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This is a tutorial designed to help you learn proper technique at the keyboard along with basic formatting guidelines for creating memos, reports, tables and business letters.
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MMaaiinn MMeennuu
Formatting Memos
Formatting Reports
Formatting Letters
Formatting Tables References
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Keyboarding Technique
Keyboarding TechniqueKeyboarding Technique
Learning to keyboard is a skill that takes a lot of patience and practice. One key factor to mastering keyboarding is to use good technique. This is the most important skill for beginner keyboarders to concentrate on.
Once you have mastered using good keyboarding technique, accuracy and speed will come easily with continued practice.
Good Keyboarding Technique Includes:Good Keyboarding Technique Includes:
using appropriate body position.
using proper hand and wrist motions.
using correct key stroking techniques.
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Keyboarding TechniqueKeyboarding Technique
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Keep your feet flat on the floor slightly apart.
Your body should be centered in front of keyboard.
Keep your eyes on your copy or screen – don’t look at your fingers!
Sit up with back straight. Your upper body can lean slightly forward.
Keyboarding TechniqueKeyboarding Technique
Your wrists are kept low but do not rest on the keyboard or desk.
Your elbows and arms are held close to your body.
The front edge of your keyboard should be even with the edge of your desk.
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When a finger leaves homerow to strike another key, it should quickly return to homerow position.
Keyboarding TechniqueKeyboarding Technique
Fingers are curved with the tips of fingers resting lightly on keys.
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Click the following picture to watch a short video clip on proper keying technique.
Notice that when a finger moves to strike another key, all other fingers remain on homerow keys. The finger that moved quickly returns to homerow position.
Keyboarding TechniqueKeyboarding Technique
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Keyboarding TechniqueKeyboarding Technique
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Click here to practice Click here to practice your keyboarding your keyboarding
skill!skill!
Click here to practice Click here to practice your keyboarding your keyboarding
skill!skill!
Click here to practice Click here to practice your keyboarding your keyboarding
skill!skill!
Click here to practice Click here to practice your keyboarding your keyboarding
skill!skill!
Click here to practice Click here to practice your keyboarding your keyboarding
skill!skill!
type faster.
make fewer mistakes.
type longer without tiring.
Practice using the techniques you just learned and you will …
Keyboarding TechniqueKeyboarding Technique
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Keyboarding TechniqueKeyboarding Technique
Click True or False
You should always keep your eyes on your fingers when keying text to be sure you are striking each key with the correct finger.
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FALSEFALSETRUETRUE
YOU ARE CORRECT!!
Always keep your eyes on your screen or copy when keying text.
Don’t look at your fingers!!
Keyboarding TechniqueKeyboarding Technique
ExitExit
SORRY, THAT’S NOT CORRECT.
Always keep your eyes on your screen or copy when keying text.
Don’t look at your fingers!!
Keyboarding Technique Keyboarding Technique
ExitExit
Keyboarding Technique Keyboarding Technique
If you practice good keyboarding technique, If you practice good keyboarding technique, you will:you will:
Click on the best response to the question.
tire more easily.
make fewer mistakes.
type slower.
SORRY, THAT’S NOT CORRECT.
Keyboarding Technique Keyboarding Technique
Click here for a hint and try again!
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type faster.
make fewer mistakes.
type longer without tiring.
Practice using the techniques you just learned and you will …
Keyboarding TechniqueKeyboarding Technique
YOU ARE CORRECT!!
You will make fewer mistakes when you use good keyboarding technique.
Keyboarding TechniqueKeyboarding Technique
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You have completed You have completed the keyboarding the keyboarding
technique section.technique section.
This section under construction.
Check back soon!
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Formatting MemosFormatting Memos
Memo (interoffice memorandum)
- a written message used by employees within an organization to communicate with one another
There is a standard format (arrangement) for creating business memos.
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Formatting MemosFormatting Memos
Memo Margins
Top Margin 2”
Side Margins Default or 1”
Bottom Margin 1”
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Formatting MemosFormatting Memos
The Memo Heading Includes:
Who the memo is being sent to (TO:)
Who the memo is from (FROM:)
The date the memo is sent (DATE:)
What the memo is about (SUBJECT:)
TO: Foreign Language Department Students
FROM: Mary Seville, Travel Abroad Coordinator
DATE: November 2, 2005
SUBJECT: OPEN HOUSE
Headings are keyed using all caps at the left margin and are double spaced.
