Knox Unit 2b Notes

8/4/2019 Knox Unit 2b Notes

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KNOX ACADEMY

STANDARD GRADEADMINISTRATION

UNIT 2b

HEALTH AND SAFETY

PUPIL NOTES

Name: _______________


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_______________________________________________________________________________________________________Standard Grade Administration Unit 2b Notes 2

Standard Grade AdministrationUnit 2b: Health and Safety

It is important that employers ensure that they maintain a safe environmentfor their employees. As you will discover later an employee also has a

responsibility to ensure his or her own safety in he workplace.

Potential Office Hazards

Slips/trips (eg _____________________________________________________) Falling from a height (eg____________________________________________) Being struck by a moving or flying object (eg being struck by an object

falling from a shelf/table)

____________________________________________________________________

A Potential Office Hazard is


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Maintaining a Safe Working Environment

Type ofAccident

Employees should: Employers should:

Trip, Slip, Fall

(from trailing

cables, open

filing cabinets

etc)

Never leave anything lying aroundthat others could fall over

Avoid storing materials in a hardto reach place

Be familiar with all health andsafety regulations

Ensure a cable managementsystem is in place

Position furniture and equipment

appropriately

Type of

Accident

Employees should: Employers should:

Fire (from

unsafe storage

of liquids,

overloaded

power sockets

etc)

Ensure liquids are kept away fromcomputer equipment

Report any faulty equipmentimmediately

Never smoke in unauthorisedareas

Remind staff to follow fireprocedures

Maintain equipment on a regularbasis


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Preventing Hazards and Working Safely

Employees should position ______________________________ away fromdoors and passageways.

Fill vertical filing cabinets from ______________________________ thiswill make them more stable

Not store ______________________________ on top of filing cabinets stack frequently used materials on shelves within easy reach

Not stand on chairs to reach boxes use ____________________ Keep______________________________

Empty ______________________________ Use a damp sponge roller to seal envelopes to prevent cutting

tongue

Never ______________________________ Position computer screens to ______________________________ Attach anti-glare filter screens to VDUs and ____________________ Ensure that windows are fitted with ____________________ Ensure alternative ventilation systems are provided or consider

repositioning workstations


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Identify the Following Hazards

Hazard(s)

Solution(s)

Hazard(s)

Solution(s)

Hazard(s)

Solution(s)

1

2

3


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Hazard(s)

Solution(s)

Hazard(s)

Solution(s)

Hazard(s)

Solution(s)

5

6

4


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Faulty Equipment

Before using equipment, the employee should have received appropriatetraining and have been authorised to use the equipment.

If a fault develops the employee should:

______________________________ and pull the plug out from the mainssocket the employee must not attempt to use it until it is repaired

______________________________ to inform other staff that it is faultyand that the fault has been reported

Complete a ______________________________ and report the fault to theappropriate person (line manager, maintenance personnel etc)

Never ______________________________ fingers must never be [placedinside the equipment or a screwdriver or other object poked into theequipment


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The Dos and Donts of Using Equipment

Dos Donts Use only machinery which you areauthorised and trained to use

Know how to stop equipmentimmediately in case of anemergency

Use only recommendedreplacement parts

Read the instruction manual

Place liquids near, or on top of,electrical equipment

Rest heavy items on top ofequipment

Leave wires trailing or restanything on wires


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Health and Safety (First-Aid) Regulations 1981

Employers must:

Ensure that an appointed person is availableto take charge of first-aid arrangements whensomeone is injured or falls ill and to look afterfirst-aid equipment

Ensure that a first-aider is designated a first-aider can also take onthe duties of an appointed person

Ensure that a suitably stocked first-aid box is available Ensure that a record is kept of all incidents Inform employees about first-aid arrangements, ie names an locations

of appointed persons and first-aiders, and location of first-aid box

Accident Report Form

When an incident occurs in the workplace it is necessary to fill in anAccident Report Form. An example is shown below:


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Accident Book

All incidents will also be recorded together in an Accident Book. An exampleis shown below:

Using ICT in Health & Safety

The Accident Report Form, Accident Book and the Hazard/Fault ReportForm (from earlier) could be stored on the organisations network.

