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KFS Brown Bag: Labor Distribution and KFS Salary
Expense TransferWednesday – October 02, 2013
12:00 – 1:00 pmMcKeldin Library 6137
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Welcome and Introductions
Please welcome some of our KFS LD Team Members- • Helena Moynahan
Assistant Director, OCGA, UMCP
• Janice OakleyManager, OCGA, UMCP
• Kathy MoodyAccountant, General Accounting, UMCP
• Kim WilliamsAccountant, Payroll, UMCP
• Jeff KirbyManager, PHR, UMCP
• John FarleyAnalyst, VPAF-Computer Systems Develop, UMCP
• Marcelo CasellaLabor Distribution Lead, Navigator Management
• Muddu SalemAnalyst, VPAF-Computer Systems Develop, UMCP
• Carrie BredenkampAsst Director, IT-ESE-Business & Financial Systems, UMCP
• Kevin PrachachalermLabor Distribution BA, Navigator Management Partners
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Objectives
We have two main objectives for today:
1. Present an overview of Salary Expense Transfer process within the Labor Distribution (LD) module of KFS
2. Demo of KFS Salary Expense Transfer
Contact us at [email protected]
• Labor Distribution is a module of the Kuali Financial System (KFS) that will go live on January 6, 2014
• We will manage accounting for Compensation-Related Expenses (ie. Salary and Fringe Benefits) within the Labor Distribution module
• The LD module features:– Transfer of Salary Expense
• Automatically Calculate and Generate Fringe Entry
• Automatically Route to Appropriate Party for Approval
– Transfer of Benefit Expense
Contact us at [email protected] 5
KFS Labor Distribution
Contact us at [email protected] 6
Key Change Impacts
1. ELF (Electronic Forms) will be retired for payroll transfers.
2. Payroll transfers will be performed in KFS using the Salary Expense Transfer (ST) document.
3. Manual calculation and entry of fringe benefits will no longer be required of the Unit performing the payroll transfer (the ST document will automatically calculate fringe
based on the total transfer amount for an employee for a select pay period)
4. New routing and approval process for the General Accounting (GA) and the Office of Contract and Grant Accounting (OCGA)
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FRS/ELF to KFS Crosswalk
Contact us at [email protected]
Payroll Transfer (PT)
KFSFRS/ELF
Two-sided Payroll Transfer
Salary Expense Transfer (ST)
Inter-campus Payroll Transfer
Salary Expense Transfer – Main Menu
* = Required information to complete
1. Description – up to 40 Characters, Sample Description : PP01 John Doe from 2933380 to 11005402. Explanation – similar to Payroll Transfer Elf Explanation3. Fiscal Year & Employee UID Click on search
4. Select Pay period that you are transferring
5. Click on - return selected
6. Click on copy
7. Enter Account number (1100540) transferring “To”8. Click on save
9. Click on submit
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Account Responsibility
Contact us at [email protected]
KFS Accounts are assigned individual roles that define account responsibility. These roles guide routing in workflow.
Role DescriptionFiscal Officer
• Responsible for the fiscal management of the account and ensures financial transactions are compliant with university policies and procedures.
• Will approve most account transactions for the selection of e-docs that route to the fiscal officer for approval. Account approvals can be delegated to staff. Delegation can set up by type of transaction and dollar amount.
Account Supervisor
• Oversees the management of the account at a higher-level than the Fiscal Officer, but rarely receives any direct requests for approval.
• The Account Supervisor cannot be the same as the Fiscal Officer or the Account Manager. There is no workflow responsibility assigned to this role in KFS.
Account Manager
• Responsible for ensuring that funds are spent and managed according to the goals, objectives and mission of the organization, that the funds are spent according to a budgeted plan and that the allocation of expenditures is appropriate to the function identified for the account.
• The Account Manager and Fiscal Officer can be the same person.
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• July 17th, 2013 – KFS Reporting
• July 31st, 2013 – KFS Reporting
• August 14th, 2013 – KFS – What about Training?
• August 28th, 2013 – KFS Internal Billing
• September 4th, 2013 – What is KFS and why are we doing it now?
• September 18th, 2013 - KFS Requisitions
• October 2nd, 2013 – Labor Distribution and Preparation of Salary Transfers
• October 16th, 2013 – KFS – What about Training? https://www1.gotomeeting.com/register/476382488
Contact us at [email protected]
Brown Bag Series Dates
* As dates, locations and topics may change, please check the website for the latest information
The Kuali Financial System (KFS) will replace FRS in 2014. If you are a current user of FRS and would like to know more about how KFS will change financial processing for the university, join us for the KFS Brown Bag Series. These informal one-hour sessions will be held every other Wednesday and will feature knowledgeable VPAF representatives talking about key features of KFS.
All meetings are scheduled from 12–1:00 pm and, if not otherwise noted, will be held in 6137 McKeldin Library*
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We are working on a KFS website. In the meantime …
Contact us at [email protected]
… Check out updates to the VPAF KFS page and
previous Brown Bag Series presentations and
videos…http://vpaf.umd.edu/kuali/index.html
Brown Bag Series Dates
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For additional information regarding this presentation, please contact:
Helena Moynahan
(301) – 405-2615
Contact us at [email protected]
Contact Us
KFS
301-405-3020
THANK YOU FOR ATTENDING TODAY!
