Upload
others
View
4
Download
0
Embed Size (px)
Citation preview
Pope John XXIII Parish
KEY DATES:
June 1, 2012 – Friday Family Feast
June 2, 2012 – Kermesse Day
Core Working Team
What is Kermesse?
• Kermesse or kermis, is a Dutch language term
derived from ‘kerk” (=church) and ‘mis” (=mass)
that became borrowed in English and French.
• Originally denotes the mass said on the anniversary
of the foundation of a church (or parish) in honour of
the patron.
• Such celebrations were regularly held in the Low
Countries and also in northern France, and
accompanied by feasting, dancing and sports of all
kinds.
)
What is Kermesse?
For Pope John XXIII Parish:
• A Major Annual Fund-Raising Event
– to support the Pope John XXIII community and its many
charitable projects and outreach programmes both in Geneva
and abroad.
• A Major Parish Community Event :
– Everyone works together towards a common cause.
– Highly Memorable Event:
• Meet new friends
• Win fabulous prizes
• Enjoy fun activities
• Buy great bargains
• Savor delicious food from around the world
Friday Family
Feast (FFF)
Coordinators
Logistics
Coordinators
Pope John XXIII
Kermesse 2012
Overall CoordinatorsJohn & Heather Stemple
Games/Kids Corner
Coordinators
Lottery
Coordinator
Mary Bernasconi
Auction
Coordinators
(for Silent & Open
Auctions)
Secretariat /
Coupon Sales
Parish Admin.
([email protected]) Oscar & Christina
Connolly-Fornoza
(christinafornoza@
hotmail.com)
Bill Bell
Alex Taylor
Danny Maning
+
hopefully 2 more to come!
Frances Gauthier
Dannette Haley
(dannettehaley@
hotmail.com )
Caroline Hennessy
(calhennesssy@
gmail.com)
Marlisa Delfin
(mvdelfin@
hotmail.com)
Joana Landicho
Eileen Wiley
(eileenwiley@
hotmail.com )
Enabler: Fr. Richard de Lord
Core Working Team
Key Responsibilities
Kermess Overall CoordinatorKey Responsibilities� Provides overall leadership in the Kermesse Planning &
formulation of Kermesse goals, strategies, norms &
standards.
� Ensures Kermesse goals & objectives are met.
� Establishes and mobilizes the Core Working Team, &
provide guidance where needed.
� Owns and oversees the Kermesse Overall Planning
Process & Contingency Plans.
� Monitors Core Team progress & delivery against key
milestones
� Builds a healthy climate of team work & collaboration in a
multicultural environment
� Owns Kermesse publicity: creates excitement and regular
updates on Kermesse progress/needs to the rest of the
Core Team Members and parish community.
Dry Goods Stalls Coordinator
Key Responsibilities� Overall in-charge of mobilizing & coordinating all the participating dry goods
stalls (approx. 7-10 stalls –e.g., Books, Bric-a-Brac, Boutique, Clothing, Jewelry,
Religious Articles, Footware).
� Recruits & confirms all participating Dry Good Stall Owners, and enroll them in
as member of the Dry Gods Stalls Committee.
� “Owns” the Storage Cabin, and ensures the security of all dry good donations.
� Provides briefing to all Dry Good Stalls Owners on Kermesse goals &
expectations, and key Planning Process Timelines.
� Follow-up Dry Goods Stalls Owners on any key deliverables expected from
them as indicated with the Planning Process Timelines.
� Build rapport and regular contact/meetings with all Dry Goods Stalls owners to
energize them, identify any needs/ opportunities & stall requirements, and
resolve issues.
� Represents all Dry Goods Stalls owners during Kermesse Core Team Meetings,
and provide timely regular updates to the Overall Kermesse coordinator on
progress.
Food & Drink Stalls Coordinator
Key Responsibilities� Overall in-charge of mobilizing & coordinating all the participating Food
& Drink Stalls (approx. 15-18 stalls –e.g., Bar, BBQ, Irish Coffee,
Coffee & Tea, Cakes, Hamburger/Hot-Dog, Chinese, Eritrian, Filipino
Cuisine, Ghanaian, Kenyan, Nigerian, Sri Lankan, Ugandan, etc)
� Recruits & confirms all participating Food & Drink Stall Owners, and
enroll them in as member of the Food & Drink Stalls Committee.
� Provides briefing to all Food & Drink Stall Owners on Kermesse goals &
expectations, and key Planning Process Timelines.
� Owns the shopping list, purchase & dissemination of Food & Drink
supplies for use by all the Food & Drink Stalls.
� Follow-up Food & Drink Stall Owners on any key deliverables expected
from them as indicated with the Planning Process Timelines.
� Build rapport and regular contact/meetings with Food & Drink Stall
owners to energize them, identify any needs/ opportunities & stall
requirements, and resolve issues.
� Represents all Food & Drink Stalls owners during Kermesse Core
Team Meetings, and provide timely regular updates to the Overall
Kermesse coordinator on progress.
Games / Kids’ Corner
Key Responsibilities� Overall in-charge of mobilizing & coordinating all the participating
Games/Kids’ Corner Stalls (approx. 18 games/stalls).
� Recruits & confirms participants and volunteers, and enroll them in
as member of the Games/ Kids’ Corner Committee.
� Provides briefing to the Games/Kids/ Corner Committee on
Kermesse goals & expectations, and key Planning Process
Timelines.
� Owns the purchase of kids prizes for use by the games.
� Follow-up participants & volunteers on any key deliverables
expected from them as indicated with the Planning Process
Timelines.
� Build rapport and regular contact/meetings with participants to
energize them, identify any needs/ opportunities & stall
requirements, and resolve issues.
