KICT IT Students Industrial Attachment Handbook

8/12/2019 KICT IT Students Industrial Attachment Handbook

1/25

1

INDUSTRIAL ATTACHMENT

POLICIES & PROCEDURES

Department of Information Systems

Kulliyyah of Information and Communication

TechnologyInternational Islamic University Malaysia

INFO 4996

Version 5.0


2/25

Industrial Attachment Policies and Procedures

2

Table of Contents Page

1.0Industrial Attachment Requirement 41.1Brief description 41.2Project Objective 4

1.3Project Duration 41.4Reports 41.4.1 Industrial Attachment Report 41.4.2 Log Book1.4.3 Plagiarism 5

1.5Assessment Forms 51.5.1 Companys Supervisor Assessment Form 51.5.2 Student Assessment Form 5

2.0Pre-Requisites and Procedures 62.1Procedures to Participate in the Industrial Attachment Program

2.1.1 Application 62.1.2 Registration 72.1.3 Accepting Offer of Placement 72.1.4 Reporting Duty 72.1.5 Commitment to Program 72.1.6 Insurance Coverage 82.1.7 Preparation of Visit 82.1.8 Presentation 82.1.9 Submission 82.1.10 Assessment 92.1.11 Important Notes 9

3.0Industrial Attachment Program policies 10

4.0General Guidelines for the Reports 114.1Language 114.2Paper 114.3Font Size and Type 114.4Line Spacing 114.5Margins and Justification 124.6Pagination 124.7Use of Footnotes 124.8Header and Footer 124.9Format Guideline 13

5.0Referencing 145.1Setting Out References 14

5.1.1 British Standard (Numeric) System 145.1.2 Harvard System 14


3/25


3

Table of Contents Page

6.0Industrial Attachment Flowchart 157.0Appendices 16

6.1 List of Appendices 16Appendix I : Front Cover 17

Appendix II : Acknowledgement 18

Appendix III : Summary 19

Appendix IV : Table of Contents 20

Appendix V : List of Tables 21

Appendix VI : List of Figures 22

Appendix VII : List of Appendices 23

Appendix VIII : Log Book 24


4/25


4

1.0 INDUSTRIAL ATTACHMENT PROGRAM REQUIREMENTS

1.1Brief description

Industrial Attachment (INFO 4996) is a pre-condition for graduation of BITprogram. Effectively beginning from Semester 3, 2011/12, ONLY FINAL

YEAR students in final semester are allowed to undergo for the Industrial

Attachment Program.

Students are NOT allowed to take any other course(s) during the period of

Industrial Attachment Program. This is to ensure their full commitment

towards completing the task(s) that has/ have been assigned to them. The

Industrial Attachment Program is available all semesters for each academic

year.

Generally, students are encouraged to find their own placements; in case ofdifficulty, the Department will assist them in getting the place. Either case,

students must make sure that they are assigned to IT projects, or at least

attached to an IT department or unit. During the training, each student will be

assigned a supervisor from the Kulliyyah i.e. a DIS lecturer as a liason person

between the department and the organization. The Kulliyyahs Supervisor

will visit the student, and at the end of the period, he/she will assess the

student. In addition, assessment will also incorporate the companys feedback

(by Companys Supervisor) and the students report.

1.2Project Objectives

The purpose of this training is to provide students with an exposure to real

work environment and how projects (especially IT projects) are implemented

in organizations.

1.3Project Scope and Duration

The duration o f the Industrial Attachment must be within 24 weeks for INFO

4996. The scope of the project must be for 6 months worth of work and

relevant to IT. The project must involve either working in existing IT

system/work or developing system/multimedia project.

1.4Report

Students are required to submit a report (Industrial Attachment Report) at the

end of the Industrial Attachment session. The purpose of this report is to

provide information on the type of task assigned to them, what is/are the

learning outcome(s), obstacle(s), lesson(s) learnt etc during the period of

Practical Training in the companies.


5/25


5

1.4.1 Industrial Attachment Report

Every student must prepare a written report about the Practical

Training Program that he/ she has undergone. This is to ensure that

the students write about the task given to him/her during the

program.

Industrial Attachment Report must be attached together and ring

bounded. The Log Book (Refer 1.4.2) must be attached in the

Industrial Attachment Report in the Appendix Section.

Submission MUSTbe made to the Kulliyahs supervisor after two

weeks upon completion of Industrial Attachment Program. If the

student fails to submit the report on time, a reminder will be sent to

the student. The student will be penalized if he/she fails to submit

Industrial Attachment report within a month from completion date.

