour $18.00 per person
Dips + Crudities - $7.00 per person
Cheese Platters - $8.00 per person
Beverages:
We like to make the drink arrangements as simple as possible. You have three options:
1. Cash bar - Guests pay as they go
2. A set bar tab – the limit on the tab and the selection of beverages available must be pre-set prior to the wedding and a contact person given in order to ensure the limit is not over-spent. The costing of drinks below will help you set a tab if you choose this option:
Soft Drink/Punch: from $3.80
Matilda Bay Beer: 4 varieties – may change seasonally
Middies - from $7.00 per beverage
Schooner – from $9.50 per beverage
Pint – from $11.00 per beverage
Regular Spirits - from $7.00
Premium Spirits - from $10.00
Wines: Choose from our House range of San Martino or Hele Family wines or from our current or vintage wine lists. Simply let us know if you would like us to email/fax you an up-to-date list.
3. Drinks Package: From $42.00 per person on a four hour time limit.
House Sparkling Wine
Hele Family Wines (2 x whites & 2 reds)
Matilda Bay Minimum Chips & Light
Soft drinks and juice
Accommodation:
To make it all just that little bit easier, you and your guests can stay on site.
The following outlines the rates we offer with our Wedding Packages, including breakfast, winery tour, and wine theatre entry.
All rooms are rated at 4 stars and feature timber cathedral ceilings, full size bathtub, reverse cycle whisper quiet air-conditioning, writing table, flat screen LCD television, DVD & CD player and large double glass doors overlooking the surrounding Hunter Valley Wine Country.
Hunter Rooms – Queen & 2 singles (Max 4)
From $245- twin/double per night
Rates are for 2 people
Extra person - $40 per night
Kids under 12 stay free sharing existing beds
Vineyard Rooms – King or Twin (Max 2)
From $295 - twin/double per night
Rates are for 2 people
Spa Cottages – King (Max 2)
From $345 - twin/double per night
Rates are for 2 people
2 Bedroom Cottage- (1-4 pax) – Max 6
(2 bathrooms, living area, mini kitchenette)
(Each bedroom has its own ensuite with bathtub & shower)
Kids under 12 stay free sharing existing beds.
From $465- per night for 4 people
Extra person - $40 per night
* Please note: We have a minimum two night stay on weekends Fri/Sat or Sat/Sun.
The rates above are Non service rates. There is an extra $10 surcharge per night for daily servicing.
*All rates are current as of the date of print & are subject to change without notice.
What happens next?
Once you have made the decision The Hunter Resort is the place for your special day, there are few simple things you need to do to secure the booking and get the plans under way. Here’s what we need:
Sign and return the attached booking contact.
On receipt of the contract we will send you an invoice for a holding deposit of $1,000.00 receipt of payment to confirm your booking.
If your guests would like to stay at the resort, they can contact our Reservations team on (02) 49987777 extension # 1 to make a booking or online at www.hunterresort.com.au
If you are staying on site for your Wedding night, we would like to give you a Vineyard Room as our guest for that evening. You can upgrade this room to a Spa Cottage for an additional $160.00.
If you haven’t had the opportunity to meet with us face-to-face, we strongly suggest you arrange a time to come and visit the site. This helps us to develop a true sense of how you would like your day to be. REMEMBER at anytime, we are only a phone call or email away for any query big or small!
As mentioned in the kit, we have a thorough list of people who can assist in creating the ideal wedding day. Just ask.
No later than one month prior to your wedding date we suggest we have another face-to-face meeting to go through ALL the details.
At this time we will require details on: Guest numbers, menus, seating arrangements, set-up arrangements, entertainment, order of events, beverage package and any other facets of the day we will be involved in.
The final month: as with all weddings, there are always those last minute changes to be made. During this final time we shall be in touch as often as required so your mind is at ease so your day will be perfect. Final numbers are to be locked in no less than 21 days prior to the event.
BOOKING CONTRACT
This contract is between:
The Hunter Resort Pty Ltd ("Venue") ABN: 89003384307
And ____________________________________________________ &
________________________________________________ ("Client")
WEDDING TIME/DATE________________________________________ (Time/Day/Month/Year)
RATES: You accept The Hunter Resort rates are quoted in Australian Dollars, inclusive of GST, and subject to availability. Period of validity is as specified on the attached schedule. While all attempts are made to maintain published prices, menus, package activities, transfers, or tour options, they may be subject to change at the discretion of Hunter Valley Resort Management due to changing market availability without notice.
ACCESS/DURATION: Room set up is no more than 3 hours prior to the agreed function time start. Additional set up time can be negotiated with prior written agreement and may incur additional room hire charges. Function is for a period of five (5) hours only. Overtime will be charged at a rate of $300.00 per hour thereof.
DEPOSIT: A deposit of $1,000.00 shall be paid by the Client to secure this booking.
