Kronos Federal Apps User Guide · 2014-01-17 · Kronos Federal Apps User Guide ii ©2012 Kronos Incorporated ... Kronos Federal Apps User Guide 1 ©2012 Kronos Incorporated ... webTA/webTA-ES

KRONOS FEDERAL APPS USER GUIDE

© 2012, Kronos Incorporated. Kronos and the Kronos logo are registered trademarks and webTA is a trademark of Kronos Incorporated or a related company. All other product and company names are used for identification purposes only and may be the trademarks of their respective owners. Apple and iPhone are registered trademarks of Apple Inc. All specifications are subject to change. All rights reserved.

Published by Kronos Incorporated 297 Billerica Road, Chelmsford, Massachusetts 01824-4119

Phone: 978-250-9800, Fax: 978-367-5900 Kronos Incorporated Global Support: 1-800-394-HELP (1-800-394-4357)

webTA 4.2 Kronos Federal Apps User Guide

Document Revision History

Document Revision Product Version Release Date A Version 4.2 November 2012

Kronos Federal Apps User Guide i ©2012 Kronos Incorporated

Contents

Section 1: Overview ...................................................................................................... 1

Requirements ........................................................................................................................................ 1

Terminology ........................................................................................................................................... 1

Before you begin.................................................................................................................................... 3

Installing Kronos Federal Apps .............................................................................................................. 4

Activating Kronos Federal Apps ............................................................................................................ 5

Section 2: Using the FedTC App .................................................................................. 7

Navigating the FedTC App .................................................................................................................... 7

FedTC Calendar tab ......................................................................................................................... 7

FedTC Timesheet tab ...................................................................................................................... 7

FedTC App Tasks .................................................................................................................................. 8

Adding work or leave time by day .................................................................................................... 9

Editing work or leave time by day .................................................................................................... 9

Deleting work or leave time by day ................................................................................................ 10

Adding work or leave time by type ................................................................................................. 10

Editing work or leave time by type ................................................................................................. 11

Deleting work or leave time by type ............................................................................................... 11

Entering remarks ............................................................................................................................ 11

Deleting timesheets ........................................................................................................................ 12

Validating timesheets ..................................................................................................................... 12

Viewing timesheet errors and warnings ......................................................................................... 13

Section 3: Using the FedTITO App ............................................................................ 14

Navigating the FedTITO App ............................................................................................................... 14

FedTITO Calendar tab ................................................................................................................... 14

FedTITO Timesheet tab ................................................................................................................. 14

FedTITO App Tasks ............................................................................................................................ 15

Adding work or leave time by day .................................................................................................. 16

Editing work or leave time by day .................................................................................................. 16

Deleting work or leave time by day ................................................................................................ 17

Adding work or leave time by type ................................................................................................. 17

Editing work or leave time by type ................................................................................................. 18

Deleting work or leave time by type ............................................................................................... 18

Entering remarks ............................................................................................................................ 18

Deleting timesheets ........................................................................................................................ 19

Kronos Federal Apps User Guide ii ©2012 Kronos Incorporated

Validating timesheets ..................................................................................................................... 19

Viewing timesheet errors and warnings ......................................................................................... 20

Section 4: Using the FedLPP App .............................................................................. 21

Navigating the FedLPP App ................................................................................................................ 21

FedLPP Calendar tab ..................................................................................................................... 21

FedLPP Leave tab ......................................................................................................................... 21

FedLPP Premium Pay tab.............................................................................................................. 22

FedLPP App Tasks .............................................................................................................................. 23

Adding leave requests.................................................................................................................... 23

Editing leave requests .................................................................................................................... 24

Deleting leave requests.................................................................................................................. 24

Viewing leave requests .................................................................................................................. 25

Adding premium pay requests ....................................................................................................... 25

Editing premium pay requests ....................................................................................................... 26

Deleting premium pay requests ..................................................................................................... 26

Viewing premium pay requests ...................................................................................................... 27

