Kronos Workforce Dimensions: Timekeeping for Hourly Employees

Course ObjectivesAfter completing this session, you

should be able to:

• Access and navigate your home page

• Enter in and out times

• View your Schedule and Calendar

• Request time off

• Navigate your timecard and perform common tasks

Navigating your Home Page1

Access Workforce Dimensions - Desktop• Start by logging on to Workforce Dimensions.

Job Aid: Getting Started - Employee Desktop

• Access through SSo Login− Tip: bookmark the USNH login

page address for future use.

• Taking you directly to your home page:− A user interface that allows

you to access, view, and modify time and labor data using tiles.

− It is configured to reflect your responsibilities and tasks.

− You can adjust your Home to reflect the tasks you use most often.

Access Workforce Dimensions - Mobile• You can also download the

"WF Dimensions" application for use on your mobile device and tablet.− Full functionality, in a mobile-

enhanced view.− Download from the Apple app store

or your favorite Android app store (such as Google Play.)

Job Aid: Getting Started – Mobile Application

Navigating the Home Page

Take actions directly in this tileAccess

Main Menu

Home page icon

Click tile background to view

source

Alert icon

Viewing alerts and accessing the Control Center

When you see an alert you can:− Click the bell icon to view

a summary of the alert− Click View All to view the

Control Center− Click a category in the My

Notifications tile

Quick actions

Click anywhere to close Control

Center panel Click to open Control Center

Control Center

CategoriesNotification list

Details panel

Available actions

Filters

Job Aid: Review Control Center Notifications

Signing OutWhen you done:

− Access the Main Menu− Select Sign Out to exit

Time Entry via Desktop2

Punching In and Out

• Records time through the Punch tile and adds it to your Timecard

• Accurate and timely documentation of your worked hours

• There may be restrictions on the locations where you can punch− You may only be able to punch

when you are at your work location

• Employees with multiple jobs will be required to use the Transfer function to select the correct job.

Job Aid: Using the Punch Tile

Punching In and Out (cont.)• Keep track of your worked hours

by punching in and out according to your schedule.

• Multiple punches are interpreted as alternating in and out punches:− First punch of the day is assumed to

be an in punch− Second is assumed to be an

out punch

• If your punches do not align with your schedule, you will be prompted on your next attempt that you have a missing punch.− You can select to fix it immediately or

access your timecard to make the correction later.

Requesting Time Off3

Viewing My Schedule• From My Schedule tile, you can:

− View your schedule for the next seven days− Access My Calendar to view additional dates.

Job Aid: View My Schedule/My Calendar

Requesting Time Off• From My Calendar, you can:

− View your schedule− View the status

of your request− Cancel a request− Make a new request

Make a New Request

View existing request

View more details or

cancel your request

Job Aid: Hourly (Non-exempt) Request Time Off

New Request for Time Off

From My Calendar1. Select a start date.2. Select New Request.

From the panel:1. Select a Type of Time Off.2. Select Apply.3. Select additional dates.4. Enter a start time.5. Enter a duration (hh:mm)6. Select Review to add a comment.7. Select Submit.

All time off requests must be made prior to the close of the pay period in which they will be taken.

Navigating My Timecard4

Viewing My TimecardFrom the Main Menu:

1. Select My Information

2. Select My Timecard

Job Aid: View My Timecard

Or use your Timecard tile which contains:

• The total number of exceptions in your timecard

• The name and day that someone other than yourself edited your timecard

• A link to My Timecard

Hourly timecards

Timecard Add-ons Bar

Job Aid: Timecard Add-ons

Accruals

Performing Timecard Tasks5

Entering punches• You will correct errors and provide details on

exceptions in the timecard.− Missed punches are especially called out

by a solid red block in the missing field.

• If your punches do not align with your schedule, a visual indicator of the issue will appear within the cell which contains the issue.

• When entering in or out punches, you can abbreviate times. For example, 7:00pm = 7p.

• Once you have saved your punch, you will be notified that your manager/time approver will have to approve it before it appears on your timecard.

• You can view your unapproved edits by selecting View Pending.

Job Aid: Add, Edit & Delete Punches

Adding Comments

• Add comments to explain exceptions within your timecard

• Choose from list of available comments

• You can add more than one comment

• To view comment details, hover over the icon

• You can only add a comment to a punch exception, a punch or pay code− You may be able to type additional notes

to accompany the comment(s)

Approving timecards• You are required to approve your timecard after the close of the bi-weekly pay period

• Use the Time Period drop-down list to navigate between time periods

• If your manager approves your timecard, you will not be able to make additional edits

Job Aid: Approve Your Timecard

Resources6

Starting October 19, 2019 you can log in to the Kronos Workforce Dimensions site:

https://usnh.prd.mykronos.com

Job Aids are located online. Easiest way to get started is by visiting the USNH UTime webpage under Kronos:

http://www.usnh.edu/human-resources/utime