Final grade for Industrial Attachment will be accumulatedexcluding report assessment.

1.4.2 Log Book

Every student is required to keep a Log Book of work where

he/she will account all the jobs undertaken.

Students must document their activities in a Weekly Log. The

Weekly Log must be certified by the Companys supervisor, and

contains the following sections:

Week Number

Date

Description of activities (Include problems encountered and

solutions)

Signature of supervisor

Name of supervisor

Remarks

The certified copies of the Weekly Logs are to be kept by the

students and included in the Appendix of the Industrial Attachment

Report.


6/25


6

1.4.3 Plagiarism and Cheating

What is Plagiarism and Why is it important

Plagiarism is using others ideas and words without clearly acknowledging the source of that information.

Further information, please visit :

Plagiarism : What it is and How to Recognize andAvoid it

http://www.indiana.edu/~wts/pamphlets/plagiarism.shtml

The Instructors Guide to Internet Plagiarismwww.plagiarized.com

The plagiarism Handbook : Strategies for preventing,detecting and dealing with Plagiarism (2001, from

Pyrczak Publishing)

www.antiplagiarism.com/

Suspect Plagiarism

If a student is caught or suspiciously suspected of plagiarism, a

detail and thorough investigation will be conducted by the

department.

1.5Assessment Forms

There are TWO(2) assessment forms given to each student. Those forms are

Companys Supervisor Assessment Formand Student Assessment Form.

1.5.1 Companys Supervisor Assessment Form.

Students are required to give his/ her Companys Supervisor this

form on the presentation/visit day by the Kulliyyahs supervisor.

Every student must observe the confidentiality of the supervisors

student assessment form. The form must be returned to the

Kulliyahs supervisor during the final visit.

1.5.2 Student Assessment Form.

Students are required to fill in the form by the end of the Practical

Training Program and return it to the Kulliyahs Supervisorwithin

the first week of the new semester.
http://www.indiana.edu/~wts/pamphlets/plagiarism.shtmlhttp://www.indiana.edu/~wts/pamphlets/plagiarism.shtmlhttp://www.plagiarized.com/http://www.plagiarized.com/http://www.antiplagiarism.com/http://www.antiplagiarism.com/http://www.antiplagiarism.com/http://www.plagiarized.com/http://www.indiana.edu/~wts/pamphlets/plagiarism.shtml


7/25


7

2.0PRE-REQUISITES AND PROCEDURES

2.1Procedures to Participate in the Industrial Attachment Program

2.1.1 Application

Every student should fill up a form known as Application Form, in

his/her first week of an active semester prior to starting of the IA

program in the next semester.

Students will have to do their Industrial Attachment in companies

within Malaysia only. For outside Malaysia, student needs to obtain

approval from the department and pass the verification on the

company.

Students also will have the options of either to seek companies ontheir own, or by selecting the company from the Departments

selection. Either option does not guarantee a placement for the

student. It totally depends on the company. (Selection is usually based

on these criteria; project availability, students academic excellence

and curriculum activities involvement).

Student should submit this form within the second week of the

semester to the Industrial Attachment Program Assistant.

Once they have submitted the Application Form, it is their SOLE

responsibility to ensure of their placement. Students will have to playan active role in contacting the companies and getting feedbacks. The

confirmation of placement must be informed to the Department not

later than 4 weeks before the actual program begins.

Students will be penalized with the amount of RM50 for any late

confirmation. Failing to secure a placement without concrete reason(s)

will cause student to postpone the program and again, this will affect

the study duration.

The Kulliyyah will not be responsible in securing or replacing

placement for students (no backup from Kulliyyah).

2.1.2 Registration

A departmental committee will evaluate the entire students

application.

The departmentwill proceed with the registration for the subject

once the application has been approved, (by the Department and the

company).


8/25


8

2.1.3 Accepting Offer of Placement

Before accepting the offer of undergoing the Industrial Attachment

Program, every students will be given an opportunity on whether to

accept the selected company or reject it.

The department will take the responsibility to communicate with the

company after receiving letter of acceptance. Students are given one

week to accept/reject the offer.

If a student decides on accepting the offer, he or she must sign a

Confirmation Attachment Form as an agreement between the student

and the Kulliyyah within one month. Once signed, the student must

perform duty as mention on the said agreement.