Section 5: Using the FedSP App ................................................................................ 28

Navigating the FedSP App .................................................................................................................. 28

FedSP Validated and Submitted View ........................................................................................... 28

FedSP History View ....................................................................................................................... 28

FedSP App Tasks ................................................................................................................................ 29

Certifying timesheets ...................................................................................................................... 30

Rejecting or Decertifying Timesheets ............................................................................................ 30

Approving leave requests............................................................................................................... 31

Denying leave requests.................................................................................................................. 31

Approving premium pay requests .................................................................................................. 31

Denying premium pay requests ..................................................................................................... 32

Restoring leave requests to pending status ................................................................................... 32

Restoring premium pay requests to pending status ...................................................................... 33

Viewing certified timesheets .......................................................................................................... 33

Viewing rejected or decertified timesheets .................................................................................... 33

Viewing approved or denied leave requests .................................................................................. 34

Viewing approved or denied premium pay requests ...................................................................... 34

Kronos Federal Apps User Guide 1 ©2012 Kronos Incorporated

Section 1: Overview The Kronos Federal Apps solutions bring the flexibility and ease of use of webTA to smartphones and tablet devices for United States federal employees. This guide explains how to install, activate and use Kronos Federal Apps with mobile iOS devices such as the iPhone®, iPad®, and iPod Touch®.

Federal employees use Kronos Federal Apps to record work and leave time, submit leave and premium pay requests, and validate timesheets. Federal employees who are assigned the Supervisor role in the webTA system use Kronos Federal Apps to monitor employee timesheets and respond to leave and premium pay requests. Both employees and supervisors can use Kronos Federal Apps to identify and resolve errors.

Kronos Federal Apps includes four different applications (“apps”). Employees and supervisors may use one or more apps to monitor and manage work and leave time from a mobile device. The four apps currently available for download from the Apple App Store are listed below:

• FedTC – Allows employees to enter timesheet data and validate their hourly-based timesheets where data entry is saved in total number of hours.

• FedTITO - Allows employees to enter timesheet data and validate their timesheets where data entry is saved with explicit start and stop times.

• FedLPP - Allows employees to submit leave and premium pay requests.

• FedSP - Allows supervisors to review/certify/reject/decertify the timesheets of their employees. Also allows supervisors to approve/deny the leave and premium pay requests of their employees.

Requirements Compatible with iPhone 3GS, iPhone 4, iPhone 4S, iPhone 5, iPod touch (3rd generation), iPod touch (4th generation), iPod touch (5th generation) and iPad. Requires iOS 5.0 or later. This app is optimized for iPhone 5.

Terminology This document uses the following terminology.

• apps. Stands for “applications,” and refers to mobile device applications such as FedTC.

• home webTA/webTA-ES instance. Refers to your agency’s installation of the webTA/webTA-ES system.

• mobile device browser. Refers to an Internet browser such as Safari, accessed from a mobile device.

• Kronos Federal Apps. Refers to the Kronos Federal Apps applications designed for iOS devices such as the Apple iPhone and iPad.

• PC browser. Refers to an Internet browser such as IE 8 or Safari, accessed from a PC.

• webTA-ES. Stands for “webTA Enterprise Server,” and refers to a special version of webTA that provides limited functionality to all roles except the System Administrator.

• webTA/webTA-ES system. Refers to the Kronos webTA and webTA-ES time and attendance software. The software includes different modules for scheduling, reporting, labor distribution, and mobile time and attendance apps. The difference between webTA and webTA-ES is that webTA-ES only allows the System Administrator role to make changes to the system and enter data through the web-based front-end user interface. All other data entry must be accomplished using


the Kronos Federal Apps or webTA Web Services. Any other role that attempts to log in to the web-based front-end user interface will be restricted to viewing their inbox.

• webTA/webTA-ES user name and password. The user name and password that your agency has authorized for logging in to the webTA /webTA-ES system.

