Kilimo Trust - Competitive African Rice Initiative – … f… · Web view< Indicate Service Providers needed to implement the project. Indicate what kind of support will be delivered

Competitive African Rice Initiative – East Africa (CARI-EA) Matching Grant Fund

PROJECT APPLICATION FORMTable of content

1. EXPLANATORY NOTES............................................................22. INTRODUCTION TO THE PROPOSED PROJECT...........................3

2.1 General project details........................................................................3* Attach abridged profiles (max. of 2 pages) of lead and second applicants..................................................................................4

2.2 Summary of the project.....................................................................42.3 Goals and objectives...........................................................................42.4 Problem Statement & Relevance of project.......................................4

3. PROJECT PROPOSAL...............................................................43.1 Approach.............................................................................................43.2 Activities and time line........................................................................53.4 Specific Roles of Service Providers....................................................53.5 Results & success factors....................................................................53.6 Business Analysis of Applicant............................................................63.7 Project Management Team.................................................................73.8 Risks and mitigation strategy.............................................................73.9 Sustainability and growth potential (opportunities)...........................7

4. ANTICIPATED IMPACTS: KEY PERFORMANCE INDICATORS AND TARGETS....................................................................................8

4.2 Monitoring and evaluation................................................................124.3 Learning............................................................................................12

5. BUDGET AND CONTRIBUTIONS..............................................136. PROJECT ORGANIZATION......................................................14

6.1 Lead applicant’s partner(s)...............................................................146.2 Roles partner(s)................................................................................14

7. CONTACT INFORMATION.......................................................148. ADDITIONAL DOCUMENTS....................................................15

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1. EXPLANATORY NOTESThis document contains the project application form which is aimed at guiding the private sector partner in submitting their proposals for producer support projects within the rice industry. Every project application is assessed on a number of aspects. Certain information is required in order to be able to carry out a proper assessment of your proposal and to subsequently take a decision on project funding. This format and guidelines have been drawn up in order to increase efficiency in processing applications, and provides the project applicant with an indication which information we expect to be included in your application. Please also read the Matching Fund Operating Guidelines document for further guidance.

By following these guidelines and structuring your proposal accordingly, you enable your application to be dealt with more quickly. Based on the content of the proposal, the Matching Fund Committee decides whether the project will be funded through CARI-EA. It is still possible that your application will give rise to further specific questions by the CARI-EA Assessment Committee in your country. In such cases, the questions will be forward to you, but our intention is to limit correspondence about the applications as much as possible.

As a general pointer, it is important not to make the applications too long. An application that is formulated as clearly and concisely as possible makes proper processing easier and is generally more convincing. Please put the length of the project application in proportion to the amount of funding requested and the nature of the project.

User guideIn this document text boxes and tables are used as a template, indicating on what aspects we would like to receive explanatory and clarifying information on.

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2. INTRODUCTION TO THE PROPOSED PROJECT

2.1 General project detailsProject titleProject area

CountryRegion/district/province(s)/state(s)

coveredProject duration (maximum 2 years)Total budget

Grant Amount requested $Lead applicant contribution $

Other financial contributions $ + name partnerCharacteristics of project area

Number of farmers in the project areaNumber of farmers targeted directlyNumber of female farmers targeted directly (minimum of 30% of total)

Total cost per farmer (i.e. total budget/farmers targeted)

Grant demanded per farmer (i.e. Grant requested/farmers targeted)

Average land holding size of rice producers in project area (ha.)

Average income of rice producers in project area (ha.)

<If no reliable data are present, please provide an estimate figure (NB: reliable baseline information will have to be gathered before start of project activities)>

Average yield in the project area <If no reliable data are present, please provide an estimate figure (NB: reliable baseline information will have to be gathered before start of project activities)>

Other <Please mention any additional information or characteristics of the project area that you consider important for the project context.>

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Lead applicant (private partner)Company name

Legal form of entityAddress and contact details Designation:

Phone: Address: Website: Email:

Contact person Contact Person: Position title:Phone:Email:

Second Applicant/Partner to Lead ApplicantOrganization nameLegal form of entity

Address and contact details Designation: Phone: Address: Website: Email:

Contact person Contact Person: Position title:Phone:Email:

* Attach abridged profiles (max. of 2 pages) of lead and second applicants

2.2 Summary of the project<Please provide a short narrative summary of your project. Briefly introduce your organization and its core business. Highlight the focus of the project, the main objective(s), the key players, the scope of the program and the sustainability issues addressed. Use the generic value chain map below to guide you in describing the value chain dimensions of your project i.e. your position and the backward and forward linkages with other key players>

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Inputs Production Aggregation Processing 1 (parboiling)

Processing 2 (milling)