Subject is typed in all caps.
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Formatting MemosFormatting Memos
Memo Body
The paragraphs of a memo all begin at the left margin and are single spaced (SS) with a double space (DS) between paragraphs.
Are you ready for a summer you will never forget? Then you will want to sign up for this year’s Travel Abroad Program. You will travel to the country that famous writers like Virgil, Horace, and Dante called home. The music of …
By now you have probably guessed that we will be taking a trip to Italy this summer. Touring Rome, Florence, Venice, and Naples gives you the opportunity to experience……..
Text aligned at left
margin
SS within paragraphs
DS between paragraphs
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Formatting MemosFormatting Memos
Reference Initials
If someone other that the originator of the memo keys it, his/her initials are keyed in lowercase letters at the left margin, a DS below the body.
If you are interested in learning more about traveling to Italy this summer, attend our open house on November 15 at 3:30 in Room 314.
ke
Last paragraph of
memo
Reference Initials
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Formatting MemosFormatting Memos
Attachment/Enclosure notations
If another document is attached to a memo, the word Attachment is keyed at the left margin a DS below the reference initials (or a DS below the last line of the body if reference initials are not used).
If a document accompanies the memo but is not attached to it, key the word Enclosure.
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If you are interested in learning more about traveling to Italy this summer, attend our open house on November 15 at 3:30 in Room 314.
ke
Attachment
Last paragraph of memo
Reference Initials
Attachment notation double spaced after
reference initials
Formatting MemosFormatting Memos
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Click here to see the completed memo.
Formatting MemosFormatting Memos
Click True or False to answer the question.
The top margin of a memo should be set to 2”.
TRUETRUE FALSEFALSE
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YOU ARE CORRECT!!
The top margin of a memo should be 2”.
Formatting Memos Formatting Memos
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SORRY, THAT’S NOT CORRECT.
The top margin of a memo should be set to 2”.
Formatting MemosFormatting Memos
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Formatting MemosFormatting Memos
Click on the best response to the question.
What is wrong with the following memo heading?
TO: John Smith
FROM: Sally Jones
DATE: July 27, 2005
SUBJECT: Company Picnic
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a. The heading lines should be single spaced.
b. The heading titles should not be all caps.
c. The subject information should be all caps.
Formatting MemosFormatting Memos
SORRY, THAT’S NOT CORRECT.SORRY, THAT’S NOT CORRECT.
Click here for a hint
and try again.
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Formatting MemosFormatting Memos
The Memo Heading Includes:
Who the memo is being sent to (TO:)
Who the memo is from (FROM:)
The date the memo is sent (DATE:)
What the memo is about (SUBJECT:)
TO: Foreign Language Department Students
FROM: Mary Seville, Travel Abroad Coordinator
DATE: November 2, 2005
SUBJECT: OPEN HOUSE
Headings are keyed using all caps at the left margin and are DS.
Subject is typed in all caps.
YOU ARE CORRECT!!
The subject information should be typed in all caps.
Formatting MemosFormatting Memos
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You have completed You have completed the formatting memos the formatting memos
section.section.
ReferencesReferences
Slide 1 audio: Shrek soundtrack, Baha Men: Best Years of Our Lives
Slide 1 and corners of master slides keyboard picture: http://www.crews.org/curriculum/ex/compsci/keyboarding/day1keybd.htm
Slide 4 animated clip art: http://www.sau16.org/resources/keyboarding/kbmain.htm
Slide 1.2 photo: scan from Keyboarding Connections, Projects and Applications, Glencoe
Slide 1.3 photo: www.nebo.edu/misc/learning_resources
Slide 1.4 photo: www.nebo.edu/misc/learning_resources
Slide 1.5 video clip: http://www.nimblefingers.com/video.htm
Slide 1.6 link for typing game to: www.shelbycs.org/technology/typing_test1.html
Textbook Information: Century 21, Computer Applications and Keyboarding, 8th edition, Thomson South-Western
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