An example mobile device desktop with representative images from Kronos Federal Apps is shown below:

FedTC App

FedLPP App

FedSP App


Before you begin Before you install and activate Kronos Federal Apps, make sure the following conditions have been met:

1. The agency HR Administrator has granted you a license for each Kronos Federal App that you will use. If you aren’t sure that you have been granted licenses, verify one of the following scenarios.

SCENARIO A: Check the Inbox from the webTA PC web browser for a notification message such as the one shown below. This indicates that you have been granted Kronos Federal App licenses. To install Kronos Federal Apps, see “Installing Kronos Federal Apps” below.

- OR –

SCENARIO B: View the Employee main menu from the webTA PC web browser to verify that a new section called Federal Apps appears on the menu as shown below. This indicates that you have been granted Kronos Federal App licenses. To install Kronos Federal Apps, see “Installing Kronos Federal Apps” below.

- OR –

SCENARIO C: If your agency only has a webTA Enterprise Server (webTA-ES) license, log in to webTA-ES from your mobile device browser and open the Inbox. The link Click here to activate your Federal Apps appears near the top of the page, as shown here.

This indicates that you have been granted Kronos Federal Apps licenses. To install Kronos Federal Apps, see “Installing webTA Mobile Apps” below.


2. Make sure that you have an active account with the iTunes Store and you can access the account from your mobile device.

3. Verify that you can access the URL for your agency’s installation of webTA/webTA-ES from your mobile device’s web browser. If you do not know the URL, contact your agency’s webTA/webTA-ES Help Desk.

IMPORTANT! You must follow guidelines established by your agency to ensure a secure connection to webTA/webTA-ES, which may include setting up a VPN connection on the mobile device to connect to your agency’s internal network. If you cannot access webTA/webTA-ES from the Safari web browser on the mobile device, you will not be able to activate or use Kronos Federal Apps. Please contact your agency’s webTA/webTA-ES Help Desk for assistance.

4. Perform the installation on the mobile device. See “Installing Kronos Federal Apps” below.

Installing Kronos Federal Apps To install Kronos Federal Apps on a mobile device, take these steps:

1. From the mobile device, open the Safari browser.

2. Go to https://kronosfederal.com/apps/.

The page opens, as shown below:

3. Click the AppStore icon for the Kronos Federal App that you want to install.

NOTE: You must have a license from your agency’s HR Administrator for each Kronos Federal App.

A Kronos Federal App icon appears on the mobile device desktop.

Repeat Step 3 for each Kronos Federal App.

4. Installation is complete.

See the procedure “Activating Kronos Federal Apps” below to prepare the apps for use.

https://kronosfederal.com/apps/�


Activating Kronos Federal Apps After Kronos Federal Apps are installed on the mobile device, a one-time activation procedure is necessary.

NOTE: The one-time activation procedure activates all current and future

To activate Kronos Federal Apps from the mobile device, take these steps:

Kronos Federal Apps installed on the mobile device.

1. Press any Kronos Federal App icon on the mobile device desktop. For example, press the FedTC icon.

The Welcome page opens.

2. Press Activate.

The following activation message opens:

“This application must be activated from webTA. Do you want to launch Mobile Safari?”

3. Press OK to open Safari.

The Safari web browser opens on the mobile device.

4. Select the URL for your agency’s installation of webTA/webTA-ES from your saved Bookmarks, or type in the URL. The webTA/webTA-ES log in page opens, as shown in this example:

IMPORTANT: If an error message appears, such as “Error 404: Server not found”, contact your agency’s Help Desk for assistance. You may not have the proper URL or security credentials, or the agency’s server may not be available.


5. Enter your authorized webTA/webTA-ES user name and password and press Log In.

The webTA Employee main menu opens and the Activate My Federal Apps link appears under the Federal Apps section, as shown below:

NOTE: The Activate My Federal Apps link is not visible from a PC web browser. It can only be viewed from a mobile device web browser.