Any changes of placement will not be entertained once the agreement

has been signed. But, in any emergency or unavoidable case, studentwill need to start the Industrial Attachment Program again for the new

placement. Only ONEchange is allowed. Changes of placement might

also take place in an event where the department is not satisfied with

the current workplace upon first visit by the Kulliyyahssupervisor.

2.1.4 Reporting for duty

Students are required to fax or e-mail (scan) their Report Duty Form to

the Industrial Attachment Coordinator before the end of their first

week in the company.

2.1.5 Commitment to Program

Every student must perform his/her training with full dedication and

concentration and must complete the whole program according to the

agreement stated between the company and Kulliyyah. Once report

duty, every student must commit to completing the program towards

the end. If a student fails to do so, he or she will be penalized with the

amount of RM100 and will be given the grade FAIL, and he/ she will

have to repeat the program.

2.1.6 Insurance Coverage

Every student will be covered automatically with the University

insurance coverage. For further detail, refer STADD.

2.1.7 Preparation of Visit Program

Kulliyyah supervisor will visit the students and company supervisors at

the beginning and at the end of the program.


9/25


9

The Kulliyyahs supervisor should meet company supervisor during

the first visit and discuss about students project scope for the entire 6

months.

Student will have to set the date of the visit him/ herself by callingKulliyahs supervisor and Companys supervisor availability.

2.1.8 Presentation

Students are required to do a short presentation In doing so, they are

required to prepare a presentation material (Power Point Slides etc).

Student must present to both companys and Kulliyyah supervisor

on the task given.

The 15-20 minutes presentation will include the companysbackground, unit and job allocation, and explanation about the task

given in detail.

Presentation Marking Criteria

1. Presentation material (content)2. Precision & Clarity3. Understanding of Project4. Confidence5. Presentation Flow6. Handling Questions & Answer session

2.1.9 Submission

Students are required to submit the documents below to the department

within two weeks after the completion of IA:

1) The Industrial Attachment report2) Log Book is attached in the appendix of the Industrial Attachment

report

3) The assessment forms (Companys Supervisor Assessment Form)4) Student Assessment Form


10/25


10

2.1.10 Assessment

Students are graded based on the Universitys grading schemeand

the assessment is comprised of:

Assessment Method Mark (%)

i. Company Evaluation 35%

ii. Industrial Attachment Report 25%

iii. Oral Presentation & Supervisor Visit 30%

(Students presentation, Q&A,interview session)

iv. Monthly Report 10%

Total 100%

Based on the above assessment method, students will be awarded a

grade (A, A-, etc.)

Kulliyyahs supervisor is given a month to submit the grades prior to

submission of all requi red documents by the students.

2.1.11 Important Note:

In order for the report to be considered complete, the following criteria

MUSTbe met:

Submission of ring bound/hardcopy and soft copy of the report before

the due date as specified in 2.2.9. For softcopy, please include CD

cover that contains similar information as stated at the front cover of

the ring bound report.

Student must observe the procedures and policies and to ensure all the

penalties have been settled or result can be hold until everything hasbeen settled.

3.0Industrial Attachment Program Policies

3.1.1 Every student will be assigned a supervisor i.e. a lecturer in the

Department of Information System to supervise the training.

These supervisors from the Kulliyyah will be appointed on rotation

basis. This is to give chance to all lecturers to have the experiencein supervising students in the Industrial Attachment Program.


11/25


11

3.1.2 Every student must obey and respect his/her Industrial Attachment

supervisor throughout the program. He/she must also abide by the

rules and regulations of the agency/company providing the training.

3.1.3 Every student must make himself/ herself available throughout theworking hours as specified by the agency/company concerned. If the

student failed to do so, the student will fail the program. Additionally,the Industrial Attachment student is entitled to take a day leave on

monthly basis during the 6 months period.

3.1.4 Every student is not allowed to reveal any classified informationpertaining to the agency/company where he/she is attached.

3.1.5 Every student must behave and wear proper attire during the IndustrialAttachment period, in line with the Islamic religious requirements. As

for the non-Muslim students, the Islamic codes and conduct must be

respected.

3.1.6 Every student must avoid causing damage on any property belongingto the agency/company concerned.

3.1.7 Every student should bear all cost pertaining to the IndustrialAttachment; the agency/company of his/her attachment may, if it so

wishes, pays an honorarium.

3.1.8 Any violations on any of the sections from 3.3.1 to 3.3.7, the case willbe forwarded to the board of the department.

4.0GENERAL PRESENTATION GUIDELINES FOR THE REPORTS

4.1 Language

The language of the project paper is English.