� Represents all Games/Kids Corner owners during Kermesse Core
Team Meetings, and provide timely regular updates to the Overall
Kermesse coordinator on progress.
Overall Auction Coordinators
Key Responsibilities� Overall in-charge of mobilizing & coordinating with the parishioners
& parish groups for their Ministry Baskets & auctionable donations
to the Kermesse Silent & Open Auctions.
� Oversees sorting & starting bids of all ministry baskets &
auctionable donations, and identify any needs/ opportunities & stall
requirements for the auction day(s).
� Oversees the auction set-up & process during Kermesse days.
This includes the set-up and monitoring of the biddings (for both
silent and open auctions) and the awarding to auction winners, and
payment handling.
� Recruits & confirms volunteers who will help with the donation
solicitation, wrapping, and set-up and monitoring during Kermesse
dates. These volunteers will be enrolled as members of the
Auction Team.
� Follow-up parish groups & potential donors on their ministry basket
& auctionable donations, and build rapport and regular
contact/meetings with volunteers to energize them.
Lottery Coordinator
Key Responsibilities� Overall in-charge in organizing the Lottery event for the Kermesse.
� Mobilizes the solicitation of Lottery prizes, and oversees Lottery Ticket Sales.
� Recruits & confirms team members who will help with the Lottery Prize
solicitations, Ticket Sales and other Lottery admin requirements (e.g.,
registration, ticket printing, etc).
� Provides briefing to the Lottery Team Members on Kermesse goals &
expectations, and key Planning Process Timelines.
� Owns the Lottery Activity Calendar and the accounting of Lottery Sales
proceeds.
� Follow-up benefactors and potential donors to accumulate exciting lottery
prizes.
� Builds rapport and regular contact/meetings with Lottery Team Members.
� Energizes parishioners on the Lottery Activity.
� Represents Lottery during Kermesse Core Team Meetings, and provide
timely regular updates to the Overall Kermesse coordinator on progress.
Logistics Coordinator
Key Responsibilities� Overall in-charge of mobilizing strong volunteers (preferrably all
male) for all the tents/chairs/benches set-up, and preparations of
the parish grounds for the FFF Event and Kermesse layouts
(including Rain Contingency set-up).
� Recruits & confirms volunteers (who will help in the different phases
of logistic preparations), and enroll them in as member of the
Logistics Committee.
� Provides briefing to volunteers on Kermesse goals & expectations,
and key Planning Process Timelines. Make the necessary follow-
up in line with Process timeline
� Oversees all stall requirements (e.g. benches/tables/tents) and all
equipments needed on the parish grounds during FFF Event and
Kermesse.
� Build rapport and regular contact/meetings with volunteers to
energize them
� Represents Logistics during Kermesse Core Team Meetings, and
provide timely regular updates to the Overall Kermesse coordinator
on progress.
Youth Corner Coordinators
Key Responsibilities� Overall in-charge of mobilizing & coordinating all the participating
youth parish groups in the Youth Corner (approx. 3-5 stalls – e.g.,
Toys Sale, DVD/CD Music Stand, and Souvenir/Memorabilia
Stand).
� Recruits & confirms all participants, and enroll them in as member
of the Youths’ Corner Committee.
� Provides briefing to all participants on Kermesse goals &
expectations, and key Planning Process Timelines.
� Follow-up participants on any key deliverables expected from them
as indicated with the Planning Process Timelines.
� Build rapport and regular contact/meetings with participants to
energize them, identify any needs/ opportunities & stall
requirements, and resolve issues.
� Represents all Youth Corner owners during Kermesse Core Team
Meetings, and provide timely regular updates to the Overall
Kermesse coordinator on progress.
Friday Family Feast Coordinators (formerly called “BBQ Friday Night”)
� Overall in-charge of the planning and organization of the Friday
Family Feast (FFF) Event which happens on the eve of Kermesse,
ie. June 1 evening.
� Recruits & confirms participants to the FFF Planned Activities,
including the entertainment programme.
� Collaborates closely with the Kermesse Core Team on the logistical
set-up and participation of the various committees based on the
FFF planned activities.
� Provides briefing to FFF Team members & volunteers on Kermesse
goals & expectations, and key Planning Process Timelines around
the FFF Event.
� Communicates and ensures the participation of the different parish
groups (incl. extended groups) to the FFF Planned Activities.
� Creates excitement around the FFF Event among parishioners.
� Represents the FFF Team during Kermesse Core Team Meetings,
and provide timely regular updates to the Overall Kermesse
coordinator on progress.
Secretariat / Coupon Sales � Works closely with the Kermesse Core Working Team, and
provide parish administrative/office support on Kermesse
preparations (e.g., Kermesse permits, bookings of Storage
Cabin/Skip/etc, parish room reservations for Kermesse
meetings/requirements, etc).
� Ensures the publication of all Kermesse announcements in the
Parish Bulletin.
� In-charge of the Kermesse money voucher/coupon sales,
promotions and disbursements.
� Supervises and monitors the collections of funds raised by the
different stalls during FFF Event and Kermesse Days.
� Collaborates with the Treasurer in the financial accounting and
auditing of Kermesse proceeds.
� Ensures all materials and documents used during the Kermesse
Events are put on file and stored properly for future
use/reference.
Week 11
Kick-off
Kermesse
Working
Team &
Sub Teams
Week 8-7Week 10-9 Week 6-5
Week 4 Week 3 Week 1 Week 0
KERMESSE
(June 2)
Week 2
FRIDAY
FAMILY
FEAST
(June 1)
Enrolling
Participants
+
Briefings
+
Permit
applications
Start of
Kermesse
Donation
Collection
Start
publicity blitz