- OR –

If you have webTA Enterprise Services (ES) on your mobile device, log in to the webTA ES mobile device browser and open the Inbox. The Click here to activate your Federal Apps link appears near the top of the page, as shown here.

NOTE: The “Click here to activate your Federal Apps link” is not visible from a PC web browser. It can only be viewed from a mobile device web browser.

6. Press Activate My Federal Apps from the Mobile Applications section on the Employee main menu.

- OR -

If you have webTA Enterprise Services (ES) on your mobile device, press Click here to activate your Federal Apps

The following message opens: “You have successfully activated webTA.”

Press OK.

The Credentials page opens, as shown here:

Enter your authorized webTA/webTA-ES user name and password and press Log In. The app is now fully activated and available for use.

For detailed procedures on using FedTC, FedTITO, FedLPP and FedSP, see the sections below.


Section 2: Using the FedTC App Use the FedTC app to view webTA messages, and update and validate hourly timesheets.

Navigating the FedTC App The FedTC App includes the Calendar tab and the Timesheet tab. Each tab is described below.

FedTC Calendar tab The FedTC App opens to the Calendar tab by default. Use this tab to add, enter, delete or validate time in a calendar view.

To view the FedTC Calendar tab, take these steps:

1. Press the FedTC icon from the mobile device desktop:

The FedTC Calendar tab opens.

2. Press the Home button to return to the desktop.

FedTC Timesheet tab Use the Timesheet tab to add, enter, delete or validate time in a summary list view.

req Calendar Screen


To view the FedTC Timesheet tab, take these steps:

1. Press the FedTC icon from the mobile device desktop:

The Calendar tab opens.

2. Press the Timesheet tab.

The Timesheet tab opens.


FedTC App Tasks Use these procedures to work with the hourly timesheet.

Task Name

Description

Launch task from …

Calendar Tab Timesheet Tab

Add Time by Day

Edit Time by Day

Add work or leave time on a day of the pay period.

Add Time by Type

Edit Time by Type

Add or edit time on one day or all days of the pay period, by transaction type

Delete Time Entry Delete Timesheet Remove all time entries

for the pay period

Add Remarks

Edit Remarks

Add or edit remarks associated with a time entry

Validate Timesheet Validate timesheet entries for the pay


Task Name

Description


Calendar Tab Timesheet Tab period

View Timesheet Errors View errors and warnings

Adding work or leave time by day To add work or leave time by day, take these steps:

1. Press the FedTC icon from the mobile device desktop.


2. Select the day.

The time entry rows appear below the selected day.

3. Press the plus (+) button.

The Work Time and Leave Time buttons appear.

4. Press Work Time.

– OR –

Press Leave Time.

The Time Entry page opens.

5. Select a transaction type.

6. Optionally, select additional attributes and/or enter a remark.

7. Pick the duration from the time selector wheel.

8. Press Save.

The new time entry appears on the Calendar tab.

Editing work or leave time by day To edit work or leave time by day, take these steps:



2. Select the day.


3. Press the time entry that requires the edit.




6. Pick the duration from the time selector wheel.


7. Press Save.

The updated time entry appears on the Calendar tab.

Deleting work or leave time by day To delete work or leave time by day, take these steps:



2. Select the day.


3. Slide over the time entry from left to right.

The Delete button appears.

4. Press Delete.

The time entry is deleted.

Adding work or leave time by type To add work or leave time by transaction type, take these steps:



2. Press the Timesheet button.




4. Press Work Time.

– OR –

Press Leave Time.

The Work Time or Leave Time page opens.

5. Select a transaction type and then press Work Time or Leave Time to go back to the Work Time or Leave Time page.

6. Optionally, select additional attributes.

7. To add hours to all existing days in the timesheet

– OR –

, press the plus (+) button next to All Weekdays. The total number of hours for each day is updated.

To add hours to a specific day

8. Press Save.

, select the day. The page opens. Pick the duration from the time selector wheel and/or enter remarks. Press Done to save the change and return to the previous page.