4.2 Paper

Size - A4 (21.0cm X 29.7cm)

Quality - Acid-free paper of at least 80gm weight

Color - White

4.3 Font Size and Type

Students MUSTuseArial. Other fonts areNOT ACCEPTABLE.

Font Size:

For Headings and subheadings, use 12-point font.

For Table of Contents, use 11-point font.

For Text , use 11-point font.

For Tables and Figures, use 11-point.

For Footnotes, use 9-point font.


12/25


13/25


13

4.8Header and FooterHeader :

The chapter or topic should be right aligned at the top of page, using font

size 9-point.

Footer :

The page numbers should be right alignedat the bottom of the page, using

font size 9-point. The page number format :

Roman numerals for preliminary pages.

for text pages.

4.9Format Guideline

The following format is recommended for the project:

INDUSTRIAL ATTACHMENT REPORT FORMAT

a. FRONT COVER WITH TITLE

Preliminary pages:

a. COMPANY VERIFICATION (students are to obtain this from

the respective company)b. ACKNOWLEDGEMENT

c. SUMMARY( 200 words synopsis stating the problem andgiving a summary of main conclusion and recommendation)

d. TABLE OF CONTENTSe. LIST OF TABLESf. LIST OF FIGURESg. LIST OF APPENDICES

Body of the report:

a. INTRODUCTION(training time table, background information

about the company, your role, purpose of the training)b. MAIN PROJECTS AND ACTIVITIESc. LESSON AND EXPERIENCE LEARNTd. DISCUSSIONS AND RECOMMENDATIONSe. CONCLUSIONf. REFERENCESg. APPENDICES

This format is just a guideline. The actual finalized report should be made as being

advised by the supervisors except for the Preliminary pages where all the items

must be in sequence and format as stated above must be followed.

5.0REFERENCING


14/25


14

When student are writing a piece of work it is essential that student provide detailed

and precise information on all the sources student have consulted. Always remember

to record the details about an item as student use it. The use of public material without

acknowledgement is plagiarism for which the penalty will be failure of the

dissertation.

5.1Setting out References

There are two methods by which references can be displayed, the British Standard

and Harvard. Once a method has been selected it is important to be consistent in

applying it. (http://www.unn.ac.uk/central/isd/cite/set.htm).

5.1.1 British Standard (Numeric) System (B.S. 1629:1989)

Book

Macdonald, D.J. Drugs. drinking and adolescents. Year Book

Medical Publishers, 1984.

Journal Article

Rimmer, L. Family, unemployment and welfare.Quarterly Journal

of Social Affairs, 2(3), 1986, p. 243-264.

Section in a Book edited by Another

Franklin, A. W. Management of the problem. In: Smith, S.M. (ed.)

The Maltreatment of children, MTP, 1978, p. 83.

5.1.2 Harvard System

Book

Macdonald, D.J. (1984)Drugs. drinking and adolescents. Year

Book Medical Publishers.

Journal Article

Rimmer, L. (1986) Family unemployment and welfare.

Quarterly Journal of Social Affairs, 2(3), p. 243-264.

Section in a Book edited by Another

Franklin, A.W. (1978) Management of the problem. In: Smith,

S.M. (ed.) The maltreatment of children,MTP, p. 83.


15/25


15

6.0INDUSTRIAL ATTACHMENT FLOWCHART

pplication

Registration

Placement Confirmation

Sign greement with KICT

Accept Placement. Late confirmation: Fine RM 50

Reject Placement

Industrial ttachment

Program

Placement

Submit StudentParticular Form to IA programAssistant

Own or from Kulliyyahs list

Submit Report Duty Form to IA Program Assistant

within the first week in the company. (Fax or E-

mail). Student who do not complete IA program will

be fined RM 100 and rewarded as FAIL

Visit by ulliyahs

Supervisors

by DIS, KICT

Students presentation

Student gives Companys Supervisor Assessment

Form to his/ her companys supervisor.

