KRONOS 5.1

Automatic Meal Deductions in Kronos

After reviewing this presentation, you will be able to:

Ensure employees are compensated for the hours actually worked.

Update/Cancel automatic meal deductions.

Introduction

Issue: Recent FLSA claims for not being fairly compensated for worked meal breaks

Under the FLSA, meal periods of 30 minutes or more do not count as “hours worked” but must be compensated if the employee is required to perform work related duties.

The University has established a 30 to 60 minute automatic meal break deduction in Kronos for some employees, where the employee must be freed from all related work activities. This automatic meal deduction was created to avoid requiring employees to clock in and out for lunch at facilities where a clock or phone is not easily accessible.

HOWEVER, if the employee is required to perform work duties during their 30 to 60 minute lunch break, their break time is to be compensated, therefore, the employee’s automatic meal deduction must be canceled.

Solution: Cancel a meal deduction in Kronos when the employee worked through their

meal break

Meal periods may not be skipped without the authorization from the supervisor.

How to Cancel an automatic meal deduction in Kronos

Step 1 – Go into the Employee’s Timecard and locate the shift you need to edit

Step 2 – Right Click on the OUT punch for that day and Select Edit Punch…

Step 3 – The Edit Punch window will open. Open the Cancel Deduction drop-down menu and select the deduction to cancel

based on the employee’s regular schedule

Step 4 – Verify that your employee’s timecard reflects more hours worked on the day you edited

Step 5 – Save your changes

For detailed personnel and timekeeping policy information, please visit the Human Resources website or click here to be directed.

ELECTRONIC TIMEKEEPING

You may print these instructions for future reference by selecting the File Print Option.

THANK YOU FOR USING KRONOS

PAYROLL OFFICE

760 Gables One Tower

Locator 2976

305-284-6787Canceling meal deductions 02/2010