The Timesheet tab is updated.


Editing work or leave time by type To edit work or leave time by transaction type, take these steps:





3. Select the transaction type that requires the edit. (To view all types, slide from bottom to top over Timesheet Entries, then select the transaction type.)

The Entry page opens.

4. Accept or change the transaction type.

5. Optionally, accept or change additional attributes.

6. To add or remove hours to all existing days in the timesheet

– OR –

, press the plus (+) or minus (--) button next to All Weekdays. The total number of hours for each day is updated.

To add or edit hours for a specific day

7. Press Save.

, select the day. The page opens. Pick the duration from the time selector wheel and/or enter remarks. Press Done to save the change and return to the previous page.


Deleting work or leave time by type To delete work or leave time by type, take these steps:





3. Slide over the transaction type from left to right.


4. Press Delete.


Entering remarks To add or edit remarks, take these steps:



2. Select the day.



3. Press the time entry that requires the remark.


4. Press Remark.

The Remarks page opens.

5. Type the remark and press Done.

The Time Entry page opens and the remark is displayed.

6. Press Save.


Deleting timesheets To delete a timesheet, take these steps:



NOTE: Remain on the Calendar tab or press the Timesheet tab. This procedure can be done from either tab.

2. Press the arrow near the left lower bottom of the tab.

The Delete Timesheet button appears.

3. Press Delete Timesheet to remove all time entries for the pay period.

– OR –

Press Cancel to dismiss the action.

Validating timesheets To validate a timesheet, take these steps:





The Validate button appears.

3. Press Validate.

An attestation message appears.

4. Press Agree.

– OR –



Viewing timesheet errors and warnings To view timesheet errors and warnings, take these steps:




2. Press Errors, Warnings.

The Errors & Warnings page opens.

3. Review the information.

4. Press Calendar or Timesheet to go back to the Calendar tab or Timesheet tab.


Section 3: Using the FedTITO App Use the FedTITO application to view webTA messages, and update and validate time-in/time-out (TITO) timesheets.

Navigating the FedTITO App The FedTITO App includes the Calendar tab and the Timesheet tab. Each tab is described below.

FedTITO Calendar tab The FedTITO App opens to the Calendar tab by default. Use this tab to add, enter, delete or validate time in a calendar view.

To view the FedTITO Calendar tab, take these steps:

1. Press the FedTITO icon from the mobile device desktop:

The FedTITO Calendar tab opens.


FedTITO Timesheet tab Use the Timesheet tab to add, enter, delete or validate time in a summary list view.

req Calendar Screen


To view the FedTITO Timesheet tab, take these steps:

1. Press the FedTITO icon from the mobile device desktop:


2. Press the Timesheet tab.



FedTITO App Tasks Use these procedures to work with the time-in time-out (TITO) timesheet.

Task Name

Description


Calendar Tab Timesheet Tab

Add Time by Day

Edit Time by Day

Add work or leave time on a day of the pay period

Add Time by Type

Edit Time by Type

Add or edit time on one day or all days of the pay period, by transaction type

Delete Time Entry Remove a time entry Delete Timesheet Remove all time entries

for the pay period

Add Remarks

Edit Remarks

Add or edit remarks associated with a time entry

Validate Timesheet Validate timesheet entries for the pay


Task Name

Description


Calendar Tab Timesheet Tab period

View Timesheet Errors View errors and warnings

Adding work or leave time by day To add work or leave time by day, take these steps:

1. Press the FedTITO icon from the mobile device desktop.


2. Select the day.




4. Press Work Time.

– OR –

Press Leave Time.




7. Pick the Start, Stop and Meal Minutes from the time selector wheel.

8. Press Save.

The new time entry appears on the Calendar tab.

Editing work or leave time by day To edit work or leave time by day, take these steps:



2. Select the day.


3. Press the time entry that requires the edit.




6. Pick the Start, Stop and Meal Minutes from the time selector wheel.


7. Press Save.


Deleting work or leave time by day To delete work or leave time by day, take these steps:



2. Select the day.


3. Slide over the time entry from left to right.


4. Press Delete.

The time entry is deleted.