Kulliyahs supervisor will bring back the form

Submission

Submit Industrial Attachment Report & Student

Assessment Form to Kulliyyahs supervisor according

to the due date

ssessment

Clearance Checking

Kulliyyahs supervisor submit students result to IA

Program Assistant

Result Out

Yes

NoSettle OutstandingFine Payment

Sign Confirmation Attachment FormChange company after sign: Fine RM 50


16/25


16

APPENDICES

6.1 List of Appendices

Appendix I : Front Cover

Appendix II : Acknowledgement

Appendix III : Summary

Appendix IV : Table of Contents

Appendix V : List of Tables

Appendix VI : List of Figures

Appendix VII : List of Appendices

Appendix VIII : Log Book


17/25

17

Appendix I: Front Cover

Example of Front Cover

KULLIYYAH OF INFORMATION AND

COMMUNICATION TECHNOLOGY

DEPARTMENT OF INFORMATION SYSTEMS

INDUSTRIAL ATTACHMENT FOR

BACHELOR OF INFORMATION TECHNOLOGY

AT

MYSEQ SDN BHD

(4thAPRIL 2005 1stJULY 2005)

FAEZAH BT MOHD HALID

0135104

BACHELOR OF INFORMATION TECHNOLOGY

SEMESTER 3 2005/2006

(Arial 18)

(Arial 16)

(Arial 14)


18/25


18

Appendix II: Acknowledgement

Example of Acknowledgement

ACKNOWLEDGEMENT

First and foremost, I would like to thank Allah s.w.t. that has given methe opportunity and health to enable me to finish these three months ofIndustrial Attachment. I believe that without His willingness, I would not be ableto be here and finish the training. I also would like to thank my parents who trustme and give me permission to work here.

Secondly, my thank you goes to the Kulliyyah of ICT that offers thisprogram, which enables me to gain experience in working environment, facingthe possible conflict that may arise, applying what I have learnt in the university

and so on.

Then, my deepest gratitude goes to Human Resource Department ofMyseq Sdn Bhd that gives me the opportunity to do my Industrial Attachment inthis company. I really enjoy all the time I had here. Thank you to Mr. SyahrilYusri Aziz (CEO), Mr. Shamsul Baharin Deraman (VP Consulting), Mr DawudSaifullah (Managing Consultant), and all staff of Myseq Sdn Bhd who arehelpful and friendly to me. All the experience that I have gained here is valuableand it has motivated me to study and work harder to prepare myself to thechallenging working environment that awaits me after my graduation.

Last but not least, to all my friends for being supportive and always

standing beside me whenever I need them, thank you very much


19/25


19

Appendix III : Summary

Example of Summary

SUMMARY

Industrial Attachment is important as it offers various opportunities andexperience that is not possibly gained in classes. However, there are someproblems that I have encountered during the Industrial Attachment Programand I have also stated my recommendations regarding to that matter.

Problem 1

Problem 2

Problem 3

Recommendations


20/25


20

Appendix IV : Table of Contents

Example of Table of Contents

TABLE OF CONTENTS

COMPANY VERIFICATION STATEMENT iiACKNOWLEDGEMENT iiiSUMMARY ivLIST OF TABLES viLIST OF FIGURES viiLIST OF APPENDICES viii

1 INTRODUCTION 12 MAIN PROJECTS AND ACTIVITIES 83 LESSON AND EXPERIENCE LEARNT 124 DISCUSSIONS AND RECOMMENDATIONS 205 CONCLUSION 306 REFERENCES 317 APPENDIX I 32

APPENDIX II 45


21/25


21

Appendix V: List of Tables

Example of List of Tables

LIST OF TABLES

TABLE NO TITLE

1.1 Myseq Sdn Bhd Job Scope 21.2 Discussions and Recommendations 28


22/25


22

Appendix VI: List of List of Figures

Example of List of Figures

LIST OF FIGURES

FIGURE NO TITLE

1.1 Myseq Sdn Bhd Organization Chart 41.2 Accounting System Snapshot 7


23/25


23

Appendix VII: List of List of Appendices

Example of List of Appendices

LIST OF APPENDICES

APPENDIX TITLE

I Log Book 32-44II Myseq Sdn Bhd Financial Statement 45


24/25


24

Appendix VII: Log Book

Example of Log-Book Data Entry

Week Number : 1

Day & Date Description of Task/Assignment Remarks

4th to 10th

April 2005I was assigned to the Customer Services Departmentto assist Mr. Rosyam in producing a database for theircustomers.

I've discussed with Mr. Rosyam on the hardware andsoftware requirements.

I briefly examined the current system used in the ITDepartment.

Taskscompleted

Will meet PnAisyah forthe currentdata entryprocesstomorrow

Supervisor Signature :Dawud Saifulah

Companys Supervisor Stamp:

Dawud Saifullah

Managing Consultant

Myseq Sdn Bhd


25/25

Documents

KICT IT Students Industrial Attachment Handbook