Marketing 1 (packaging, wholesale)

Marketing 2 (branding,

retail)


Insert Text here…

2.3Goals and objectives<Describe the overall goals and objectives of the project. Please formulate SMART objectives. The objectives should be Specific, Measureable, Achievable, Realistic and Time bound.>Insert Text here…

2.4 Problem Statement &Relevance of project<Describe what the interest of your company is to invest in this project, why this project is innovative, what it brings to the rice sector, and how it meets the objectives of the CARI-EArice Program. Also elaborate here which problems/constraints in the rice sector or industry are the reasons for your proposal. State how the identified problems affect the incomes of specific value chain actors you that relate to you and the value proposition you are offering to them>Insert Text here…

3. PROJECT PROPOSAL

3.1 Approach<Include a narrative description of your implementation strategy to achieve the objectives of your proposed project. What are the key interventions? Why were these interventions chosen? Etc.>Insert Text here…

3.2 Activities and time line<Relate the key outcomes and the activities you have identified with timelines using the Gantt chart below, marking the appropriate quarter for each activity with letter

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‘X’. Please align the description of the activities as much as possible with their formulation in the work plan of the budget (see Excel Sheet). Kindly use the operating guidelines to see CARI-EA objectives, expected Activities and KPIs as additional guide in the selection of your specific activities. Note that some CARI-EA activities are mandatory for all applications>Insert more rows to fill this section

Key Project Outcomes

Key Activity Year 1 Year 2Q1

Q2

Q3

Q4

Q1

Q2

Q3

Q4

Under Objective 1

Under Objective 2

Under Objective 3

3.4 Specific Roles of Service Providers< Indicate Service Providers needed to implement the project. Indicate what kind of support will be delivered by each identified service provider (i.e., describe their roles and responsibilities). Note that service providers should NOT be staff of the lead applicant or its partners>Insert Text here…

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3.5 Results& success factorsResults& Outcomes<Describe what projects results are envisioned. How do you expect the chosen interventions to lead to the desired outcomes?>Your list of outcomes should be SMART and to the point (See the operating guidelines).

Deliverables <Provide a list of tangible evidence of your project activities and the expected timeline they are to be submitted e.g. farmer registration database, survey reports, list of agro-chemicals to be used, procurement documentation, MOUs / service agreements, economic calculations, business plans etc.)

Success factors <Describe the conditions expected to exist that enable the success of your innovation / project>Insert Text here…

3.6 Business Analysis of Applicant<Please provide information on the following:

(a) If the applicant is a miller:1) What is the installed capacity2) what is the current utilization of installed capacity (mill throughput)3) How much MT of rice was bought (last year)4) What is the current ( milling efficiency, milling quality: i.e. paddy polished rice 5) What is the % of broken grains ( broken grain ratio)6) What is your rate of loss due to pest, moisture etc.7) Please describe necessary steps to increase productivity

OR

(b)If applicant is a seed company:1) What is the installed capacity (MT of certified seed) of your seed processing plant2) What is the current utilization of the installed capacity (MT of certified seed

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production)3) How much MT of raw seed was bought from farmers for processing (last year)4) What is the current germination rate of certified seeds from business5) Please describe necessary steps to increase productivity

Note: In case the lead applicant is not a miller or seed company, the above information should be provided by the miller or seed company partner of the lead applicant who is / will be contracted to buy the paddy for processing to milled rice or certified seed as the case may be.

3.7 Project Management Team< Indicate the members of the Project Management Team (especially those involved in project implementation), and provide some background information on each (Not more than 20 words for each person)>Kindly attach the CVs of all Key implementing staff.Insert Text here…

3.8 Risks and mitigation strategy<Describe key risks associated with project implementation and define the mitigation strategies that would be followed by the project partners to minimize the same. You may include for example operational, market driven, financial, natural or political risks.>Insert Text here…

3.9 Sustainability and growth potential (opportunities)Potential Description

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Potential for scalability of the modelProposed mechanisms for ensuring long-term sustainability of the intervention after the exit of the Implementation PartnerExisting or proposed institutional partnerships which can catalyze project expansion

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4. ANTICIPATED IMPACTS: KEY PERFORMANCE INDICATORS AND TARGETS

Please determine the Key Performance Indicators (Outputs/KPIs) of your project. Refer to the Matching Fund Operating Guidelines for the appropriate objective and activities. In the guideline, the outputs for the activities are listed. Then provide per output: the baseline (if no reliable data exist yet, provide an informed estimation); the overall target(s)of your project and first year target(s); source of verification (where you will find the information about progress on each target) and frequency of data collection on the KPI. Insert more rows to fill each section.