Adding work or leave time by type To add work or leave time by transaction type, take these steps:







4. Press Work Time.

– OR –

Press Leave Time.

The Work Time or Leave Time page opens.

5. Select a transaction type and then press Work Time or Leave Time to go back to the previous page.

6. Optionally, select additional attributes.

7. To add hours to all existing days in the timesheet

– OR –

, press the plus (+) button next to All Weekdays. The total number of hours for each day is updated.

To add hours to a specific day

8. Press Save.

, select the day. The page opens. Pick the Start, Stop and Meal Minutes from the time selector wheel and/or enter remarks. Press Done to save the change and return to the Work Time or Leave Time page.



Editing work or leave time by type To edit work or leave time by transaction type, take these steps:





3. Select the transaction type that requires the edit. (To view all types, slide from bottom to top over Timesheet Entries, then select the transaction type.)

The Entry page opens.


5. Optionally, accept or change additional attributes.

6. To add or remove hours to all existing days in the timesheet

– OR –

, press the plus (+) or minus (--) button next to All Weekdays. The total number of hours for each day is updated.

To add or edit hours for a specific day

7. Press Save.

, select the day. The page opens. Pick the Start, Stop and Meal Minutes from the time selector wheel and/or enter remarks. Press Done to save the change and return to the Entry page.


Deleting work or leave time by type To delete work or leave time by type, take these steps:





3. Slide over the transaction type from left to right.


4. Press Delete.


Entering remarks To add or edit remarks, take these steps:



2. Select the day.



3. Press the time entry that requires the remark.


4. Press Remark.

The Remarks page opens.

5. Type the remark and press Done.

The Time Entry page opens and the remark is displayed.

6. Press Save.


Deleting timesheets To delete a timesheet, take these steps:





The Delete Timesheet button appears.

3. Press Delete Timesheet to remove all time entries for the pay period.

– OR –


Validating timesheets To validate a timesheet, take these steps:





The Validate button appears.

3. Press Validate.

An attestation message appears.

4. Press Agree.

– OR –



Viewing timesheet errors and warnings To view timesheet errors and warnings, take these steps:




2. Press Errors, Warnings.

The Errors & Warnings page opens.

3. Review the information.

4. Press Calendar or Timesheet to go back to the Calendar tab or Timesheet tab.


Section 4: Using the FedLPP App Use the FedLPP application to submit and monitor leave and premium pay requests.

Navigating the FedLPP App The FedLPP App includes the Calendar tab, Leave tab and Premium Pay tab. Each tab is described below.

FedLPP Calendar tab The FedLPP App opens to the Calendar tab by default. Use this tab to add, edit and delete leave and premium pay requests.

To view the FedLPP Calendar tab, take these steps:

1. Press the FedLPP icon from the mobile device desktop:

The FedLPP Calendar tab opens.


FedLPP Leave tab Use the Leave tab to view, add, edit or delete leave requests.

req Calendar Screen 1


To view the Leave tab, take these steps:



2. Press the Leave button.

The Leave page opens and a list of existing leave requests appears.

FedLPP Premium Pay tab Use the Premium Pay tab to view, add, edit or delete premium pay requests.

To view the Premium Pay tab, take these steps:



2. Press the Premium Pay button.

The Premium Pay page opens and a list of existing premium pay requests appears.

req Leav e Screen

req Premium Pay Screen


FedLPP App Tasks Use these procedures to work with leave and premium pay requests.

Task Name

Description


Calendar Tab Leave Tab Premium Pay Tab

Add, edit, delete leave request

Add and submit, edit, or delete a leave request

Add, edit, delete premium pay request

Add and submit, edit, or delete a premium pay request

View all leave requests

View all pending, approved or denied leave requests for the pay period

View all premium pay requests

View all pending, approved or denied premium pay requests for the pay period

NOTE: Leave or premium pay requests that have been approved or denied cannot be edited or deleted.

