Kapälama Campus Deposit Procedures for

Student Clubs, Athletic Teams and

Booster Clubs

Preparing Deposit

• All checks are payable to:

• “Kamehameha Schools”

• All deposits should have a check total, a cash total and a deposit total. If a deposit is missing these totals it may be returned.

Preparing Your Checks for Deposit

To expedite the receipt of your return checks 1) List club/booster name in check memo

section (at bottom of check front or above the check number).

Abbreviation okay: – Example:

• Concert Glee = CG• Kamehameha Band Booster Club = KBBC• Kamehameha Dance Company = KDC

Check sample ###

Memo____

Copying Checks for your Records

• Do not make copies of checks for your records. This is a violation of Kamehameha School’s PII (Personally Identifiable Information) Policy (#630).

• The information on the deposit form should be sufficient for your records.

Procedure for Accepting Checks

• Please verify that all checks have been completed properly with the following:– date, – payee, – dollar amount (written & numeric amts) and – signature.

• Post dated or stale dated checks over six months should not be accepted. Check will be returned by bank, thus resulting, YOU chasing maker for payment.

Deposit Safe Keeping

• All cash/checks received and held overnight should be kept in a secured KS approved safe.

• Not to be kept in the following locations:– Desk Drawers– File Cabinets (whether locked or not)– Car– Purse/Bag, etc

Correct Locations to Deposit

Deposits can be made at the following locations:

Between the hours of 7:30am-4:00pm• Cashiers office (Admin Rm.331) • with Rob Lee (Admin Rm.323)

OR• Drop box located on the ground floor of

the Admin building, at the bottom of the Ewa stairs. (24 hours)

Where to get forms online

• Please be sure you are using current forms for your deposits.

• Forms be found at:• KES- none at this time• KMS-http://blogs.ksbe.edu/kmssac/• KHS-www.khsasks.blogspot.com • Athletics- none at this time• Or ask your department clerks;• Or email Rob Lee, rolee@ksbe.edu to have

these forms sent to you.

NOTE: Cells here are pre-program to auto-add

VERIFY AMTS! If you add additional “cash” lines you must manually “ADD” cash & check totals again.

NOTE: If you add additional “cash” lines, then you must manually “add” cash & check totals again.

Questions?

• Call Rob Lee,

• Student Activities Accountant at

• 842-8694