PAYMENT SCHEDULE:
50% of the contracted amount less deposit is payable 120 days prior to the agreed date of function
Next 25% is then due 30 days prior to the function
Final 25% is due 7 days prior to arrival at the resort
MAINTENANCE: Every effort is made to provide the services and facilities as advertised. To maintain our high standards, regular unscheduled maintenance may occur to our facilities, or the winery or brewery may be closed to the public due to occupational health & safety reasons. On some occasions, it may not be possible to provide prior notice.
PROVISION OF GOODS AND SERVICES: The annexed Reservation Advice forms part of this contract and describes the goods and services to be provided to the Client by the Venue, including effective dates and times, and attendance numbers for whom the said goods and services are to be provided.
OBLIGATIONS: We cannot be held responsible for such things as civil strife, acts/threats of war, water, natural/other disasters, military exercises, epidemics, weather, power/equipment failure, terrorist activity, strikes, government action, acts of God, or similar events. Nor will we guarantee the performance of any subcontractor.
FINAL ATTENDANCE NUMBERS: Final attendance numbers must be notified to the Venue twenty one days prior to arrival. Any reduction in attendance numbers subsequent to notification of final numbers will be subject to charging at the full contracted amount. Should the attendance numbers decrease by 10% or more at any stage prior to notice of final numbers, the Venue shall be entitled to charge for 90% of the contracted attendance numbers.
TRADING TERMS: Unless credit facilities have been established with us, full prepayment is required. If any of these requirements set out above are not met, we reserve the right to release all space held. Final accounts are to be settled at checkout. Please note we will charge the client’s credit / charge card for any outstanding account / invoice. We must also retain the right to modify or cancel any accommodation if it cannot be provided for any reason. You agree to be held responsible for any cancellation fees charged.
GUESTROOM CHECKIN TIME: 2.00pm / CHECK OUT TIME - 10am. Check in prior to 2.00pm is on a request basis only, and should be requested at time of reservation. A full day charge may be applicable. For a guaranteed arrival prior to 1.00pm a guest must be reserved from the previous day.
LOSS AND DAMAGE: The Client will remain financially responsible for any loss/damage to the property of the Venue caused by the Client's guests /invitees and also agrees to pay us at the applicable
nightly rack room rate for the room and/or equipment until repairs, replacement, cleaning or airing of same is fully completed.
RESPONSIBLE SERVICE OF ALCOHOL: The Client agrees that they, and their guests, understand that it is against the law to sell or supply alcohol to, or obtain alcohol on behalf of, a person under the age of 18 years. Further, under the NSW liquor laws, licensees and staff must ensure that patrons do not become intoxicated. Intoxicated persons will be removed from the premises immediately, or will be refused entry to the premises.
CHANGE OF DATE/CANCELLATIONS: We hope this does not happen. However, in the event of a cancellation or change of date, 100% of the contracted amount will only be refunded if the booked time is resold to another Wedding function. Cancellation charges are per the Payment Schedule.
PAYMENTS: As this is an individually negotiated contract, payment is required by way of cash, EFTPOS or cheque. American Express and Diners Club payments will incur a commission charge of 3%. Mastercard, Visa & EFTPOS payments will incur a commission charge of 1%. If credit terms have been agreed in advance and in writing, settlement must be within seven days of receipt of invoice. Interest will be charged on overdue amounts at 15% per month. Accounts settled by bank transfer into our account must be as invoiced. You agree to fax/email a remittance for same and also agree you will pay any bank/transfer charges.
AUTHORITY: I am authorised to accept “The Venue” terms & conditions on behalf of “The Client”. The persons signing this contract hereby confirm their full capacity and authority to do so. The person(s) and organisation(s) listed as the Client shall be liable in full for all costs and charges raised as a result of the herein agreed booking and authorise any outstanding invoice to be charged to the credit / charge card. This Agreement is the entire Agreement between the parties and supersedes all Agreements and understandings as to the matters which are the subject of this Agreement and there are no understandings, representations or warranties of any kind between the parties except as are expressly contained in the provisions of this Agreement. This Agreement may be amended by an instrument in writing signed by or on behalf of, or executed under seal by each of the parties to this Agreement. The law governing this Agreement is the law of New South Wales and any action between the parties shall be taken in a Court in New South Wales and the parties agree to submit to the non-exclusive jurisdiction of the courts of that State. This contract shall remain in full force and effect irrespective of the granting of any indulgence of time or in any other capacity whatsoever by the Venue.
“The Client” We .......................................................... &
...................................................................................
accept the Terms and Conditions of The Hunter Resort Pty Ltd
Declared at (Your address):………………….…………………………………………..
……………………………………………………………….………Postcode........…………
Phone (h)………………………………………………… (m) …………………………………
Email……………………………………………………………………………………………………
Signed...........................................................................
Print Name..............................................Date……………………..
Witnessed by:
Signed...........................................................................
Print Name..............................................Date……………………..
Address………………………………………………………………………………………………..
……………………………………………………………….………Postcode........…………
Number of Wedding Guests Approx……………………
“The Venue” (For and on behalf of The Hunter Resort Pty Ltd)
Signed … Philip Helé General Manager
Version: July 2017