Adding leave requests To add a leave request, take these steps:

1. Press the FedLPP icon from the mobile device desktop.


2. Select the day.



The Leave Request and Premium Pay Request buttons appear.

4. Press Leave Request.

The Leave Request page opens.


6. Accept the default Start and End date.

– OR –

Select a Start Date and an End Date, and then press Close.


7. Accept the default All Day.

– OR –

Select a specific day. The Start and End page opens. Slide the On button from right to left. The button toggles to Off. Pick the Start time from the time selector wheel. Pick the End time from the time selector wheel. Press Done.

8. If the leave type is sick leave, the Sick Leave Purpose appears near the bottom of the page. Slide the page from bottom to top and select the appropriate purpose.

9. Optionally, enter a remark.

10. Press Save

The new request appears on the Calendar tab.

Editing leave requests Leave requests that have been approved or denied cannot be edited. To edit a pending leave request, take these steps:



2. Select the day.


3. Select the leave request.

The Leave Request page opens.


5. Accept the Start and End date.

– OR –



– OR –

Press All Day. The Start and End page opens. Slide the On button from right to left. The button toggles to Off. Pick the Start time from the time selector wheel. Pick the End time from the time selector wheel. Press Done to save the change and go back to the Premium Pay page.

7. If the leave type is sick leave, the Sick Leave Purpose appears near the bottom of the page. Slide the page from bottom to top and select the appropriate purpose.


9. Press Save.

The Calendar tab is updated.

Deleting leave requests Leave requests that have been approved or denied cannot be deleted. To delete a pending leave request, take these steps:




2. Select the day.

The request appears below the selected day.

3. Slide from left to right over the request to be deleted.


4. Press Delete.

The request is removed.

Viewing leave requests To view pending, approved or denied leave requests in the pay period, take these steps:



2. Press the Leave tab.

Pending, approved and denied leave requests are listed.

3. Select a request to see more details.

– OR –

Press the Home button to return to the desktop.

Adding premium pay requests To add a premium pay request, take these steps:



2. Select the day.



The Leave Request and Premium Pay Request buttons appear.

4. Press Premium Pay Request.

The Premium Pay Request page opens.


6. Accept the default Start and End date.

– OR –



– OR –




9. Press Save

The new request appears on the Calendar tab.

Editing premium pay requests Premium pay requests that have been approved or denied cannot be edited. To edit a pending premium pay request, take these steps:



2. Select the day.


3. Select the premium pay request.

The Premium Pay Request page opens.


5. Accept the Start and End date.

– OR –



– OR –



8. Press Save.

The Calendar tab is updated

Deleting premium pay requests Premium pay requests that have been approved or denied cannot be deleted. To delete a pending premium pay request, take these steps:



2. Select the day.


3. Slide from left to right over the request to be deleted.



4. Press Delete.

The request is removed.

Viewing premium pay requests To view pending, approved or denied premium pay requests in the pay period, take these steps:



2. Press the Premium Pay tab.

Pending, approved and denied premium pay requests are listed.

3. Select a request to see more details.

– OR –

Press the Home button to return to the desktop.


Section 5: Using the FedSP App Supervisors use the FedSP application to certify timesheets and respond to leave and premium pay requests.

Navigating the FedSP App The FedSP App includes the Validated and Submitted View, and the History view. Each view is described below.

FedSP Validated and Submitted View The FedSP App opens to the Validated and Submitted View by default. Use this view to see timesheets that have been submitted for certification, and leave and premium pay requests that have been submitted for approval.

To open the FedSP Validated and Submitted View, take these steps:

1. Press the FedSP icon from the mobile device desktop:

The FedSP Validated and Submitted View opens.


FedSP History View The FedSP History View displays requests that have been approved or denied.