Why?


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What should be kept in a First-Aid box?

A leaflet giving general advice on first-aid eg HSE leaflet Basic Adviceon First-Aid at Work

What must never be kept in a First-Aid box and why?

Health and Safety Legislation

The law protects the health and safety of people(employees and the self-employed) at work andpeople in the workplace (whether employees orvisitors to the workplace). The law is enforcedthrough a series of Acts.

A Workplace is


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The Main Legislation

The Health & Safety at Work Act (HASAWA) 1974 The Health & Safety (First-Aid) Regulations 1981 [see above] The Health & Safety (Display Screen Equipment) Regulations 1992 The Reporting of Injuries, Diseases and Dangerous OccurrencesRegulations (RIDDOR) 1995

Health and Safety at Work Act (HASAWA) 1974

Who has responsibilities for Health and Safety under this Act?

___________________________________________________________________________

Responsibilities of the ____________________

providing safe ____________________ and _______________ from work ensuring safe methods of working ensuring safe working conditions ensuring that ____________________ and properly ____________________ arranging for the safe use, storage and movement of hazardous

substances

providing ____________________ where necessary providing information and ____________________ preparing and updating organisational ____________________ the

policy should be circulated to all employees

Allowing the appointment of safety representatives by a recognisedtrade union.


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Responsibilities of ____________________

to take responsible care of ____________________and of the health andsafety ____________________who may be affected by the work of the

employee

to ______________________________on health and safety matters not to ____________________ with anything provided for the employees

health and safety

The Health & Safety (Display Screen Equipment) Regulations 1992

Employers are required to:

Analyse workstations (includes equipment, furniture and workenvironment) and assess and reduce risks

Ensure that workstations meet ____________________ Provide ____________________on how to use VDUs and workstations so

as to ____________________

Organise the daily work of VDU users so that there are________________________________________

Arrange and pay for ____________________ for VDU users theemployer is required to pay for any ____________________which are

required as a result of VDU use at work.


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The Reporting of Injuries, Diseases and Dangerous OccurrencesRegulations (RIDDOR) 1995

There are 5 main provisions of this Act:

____________________ Over three-day Injury ____________________ Dangerous Occurrence ____________________

Death or Major Injury

If an incident causes death or major injury to an employee or member of thepublic, the employer must:

Notify the enforcing authority ____________________ Forward an ____________________ for to the enforcing authority within

10 days

Over three-day Injury

If an incident stops someone doing their normal job for more than threedays, the employer must:

________________________________________________________________________________________________________________________________________

Disease

If a doctor informs an employer that an employee suffers from a reportablework-related disease, the employer must:

________________________________________________________________________________________________________________________________________


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Dangerous Occurrence

If something happens which did not, but could have, resulted in a reportableinjury, the employer must:

____________________________________________________________________

____________________________________________________________________

________________________________________________________________________________________________________________________________________

Keeping Records

Employers must keep records (copies of forms sent to the enforcing authorityof any reportable injury, disease or dangerous occurrence) for three yearsafter the date of the incident. These records must include:

____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________

Teleworkers

Teleworkers are covered by health and safety law. Employers must provide

teleworkers with safe and appropriate equipment and furniture for use in

the home. They must also ensure that teleworkers receive proper training in

the use of equipment.


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Emergency and Evacuation Procedures

All workplaces require, by law, a ____________________ before they can

operate as a place of business. There must also be a proper

____________________ and a ____________________ for all employees. Regular

____________________ should take place to ensure staff know the sound of the

alarm and the correct evacuation procedure to follow.

____________________ (what to do in the event of a fire) should be displayed

prominently for all employees and visitors to see they should be displayed

in all areas including the ____________________. Staff and visitors must

always ____________________ and __________ of the staff in/out book or

visitors book so that in the event of a fire all employees and visitors can be

accounted for.

Documents

Knox Unit 2b Notes