Output Indicators for CARI-EABaseline (before project)

End of project target

First year target

Source of verification

Increased use of inputs and other improved technology innovationsa) Number of demo plots

establishedb) Number of feild

days/extension services provision events conducted

c) Number of farmers trained on FBS

d) Number of farmers trained on optimal GAP adoption for dry season cropping

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Competitive African Rice Initiative – East Africa (CARI-EA) Matching Grant Funde) Number of farmers trained

on water efficient technologies including levelling, construction of excavation bands, the use of pumps and other small-scale water technologies

f) Quantity (in MT) of improved rice seed used by SHFs

g) Quantity (in MT) of blended fertilizers used by SHFs

Increased quality of produce by small holder farmersa) Number of FBOs and SMEs

using structured market facilities

b) Number of contracts signed between buyers and suppliers

Increased capacity of SMEs and FOs to participate in structured marketsa) Quantity (MT) of paddy rice

sold through structured markets

b) Quantity (MT) of milled rice sold through structured

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Competitive African Rice Initiative – East Africa (CARI-EA) Matching Grant Fundmarkets

c) Value (USD) of paddy rice sold through structured markets

d) Value (USD) of milled rice sold through structured markets

Productivity and profitability of paddy farminga) Current and targeted yield

(Mt) per hab) Current and targeted paddy

profitability (net icome in USD per ha)

c) Current and targeted levels of paddy post-harvest losses

Increased quality of produce by small holder farmersa) Number of SHFs and SMES

trained on food safety, quality and standards

b) Number of SMEs/processors/mill operators along rice value chains trained on Good milling practices

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Increased demand for financial services in focus value chainsa) Number of SHFs accessing

financial servicesb) Number of SMEs accessing

financial services

4.2Monitoring and evaluation<The KPI table provides an overview of the indicators the project will be evaluated on. Please provide a description on how the progress is being measured, and what additional monitoring and evaluation activities will be carried out.>

Insert Text here…

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4.3Learning<Describe how you will capture the learnings from your project and how these learnings will be shared within the CARI-EA rice Program. It is about learnings with the target group (farmers, farmer organizations) and other actors (private sector, government agencies, civil society organizations, others, etc.).>

Insert Text here…

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5. BUDGET AND CONTRIBUTIONSPlease fill in the attached template for the detailed Project Budget, including the introduction worksheet (Annex 2).

Please specify here a summary of the budget, including the requested contribution from CARI-EA, the contribution of the project applicant and, if applicable, contributions by other project partners. If required, please additional rows can be added. Make sure that the summary matches with the detailed Project Budget.

Please note that:

The private sector auditable contribution in total should be minimum of 60%.

The reporting requirements state that actuals have to be reported against the budget (costs and contributions by Project Applicant, other Project Partners and contribution from CARI-EA).

Project Budget Summary (in USDs)

Applicants’ staff Cost

Service Providers’ Cost

Equipment (e.g. Irrigation pumps & tube wells)

Training & Other Items (e.g. demo farming inputs)

Audit Total Cost

Applicant(s)GrantTotal Cost

Budget Financing Plan (in USD)Total costsTotal costs for CONTINGENCY (included in total budget); max 5% of the total budgetContributions (in USD)Requested contribution from

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CARI-EAContribution - Project Lead ApplicantContribution - Lead Applicant’s partner 1Contribution - Lead Applicant’s partner 2 Contribution - Lead Applicant’s partner 3

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6. PROJECT ORGANIZATIONProvide a description of the organization(s) you will partner with and outline their capabilities and responsibilities in the project in order to bring the project to a successful conclusion. If you have more than 1 project partner, please copy/paste the box below.

6.1 Lead applicant’s partner(s)Name and locationType of organization (e.g. local government institution, farmer

organization, research institute, private partner, company.)

Relevant experience and capacity of the organizationMain responsibilities in the project Contribution to the project (amount and type of contribution)

6.2 Roles partner(s)<Provide a detailed description of the division of roles and responsibilities between all partners involved in the project. Please include information in which details are given on management aspects such as financial management (internal control mechanism, external audit, external supervision). Please copy the box in case more partners are involved in the project.>

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7. CONTACT INFORMATION

First Authorized Person to sign the Contract

Name Function Email Phone Address

Second Authorized Person to sign the Contract

Name Function Email Phone Address

8. ADDITIONAL DOCUMENTSIn addition to the completed proposal template, please provide us with the following documents:

The EXCEL template for the detailed Project Budget The banking information sheet Company profile document The CVs of all middle and senior level staff who will work on the

project from your institution AND the service provider

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Documents

Kilimo Trust - Competitive African Rice Initiative – … f… · Web view< Indicate Service Providers needed to implement the project. Indicate what kind of support will be delivered