To open the FedSP History View, take these steps:

1. Press the FedSP icon from the mobile device desktop:

The FedSP Validated and Submitted View opens.

2. Press History View.

The History View page opens.


FedSP App Tasks Use these procedures to certify or reject/decertify timesheets and respond to leave and premium pay requests.

Task Name

Description


Validated and Submitted View

History View

Certify Timesheet

Reject/Decertify Timesheet

Certify or reject validated timesheets.

Approve, Deny, Leave Requests

Respond to submitted leave requests

Approve, Deny, Premium Pay Requests

Respond to submitted premium pay requests

Restore leave or premium pay requests to

Restore approved or denied leave or premium pay requests to

req History View


Task Name

Description


Validated and Submitted View

History View

pending status pending status

Review certified or rejected timesheets

View timesheets that have been certified or rejected

Review approved or denied leave and premium pay requests

View requests that have been approved or denied

Certifying timesheets To certify employee timesheets, take these steps:

1. Press the FedSP icon from the mobile device desktop.

The Validated and Submitted View opens.

2. Scroll down to the Timesheets section.

3. Select the timesheet.

The timesheet opens.

4. Press the arrow in the upper right part of the page.

The Certify and Reject/Decertify buttons appear.

5. Press Certify to certify the timesheet.

– OR –

Press Cancel to dismiss the operation.

Rejecting or Decertifying Timesheets To reject or decertify employee timesheets, take these steps:





The timesheet opens.


The Certify and Reject/Decertify buttons appear.

5. Press Reject/Decertify to reject or decertify the timesheet. The Remarks field opens. Type an explanatory remark and then press Save.


– OR –


Approving leave requests To approve employee leave requests, take these steps:



2. Scroll down to the Leave Requests section.


The request opens.


The Approve and Deny buttons appear.

5. Press Approve to approve the request. The Approve page opens. Type an explanatory remark and then press Save.

– OR –


Denying leave requests To deny employee leave requests, take these steps:





The request opens.



5. Press Deny to reject the request. The Deny page opens. Type an explanatory remark and then press Save.

– OR –


Approving premium pay requests To approve employee premium pay requests, take these steps:



2. Scroll down to the Premium Pay Requests section.



The request opens.



5. Press Approve to approve the request. The Approve page opens. Type an explanatory remark and then press Save.

– OR –


Denying premium pay requests To deny employee premium pay requests, take these steps:





The request opens.



5. Press Deny to reject the request. The Deny page opens. Type an explanatory remark and then press Save.

– OR –


Restoring leave requests to pending status To restore an employee leave request from approved or denied to pending status, take these steps:



2. Press History.



The request opens.


The Revert to Pending and Cancel buttons appear.

6. Press Revert to Pending to change the request from approved or denied to pending status. The status changes to “Pending.” Press History to return to the History view.

– OR –



Restoring premium pay requests to pending status To restore an employee premium pay request from approved or denied to pending status, take these steps:



2. Press History.



The request opens.


The Revert to Pending and Cancel buttons appear.

6. Press Revert to Pending to change the request from approved or denied to pending status. The status changes to “Pending.” Press History to return to the History view.

– OR –


Viewing certified timesheets To view certified timesheets, take these steps:



2. Press History.



The timesheet opens in read-only view.

5. Press History to go back to the History view.

Viewing rejected or decertified timesheets To view rejected or decertified timesheets, take these steps:



2. Press History.



The timesheet opens in read-only view.

5. Press History to go back to the History view. .


Viewing approved or denied leave requests To view approved or denied leave requests, take these steps:



2. Press History.



The request opens in read-only view.


Viewing approved or denied premium pay requests To view approved or denied premium pay requests, take these steps:



2. Press History.



The request opens in read-only view.


Documents

Kronos Federal Apps User Guide · 2014-01-17 · Kronos Federal Apps User Guide ii ©2012 Kronos Incorporated ... Kronos Federal Apps User Guide 1 ©2012 Kronos Incorporated ... webTA/webTA-ES